Agenda - City of Penticton [PDF]

Agenda

Regular Council Meeting to be held at City of Penticton Council Chambers 171 Main Street, Penticton, B.C. Tuesday, April 22, 2014 Immediately following the Public Hearing at 6:00 p.m. 1.

Call Regular Council Meeting to Order

2.

Introduction of Late Items

3.

Adoption of Agenda

4.

Adoption of Minutes: 4.1

Minutes of the April 7, 2014 Committee of the Whole Meeting

1-3

Receive

4.2

Minutes of the April 7, 2014 Regular Council Meeting

4-8

Adopt

5.

Presentations (5 minutes maximum):

6.

Delegations (5 minutes maximum): 6.1

7.

Penticton Museum - Re: Proclaim “Steamfest Week” May 19-24, 2014 Peter Ord and Randy Manuel

9

Reconsideration of Bylaws and Permits: 7.1

Zoning Amendment Bylaw 2012-19 273 Scott Ave.

10-11 2nd/3rd /Adopt

7.2

Development Cost Charges Reduction Amendment Bylaw No. 2014-13

12

Adopt

8.

Staff Reports:

CAO

8.1

Quarterly Update Superintendent Kevin Hewco

13-72

DDS

8.2

Permanent Change to Licence – Hillside Winery Estates Re: 1350 Naramata Rd.

73-79 Del/Sub/Appr.

DDS

8.3

Temporary Use Permit Re: 2509 South Main Street - Shielings Motel

80-88 Del/Sub/Appr.

Receive

PWM

8.4

GPS Fleet Management System Update

89-94

Receive

PWM

8.5

Solid Waste & Recycle Collection 2014 Fees & Charges

95-98

Approve

DDS

8.6

Downtown Strategic Priority – Main Street Project Update

99-104

Receive

DO

8.7

Proposed Intersection Changes Dartmouth Road Re: At Warren Ave. and Okanagan Ave. East

105-107

Proceed

GMR

8.8

SS Sicamous Restoration Society Request – Mural

108-130

Approve

DDS

8.9

Martin Street Revitalization – Downtown Plan Re: Martin Street Storefront Use Bylaw No. 2014-12

131-156 2nd/3rd Reading

CFO

8.10

Paymentus – VISA transactions Re: Credit Card Processing Fee Bylaw No. 2014-15

157-162

1st/2nd/3rd

DDS

8.11

601 / 609 Ellis Street Re: Zoning Amendment Bylaw No. 2014-16

163-174

1st Reading

DDS

8.12

Temporary Fencing and Fencing around Vacant Sites Re: Zoning Amendment Bylaw No. 2014-17 Bylaw Notice Enforcement Amendment Bylaw No. 2014-18

175-183

1st Reading 1st/2nd/3rd

DDS

8.13

175 Kinney Avenue Re: Official Community Plan Amendment Bylaw No. 2014-19 Official Community Plan Amendment Bylaw No. 2014-20 Zoning Amendment Bylaw No. 2014-21

184-213

1st Reading

DDS

8.14

Skaha Lake Boat Launch

214-216

Approve

DO

8.15

2014/ 2015 Custom Transit Annual Operating Agreement

217-218

Approve

DO

8.16

2014/ 2015 Conventional Transit Annual Operating Agreement

219-220

Approve

9.

Correspondence:

10.

Committee and Board Reports: 10.1

Fiscal Review Advisory Committee Minutes of March 10, 2014

221-222

Receive

10.2

Transportation Advisory Committee Minutes of April 3, 2014

223-226

Receive

10.3

Downtown Revitalization Select Committee Minutes of April 9, 2014

227-229

Receive/Rec

10.4

Heritage & Museum Advisory Committee Minutes of April 10, 2014

230-233

Receive

11.

Notice of Motion

12.

Other Business

13.

RDOS Update

14.

Business Arising from In-Camera

15.

Media and Public Question Period

16.

Adjournment

CIÎY

OF

-1-

Minutes

IIrtliltrlt

penticton.ca Committee of the Whole held at City of Penticton Committee Room A 171 Main Street, Penticton, B.C. Monday, April7,2O'14 at 1:30 p.m.

Present:

Mayor Litke Councillor Hopkin Councillor Jakubeit Councillor Konanz Councillor Sentes Councillor Vassilaki Councillor Robinson

Staft

An

nette Anton

k, Ch ief Ad m in istrative Officer Chuck Loewen, General Manager Recreation & Facilities Dana Schmidt, Corporate Officer ia

Colin Fisher, Chief Financial Officer Anthony Haddad, Director, Development Services Mitch Moroziuk, Director of Operations Simone Blais, Com munications Officer Co leen Pen n i n gton, Economic Development Officer Gillian Kenny, HR Manager I

Guest:

1

Laura Harp, PACA

Callto order The Mayor called the Committee of the Whole meeting to order at 1:30 p.m

2

Adoption of Agenda It was MOVED and SECONDED THAT the agenda for the Committee of the Whole meeting held on April7,2014 be adopted as circulated. CARRIED UNANIMOUSLY

3,

-2-

Presentations

3.1

Biking Ooportunities

Colleen Pennington, Economic Development Officer, presented Council with biking opportunities and economic potential. Laura Harp, President of PACA presented Council with an overview of the current biking trails and advised that legal access is the next step. PACA has applied for and would like Council's support for a section 57 of the Three Blind Mice area adjacent to city lands. PACA is also requesting a Licence to Use for Campbell Mountain.

It was MOVED and SECONDED THAT the Committee of the Whole recommend to Council to provide a letter of support for the Penticton and Area Cycling Association supporting their application for a section 57 on the Three Blind Mice lands adjacent to the City owned lands. CARRIED UNANIMOUSLY

It was MOVED and SECONDED THAT the Committee of the Whole direct staff to prepare a repoft to Council regarding Licence to Use for Campbell Mountain for the Penticton and Area Cycling Association.

a

CARRIED UNANIMOUSLY

4.

Media and Public Question Period

5.

Adjournment It was MOVED and SECONDED THAT the Committee of the Whole adjourn at 2:1 3 p.m, to a closed meeting of Council pursuant to the provisions of the Community Chafterseclions 90 (1) as follows:

(a)

personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

(e) the acquisition,

disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;

(g)

litigation or potential litigation affecting the municipality;

(i)

receipt

of

advice that

is subject to

solicitor-client privilege, including

communications necessary for that purpose;

(¡) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of lnformation and Protection of Privacy Act.

(k)

negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if theywere held in public;

Minutes of April 7,2014Committee of the

Whole

page 2 of 3

-3(n) the consideration of whether a council meeting should be closed under a provision of this subsection or subsection (2). CARRIED UNANIMOUSLY

Certified correct:

Confirmed:

Dana Schmidt

Garry Litke

Corporate Officer

Mayor

Minutes of April 7,20'l4Committee of the Whole

Page 3 of 3

CITY OF

4

Minutes

rIrrIilrril

penticton.ca Regular Council Meeting

held at City of Penticton Council Chambers 171 Main Street, Penticton, B.C.

Monday, April7,2O14 at 6:00 p.m. Present:

Mayor Litke Councillor Hopkin Councillor Jakubeit Councillor Konanz Councillor Sentes Councillor Vassilaki Councillor Robinson

Staff:

Annette Anton ia k, Chief Ad m i n istrative Officer Chuck Loewen, GeneralManager Recreation & Facilities Dana Schmidt, Corporate Officer Colin Fisher, Chief Financial Officer Mitch Moroziuþ Director of Operations Anthony Haddad, Director of Development Services Simone Blais, Communications Officer Angíe Collison, Deputy Corporate Officer

Callto order The Mayor called the Regular Council meeting to order at 6:02 p.m. 2.

lntroduction of Late ltems

3.

Adoption of Agenda

't44/2014

It was MOVED and SECONDED THAT Council adopt the agenda for the Regular Council meeting held on April7,2014 as circulated with the addition of a presentation by Canadian Cancer Society. CARRIED UNANIMOUSLY

4.

Adoption of Minutes

4.'l 't4s/2014

MinutesoftheMarch

17.

20'l4CommitteeoftheWholeMeeting

It was MOVED and SECONDED THAT Council receive the minutes March "17, 20"14 Committee of the Whole meeting as cÍrculated. CARRIED UNANIMOUSLY

4.2 146/2014

5

Minutes of the March 17. 2014 Regular Council Meetinq

It was MOVED and SECONDED THAT Council adopt the minutes March "17,2014 Regular Council Meeting as circulated. CARRIED UNANIMOUSLY 5

Presentations

5.1

Canadian Cancer SocieV

- Daffodil pins

sandra carno, canadian cancer society, presented council wíth daffodil pins to promote April as Cancer drive month.

6.

Delegations

Blake Pridham, Kris Mazey, Lisa Li and Sharan Dhand, UBCO students, provided Councilwith an overview of the Capstone Progress Report and recommend the following: increase and retain the number of young people in Penticton by increasing awareness of opportunities in Pentícton; attract French speaking population; subsidize housing and allow carriage houses. 7.

Reconsideration of Bylaws and Permits

8.

Staff Reports 8.1

DVP P12014-00s Re: 186 Lakeside

Court

Applicant: Dave Sutton, designer, acting for owner, spoke in favor of the application. Delegation: James Brown, 120-2872 Skaha Lake Road, spoke in support of application. 't47/20',t4

It was MOVED and SECONDED THAT Council approve "Development Variance Permit PL2014-005" for Lot 8, DÍstrict Lot 196, Similkameen Division Yale District, Plan 31380, located at 186 Lakeside Court, a permit to vary Section 10.1.2.5 of Zoning Bylaw 2011-23, reducing the required front yard building setback from 6.0m to 3.4m to accommodate a new carport and deck addition to an existing single family dwelling. CARRIED UNANIMOUSLY 8.2

DVP PL 2014-008

Re: 1557 Reservoir Road

Delegation: James Brown, 120-2872 Skaha Lake Road, spoke in support of the application. 148/2014

It was MOVED and SECONDED THAT Council approve "Development Variance Permit PL2014-008" for Lot A, District Lot 204, Similkameen Division Yale District, Plan KAP929O6,located at 1557 Reservoir Road, a permit to reduce the required front yard from 9.0m to 7.0m and to increase the permitted building footprint of a carriage house from 150m2 to1 72m2. CARRIED UNANIMOUSLY

Minutes of April 7,2O14 Regular Council

Page 2 of 5

8.3

6

Liquor-Primary Licence Application Re: '1035 Westminster Avenue West

Delegation: James Brown, 120-2872 spoke in favor of the application. "t49/2014

It was MOVED and SECONDED THAT Council recommend to the Liquor Control and Licencing Branch (LCLB) that it support

the application from Sun Country Holding Ltd. (Sun Country

Lanes) located

at 1035

Westminster Ave. W. for Liquor Primary Licence. CARRIED UNANIMOUSLY

8.4 "t50/2014

Martin Street Storefront Use Bylaw No. 2014-12

It was MOVED and SECONDED THAT Council give first reading to "Martin Street Storefront Use Bylaw No.2014-12" and forward to the Downtown Revitalization Select Committee for review. CARRIED UNANIMOUSLY

8.5 't51/2014

Development Cost Charges Reduction Amendment Bylaw No. 2014-13

It was MOVED and SECONDED THAT "Development cost charges Reduction Amendment Bylaw No. 20,l4-13", being a bylaw to amend "Development cost charges Reduction Bylaw 2010-l l " to permit the submission of a bond rather than entering into a covenant, be introduced, read for a first, second and third time and be fon¡rarded to the April22,2014 Regular Meeting of Council for

adoption. CARRIED UNANIMOUSLY 8.6

"t52/2014

Permanent Amended Licence Re: 1350 Naramata Road

-

Patios

-

Hillside Winery

It was MOVED and SECONDED THAT staff be directed to commence public notification amended Winery Licence for Hillside Estate Winery;

of the proposed

Permanent

AND THAT staff report back to the Council at their meeting on April 22,20"14, the results of the public consultation for Council's consideration. CARRIED UNANIMOUSLY

8.7 1s3/2014

Peach City Beach Cruise Bench Donation

It was MOVED and SECONDED THAT Council accepts the donation of the proposed park bench by the Penticton Historic Automobile Society in honour of the Peach City Beach Cruise event and its founder Ken Paton to be installed in Rotary Park, under the terms of the Bench Donation Agreement

contained in Attachment "C" with the removal of the 10 year expiry clause. CARRIED

Councillor Konanz, Opposed

9.

Correspondence

Minutes of April 7,20'14 Regular Council

Page 3 of 5

10.

10.1 154/2014

7

Committee and Board Reports Downtown Revitalization Select Committee Minutes of March 12,2014

It was MOVED and SECONDED THAT Council receive the minutes of Downtown Revitalization Select Committee meeting

of

March 12,2014. CARRIED UNANIMOUSLY

Main Motion: It was MOVED and SECONDED THAT Council endorse the traffic calming of 30km/h on Martin Street as per the recommendation of the Downtown Revitalization Select Committee.

155/2014

Amendment: It was MOVED and SECONDED THAT Council defer to the next meeting of Council and staff report back on where the 30 km/h will start and end. DEFEATED

Mayor Litke, Councillors Vassilaki, Hopkin and Sentes, Opposed

Amendment: It was MOVED and SECONDED THAT Council agree to traffic calming of 30km/h from Lakeshore Drive to Nanaimo Avenue on Martin Street and revisit the remainder of Martin Street in future. DEFEATED

Mayor Litke, Councillors Sentes, Vassilaki, Hopkin, Opposed

CARRIED

Councillor Robinson, Opposed

1O.2

Resolution from the Committee of the Whole Meetinq of April 7.2014

It was MOVED and SECONDED THAT Council provide a letter of support for the Penticton and Area Cycling Association, supporting a section 57 on the Three Blind Mice lands adjacent to the City owned lands.

156/2014

CARRIED UNANIMOUSLY 11

Notice of Motion

12.

Other Business

13.

RDOS Update

14.

Business Arising from ln-Camera

15.

Media and Public Question Period

Minutes of April 7,2014 Regular Council

Page 4 of 5

-8-

16. 157/2014

Adjournmentto ln-Camera lt was MOVED and SECONDED THAT Council adjourn the Regular Council meeting held on Monday, April7,20't4 at8:04 p.m. CARRIED UNANIMOUSLY

Certified

correct:

Dana Schmidt Corporate Offìcer

Minutes of April 7,2014 Regular Council

Confirmed:

Garry Litke

Mayor

Page 5 of 5

CITY OF

9

IlrllilrrIt

penticton.ca Request to Appear as a Delegation

Preferred Council Meeting Date: Tuesday, April 22,20"14 Second choice(s): Monday, May 5,2014

Subject matter: Proclaim "Steamfest Week" May 19 - 24,2014 Name of person(s) making presentation: Randy Manueland Peter Ord

Address: Penticton Museum

Phone:

250-490-2452

785 Main Street

Email:

peter.o rd@penticto n.ca

Please provide details of your presentation: A group of local residents has volunteered their time, energy and commitment to organize centennial celebrations for the SS Sicamous, whose centennial is May 20"14, and the KVR, whose centennial is in 2015, and to recognize the important role that steam played in these modes of transport. Families are invited to share in the celebrations, which begin on Monday, May 19 with the release of a centennial SS Sicamous postage stamp. The Stamp Club will unveiland sellthe one of a kind stamp between 10 am and 12 noon on the SS Sicamous, when the SS Sicamous will also offer free tours. We plan to display working steam machinery outside the 55 Sicamous on Monday, May 19. The working steam machinery will also form part of the Steamfest display at the Okanagan Children's Festival May

22,23 and24 in Okanagan Lake Park. On Saturday,May 24, a wine, ale and food extravaganza has been organized. Adults are invited to purchase tickets and enjoy a very special selection of Naramata Bench wines, Cannery Brewing ale and Joy Road Catering foods, on board SS Sicamous and in the Marine Park at the back of the SS Sicamous. Guests will be invited to have photographs taken of themselves with an 55 Sicamous artifact. Volunteers will be on hand to discuss the importance of steam to modes of transport 100 years ago. Steam, of course, was the new mode of energy in the early days of mass transit within and through the Okanagan. The SS Sicamous played a huge role in moving people and product, as did the KVR. Without steam, the Okanagan Valley, and Penticton in particular, would have been very different places to live and do business one hundred years ago. The Steamfest committee feel it is important that the City of Penticton recognize the importance of steam and the connection with these two centennials. Therefore, the Steamfest committee request that Mayor and Council acknowledge the importance of steam to the growth of Penticton by officially 19-24,2014. aimin Steamfest Week

-10 The Corporation of the City of Penticton

Bylaw No.2012-19 A Bylaw

to Amend Zoning Bylaw 2011-23

the Council of the CiÇ of Penticton has adopted a Zoning Bylaw pursuant to Section 903 of the Local Government AcE

WHEREAS

AND WHEREAS the Council of the City of Penticton wishes to amend Zoning Bylaw 2011-23;

NOW THEREFORE BE lT RESOLVED that assembled, hereby ENACTS AS FOLLOWS: 1

the Municipal Council of the City of Penticton, in open meeting

Title: This Bylaw may be cited for all purposes as "CiÇ of Penticton Zoning Amendment Bylaw 2O't2-19.'

2.

Amendment: Zoning Bylaw 2O11-23 is hereby amended as follows: "rezone Lot 1, District Lots 202 and 250, SDYD and of District Lots 1 and 4, Group 7, SDY(Formerly YaleLytton) District, Plan 8161 located at273 Scott Ave., from RDI (Duplex Housing) to RM3, (Medium Density Residential), as indicated on the attached plan marked Schedule "A".

READAF|RSTtimethis A PUBLIC HEARING was held this A SECOND PUBLIC HEARING held READ A SECOND time this READ A THIRD time this ADOPTED this

20 dayof

4

of 22 day of day of day of day of day

August,2012 September, 2012

April,20t4 ,2014 ,2O't4

,2014

Notice of intent¡on to proceed with this bylaw was published on the 29th day of Augus! 201 2 and the PentictonWesternnewspapers,andAugust24,2012inthePentictonHeraldpursuanttosection94ofthe

3

l,r day of August, 201 2, in the

CommunityCharter.

Notice of intention to proceed with this bylaw was published on the 11th day of April, 20'14 and the l6th day of April, 2014 in the Penticton Western newspaper, pursuant to Section 94 of the Community Charter.

Garry Litke, Mayor

Dana Schmidt, Corporate Officer

Zoning Amendment Bylaw No. 2012-19

Page

I of

1

-

273 Scott Avenue - Rezone From RD1 (Duplex Housing) To RM3 (Medium Density Residential) n%

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CITY OF PENTICTON

- SCHEDULE'A'

ZONING AMENDMENT BYLAW 2012.19 DATE:

CORPORATE OFFICER I

F F

-r2The Corporation of the City of Penticton Bylaw No.2014-13 A bylaw to amend Development Cost Charges Reduction Bylaw 2010-11 WHEREAS Council has adopted a Development Cost Charges Reduction Bylaw pursuant

to the local

GovernmentAct and WHEREAS the Council wishes Bylaw No. 2010-1 1";

to amend "City of Penticton Development

Cost Charges Reduction

NOW THEREFORE the Council of the City of Penticton in open meeting assembled, hereby ENACTS AS FOLLOWS:

1.

Title

This Bylaw may be cited as "Development Cost Charges Reduction Amendment Bylaw No. 2014-13"

2.

Amendment Development Cost Charges Reduction Bylaw 2010-1 1 is hereby amended

2.1 Delete section Grant

B. a.

as

follows:

iii and replace with the following:

to the City a covenant under

s.219

of the Land Title Act in the form attached

Schedule "8", or submit to the City a bond (cash or letter of credit) in the amount of applicable development cost charge.

1/z

as

of the

2.2 Delete section 8. b. and replace with the following:

Upon provision and satisfactory review by the City of a completed Sustainability Checklist submitted under the seal and signature of a Registered Professional for the project indicating that the development has achieved a score of 40 or higher, the City shall discharge the covenant charged against the property under Section 8. a. iii or return the bond as the case may be. READ A FIRST time READ A SECOND

time this

READ A THIRD time

ADOPTED this

this

this

7 7 7

dayof

April,20'14

of

April, 2014

dayof

April, 2014

of

,20"14

day

day

Gary Litke, Mayor

Dana Schmidt, Corporate Officer

Development Cost Charges Reduction Amendment Bylaw No. 20'14-13

Page 1 of

1

CITY OF

-13

-

Council Report

IIIITilIITI Date: To: From: Subject:

April22,2014 Mayor and Council Annette Antoniak, City Manager Quarterly update for period ending March 31,20'14

penticton.ca

File

No:

0600-04

Staff Recommendation THAT Council receive the quarterly update on Council strategic priorities and staff departmental work plans for the period of Jan. 1 to March 31 ,2014, for information.

Background On August 15,2011, Council endorsed the following vision statement for the City of Penticton: "Penticton vibrant, innovative, adventurous waterfront City focused on sustainability, community and economic

-

a

opportunity." With this in place, Council established its Strategic Priorities for the 2011-2014 Council term to support that vision. The two priorities identified as Council's top priorities were the revitalization of Downtown Penticton a nd waterfro nt en ha ncement. What follows is a snapshot of what staff has completed in the flrst quarter of 2014 relating to work accomplished on Council's strategic priorities.

Analysis Q1 has been an incredible quarter of progress on Council's strategic priorities, with tangible and concrete results of Downtown Revitalization and Waterfront Enhancement.

Downtown Revitalization: On behalf of all staff, I am extremely pleased to report to Council that Downtown Revitalization construction has begun - the first revitalization project plan within our commercial core to become a reality in several decades.

Work is currently underway on a new western gateway to Downtown Penticton - which includes the 200 block of Martin Street and 100 and 200 blocks of Westminster Avenue. This project will be a welcome addition to the area and become a signal for visitors coming from destinations like the waterfront and Penticton Trade and Convention Centre that they have arrived in the commercial heart of Penticton.

The construction tender was awarded in February, and work quickly began with the local contract company swiftly taking action on Westminster Avenue. There, members of Council should see new sidewalks, lamp standards, energy-efficient lighting, banners and furniture. What may not be visible is the improvements to

the underground infrastructure, including irrigation lines to ensure trees and flower baskets thrive during the warm summer months. Upgrades also included electrical infrastructure that will allow the popular Downtown Market and Penticton Farmers Market access to power during events - offering even more economic opportunity to local merchants and businesses. Along Martin Street, water infrastructure and connections to businesses will be improved and asphalt along the road will be replaced as well. Two-way traffic was maintained on Westminster Avenue as much as possible, and although Martin Street will see more impact to road surfacing, one lane will open for traffic throughout the majority of the project. Work continues in the Martin Street area now, and the project is still on schedule. Staff and the contractor are going above and beyond to ensure that Downtown Penticton is "Open for Business" during construction. Parking meters in the 300 block of Martin Street have been bagged during the project, allowing customers convenient parking options close to their destination. Sidewalks remain open for people to access their

favourite stores and offices, and area businesses and residents are notified of events as much as possible to mitigate impacts. The City and Downtown Penticton Association are also collaborating to promote Westminster-Martin businesses as much as possible, with online links at www.penticton.caldowntown and www.downtownpenticton.org for people to learn about deals and promotions ongoing with affected businesses. Our partners in the DPA have been extremely supportive of the revitalization effofts, and their leadership and work on engaging their members should also be commended. Policy changes are also making a difference, and staff are also looking to build upon the success of the Economic lnvestment Zone Program. The City of Penticton passed the $26-million mark for construction value under the EIZ Bylaw program established four years ago. Large-scale projects ínclude significant

investment in Downtown Penticton like the 5944,000 project to construct Bad Tattoo Craft Brewery on Estabrook Avenue. The return on investment includes construction jobs, permanent employment, expansion of existing businesses, increases to the future tax base and relocation of new businesses - and this links the EIZ program to 130 new jobs created in Penticton. A special Downtown EIZ program has been initiated to encourage strategic investment in Downtown Penticton, and staff are currently working on developing design standards for storefront uses like sidewalk cafés - helping our small businesses expand their retail area with ease and affordability.

Waterfront Enhancement: The City of Penticton achieved a significant Waterfront enhancement milestone this quarter, after the final fence sections were removed along the west Okanagan Lake walkway allowing the public to walk along the entire path for the first time. The Okanagan Lake walkway enhancements have made the path safer to walk with no trip hazards, more accessible for those with mobility challenges and offer a better experience for residents and visitors alike. All the trees have been planted, all streetlights have been wired in and are operational, and street furniture, signage and picnic tables have been installed. Most of the angle parkíng is fully open to the public from The Peach to the SS Sicamous, and remaining paved parking areas or landscape sections will be completed in

Council Report

Page 2 of

3

-L4-

the spring. Many people have reported how much they enjoy traversing the new walkway, fulfilling the vision set out by Council in making waterfront enhancement a strategic priority. Significant progress has been made with construction of Discovery Park, a unique playground partnership with the South Okanagan Children's Charity and Rotary Club of Penticton, set to open next quarter. Located in Skaha Lake Park, the natural playground is designed to be an imaginative playground to help children

connect with nature. This creative and imaginative play space is sure to be a valued asset for young families in Penticton and the South Okanagan, and will add to the vibrancy of the southern waterfront. Steps have also been taken on the proposal for an aqua park on Okanagan Lake. Penticton Water Sports proposes to operate a seasonal aqua park - with large inflatable features that float on the lake allowing

children to jump, climb, splash and race on the bouncy course. This fun aqua park would provide a new additional attraction to Penticton on the waterfront and would be the first open-water aqua park facility in Western Canada: This would not only promote tourism, but the seasonal operation would create 12to"16 student employment positions. The proponent has considered safety from many angles, promoting life vests for all users, first aid training for staff and evening security to ensure the park is well-maintained. Currently the proponent is waiting to hear from senior levels of government responsible for the appropriate permits, and staff have committed to assisting the proponent move the application fonvard once those ministry permits have been approved.

Attachments Council Strategic Priorities and Department Work Plans, updated to reflect activities of

Q1

.

Respectfu I ly su bmitted,

Annette Antoniak City Manager

Approvals City Manager

Council Report

Page 3 of 3

-15-

Ql Work

Plan for Council Strategic Priorities for 20'14

Downtown Action

Activity Downtown Parking Program cAP211-001

Completion of City-Wide Parking Program Downtown Parking Enhancements /Technology

/002/003

Timeline 2014

-

Q2

2014-Q4

Progress ($

o/o)

1 75,000 (S55,ooo)

s

35o/o

Downtown Revitalization Martin Street & Westminster Avenue cAP172

€lese Tender Aì,rúaird+e'nd€f

€emmenee€enstruetiren Westminster

/ Martin - communications

cAPl 82-002

Complete Construction Kick-off celebration Scrim Business toolkit

Main Street - Consultation / Community Engagement

Complete Complete Complete Complete Complete

37o/o

Q3

Complete Complete Complete

Proactive communications with businesses Respond to calls for service Project wrap-up

Q2-Q3 Q2-Q3

Main Street Landowner Meetings Public lnformation Sessions - Main Street Design

Q2

s30,000

$9,67s) 32o/o

Q3

Q22014

CAP

s45,000 ($8,500) 3Oo/o

Main Street - North & South Green Design & Engineering cAP173-001

-

RFP

Q2

ndowner Consultation Creation of Design Options Public Consultation

Q2-Q3 Q2-Q3 Q2-Q3 Q2

La

Concept Finalization and Costing Examination of Funding Options

Main Street Design cAP417

Ql Work

51,266,965 (S4ó5,820)

Plan

- Strategic Priorities

S 125,ooo (s0)

0o/o

Q3

Local lmprovement Bylaw

Q3

Detail Design Landowner Consultation Creation of Design Options Public Consultation Concept Finalization and Costinq

Q3-Q4 Q1 -Q3 Q2

Q2-Q3 Q2-Q3

$400,000 (s0) 0o/o

Page 1

of4

ä

Ql Work Plan for Council Strategic Priorities for 2014 Examination of Funding Options Local lmprovement Bylaw Borrowing Bylaw or Referendum Detail Design

Main Street Canopy

- 400 Block Breezeway

/

Construction of canopy / walkway

Q3 Q3

Q3-Q4 Q4-Q1 201s Q2

(5)

CAP

0o/o

Penticton Creek cAP303-002

-

HCTF Grant

Award Consulting Work Stantec Consulting to complete workplan and creek design Landowner Consultation Com munity Consultation Detailed Design

Complete Q22014- Underway Q3 2014

Year of Project to commence once Stantec work completed

Q1 2015

Waterfront Okanagan Lake East Lease Consolidation and Development

Completion of Lease Consolidation Expression of lnterest Process to seek interest from

Q2 Q2

Proposal Process

developers

2nd

Waterfront Okanagan Lake West 55 Sicamous Master Plan

cAP421

-

Complete

Award of consulting work Community Consultation Draft Master Plan Final Master Plan

Q2 Q2-Q3

Phase 2 Construction Completion

-

(S)

-

Stantec contract

commenced 5o/o

585,000 (2nd year funding

-

approved)

RFQ

ffi

563,680 (1't Year Funding

extended)

Q1 2015

Q3

Lakeshore Drive I mprovements cAPl 68

Q3/Q42014 Q3/Q42014

Request for Proposals from short list of interested developers Contract negotiation Completion of OCP, Zoning and DP changes Commence site development

West Okanagan Lake Waterfront

Q1 Work Plan

58,ooo

N/A

Q4

Ql 2015 Q22015 SI 20,000 (s0) Oo/o

Q3 Q3

Complete Q2

52,342,222

$2,176,477) 93o/o

- Strategic Priorities

H

Page 2

of4 -t

Ql Work West Okanagan Lake Waterfront Parking Lane Asphalt Rehabilitation cAP309 West Okanagan Lake Waterfront Peach Plaza cAP41 9

West Okanagan Lake Waterfront

Rotary Park Walkway CAP42O

Rose Garden Upgrades

Dependant cAPl 1 3-001 TO

CAP1

1

-

Donation

3-003

East Okanagan Lake Waterfront Marina Way Look Out Park

cAPl 08-001 TO CAPl 08-003

Complete

s

Construction

Q2

(So)

Concept Finalization & Public Consultation Detail Design Tender Construction ofthe Project Close Tender Award Tender Commence Construction Complete Construction

Q2 Q2 Q3

Skaha Park Green Gym CAP1 1 2-003

Concept Finalization & Public Consultation Detail Design Tender Construction ofthe Project Close Tender Award Tender Commence Construction Complete Construction

ffiiens

- Strategic Priorities

Q2 Q2

s369,000

Q3

0o/o

Q3 Q3 Q+

Q4 Q4

nt

Cere

Crant Award Ðesigil

(s0)

Q3

Construction Opening Ceremony Ðesigrl Construction

$o 0o/o

Q4

QI

ffiien

s26s,000

Q3

Co mplete

€€fis+ru€ti€ñ Opening Ceremony

Plan

35,000

Q3 Q3

Design Site Clean Up - PIB Consultation RFP or Quote - Gazebo

Pt+btie-€ensuttæ+en

Ql Work

1

0o/o

Grand

cAPl 12-001 TO

Plan for Council Strategic Priorities for 2O14

Q2 Q3

S37,ooo (s0) Oo/o

Complete Complete

s

Q2

27o/o

1 35,000 (36,500)

QZ

Complete Complete Complete Complete Complete

s45,000 (S41,ooo) 91o/o

Q2

Page3of4

P

f

Ql Work Skaha Playground - Upgrade cAPl 05-001 TO CAPl 05-004

Waterfront Skaha Lake Marina Area Development

Plan for Council Strategic Priorities for 2O14

@ @ @ Ѐsign Construction Grand Opening Ceremony Completion of Lease Consolidation

CF

Complete

s85,000

Complete Complete Complete Complete Complete

67o/o

(s57,000)

Q2

Q2 Q2

N/A

Complete Request fer lroposals frem short list of irterested

Complete

Term Sheet Contract negotiation Final Agreement Complete Completion of OCP, Zoning and DP changes Commence site development

Ql Work

Plan

-

Strategic Priorities

Page4of4

H

f

Ql Work Plan for Communications for 2O14 Activity Waterfront Enhancement

Action

Special projects

Ql-Q2

Okanagan project showcase Skaha - opening for green gym/fitness park

Q1-Q2

ln progress ln progress

Q1-Q2

ln progress

Skaha

- opening for Discovery

Skaha

project planning project consultation

-

Park

Q1-Q2

ln progress

Q1

Complete

Ql-Q4

ln progress

Revite toolkit for businesses

Q1

Revite comms plan execution

Ql-Q2

Complete ln progress

Main Street consultation

Q1-Q2

ln progress

Penticton Creek consu ltation

Q2

Webpage updates

Ql-Q4 QI

Economic Economic Economic Economic Economic Economic

-

-

Development - Home Base Penticton Development - Chamber program Development - Tri-training maps Development - Virtual work campaign Development - EIZ campaign Development - Project Entrepreneur campaign grant application package budget

E-bill campaign Corporate - General Election Public Works - MMBC education and awareness Bylaw Services materials - review + assessment Bylaw Services materials - build and roll-out Finalize Visual ldentity Manual Assess organizational needs, develop priorities

Beta test

-

sample projects

Corporate suite template development Corporate suite roll-ou Corporate suite training

o/o)

Q2-3

Webpage updates

Finance Finance Finance

Brand and visual identity

Progress (5

Okanagan completion project

Skaha

Downtown Revitalization

Timeline

Q1-Q2 Q2-Q3 Q2-Q3 Q3-Q4 Q3-Q4 Q3-Q4 Q3-Q4 Q1-Q3 Q3-Q4

Ql-Q4

ln progress ln progress Complete

ln progress ln progress

Q4

Q4-ongoinq Q1

Complete

Q1

Complete

QI

Complete ln progress

Q1 Q1

Q1-Q2

Complete ln progress

I

Ql Work

Plan - Commun¡cations

Page 1

of3

N

|

Ql Work

Plan for Communications Íor 2O14

Trade show material

Q1-Q2

ln progress ln progress

suite template development suite roll-out - internal

Ql-2

ln progress

suite roll-out - external suite training

Q2

Trade show material

Marketing Marketing Marketing Marketing

- design - production

Q2 Q3-Q4

Assist Purchasing with RFPs

Q2

-

signage, wayfinding, fleet, etc.

Book, review City Page ads Book newspaper ads as required

Book radio spots as required Book social media promotions as required Primary/secondary advertisin g supply contracts

Advertising Policy review Advertising Procedure review Media relations

Community relations

Online resources

Ql Work

Plan -

Communications

Q2

Financial suite assessment Financial suite template development

ldentify priorities for physical items

Advertising

Q1-Q2

Q3-Q4

Q2-3

Ql-Q4 Ql-Q4 Ql-Q4 Q2-Q4 Q1-Q2 Q2-Q4 Q2-Q4

News releases

Ql-Q4

Backgrounders, fact sheets, bios Media advisories Media Room upgrades Media requests ional media distribution list Council Highlights Messages from the mayor Speeches/talkin g points Proclamations text Stakeholder email list maintenance Meetings with stakeholders Website - content monitoring Website - navigation plan for Business Website - navigation execution for Business E-newsletter - website i nfrastructu re, e-fo rm E-newsletter - develop design, test technology

Q1-Q4

Ql-Q4 Ql-Q4 QI-Q4

ln progress ln progress In progress ln progress

ln ln ln ln ln

progress progress progress progress progress

ln ln ln ln ln

progress progress progress progress progress

Q2

Ql-Q4 Q1-Q4

Ql-Q4 Ql-Q4 Ql-Q4 Q1-Q4

Q't-Q4

ln progress

Q2-Q4 Q2-Q4 Q2-Q4 Q1-Q4

ln proqress

N

Page 2

of 3P I

Ql Work E-newsletter E-newsletter E-newsletter Social media Social media Social media Social media

lnternal

-

Plan for Communications for 2O14

database development

Q4-ongoing Q4-ongoing

- assessment of networks, benchmarking - plan - promotion

Q2.Q4

Strategic planning

Emergency planning

lssues management

Ql Work

Plan -

Communications

Ql-Q4

Q2-Q3

itment suite package PFD communications plan - review + assessment PFD communications plan - completion Annual Report - schedules, set deadlines Annual Report - redesign with new brand Annual Report - Content development, collection Annual Report - Supplier for production, binding Annual Report - Advertise Annual Report - Report to Council, post online Utility newsletter - '12 print editions UtiliÇ newsletter - 12 online editions Utility newsletter - 12 e-bill editions Utility newsletter - redesign to new brand standards Utility newsletter - RFP for print contract pricing Tax notice insert - redesign to new brand standards Tax notice insert - production and provision for Collections

Q2-Q4 Q2-Q3 Q3-Q4

Aggregate assessments and req uests Articulate long-term vision based on communication pillars ldentify short term projects Develop 20'15 budget Functional Communications Plan Seasonal message updates Contact assimilation Annual update ofemergency backups Assist Mayor, Council, CAO, managers and staff with issues arisinq

ln progress

Q4-ongoing Q4-ongoing

Pension contribution updates Benestats Recru

Publications

Q2-Q4

- beta testing - launch, promotion - live-tweet Council meetings

Q4-ongoing

Q1

Complete

Q2 Q2 QZ

Q2 Q2

Ql-Q4 Q1-Q4 Q1-Q4 Q2 Q2 Q2

ln progress ln progress ln progress

QZ

Q1-Q3 Q2-Q4 Q3-Q4 Q3-Q4

Ongoing

Ql-Q4

ln progress ln progress

Q1-Q4 Q2 Q2 Q1-4

Onqoinq

Page3of3

l\)

!

Ql Work

Plan for Corporate Services for 20'14

Activity Council Meetings

Action Review staff reports, agenda preparation, minutes and Councilfollow up 1

Timeline

Progress (S 7o)

2014-Q1

Complete and ongoing

1 Regular or Special Council Meetings held

12 ln-Camera Meetings held

4 Comm. Of the Whole held

Committee Meeting (13 City Committees)

Same process as Council Meetings 26 Committee Meetings held

2014-Q1

Complete and ongoing

Staff Leadership Meetings

Biweekly preparation of agendas, minute taking and preparing/tracking action items Follow up on Council directives and tracking actions and completion dates in database including draftinq routine letters and correspondence Overseeing the content of the City Page in the Herald and the Western Newspapers 28 City Page Ads Prepared

2014-Q1

Complete and on-going

2014-Q1

Complete and on-going

2014-Q1

Complete and on-going

Freedom of lnformation and Protection of Privacy Procla mations/l nvitations/Hosting of Special Visits Bylaw & Permits (drafting, processing)

Processed 7 FOI Requests

2014-Q1

Complete and on-going

2014-Q1

Complete and on-goíng

conduct research on behalf of the city regarding bylaws, policies, legislation, interpretation and authority Policy lndex Bylaw lndex Administrative support for Mayor, Council,

Processed searches

Council Follow Up

City Page Advertising

and City Manager Vet agreements and arrange for signatures of all City agreements, covenants, contra etc. Oversee the General ln-box and

Q1 Work Plan

- Corporate

Services

Processed 6 proclamations 1 5 invitations/special visits 12 Bylaws

Creating a complete and searchable index Creating a detailed and searchable index Drafting of correspondence, scheduling of calendars, event preparation, and research Following each Council meeting

Daily

Complete and on-going 2014-Q1

Complete and on-going

Q1-Q4 Q1-Q4

On-qoinq

Qt-Q4

On-going

Q1

-Q4

On-qoinq

Complete and on-qoinq

Page 1

of2

N

f

Ql Work

Plan for Corporate Services for 2014

respond as appropriate Arrange Council attendance at conferences

FCM _ QI

including SILGA, UBCM, GCM

Making arrangements, registration, preparing briefing notes, binder preparation and follow up

SILGA. Q2

UBCM Meetings

Arra nge meetings, coordinate schedules, produce

Q3

Complete Complete

UBCM - Q3

binders, coordinate briefing notes for Minister's meetings

Daily lssues Management and response to various queries from the public and staff Election 2014

Daily

On-Going Prepare documents, advertising, bylaw

Complete and on-going

2014-Q2/Q3

amendment

RMS

Electronic Records

-

determine space needs, document destruction

-

RMS

Training staff Council Orientation Manuals

Ql Work

Plan

- Corporate

2014-Q4

Receive candidate campaign financing disclosure statements

201s-Q1

Prepare, advertise, eval uate, award

2014-Q2/Q3

Document destruction in archives, evaluate retention schedules

2014-Q1/Q2

lnitial training provided by contractor, ongoing by corporate services

2014-Q3/Q4

Review previous materials, update, develop new template, produce binders by Mid November

2014-Q2

RFP

RMS

Archives

Training, Advance Polls, Election Day, Election Report

Services

-

Q4

N

Page2of2

|

Ql Work Plan for Development Services for 2014 Activity

Action

Downtown Strategic Priority

Downtown Parking Program Main Street consultation and design North & South Green Design Penticton Creek Rehabil itation Project

Timeline Ongoing

Progress (S o/o) See Strategic Priority

Spreadsheet for update

400 Block of Main Street - Breezeway

Outstanding Customer Service

lmplementation of City Hall Renovations

Ongoing

lncrease productivity

ldentify areas to innovatively reduce regulation

Development Services Staff moved to 1't floor of City Hall Work required to get used to new space and obtain

tools required to Staff Engagement

Recognize staff for outstanding work and attitude

Ongoing

Team Building Professional Development

Alignment with Economic Development

Work with Coty Economic Development Officer to ensure proactive approach to new business in the community.

Ongoing

com plete efficiencies. Work with development services staff to find solutions to issues that arise during the year. Support professional development of staff to increase knowledge and benefit our customers Team Building project proposed for Q2/Q32014 when new hires commence. Working closed with economic development and alignment of all

department workplan

with Economic Development priorities Planning Department

Ql Work

Plan -

Communications

Downtown Plan implementation Spiller / Reservoir Road Neighbourhood Plan

Ongoing

Spiller

/ Reservoir

Plan

adopted by Council in Ql

Pase

t of3

f

Ql Work

Plan for Development Services

for 2014

Upper Wiltse Neighbourhood Plan. lmplementation Plan for Corporate Climate Action Planning work New Downtown Storefront Use Bylaw Complete efficient appl ication review

Land Management Department

Renew expired Leases at market rates.

2014 Steady application submissions in Ql 2014

New Manager of Planning hired at end of Ql 2014

Ongoing

Register all leases and Licences. Licence the identified encroachments on City property and identify

productivity for department seen

additiona I encroachments;

ldentify surplus land inventory for review.

Building Department

Completion of new Building Bylaw lntegration of Cross ConnectionAlVater Conservation position into Building Department 75olo Closure of pre 20'l 1 building & plumbing permits Completion of policy and procedure manual Assist Economic Development Officer with data collection and permitting efficiencies Continuation of public and industry education workshops and publications for City regulations and Building Codes

New contact assistant hired in Q12014, positive results in increased stra

ight

away. Projects ongoing throughout 2014.

Ongoing

Building BylawT5o/o Com pleted, final review

with Development Services Committee in Q2

2014 Customer Service enhancements ongoing Education sessions held in 2014 to date with great response from building community CHBA Home & Renovation

Show attendance

Building Permit application turnaround times extremely productive ncreased building activity I

seen in AW

Q1 Work Plan -

rtment

Communications

Hirinq a Bvlaw Enforcement

S upervrsor

Ongoing

Ql 2014

Supervisor hired in Ql

N

Paoe2of3 ot

Ql Work Plan for Development Seruices for 2O14 Completion of Downtown Parking Program Completion of new Traffic Bylaw Completion of Policy & Procedure Manual

2014

lmplementation of Parking Program

underway Draft policy / procedure

manualcompleted Qt Business Licence Department

Online renewals for Business Licences Update of Business Licence Bylaw Completion of policy and procedure manual Modernization of City Liquor review policies and procedures

Ongoing

2014 Working with lT Department on

implementation of on-line program Enhanced services to business community

ongoing and improvinq.

Ql Work

Plan -

Communications

N)

Page 3

of 3-r I

Ql Work Plan for Economic Development for 2O14 Activity Entrepreneur Action Plan Spousal Challenge initiative

Phase 1 Welcoming Everyone initiative

HR Program

Communications

New entrepreneur

in

itiatives

Action

Timeline

Spousal program development Research on best practices

Completion

Welcoming everyone volunteer recruitment lnvestigation of existing community resources including newcomers club Preparation for 100 Women lnitiative Review HR program with local firms and get feedback for change Apply for funding for pilot program

Completion

Presentation of Project Entrepreneur to local subject matter experts, to Community and Business Committee, to Committee of Whole, to FRAC and to Chamber of Commerce Terms of reference redraft for committee Completed calls to select new businesses from Jan and Feb business

Completion

Progress (5 %) Budget:5lS,OOO

2014/12/31

2014/12/31

Completion 2014/12/31

2014/12/31

2014/12/31

lnvestment: $lOOOfrom reactive budget

As needed

Resident Guide: S5500

Completion

license data

Monthly Workshops on starting a business in partnership with local community groups Preparation of existing resource info for cíty website Commitment to succession planning initiative with Community Futures Venture Connect as a reqional initiative Resident Growth New Resident and Prospective Resident

Handled 4 issues for prospective residents

Support

Budget UBC

Home Base Penticton

-O research, student program, Cost of Living study

Campaign developed and launched into digital media in Northern Alberta lnvestigated electrical utility tracking

2014/05/01

Budget $30K

New web content developed

New web tracking tools and process implemented

Q1 Work Plan -

Communications

Page 1

N of 4@ I

Ql Work Plan for Economic Development for 2O14 Virtual Worker campaign

Research on virtual worker opportunity Aggregate list of job opportunities for virtual work Development of move your work to Penticton tool Focus Group to test Virtual Worker messages and campaign with existing virtual workers

2014/09/30

Budget

2014/01/31and as

Registered over 150 businesses for

S1

2K

Leverage Correctional Facility Opportunities Oliver Correctional Facility Supplier

opportunities

Oliver Correctional Facility worker recruitment

Met with Partnerships BC to ensure fairness for Penticton companies Proactive contact to all Penticton businesses with licenses in building and trades Follow-up to ensure information was disseminated on supplier event Resident guide finalized in print and web version. Published to C¡ty of Penticton website

Completed draft of "Move to Penticton" resources and tested for feedback

required

opportunity Completion of

Budget 57K

guide 2014/03/31 Marketing to workers -fall2014

budqet permittino

Manufacturing and Existing Business Support Succession Planning

Commitment to succession planning initiative with Community Futures Venture Connect as a regional initiative

Launch 2014/06/30

Assist with 2 investment postings for Opportunities BC website

Meetings with Provincial Nominee Program investor for due

diligence on succession sale On demand support

Data

Ongoing

10 inquiries

Ongoing

s20,000

Support Research on opportunities

. o ¡

lnitiatives

¡ o

Labour market study coordination Engagement with Ministry of lndustry to address issues Catalyst magazine partnership with Chamber and Penticton Western Recruitment tool development EIZ review and recommendations

I

Ql Work

Plan -

Communications

N)

Page2 of 4 \o I

Ql Work Plan for Economic Development for 2O"14 o o

Assist with linking local businesses for best practice exchange Talent Pipeline development for Mtg and closure of file on Big Little Science Centre OK College re manufacturing support and welding changes Mtgs re bike lane concerns Follow-up Suncor re Eckhardt property

o o

¡ ¡ o

Business oppt ¡dentification

Penticton Business Promotion

3 Newsletter stories on local Penticton businesses

Monthly

Manufacturing Retention and Growth

lnfo for LNG conference to organizers lnvestigate industrial area plan development consistent with action plan and budget

lf time permits

lnitial review of available land Enactus Program

Support ongoing growth of entrepreneurship with youth as a volunteer

As needed

Evaluation of economic potential

Ongoing

Biking Precinct Biking Economic Study

Meeting with area cycling groups

Meeting with Highways to address event issues and opportunities for support for road cycling Application for funding for action plan development Draft one of white paper Mtg with Highways re maintenance and precinct development Mtq MLA re bike precinct needs Devel opment of biking training routes and inventory of bike friendly establishments to support economic value of Challenge race throu h intern

Challenge

Ql Work

Plan -

Communications

2014/02/28

$

10,000 complete

Page 3

of4

(¡)

f

Ql Work Plan for Economic Development for 2O14 Business Readiness Continue to streamline processes that affect business

Business advocacy

Planning & Building Department processes to be continually monitored for areas of improvement o Review of business license digitization process o Review of liquor process

2014/09/31

Review issues that affect business success, recruitment and

Ongoing

Overall budget S5,000

retention.

Business Attraction Strategic Initiatives Downtown Revitalization

EIZ

-

¡ o o

follow-up for all grocery chains in

BC

Public WlFl opportunity completed Main Street Matters assistance as required Assist with federal and foundation grants such as Penmar Arts Society to address arts and culture development consistent with resident growth

Waterfront lnitiative

As required

Team Penticton Support

Support joint initiatives to support Penticton business and awareness of commu nity Presentation to Air Canada New Airline Recruitment Followup on status of Business Case

Airport Hospital Business Support and Other

Other

Plan -

Ongoing

Budget for all Strategic

lnitiatives S6K

Onqoinq Ongoing 2014/03/31

One Meeting One meeting plus

followup Onqoinq

Move office to main floor

Community engagement and media relations Leadership, council and committee meetings Review of South Okanagan Shuttle and meetings. lnvitation to attend council

Ql Work

2014/01/31

Communications

2014/03/31

Completed

(¡)

Page4of4 r.

Ql Work

Plan for Electric Utility Department

Capital Activity

for 2014

Capacity and Backup Projects Action

Pole Replacements cAP229-001

Overhead pole replacements City wide

Porcelain Arrestor Replacement

Determine replacement area

cAP231-001

Order material Arrestor replacement

Timeline

Q1-Q4

Progress (5,Vo,Comp) $

104,000 1 o,7oo)

(S

10o/o

Demand Totalizing Meters cAP242-001

Transformer Upgrades Conversion

- Voltage

cAP244-001 AMR Meter Conversion cAP247

0o/o

Prepare RFP Purchase material

Q¡

5l I 0,000

Q3

(s0)

lnstallation and commissioninq

Q+

0o/o

Replace transformers as required for new services

Customer Dependant

s400,000

PCB - Test, Record, Store, Dispose

cAP254-001

(50)

(S12,200) 3o/o

Replace all poly-phase electromechanical meters (1 66 remaining @ approx.l /day)

100 units by Q4 Finalize in Q4 2015

1 1 5,000 (s12,100)

s

3o/o

ffi

SCADA Upgrades CAP253

Sl I 0,000

Q2 Q2 Q4

Pregare-efP Review bids & award RFP Purchase material I nstallation and commissioninq lmplement Compliance Action Plan Build new triage area

Complete Complete

s 1 12,000 (s3,ooo)

Q3

3o/o

Q3

Q4 Q1-Q4 Q3

$ 102,000 ($21,030)

21o/o

Step Transformer cAP2s8

-

Dawson

Receive Material Train staff & Dev. Op'g Procedures

Q2 Q2 Q2

Energize Unit New Tie cAP263

-

R6/R32

As R5, R6, R32 & R33 are converted

to balance system

Convert Feeder R5 to l2kV cAP268

-

transfer loads

Q4

5417,700 (S43,500) 10o/o

5144,700 (s0)

Pending Westminster Sub Replace transformers & hardware Plan conversion stages Feeder conversion Pending Westminster

-

Q4 Q1-Q3

10o/o

QI

5451,000 ($soo)

Q4

0o/o

I

Q1 Work Plan

-

Electric Utility

(¡)

Page

of 3 N I

Ql Work Convert Feeder R6to 12kV

Plan for Electric Ut¡l¡ty Department

for 2O14

Replace transformers & hardware Plan conversion stages Feeder conversion

Q1-Q3

Westminster Substation 1 2KV Upgrade

Resolve Dispute with FBC

Q1

s5,928,000

cAP271-001

Design&Eng- Station

Ql-Q2

(55,ooo)

Q1-Q3 Q2-Q3 201s Q3 201 s

0o/o

cAP269

Design & Eng

-

Distribution

Construction Commissioning

Convert Feeder R32 to l2kv

s579,000

QI

(S15,500)

Q4

3o/o

Co mplete

s7't8,000

Q2

($73,900)

Q+ Co mplete

s718,000

Acquire Material Convert feeder Pendinq Westminster Sub

Q3

(S5,1oo)

Q+

1o/o

erd€r+f,a+eria+

Complete

s212,000

cAP3't9

Complete installation

Q3

(s76,000)

Underground Cable Replacement Program

Determine Locations

Q2 Q2 Q4

$525,000

cAP274-001

Acquire Material Convert feeder Pendinq Westminster 5ub.

-

Convert Feeder R33 to 12kv cAP275-001

Volt. Regulator

-

-

Hudson

1Oo/o

360/o

cAP325-001

Order Material

Complete installation

Q1 Work Plan

-

Electr¡c Ut¡l¡ty

($0) 0o/o

(, Page2of3

f

Ql Work Plan for Electric Utility Department for 20'14 Capital - Base Action

Activity LED Conversion Program

CAP192

Audible Signals cAPl 9s-001

Traffìc Control ler I nstallation cAPl 96-001 UPS

erd€r-materia+ lnstall LED Liqhts lnvestigate & select locations Order material nstall audible signals lnvestigate and select locations Order material lnstall Controllers

Activity Electrical Buílding Design CAP323

P

Complete Complete

(S2,ooo)

Q2

3o/o

Q2

51

2,500 (5z,soo¡ 23o/o

s20,000 (So)

Q3

0o/o

Complete Complete

S3'l,5oo

€+d€r-ma+eria+

lnstall UPS modules

Q2

22o/o

Operating Action

-

ress (s,o/o,com

s60,000

Q2 Q4 Q2 Q2

@ie,fts

lnstallations

cAPl 97-001

Timeline

(S7,ooo)

Special Projects

Determine Building Size and Location Determine Building Design and Cost Text

Timeline Q2 Q3

Progress (S,o/o,Comp¡ só0,950 (s26s) 0.5o/o

Pole Contact Ag reements

Complete negotiations with Shaw and Telus Agreements to Council for considerations and execution Budget for revised revenue stream

Ql Work

Plan

-

Electric Utility

Q2

N/A

Q2

N/A 0o/o

Q3

(¡)

Page 3

of3 |

Ql Work Plan for Engineering for 2014 Engineering - Design Action

Activity

Timeline

West Okanagan Lake Waterfront

Phase 2 €enstruetien Restart

Complete

Lakeshore Drive I mprovements

Phase 2 Construction Completion

Q2

cAPl 68 West Okanagan Lake Waterfront Parking Lane Asphalt Rehabilitation

West Okanagan Lake Waterfront

Rotary Park Walkway cAP420

93o/o $1

Construction

Q2

($0)

Concept Finalization & Public Consultation Detail Design Tender Construction ofthe Project Close Tender Award Tender Commence Construction Complete Construction

Q2

$ 265,000

Q2 Q3 Q3

0o/o

Concept Finalization & Public Consultation Detail Design Tender Construction ofthe Project Close Tender Award Tender Commence Construction Complete Construction

€rese Tender

Award Tender

€emmenee€enstruetiran Complete Construction

Downtown Revitalization Main Street cAP417

La ndowner Consultation Creation of Design Options Public Consultation Concept Finalization and Costing Examination of Funding Options

Local lmprovement Bylaw Q1 Work Plan - Engineering

3s,000

Oo/o

Downtown Revitalization Martin Street & Westminster Avenue cAP172

o/o)

52,342,222 (52,176,477)

Complete

CAP3O9

West Okanagan Lake Waterfront Peach Plaza cAP419

Progress ($

$o

Q3

Q3 Q4 Q2 Q2

$¡ 96,000

Q3 Q3

0o/o

(s0)

Q3 Q3

Q4

Complete Complete Complete Complete Complete

51,266,965 (s46s,820) 37o/o

Q3

Q] _Q3

s400,000

Q2

(s0)

Q2-Q3 Q2-Q3

0o/o

Q3 Q3

(,

Page 1 of5 ut

Ql Work PIan for Engineering for 2O14 Borrowing Bylaw or Referendum Detail Desiqn

Q3-Q4 Q4-Ql 201s

Aging Water Infrastructure Replacement

eeta+eesign

Complete

cAP409

Tender Construction ofthe Project Close Tender Award Tender Commence Construction Complete Construction

Q2

5580,273 (S4,084)

Q2

1o/o

50mm & l00mm Watermain Upgrades cAP408

Sidewalks, Curb, & Gutters cAP414

lndustrial Avenue Reconstruction cAP403

Miscellaneous Storm Projects & Storm Runoff Remediation cAP41'l

Q1 Work Plan - Engineering

Tender Construction ofthe Project Close Tender Award Tender Commence Construction Complete Construction

Tender Construction of the Project Close Tender Award Tender Commence Construction Complete Construction Detail Design Tender Construction ofthe Project Close Tender Award Tender Commence Construction Complete Construction

DetailDesign Tender Construction ofthe Project Close Tender Award Tender Commence Construction Complete Construction

Q2 Q2 Q3

Complete

$938,000

Q2 Q2

$10,272) 1o/o

Q2

Q2 Q3

Com plete Q2 Q2 Q2 Q2 Q3

s405,400

Q2 Q2

s

Q2 Q2

1o/o

(S

1,120)

1o/o

1,905,000 (s336)

Q2 Q+ Q2 Q2

(s0)

52s7 1 35

Q2

0o/o

Q2

Q2 Q4

(,

Paoe2of5 ot

Ql Work Plan for Engineering for 2014 Bike Network Design and lmplementation cAP412

Concept Finalization & Public Consultation Detail Design Commence Construction Complete Construction Concept Finalization & Public Consultation Detail Design Commence Construction Complete Construction

Q2

s

Q3 Q3

1o/o

Concept Finalization & Public Consultation Detail Design Develop Local lmprovement Strategy

Q2

572,912

Q3

(s

Q3

1o/o

Engage Consultant Complete report

Q2

s2s,000

Q3

(s0)

Storm Drainage Master Plan Update

Engage Consultant

cAP400

Complete report

Q2 Q3

Asset Replacement Plans for Aging Water

Engage Consultant

Q2

and Sanitary Mains

Complete report

Q3

Pedestrian Crosswalk lnstallation, Traffic Calming & lntersection lmprovements CAP416

Corry Place Design cAP407

lrrigation System Cost Recovery Strategy CAP4l

O

145,000 (s320)

Q4 QZ

s78,526

Q2

($834)

Q3

1o/o

Q3

1

e8)

0o/o

Slt 0,000 (So) 0o/o

cAP401

-

CAP402

S5o,ooo (s0) Oo/o

Engineering - AWWTP Activ

Action

Timeline

Progress (5

RFêSrPurehase

Complete

5

Q3

s45,000 (s0)

RFê€r-Pt*ehase

Complete

s

1

f,Fê&Purehase

Complete

s

25,000 (5 1 8,1 44)

RFê&Purehase

Complete

s6,000 (55,614)

o/o)

Equipment Replacement

'1.

2. 3. 4. 5. 6.

Replace cAP345

1á

UV Lamps

Re-roof DAF & Old Screens Bldg

RFQ &

Contractor complete work

75,ooo (57 7,1 59)

1

O3o/o

0olo

CAP346

Purchase spare RAS pump cAP348 Purchase spare recycle pump

3,000 (s 10,350) 80% 7

3o/o

CAP349

Replace obsolete gas detectors cAP350 Replace 600 mm butterfly valve

940/o

RFQ, Purchase

and install (WWTP Staf0

Q2

s20,000 (58,313)

RFQ, Purchase

and install (WWTP Staf0

Q2

$

420/o

CAP352

Q1 Work Plan - Engineering

30,000 (523,620)

7 90/o

Page 3

of5

(,

|

Ql Work 7. 8. 9-

Plan for Engineering for 2014

lnstall 3 VFD's North lrr. cAP3s3

lnstallation by OEM and WWTP Staff

Q2

$8o,ooo (557,345)

Q2

522,500 (51 2,37 4) 55o/o

Parks Activity

Q2

$12,500 (s1,3oo)

RFP, Design, Pre-purchase, Tender & lntegration (WWTP Electrician & Contractor)

Q+

5l 80,000

7 2o/o

lnstall newgear boxSecondary Clarifier cAP347

RFQ

and install (WWTP Staf0

Re-commission old press polymer system cAP3s4

1oolo

10. Green Buffer West Hwy 97 cAP351

Equipment Replacement for Lift Stations CAP355

(So) 0o/o

Screw Pump Replacement cAPl 29

Tender lnstall (Contractor)

Complete Q2

s29s,000

$164,7s9) 560/o

Fermenter Upgrades cAP356

Pre-design Detail Design Tender Commence Construction Complete Construction

s2,120,000

Q2 Q3

(S6,837)

Q3

1o/o

Q4 Q2-Q3 (201s)

Engineering - VWP

Activi

Action

Reservoir Mixing I mprovements Chlorine Residual Monitoring within distribution cAP3s7

Staffto install

Penticton Avenue PRV Upgrade cAP358

Purehase materials as

time permits

Timeline

Pro ress (5

Complete Q2-Q4

$z 5,000 (s0)

o/o)

0o/o

Quotation lnstallation

Q3

Q4

s25,000 (s0) Oo/o

Water Treatment Plant Optimization Sendero Quality Monitoring

. . -

PLC

/

SCADA programming

Spare Caustic Pump Misc. Upgrades

cAP3s9 Replace PLC Equipment Water Plant cAP360

s40,000

Monitor and adjust flow or Chlorine Ongoing adjustments

Ql-Q4

(S14,011)

Q1-Q4

35o/o

Complete

Ongoing as required

Ql- Q4

¡SHiemeÊ+l:l#ase

Complete Complete

s65,000 (s38,43e) 59o/o

Q1 Work Plan - Engineering

Pase+ofs

Ç

Ql Work Plan for Engineering for 2O"14 PRV Performance PRV Stations

Monitoring Distribution

Monitor

as

time permits

Ql- Q4

cAP361

$31,000 ($o) 0o/o

Carmi Reservoir Altitude Valve and Bypass

eesign-

cAP362

auetæien

Complete Complete

$9,872)

Q2

14o/o

Equipment Replacement for Water Treatment Plant Lake Pump #6 Rebuild

lnstallation Award Contract Complete the work

Q3

$20,000 (s0)

cAP363 Secondary Surge Equipment all pump

Purchase equipment

stations

lnstall

Q2 Q2

Q4

s70,000

0o/o

cAP364

S25,ooo

(514,775) 59o/o

Okanagan Lake lntake Inspection

RFQ

Q3

cAP366

Complete inspection

Q4

SI 0,000 ($0) 0o/o

Ql Work

Plan - Engineering

(, Page5of5

f

Ql Work PIan for Facilities for 2O14

Activity Mclaren Arena

City Hall

City Yards

Library/Museum

Action

Q2

lce Plant Upgrade

Q2

Resilìent Flooríng

Q2

Building Envelope Upgrades

Q1-Q2

ln progress (520,000) ln progress (530,000)

City Hall Renovation CF

QI

ln progress

Building Envelope Upgrades/Painting Truck Exhaust System

Q2 Q2

Not started (s 1 2,500) Not started (54,000)

Skylight Repairs

Q2

Not started (54,500) ln progress (555,000/1

Repair Ceiling

-

Q2

Atkinson Gallery

ln progress (S25,000/1 5%) ln progress (S30,000/1 5%)

(95olo

complete)

5olo)

Lobby Painting

Q1-Q2

ln progress ($20,000/1 5olo) n progress (525,000 / 1 0o/o)

Washroom Upgrades

Q3 Q3 Q3

Not started (s15,000) Not started (s25,000) Not started (S 10,000)

Building Envelope Repairs Wood Window Repairs

Q3 Q3

lnfrared Scan Fire Hall#2 lnfrared Scan

Q1

Not started ($5,000) Not started (S7,000) Complete (S7,000)

Window Repair

Q3

Complete (S7,000) Not started (S5,000)

Q1-Q2

I

Q1-Q2

PoolTiles Fitness Room Expansion

Fire Halls

Progress (S o/o)

Com pressor Replacement

Lobby Upgrades

Community Centre

Timeline

Fire

I

Hall#l

Emergency Measures Building

Q1

-

Roof Replacement

n prog ress

(S

30,000/90olo)

RCMP

Flooring Replacement

Q2

ln prog ress (530,000/1

Dog Control Facility

Build New Facility

Q1-Q4

I

5olo)

n prog ress (S250,000/1

0olo)

I

Ql Work

Plan - Facilities

Page 1 of

1

È o I

Ql Work

Plan for Human Resources

Activity Develop & lmplement a new performance review system

for 2014

Action Review current system

Timeline

Progress (S %)

Q2

complete; currently soliciting feedback

Review exempt job descriptions Hire external consultant Evaluate jobs to market Review whole compensation Review with Senior Leadership team

Q2

ln the process of a market analysis

Review current policy

Q3

ln progress; reviewing policies on a one-by-one basis

TBD

Majority Complete; Waiting on external auditor availa bility

Q3

ln progress

Q4

Currently on hold

Research other systems

500/o

Set targets

Solicit feedback from staff

lmplement

Monitor Exempt Salary Survey

Complete Policy Review

Conduct a gap analysis Research similar policy Work with Clerks Department to ensure proper records Create/update policies as required Consult with Senior leadership group lmplement policies

Attain Certificate of Recognition

Application to COR program Complete GAP analysis Review of all H&S programs and procedures Conduct audit by external auditor

Develop Report and Metrics

Conduct needs analysis Review with Managers

lmplement

HRIS

Develop the reports Ensure accessibility and availability for managers lmplement & follow up on usaqe Review payroll system Conduct gap analysis between HRIS and Payroll systems Review workflows Review budget

I

Ql Work

Plan

-

Human Resources

Paqe "l

I of3

,Þ

-

Ql Work

Plan for Human Resources

for 2014

Work with Accounting & lT Depts on

Update processes to utilize new

implementation lmplement and Follow up Conduct needs analysis

technology

Brainstorm

Q2

Not yet commenced.

Q1

Next dates are set for May

Q3

Notice has been given but no dates are set.

TBD

Have commenced bargaining, no further dates set.

TBD

lntent to bargain has not yet been given.

N/A

Ongoing

Q2

Currently developing the

Q+

Not yet commenced

Review with lT Dept Discuss options with users

Develop implementation plan

Collective Bargaining CUPE

Research

Commence bargaining

Collective Bargaining IBEW

Ratify collective aq reement Research

Commence bargaining

Collective Bargaining IAFF

Ratify collective ag reement Research

Commence bargaining Ratify col lective agreement

Collective Bargaining Library

Research

Commence bargaining Ratify collective agreement

Continue to build positive morale &

relationships with staff

Provide support Provide coaching Provide the staff the tools necessary to complete

their work Provide encouragement and recoqnition

Complete

RFP

for SIMEA & EAP benefits

Provide Benestats to all staff

Review Contracts

Develop RFPs Evaluate response Meet with proponents Work together with member municipalities Award Educate municipalities & staff on any changes lmplement any changes Work with Communications Develop content Work with benefit administrators Review accura cy

RFP.

I

Ql Work

Plan

-

Human Resources

Page2of3

È

f

Ql Work Develop a new brand for HR recruitment

Plan for Human Resources for 2014

Work with com munications Develop a key message Develop a consistent image lmplement with all correspondence and advertising

Q2

ln progress

I

Ql Work

Plan

- Human

Resources

È (, Page 3 of3

Ql Work Plan for

lT

for

2O'a4

lnfrastructure & Operations Activity Network & Communications Analysis

Network

I

m

plementation

Action Continuously monitor, test, improve and leverage our current infrastructure systems and technoloqies Continue moving physical servers to the new virtual

Timeline

Progress ($

o/o)

Ongoing

Ql/Q2lQ3

50o/o

Ql/Q2

50o/o

server infrastructure.

Network Analysis & lmplementation Communications Analysis

Research and acquire a new web application server Review all costly analog telephone services, eliminate lines not needed or not in use, investigate

Q3

alternate solutions Com munications I mplementation

Communications implementat¡on

lmplement mobile device manaqement system Review current system and future needs for city video surveillance lnternal and External network security penetration testing lnvestigate SIP trunking for potential cost savings on PRI Roll out instant messaqinq and presence client

Network Analysis

Develop lT disaster recovery plan

Ongoinq

Network I mplementation

lmplement environmental alerting and monitoring of data centre and fiber hub buildinq lnvestigate e91 1 lnvestigate virtualizing all telephone hardware

Q1/Q2

A/V analysis Network Analysis Com mu nications Analysis

Communication Analysis Network Analysis

Ql/Q2

7 5o/o

Q3

Q2/Q3 Q2lQ3 Q1/Q2

75o/o

50o/o

Q2lQ3 Q2lQ3

Servers

Communications Analysis Communications Analysis

Qi Work Plan - lT

lnvestigate reducing the number of DID lines lmplement & monitor voice mail auto attendants

Q2/Q3

Ongoing

È

Page 1

of5 |

Ql Work Plan for lT for 2014 Applications & Development Activity Continuous lmprovement Continuous mprovement I

Action Continuously improve and leverage current systems and technologies Work with staffto implement new workflow and

Timeline

Progress (S %)

Ongoing Ongoing

process chanqes in our enterprise svstems Continuously analyze ways to improve or automate works flows and processes to qain efficiencies

Ongoing

Database Migrations

Move Tempest Live & Test to new virtual server

QI

100o/o

Database Migrations

Move CIS Live & Test to new virtual server Move CityView Live & Test to new virtual server Continue moving applications to new virtual

Q1

100o/o

Q1

100o/o

Q1/Q2/Q3/Q4

50o/o

Continuous I mprovement

Database Migrations

Application Migrations

Servers

Business Analysis

Work with Admin Office on the document

Q2/Q3/Q4

manaqement proiect Business Analysis

lmplementation

Business Analysis

Work with Recreation on the implementation of an automated staff schedulinq system Continue implementing Tempest Calls for Service to departments, deploy web submission, investigate link to ArcGlS lnvestigate Digital Asset management system for

Qt/Q2

5Oo/o

Ql/Q2/Q3

30o/o

Q4

photos

lmplementation lmplementation lmplementation

Deploy Agresso mobile apps Expand online payments Work with Fire Department on implementing City of Kelowna's FDM workspace.

Q2

75o/o

Q2

Q3/Q4

I

Q1 Work Plan - lT

Page2of5

À

f

Ql Work Plan for

for 2014 Technical Support

Activity

lT

Action

Timeline

Progress ($

Support lmplementation

Support customers with use of technology Replace 50 computers as part of the 5 year desktop replacement program

Ongoing Q1/Q2/Q3/Q4

10o/o

lmplementation

Replace 20 Laptops as part ofthe 4 years laptop replacement proqram Replace 10 tablets Bring council web stream in house, implement video indexing server lnstall digital signage in City Hall ldentify and replace all Windows XP computers Minimize lT storaqe. Streamline disposal process. lmplement credit card payment kiosk in City Hall Work with Fire Department on implementing City of Kelowna's Mobile CAD in Fire Trucks

Q1/Q2/Q3/Q4

10o/o

lmplementation lmplementation lmplementation Analysis & lmplementation Analysis & lmplementation

lmplementation lmplementation

o/o)

Q1/Q2/Q3/Q4 50

Q2

Q2

Ql/Q2

75o/o

Ongoing Q2lQ3 Q2/Q3

Geographical lnformation Systems Activity

Action

Timeline

Support

Support City staff with mapping and data analysis needs. Support current legacy mapping systems for

lmplementation Training

Analysis

Continue implementation of GIS Project lncrease awareness of GIS through seminars, webinars and in house training Train Key staff on maintaining data in GIS lnvestigate integration of GIS with Cemetery

Q3/Q4

Analysis

software lnvestigate integrations of GIS with Tempest Calls

Q3/Q4

Progress (S 7o)

Ongoing

internal and external users

Training

Ongoing Ongoing Ongoing

for Service module

I

Ql Work

Plan - lT

Page 3

of5

È

Oì

Ql Work Plan for

lT

for 2014

Management Activity Project Management Project Management Project Manaqement

lmplementation

Action lmplement Agresso Planner module for City Budqetinq Lead GIS implementation Proiect

Timeline Q1/Q2lQ3

Lead Tempest Prospero Proiect

Onqoinq Q2/Q3/Q4/201s

Work with communications on the digital roll out of

Q1/Q2/Q3/Q4

Progress ($

o/o)

10o/o

the new city branding

lmplementation

lmplementation

Management Contract Administration

Contract Admi nistration

lmplementation

lmplementation Management

Work with HR on setup of computer based training center, increase use of elearning and implementation if lT cross training program Work with HR & Communication to improve engagement on the city intranet web application.

Apply brandinq to lntranet. Continuously manage mobile voice and data plans for cost control. Work with Microsoft on the Enterprise Agreement renewal for 2015-2018. Review BC Microsoft Select reement. Work with ESRI GIS Enterprise Agreement renewal for 2015-2018 Replace Multifunction Photocopiers, implement secure print, right size fleet, eliminate redundant expensive printers, implement print management for cost control lmplement eForms as needed Look at application consolidation for reducing

Q2/Q3/Q4

Q2lQ3

Ongoing Q3

Q3 Q2

600/o

Onqoinq Ongoing

operating costs Contract Administration Management Management Management

Work on renewal of cell phone contract for 201 5 Develop lT documentation updatinq plan lmplement Change Management in the lT ticketing system Develop working group for SHAW Public Wifi Landing page

Q3

Q2

Q2lQ3 Q2

I

Q1 Work Plan - lT

Paoe 4 "l

Þ of5 -¡

Ql Work Plan for lT for 2014 Management

lnvestigate the creation of a working group for fiber

Q3

network Management Management

Ql Work

Plan - lT

Develop lT security & Mobile Encryption policies Work with facilîties on renovation proíects

Q3/Q4

Ql/Q2

Page 5

of5

È

f

Ql Work Plan for Public Works fo¡

General Revenue Action

Activity

-

2O"14

Roads & Other

Timeline

Progress

Snow and lce Control Policy Traffic Control Box Wraps

Revise & Council Endorsement

Q4

N/A

Ðesigñ

Complete

cAP298-006

Procure & lnstall

Q2

55,ooo (s0)

Walkway Upgrades

lnspect & Repair

Q3

(S,o/o,

Comp¡

0o/o

s20,000

cAP298-004

(s0) 0o/o

Snow & lce Control Survey

MMBC lmplementation Calls For Service

lmplementation

-

Co mp ete

Determine Action Report if Required lmplement Public Education Report to Council - Fees / Services

Software

+en

Skaha Playground - Upgrade cAPl 05-001 TO CAP1 0s-004

N/A

Timeline

Progress ($,o/o,Co

Complete

s85,000 (s57,000)

@ @

Complete Complete Complete Complete Complete

67o/o

Construction

Q2 Q2

Ðesigrl

Grand Openinq Ceremony

Marina Way Look Out Park cAPl 08-001 TO CAPl 08-003

N/A

Complete

General Revenue - Parks Action

Activi

N/A

Q2 Q2 Q2 Q2

Ðesigrl

ffiiran Construction Grand Opening Ceremony

Complete Complete

s 1 35,000 (36,500)

Q2 Q2

27o/o

I

Q1 Work Plan

-

Public Works

Page

I of5

È

f

Ql Work Plan for Public Works for 2O'14 Skaha Park Green Gym

cAPl 12-001 TO

CAP1 12-003

€rafit+wa1rd Ðesigñ

Complete

Pcbfu+a+ieñ

€enstruetiron Openinq Ceremony Rose Garden Upgrades

-

Donation

Dependant cAPl 13-001 TO

Site Clean Up

-

PIB

or Quote

-

Gazebo

RFP

Tree Planting cAP 378-001 TO CAP378-002

(S41,ooo)

Complete Complete Complete

91o/o

Q2

ffiiem Design

CAP1 13-003

s45,000

Complete

Consultation

Construction Opening Ceremony Ðesigñ Construction

Complete

s37,000

Q1

(s0)

Q2 Q3 Q+ Q4

0o/o

Complete

s20,000

Q2

(S7,ooo) 35o/o

Pathway Upgrades

lnspection & Repair

Q2

cAP 379-001 TO CAP379-002

SI 0,000 (s0) 0o/o

Columbia Tennis Court Upgrade

Repair

Q2

PickleballCourt

Stakeholder Meeting

cAP 369-001 TO CAP369-002

Desígn

Q2 Q2

(s0)

Construction (if cost shared) Construction

Q2

0o/o

Playground Surface Upgrades

Q3

s20,000

cAP 368-001 TO CAP368-002

S5,ooo (s0) Oo/o

cAP 370-001 TO CAP370-002

s20,000

(s0) 0o/o

Kings Park Mesh Replacement cAP 372-001 TO CAP372-002

€enstruetien

Complete

s10,000 (S6,1oo) 61o/o

I

Ql Work

Plan

-

Public Works

Page 2 of 5

Ul

o

Ql Work Plan for Public Works for 2014 Beach Safety Audit - Signs cAP 373-001 TO CAP373-002

Slo-Pitch Field Upgrades cAP 377-001 TO CAP377 -002

Ѐsigrl

Complete

Tender

QI

lnstallation S+aJ€hetderMtg

Q2

13o/o

Complete

s33,000

Ðes+$t Tender

Complete

(S28,900)

Complete

88o/o

€enstruêien

Complete

Cemetery Action

Activ Fairview Cemetery U pg rades cAP 380-001 TO CAP380-002

$30,000 ($4,ooo)

Timeline

ress (5,o/o,Com

P

Design / Plan Tender / Quote as Required

Q2 Q2

s78,s00

Construction

o3

0o/o

Q3 Q3

s93,800

Lakeview Cemetery Expansion & Upgrades

P1 & P2 Geo-Tech &

cAP 381-001 TO CAP381-002

Lower Bench Road - Geo-Tech & Design (if required) lnstal lation of Screeninq

Design

)

(50)

(S55,ooo) 59o/o

Q4

Water Utility

Activity

Action

Timeline

P

Rural Meter Pits cAP 288-01 0

Notification Construction

Prior to work Ql-Q4

( s 1 8,000)

ress (s,o/o,comp)

$45,000 4Oo/o

lrrigation Upgrading cAP 289-004

Greyback Dam

Complete As required

S25,ooo ($0)

Q1-Q4 Q2 Q2

Oo/o

Q3 Co mp ete

0o/o

QI

(s0)

Construction

Q3

0o/o

Planning

As required

s80,000

Notification - As Required Construction

Ql-Q4

Notification as required Construction

-

Level& Flow Monitoring

cAP 290-014

RFP RFP

Award

Construction Dam Safety Review cAP 290-01s Fire Hydrant Spacing lmprovements cAP 288-007 TO CAP288-009

Ql Work

Plan

-

Public Works

RFP RFP

Award

$ 1 50,000 (s0)

$1

1

o,ooo

(S7,ooo) 9o/o

(Jl

Page 3

of5 -

Ql Work Plan for Public Works for 2014 Sewer Utility

Action

Activi Compost Site

-

Upgrades and Consulting

cAP 133-00'r TO CAPl33-002

Gas Detectors cAP 382-001

Complete Design Plan Works Schedule Works Tender (S)

Timeline

Pr

Q2 Q2 Q2

s2,000,000

ress ($,o/o,Com

(S8,ooo) O-5o/o

Q2

Construction

Q+

Tender

Complete

s8,000 (s7100) 89o/o

Fleet

Activity

Action

Timeline

Progress ($,o/o,Comp¡

Create RFP / Purchase Used RFP Evaluation

Q2 Q3

s 350,000

lssue PO Take Possession

Q3

Oo/o

Purchase 1 -%TonTruck cAP 151-001

Tender Award

Complete

$2s,000

Take Possession

Q2

(s0)

Purchase 1 - Passenger Car cAP 1s1-001

Tender Award

Purchase 'l - 1 Ton Dump Truck cAP 151-001

Tender Award

Complete

Take Possession

Q3

Purchase 1 - Tandem Dump Truck cAP 1s1-001

Tender Award

Q2 Q3

Purchase 1 - LeafVacuum cAP 151-001

Tender Award

Purchase Fire Truck cAP 151-001

201 5

(50¡

o

1

0o/o

Take Possession

Q2 Q3

S2s,ooo (s0) 0o/o

5s 0,000 (s0) 0o/o

Take Possession

$l 60,000 (s0) 0o/o

Take Possession

Q2 Q3

s45,000 (s0) 0o/o

Purchase 1 - Tractor cAP 151-001

Tender Award Take Possession

Q2 Q3

s50,000 (So) 0o/o

Purchase I - Sander Hydraulic Upgrade cAP 151-001

Tender Award Take Possession

Q2 Q3

S25,ooo (s0) 0o/o

Ql Work

Plan

-

Public Works

Page4ofs S

Ql Work Plan for Public Works for 2O14 Purchase I - lce Re-Surfacer cAP 151-001

Tender Award

Q2

s105,000

Take Possession

Q3

(50)

Parks Small Equipment Replacement cAP 151-004

Tender Award Take Possession

As Required Q1-Q4

Shop Equipment

Tender Award

As Required

cAP 151-002

Take Possession

Q1-Q4

0o/o

s't2,100 (S4,750) 39o/o

s21,000 (s6s0) 3o/o

Q] Work Plan

-

Public Works

(¡

Page 5

of5 i

Ql Work Plan for Purchasing for 2014 Activity Tenders, RFPs, RFQs

fimeline

Action Tenders, RFPs and RFQs prepared, posted and advertised

Progress ($

7o)

Ongoing

Complete and ongoing

Ongoing

Complete and ongoing

Ongoing

Complete and ongoing

Ongoing

Complete and ongoing

Ongoing

Complete and ongoing

Ongoing

Ongoing

2014-Q2

85o/o

o 38-Ql Cost Savings

Cost savings by obtaining quotes

o 5323,70214-Q1 Revenue

Dispose of surplus/obsolete equipment

o $1,697.25-Q'l Revenue from SPCA Dog Tag Sales

Purchasing Cards Notices

o $3,410.00-Q1 o $139,110.30-Ql or_

o Energy Retrofit Program on-going. Purchasing Policy

al

o Presented Purchasing Policy to Leadership asked to relax the sustainable purchasing

Stationary Purchases

requirements. Create policy and set up users for e-way ordering

2014-Q2

2Oo/o

Purchases

Daily orders of inventory and project items

Ongoing

Complete and ongoing

New Dog Kennel Facility

Work with Facilities Supervisor to site and construct new dog kennel facility Working with RDOS on Licence to Use agreement for kennel Work with Facilities Supervisor to site and construct new Dog Control Officer dwellinq Work with lT Manager to investigate and install bar coding for warehouse inventory Have templates reviewed and amended by legal counsel

2014-Q4

0o/o

2014-Q2

50o/o

2014-Q4

0o/o

RDOS Use

of Kennel Facility

Construct new Dog Control Officer Dwelling Bar Coding

Tender, RFP, RFQ and Contract Review

Q1 Work Plan

-

Purchasing Department

2014-Q3

2014-03

0o/o

Oo/o

(Jl

Page 1 of

1

È

Ql Work Activity Operations

Exhibits

Collections

Programs

Plan for Museum & Archives

for 2014

Action Complete 5 Year Master Plan initiated in'07 lnitiate new 5 Year Strategic Plan to start'14 Complete Phase 1 of museum renovation - Atkinson Gallery & Office & Public Areas Submit designs for new signage (outdoor & indoor) Develop business case for new Gift Shop

Plan - Museum

May 2014 Oct 2014 May 2O14

Progress ($ 90o/o

30o/o

Oo/o

)an2014

lOOo/o

May 2014

7Oo/o

Sept 201 4

1Oo/o

July 2014

85o/o

Aug 2014

40o/o

June 2014

90o/o

June 2014

9Oo/o

Feb 2014 March 2014

8Oo/o

Dec 2014

20o/o

Development & delivery of Local Lore project (in tandem with

Dec 2014

2Oo/o

Steamfest)

Dec2014 June - Sept 201 4

25o/o

lnstall exhibit War of 1812in Atkinson Gallery. lnstall exhibit The Long Journey Home in Atkinson Gallery lnstallexhibit Fireborn in Atkinson Gallery Update & renovate SS Sicamous exhibits on Deck A, B & C lnstallWWl exhibit in Permanent Gallery

Renovate storage rooms & install storage equipment for artifacts. Re-assignment of artifacts into new storage locations lnventory of entire PMA artifact collection lnventory of SS Sicamous artifact collection lnventory of city artifact collection (City Hall) Digitise collection onto database

o/o)

Oo/o

May2014 June 2014

Delivery of up to 25 school programs under Curator Kids Delivery of up to 30 family programs

Ql Work

Timeline

10o/o

10Oo/o

Dec 20'14

Page 1 of2

ul ul

Ql Work Plan for Museum & Archives for 2014 Delivery of 10 adult programs Delivery of up to 30 Brown Bag lectures Delivery of up to 10 weekly Facebook projects. Plan, schedule and fundraise for Steamfest 2014-15 Assist city with Heritage projects thru HM Advisory

Archives

Q1 Work Plan - Museum

Upgrade archival storage systems Digitise & OCP Pen Herald microfilm Digitise photograph collection & enter into database. Digitise large format docs, maps, plans lnput Local Lore data into Historypin and Ancestry.ca

Dec 2014 Dec 2014

Oo/o

Dec 2014

50o/o

Ongoing

35o/o

10o/o

600/o

Dec 2014 June 2014 Feb 2014

20o/o

Ongoing Ongoing

30o/o

90o/o 80o/o

20o/o

(Jl

Page2of2

î

Ql Work Plan for Recreation for 2014 Activity Fees & Charges Review

Recreation Department Staffing Review

Action

Progress (S oÁ)

Timeline

Develop a plan to phase in increased pool lane rental rates to be in line with market rates Conduct a detailed review of parks and sport field rental rates to determine if rate adjustments should be considered Conduct an analysis of current rental rate categories and formulas to determine if category adjustments should be considered Review prime and non-prime rental rate options Develop recommendations for September 2014 (pool lane rental rates) and 2015 (all other rental fees) and present to Council Develop 2015 Admission Fees proposal (effective April 1, 2015) and present to Council

mplement Aquatics staffin g restructure Conduct a Recreation program, reception and marketing staffing review

Q1-Q3

20olo

complete

Q2-Q3

200lo

complete

Q2-Q3

i 0olo complete

Q2-Q3

10olo

Q3

0olo

complete

Q4

0olo

complete

complete

complete complete

Q1

1000/o

Q2-Q4

10olo

Develop an Annual marketing schedule Review and expand Active Membership Program Explore new initiatives for promotion to targeted markets (ie Youth, Older Adults)

Q1

1000/0

Q3

10olo

Beach, Park, Street and Mobile Vending

Develop and implement strategies to optimize vending opportunities and revenues

Q1-Q2

70% complete

Fitness Room

lmplement Fitness Room expansion project and layout of equipment Develop and implement F¡tness Room optimization

Q1-Q3

250lo

Q3-Q4

0olo

complete

Q3-Q4

0olo

complete

Q3-Q4

0% complete

Marketing and Promotions

I

complete complete

Q2-Q4 10% complete

complete

strategies after expa nsion Busi ness Management Systems

lntegrate Class (recreation software) with Agresso

with

and Finance Dept Develop real time Recreation budget reporting systems - with lT and Finance Dept

Q1 Work Plan

-

Recreation Department

-

lT

Page'lof

3i

Ql Work

Plan for Recreation

for

Research, purchase and implement shift scheduling software for Aquatics Department - with lT Dept

Events

Yacht Club Cleland Theatre

Program Development

50%o

Q1

1000/o

Ql-Q4

25olo

Ql-Q2

75% complete

Q2-Q3

657o complete

Festival

Q2-Q3

10olo

implement implement implement implement lmplement optimization Develop a nd im plement Develop Develop Develop Develop

and and and and

-

Recreation Department

complete

complete

Q+

0olo

Q2-Q3 Q2-Q3

10olo

booking protocol communication plan

Q1

plan Theatre tech nician/staffing

Ongoing QI

complete complete 5olo complete 1000/o complete 90olo complete Ongoing l00o/o complete

Q3

25olo

plans Gymboree (parent & tot gymnasium program) revisions - new equipment and program structure

Q1-Q2

Q1-Q4

expansion

Q1 Work Plan

complete

Arena program plans advertis¡nq plan

Explore youth programming partnership opportunities Fitness program ongoing development and

Healthy Living lnitiatives

complete

Q1-Q3

lntegrate title sponsorship and partnership opportunities to expand the Family Day special event at the Community Centre Facilitate implementation plans for the 2016 BC Winter Games in Penticton Update Events Manual, Event Applications and Online Communications Expansion/development of lndoor Triathlon Expansion of Youth Park Special Event during Peach

lmplement Customer Appreciation small event(s) at the Community Centre McLaren Arena

2O',4

25

complete

o/o

complete

Ongoing

Aquafit stafftraining review - optimize and develop aquafit program

Ongoing

Active member of Okanagan Similkameen Healthy Living Coalition (OSHLC) Liaise with lnterior Health, community partners / stakeholders and new healthy living community and provincial initiatives; facilitate new partnership projects lmplement hearts@school Grade 6 Health Fair

Ongoing

20olo complete Ongoing

Ongoing

Ongoing

Q1-Q2

3Oo/o

Q2-Q3

Pase2of3

i

Ql Work Plan for Recreation for 2014 New Revenue Development

Develop and implement expanded Community Centre merchandising/reta il sales Explore new lease opportunities at the Community Centre Assessment of sponsorship and advertising

opportunities Sales orientation training for staff

Ql Work

Plan

- Recreation Department

complete

Q2-Q3

10olo

Ongoing

Ongoing

Q2-Q3 Q3

100/o

0olo

complete

complete

Page3of3

(Jl

i

Page-160-

Penticton RCMP Detachment Status Report 1-'t

Quarter,201-4

Commander: Superintendent Kevin HEWCO

(250) 492-4300

Human Resources Employees 34 6 2

6 22

Police Officers [Municipally funded Police Officers [Provincially funded) Police Officers (Federal and Provincial funding split - PIB First Nations PolicingJ Reserve Police Officers (deployed regionally) Municipal Employees - includes Regional Crime Analyst, Crime

Stoppers Coordinator, Community Policing Coordinator, 2

Administrator and Victim Services. Provincial Employees [Federal Public Servants)

Volunteers 7

Auxiliary Police

24

Citizens on Patrol and Speed Watch Restorative Justice Facilitators Victim Services

8 5

Regional Police Dog Services L Police Officer (Penticton - Municipally funded) I Police Officer (Provincially funded) Regional Forensic ldentification Services L Police Officer (Penticton - Municipally funded) I Police Officer (Provincially fundedJ Regional Investigative Services (Plainclothes) I Police 0fficers (Penticton - Municipally funded) t Police Officer fProvincially funded) - based at Penticton Detachment 3 Police Officers (Provincially funded) - based at Oliver Detachment

This document is the property of the Royal Canadian Mounted Police, and may not be reclassified, copied, reproduced or used in whole or part or further disseminated without the express consent of the originator. Third Party Rule applies.

LAN

e"s"-frOperational Report Total Calls For Service

Overall Calls For Service During the first quarter o120L4, Penticton RCMP responded to

2010. 2014 60@

50m

3317 calls for servicei compared .g

with 3389 calls received during the first quarter of 2013. This corresponds to a decrease of

40m

È

I r

30m

r

1

20m

2010 2011

204

.2013

2o/o.

4 2014

10m

Crime Trendsii Penticton RCMP responded to L6o/o fewer Criminal Code files throughout the detachment area during the first quarter of 2014 than during the same quarter last year. This decline is a result of significant reductions in high-volume crime types such as theft, disturbances and mischief/property damage, which have all declined by between 27 and 32o/o from 0

q1

q2

Q3

Q4

the same three months of 2013.

Other significant declines were noted in violent crime such as assault, robbery and sex offences. Thefts from vehicles increased slightly as did commercial break and enters and B&Es categorized as

'other' [i.e. outbuildings, garages, etc.).

Selected Criminal Code Offenses

Penticton

20]-3

2014

2014

13

Q1

YTD

Q1

YTD

Change

6t

6t

48

48

ROBBERIES

9

9

6

6

With Weapon With Firearm

6

6

2

2

0

0

2

2

Other

3

3

2

2

SEXUAT OFFENCES

5

5

3

3

V V V A V V A

Vehicle theft remains relatively stable, although March saw an increase in specifically targeted vehicle models, particularly Ford F-series pickup trucks. Police

ASSAULTS

continue to investigate this trend.

RCMP also responded to one attempted homicide file this quarter. On February 74th

year-old male broke

a

40-

into

a

t4

20t3

HOMICIDES (incl. attempt)

0

0

1,

1

THEFT FROM VEHICTES

80

80

88

88

VEHICLE THEFT

2L

2t

19

19

AND ENTERS

58

58

64

64

BREAK

V A A V A V V V

residence on Skaha Lake Road and 25 25 Business 32 32 attacked the female resident by 29 Residential 29 26 26 attempting to strangle her. A 4 4 Other 6 6 neighbor overheard the 160 160 109 OTHER THEFT 109 commotion and attended the t31, 131 96 CAUSE DISTURBANCE 96 residence aL which point the 724 t24 MISCHIEF 90 90 suspect stabbed him multiple times. The male was taken into custody and charged on two counts of attempted murder as well as B&E, assault and non-compliance. He is currently in custody.

This document is the property of the Royal Canadian Mounted Police, and may not be reclassifìed, copied, reproduced or used in whole or paft or further disseminated without the express consent of the originator. Third Party Rule applies.

ea9.-{2-

Arrests and Charges Between fanuary 1.t and March

31.,, 20L4, charges were forwarded to Crown Counsel

against offenders relating to 87 breaches of various court orders, 23 assaults and 37 thefts or possession of stolen property files, amongst other crime types. Notable arrests made during the first quarter included the following:

Penticton Criminal Code Offences 2072 - 2074 600 500 400 300 200 100 0

Jan

Feb

Mar

Apr

Mry

.2072

lun

lul

.2013

Aug

s"p

Oct

Nov

Dec

2014

On fanuary 2Zna RCMP responded to a male yelling near the RCMP detachment. The male advised that he had been assaulted, bear sprayed and robbed ofhis skateboard. Three males

a

aged 20, 19 and L5 were arrested and charged with various offences including robbery, assault and failure to comply with court-ordered conditions. They are on bail awaiting court. 0n February 23,¿ RCMP responded to a report of a B&E to the hearing clinic at the Superstore complex. One suspect, a t9-year-old male, was located hiding in the bushes nearby. He was arrested and is currently in custody. Witnesses report that a second male was also involved however, he has not been identified. 0n March 23'a RCMP stopped a vehicle for running a red light on Government St. The driver and lone occupant, a 76-year-old male, was arrested on outstanding warrants. The vehicle was found to have been stolen from a Penticton winery, which had been broken into earlier in the day and the truck keys and other items stolen. The male suspect has been remanded pending court proceedings, and has been charged with breaching court-ordered conditions, obstructing a police officer, possession ofstolen property and B&E.

a

a

Initiatives Youth Youth initiatives and member involvement with youth remain priorities for the Penticton Detachment, with the following highlights from this past quarter: ¡ Funding support in the amount of $\4,800 was received from a grant application to the Office of Civil Forfeiture and Ministry of fustice for a projectto support High Risk Boys, grades 9 - 10. Community partners include Ministry of Children and Families (Child and Youth Mental Health), Ministry of Children and Families [Youth Forensic Psychiatric Service) and School District No 67 Okanagan-Skaha o The Community Policing Coordinator participates on the Steering Committee for the "Self Esteem Project", led by the United Way and Community Foundation in the area of addressing the need for emergency youth housing. ¡ The release of the Mike and Vicki Project to support youth in making positive choices in regards to drugs and alcohol. ¡ The Community Safety Unit maintains regular contact with Youth Probation and connects with all youth on curfews and conditions on a regular basis. ¡ The detachment contact on the Threat and Risk Assessment Committee continues to work with SD 67 and responded to one request this quarter. This document is the property of the Royal Canadian Mounted Police, and may not be reclassified, copied, reproduced or used in whole or paft or fufther dissem¡nated without the express consent of the originator. Third Party Rule applies.

e"g" 263-

a

The Community Policing Coordinator participates in the formation of a High Risk Youth working group with participants from agencies throughout the detachment area.

Drug Enforcementiii During the first quarter of 20L4 Penticton RCMP investigated 59 founded drug files, resulting in 2B charges [including possession, trafficking and production) under the Controlled Drug and Substances Act (CDSA). Of the 59 files investigated during the first quarter of 2014,9 were related to illicit drug trafficking, including cocaine (5), cannabis [3), methamphetamine (1) and morphine (1). One file involved the trafficking of more than one drug type. B total trafficking charges were forwarded to Crown Counsel during the first quarter of 20L4.

Traffic Safety Penticton Municipal Traffic Section Municipal Traffic members continued to promote high-visibility enforcement throughout the City. During the first quarter of 2O74 the traffic members worked to address the number of drivers operating vehicles while distracted. Distracted driving continues to be a priority for the Section, with covert unmarked enforcement being one of the most successful avenues for enforcement. Continued high visibility enforcement efforts around community schools have resulted in fewer problematic issues. However parking/loading/stopping continues to be a concern for safety ofthe areas. Members continued the program of 'riding the busses', in particular assisting with a problematic route from Princess Margaret School. Members riding with the school VicePrincipal assisted in alleviating issues caused by boisterous students that had been reported by the driver. This also gives the unit an extra hidden set of eyes observing for distracted drivers and those that disobey signs ofstopped school busses. The section conducted high visibility laser speed enforcement efforts that were well received in

the area of Red Wing Community. Extremely high traffic counts at the intersection have resulted in a number of near-misses for pedestrians and drivers alike. Calming measures through the extra enforcement and visibility in this area is ongoing. Naramata Road continues to be a concern with speed and large commercial trucks being the focus of complaints. Enforcement actions have been undertaken and will continue. The section also continues to support the members on regular patrol duty, assisting or accepting calls when the workload has overwhelmed the members on duty.

23L charges were issued under the Provincial Motor Vehicle Act along with 107 written provincial warnings. Section members attended 132 files during the first quarter.

Impaired Drivingi" Between fanuary and March 2014 Penticton RCMP handed out24 90-day Immediate Roadside Prohibitions (lRPs), along with 3 7-day IRPs 9 3-day IRPs and 5 24-hour prohibitions for drugs or alcohol. A further 4 drivers were charged with impaired driving and related offences under the Criminal Code.

This document is the propefi of the Royal Canadian Mounted Police, and may not be reclassified, copied, reproduced or used in whole or paft or further disseminated without the express consent of the originator. Third Party Rule applies.

eaged4-

Community Engagement Crime Prevention Unit Penticton's OIC, Supt. HEWCO, initiated the development of a new Crime Prevention Unit led by in November 2073, which will eventually encompass Citizens on Patrol, Speed Watch, Lock-Out Auto Crime as well as the Victim Services Unit, which serves both Penticton and Summerland Detachments. The goal of the Crime Prevention Unit is to reduce calls for service directed to general duty members and to reduce crime rates by following crime prevention principles and furthering the RCMP priorities of; 'safe homes - safe communities'. Cpl. Jas IOHAL,

The unit's mission statement is: 'ln partnership with our community, Penticton RCMP crime prevention unit and victim services are committed to serving the needs of the community by providing an efficient and professional service through police presence, education, crime prevention and protection programs.' The unit will be conducting a recruiting drive for new volunteers, including setting up a booth during the Volunteer Appreciation event at Gyro Park on April 12s, 20t4. Display booths were set up in the local malls and community market this past year with material available to the public on various security topics. The Crime Prevention Unit has already committed to participating in the upcoming community markets and has formed a partnership with the city regarding this initiative. Regular weekly meetings are being held with the Executive Director for the Downtown Penticton Association, where the weekly crime report is presented and discussed. This will be changing to bi-weekly meetings shortly. In addition to the ongoing crime prevention programs, the unit and the team routinely attend meetings with several external partners and fulfil the needs and expectations of the business community, educational institutions and the community of Penticton.

Note: Upon assuming Command of the Penticton Municipal Detachment, Superintendent Hewco conducted a review of all services, including the services provided by the Community Policing Section. This was done to ensure that services were being provided in a cost effective and efficient fashion. In essence, to ensure that the tax payers were receiving the "best bang for their buck' so to speak. While conducting this review it became apparent that efficiencies could be gained by "bundling" some community policing duties with those of the Crime Stoppers coordinator's duties. The Crime Stoppers position, funded jointly by the City of Penticton and the Regional District partners provides a valuable service to the Okanagan, Similkameen Region. This position will assume some of the duties associated to the Community Policing coordinator's role and deliver them not only to the City of Penticton, but to our neighboring communities as well within the Regional District. It is believed that this can occur without any jeopardy to the Crime Stoppers portfolio. Supt. Hewco has long been and remains a champion taxpayer funded resources. The recommendation that Supt. Hewco ultimately put forth was to reduce the Municipal full time employee complement by one (Community Policing Coordinator) and to re-assign the affected duties to the Crime Stoppers coordinator, and others, within the Detachment. This action has created some angst amongst our volunteer cadre and the general public, largely because it came without warning and there was subsequent misinformation spread regarding how and why this was occurring. Supt. Hewco regrets this and takes responsibility for the manner in which this situation unfolded and how it was communicated. There should have This document is the property of the Royal Canadian Mounted Police, and may not be reclassifled, copied, reproduced or used in whole or paft or further disseminated without the express consent of the originator. Third Party Rule applies.

p"g"-f 5been a pro-active communication strategy developed to inform our volunteers and the general public what was happening when and why. For a variety of reasons this did not occur and now we are taking steps after the fact to provide our valued volunteers with an explanation and a comfort level that their programs will continue and their contributions remain very much appreciated and valued. Some volunteers have taken the pre-mature step of resigning their positions in protest to the loss of their City funded coordinator. Supt. Hewco and the Management Team at the Penticton Detachment are taking pro-active steps to meet with these people and our remaining volunteers in order to provide them with rationale as to why this change has occurred and what they can expect as we move forward. This meeting is planned for the week of April 21't In the interim, while we redesign and deploy our Community Policing package of programs and services, Sergeant Rick Dellebuur, a seasoned veteran with considerable community policing experience has agreed to manage this section and work closely with Corporal fohal, our remaining community policing resources and our volunteers. Many of our volunteers know Sgt. Dellebuur from his past community policing work and have commented that he will be a welcome addition while we work through this change. The bottom line is that there will still be a dedicated "go to" person for these volunteers to assist them in coordinating their valued volunteer commitment to our community.

In the past 3 months the Community Policing Coordinator has presented at all previously scheduled lectures including identity theft, a public display at the Wellness Symposium, and interviews for future auxiliary applicants. All new requests for programs and presentations have been forwarded to Cpl. IOHAL for his attention.

It should be duly noted at this time that the City of Penticton and the RCMP Detachment members and support staff would like to sincerely thank Mr. fim Porteous for his contributions and commitment during his tenure as our Community Policing Coordinator. He remains committed to the success of the programs and has worked hard in this capacity. This was greatly appreciated by all.

Auxiliary Constable Program The present nominal role for Penticton's Auxiliary Constable Program is 7 members, with regular monthly meetings occurring. During the last meeting the roles and responsibilities of the auxiliaries were discussed with the current members including the requirement that they be more engaged and visible in the community, at community events and through presentations to the community. Recruiting for a new class took place in the fall and the interested applicants have been narrowed down to 9 with security clearances ongoing. The new class is expected to begin sometime during the autumn of 2014.

Lock OutAuto Crime Program The Lock Out Auto Crime volunteers continue to do an excellent job for the community. Over the winter months their patrols were concentrated on shopping areas. The patrol members check all the vehicles in the parking lot and leave a notice on each vehicle whether they are secure or not. During the winter months the volunteers made use of the marked Community Policing van to conduct their patrols. This quarter the volunteers contributed 114 volunteer hours to the program in patrolling and 67 hours in administration. Over t7,O63 vehicles have been checked for signs of auto crime, with 68 unlicensed vehicles identified.

This document is the property of the Royal Canadian Mounted Police, and may not be reclassified, copied, reproduced or used in whole or part or further disseminated without the express consent of the originator. Third Party Rule applies.

Page-/66-

Citizens on Patrol (COPs) Overall volunteer participation in the program is down by360/o since 2013. Those continuing to participate contributed 272 hours in patrols and scanned 2033 plates in the first quarter of 20L4.

Penticton Industrial Development Association (PIDA) The Downtown Community Policing Coordinator maintains regular contact with PIDA and is scheduled to attend an upcoming meeting. A method of communicating suspicious activity in the industrial area has been initiated so that all PIDA members can be made aware of potential criminal activity. PIDA members and business owners are on board with this informationsharing process and report any issues to the RCMP. Supt. Hewco attended a meeting with this group on March 27t¡ at which time he introduced himself and discussed the pending changes to the Community Policing Section as it pertained to our coordinator, Mr. Porteous.

Lectures, Events and Workshops Crime Prevention Unit members have presented lectures to first and second year Criminology students at Okanagan College, Penticton campus. The unit was also involved in the "One World" annual event, Welcoming Communities Project, a Shred-it event for fraud prevention month, and educating vendors on market safety. The unit NCO has attended several DARE graduations and spoken to students at the graduation ceremonies. The DARE program continues to provide an excellent venue for police officers to attend schools and have positive interaction with students. The unit also spearheaded an 'Appreciate the Volunteers' event in collaboration with other external partners in the community. The NCO of the unit cooked hamburgers and hot dogs for volunteers as an appreciation for their time and dedication to the community. This event was held on April LZtt,2074 at Gyro Parh and was a resounding success with several hundred in attendance over a three hour period, in conjunction with the Westjet announcement.

Restorative Justice Penticton Community Policing continues to offer the Restorative Justice (Rf) Program. During this last quarter 10 youth were referred and dealt with through 4 restorative justice circles involving a total of 36 participants. The circles were facilitated or co-facilitated by community volunteers who have received training in Restorative fustice, with a total of 22 volunteer hours. The R.f. Program has 3 files in progress and is currently monitoring 1 file for compliance. The Restorative Justice Coordinator accepts referrals from the RCMP as well as directly from schools, and acts as a resource for the local school district in the implementation of the principles and values of Restorative f ustice. The Restorative Justice Coordinator continues to participate in the wrap-around team for youth at rish with participants including the Penticton School Distric! Child and Youth Mental Health, MCFD, IHA Addiction Services, Youth Probation, Youth Forensics and the Aboriginal fustice Strategy. The Restorative fustice Coordinator also participates in the wrap-around team for adults with mental illness who are involved in the criminal justice system, with participants including Adult Mental Health, Forensics, the Aboriginal fustice Strategy and the Ministry of Social Development and Housing.

Victim Services Program The Penticton and Summerland Victim Services (VS) program provided support to 53 new clients this quarter and continue to provide support to clients in L94 active files. Within the This document is the property of the Royal Canadian Mounted Police, and may not be reclassified, cop¡ed, reproduced or used in whole or paft or fudher disseminated without the express consent of the originator. Third Party Rule applies.

eageã67-

active files, emotional support is provided, clients are updated regarding police investigations, and where charge approval has been granted the clients are provided information on court appearances. The program ensures that clients are informed of their rights under the Victims of Crime Act and ensures that they receive any benefits and referrals they are entitled to. Court support was provided to 71 clients for a total of 70 hours in the courtroom.

Victim Services continues to participate on the Core Board of the High Risk Domestic Violence team. Penticton Victim Services is still providing service to the Princeton Detachment area as their Victim Services position has not yet been filled. Penticton V.S. assisted Princeton in a violent family violence stabbing file that occurred in February. Penticton V.S. continues to offer after hours callouts in the area which are conducted by a volunteer.

Prolific and Chronic Nuisance Offenders Chronic Nuisance Offenders" Seven Penticton residents qualified as active chronic nuisance offenders in the city of Penticton during the last six months, together generating 3o/o of the city's total files and approximately 13% of the city's total liquor act, safe streets and cause disturbance reports for that time period. The individuals are six males aged 40 to 63 who suffer from substance abuse or mental health issues. The seventh is a 1S-year-old female who is a chronic runaway, generating a significant number of missing person reports.

Prolifïc Offender Management and Inter-Agency Communication A 'Prolific Offender' is an offender who appears repeatedly before the courts, continues to offend while on bail and requires individualized programming from community resources. These are the small percentage of offenders who commit a disproportionate amount of crime. What distinguishes prolific offenders from other repeat offenders is that prolific offenders fail to control their criminal behavior, and addictions, mental health issues, self-esteem and lack of skills may also be motivating factors.

The Prolific Offender Management (POM) program is based on an inter-agency collaborative effort involving Community Corrections, RCMP, Crown Counsel, Ministry of Housing and Social Development Correctional Services of Canada and the Ministry for Children and Family Development [Youth Services, Child Protection and Youth Probation). This program falls within the parameters of the British Columbia Policing and Community Safety Plan which meets the Premier's commitment to develop a long-term strategic plan for policing in British Columbia. The POM program addresses the small population of offenders who are responsible for the majority of offences by drawing from the community resources mentioned above. Protection of the community and reduction of recidivism are the guiding principles of this program, achieved by collaborative case management consistent sharing of information amongst the program partners and engaging the offenders with community services to address their criminal behavior. Once an offender has been identified, CRU members meet with him/her and advise them verbally and in writing that they have been designated as a Prolific Offender and will fall under this management program IPOM). POM clients are offered pre-arranged treatment options to help address addictions with the intention of reducing their likelihood to commit crime. Clients who choose not to accept these services become the focus of intensive supervision by Community Corrections and by the RCMP This document is the property of the Royal Canadian Mounted Police, and may not be reclassified, copied, reproduced or used in whole or part or fuÊher disseminated without the express consent of the originator. Third Party Rule applies.

e"g"-068-

with a zero tolerance approach regarding anti-social and/or criminally conducive behavior. POM clients found committing criminal offences or who are in breach of conditions are automatically held in custody and immediately dealt with through the courts who also work in partnership ofthis program and hand out significant sentences.

Penticton Detachment CRU unit and current POM status The Penticton Detachment's Crime Reduction Unit is intended to be a 4-member unit made up of one NCO and 3 constables. The regional detachment is currently undergoing HR restructuring and, as such, CRU resources were recently reduced down to two members with plans to fill in the two empty positions in the near future. At times, some operational needs may also require that CRU members assist other investigational units but thus far, CRU has already designated two offenders as POM clients. One of these individuals has chosen to follow up with the treatment options offered to him and has since stopped his criminally inclined behavior. The second is due to be released from custody in April. CRU currently has two other offenders identified as future POM candidates who will be officiatly designated as soon as they are released from custody.

Crime Stoppers Crime Stoppers received 36 tips relating to events in Penticton and area during the first quarter of 2014, resulting in 2 arrests and 3 cases cleared.

fanuary is recognized worldwide as Crime Stoppers month and the local program set up information booths in Cherry Lane Mall and at the Vee's Hockey games. Numerous citizens stopped by to learn about the work of Crime Stoppers and how it benefits our communities. Presentations were done for the Rotary Club, the OK Falls Legion and the "Business After Business" at the HSBC. Board members and the coordinator also volunteered at Wendy's Restaurant for the Dream Lift campaign. The coordinator attended the B.C. Crime Stoppers Board meeting in Vancouver and the local monthly Board meetings, as well as a Downtown Penticton Association meeting and provided informational brochures while at a Penticton Indian Band meeting. The Annual Review was given to the Board of Directors for the Regional District. Our Information Booth was set up at the Healthy Living Fair in the Community Center on March 7/B and was well attended by visitors to the Fair. Recently, a reward was paid out for information relating to a large marihuana grow operation in the Summerland area which had approximately 700 plants and growing equipment. The suspects were also found to be stealing power to run this operation, as is the case in many illegal grow operations. Provincially, Crime Stoppers entered into a recent MOU with Fortis B.C. where Fortis are advised of suspected power and gas diversions pertaining to grow ops which enables them to conduct a consumption check and, if those results are suspect, then they are empowered to attend the residence to check their power/gas hookups. Should a theft of power be identified, the police are contacted immediately to investigate the theft and possible accompanying grow operation. This has been a major deterrent and has resulted in the recovery of lost revenue throughout B.C. since this protocol was implemented. However, as Penticton and Summerland purchase their power wholesale from Fortis this MOU does not apply, so Crime Stoppers will be approaching both communities to get them on board with power consumption checks when grow ops are reported in their community.

This document is the property of the Royal Canadian Mounted Police, and may not be reclassifìed, copied, reproduced or used in whole or paft or further disseminated without the express consent of the originator. Third Party Rule applies.

e"s"-169-

Maps Selected Criminal Code Offences Quarter L,ZOL+"|

.!

Í

+tr

rNo

Legend (

B&E

- Business

N

B&E - Residence o/ /o Robbery

+

Theft from Vehicle

P vehicte Theft ' Streets Parks

-'

Lakes

This document is the propefty of the Royal Canadian Mounted Police, and may not be reclassifìed, copied, reproduced or used in whole or part or further disseminated without the express consent of the originator. Third Party Rule applies.

eus"-/10-

Penticton City/Rural RCMP Atoms

Legend

I -

Ps ¡{iç{e

¡ RCM P Detachment

Area

Penticton City West Bench Naramata Apex Kaleden

okanagan Falls Penticton Rural

'Penticton lR

This document is the propefty of the Royal Canadian Mounted Police, and may not be reclassified, copied, reproduced or used in whole or paft or fufther disseminated without the express consent of the originator. Third Party Rule applies.

_11_

Page 12'

Endnotes and Data Qualifiers Disclaimer All statistics in this report include founded incidents only, and do not reflect assistance, prevention, information or unsubstantiated files or incidents determined to be unfounded by attending officers. Statistical tables reflect only the most serious offence coded to each incident [up to four offence types can be coded to each file; therefore, overall numbers contained in this report reflect FILE counts, not OFFENCE counts). All numbers and graphs are based on raw data unloaded from PRIMEBC, have not been verified for accuracy and should not be considered to be official statistics. Minor inconsistencies from previous reports may occur due to scoring and quality assurance changes to data throughout the year. Private information files are not reflected in overall counts. Data was unloaded from PRIME-BC on April 7't, 2074, and will not reflect any coding or scoring changes made since that time.

Endnotes i Calls for service data reflects all calls created in CAD with the exception of administrative files (i.e. files coded to atoms KR0000, PT0000, SL0000, SO0000, SO0001); therefore, datarnay include cancelled fi.les, false 91ls, ûles created in error and other ertoneous frle types. This statistic is meant to offet a general overall comparison of total calls received dudng the two year time petiod by each detachment area, and does not accurately reflect the number of calls attended to by RCMP nor does it meâsure the number of offences which occurred duting the time period in question. ii

Criminal code statistics reflect general occurrences coded to atoms within the Penticton RCMP's jurisdictional area. They include only those incidents which, upon police attendance, have been determined to be founded complaints, and do not include unfounded ot unsubstantiated incidents. They also do not include information, prevention or assistance files. Only the most serious offence is counted for each file. Cdminal code statistics are determined based on the following qualifiers: ¡ Assault statistics reflect aggtavated assault, assault with a weapon, assault causing bodily harm, coÍünon assault, assaulting a police ofûcer and othet assault types; UCR1 codes 1410, 7420, 1430, 1460,1,46I, 1.462 a¡d 1480, as well as attempted murder, UCR1 code 1210. r Robbery statistics reflect all robbery subtypes, UCR1 code 1ó10 series.

. o o o ¡ o

Sex offence statistics reflect all sex assaults under tÏe UCR1 1300-1399 series including sexual assault, sexual interference, luring a child via computer, voyeutism and other offences. Homicide statistics reflect 1"t a¡d2"d degree murder and manslaughter, UCR1 codes 1110, 7720 a;nð,7730

Theft ftom vehicle statistics reflect thefts over and undet $5000, including license plate and validation tag theft, UCR1 codes 2'1.32 a¡d2742. Vehicle theft staúsúcs reflect thefts of motorcycles, trucks, automobiles ¿nd other vehicles over and under $5000 as well as ûles coded as vehicles taken without corisent ovet and under $5000 UCR1 codes 2137 and2747. Bteak and entet statistics reflect break and enters to businesses ßJCR1 2120-1), residences (JCRI code 2120-2), seasonaltesidences (JCR1 code2720-4) and other structutes such as sheds and outbuildings (uCR1 2120-3). Other theft statistics include bicycle theft, shoplifting, utilities theft and other theft under and over $5000 (JCR1 codes 21,30, 2733, 21,40 and 2143)

o o

Cause disturbance st¿tistics are tetrieved using UCR1 3430.

Mischief statistics reflect mischief over and under $5000, UCR1 code 21,70-3 and 2770-4.

a ü¡

Grow operation statistics were gathered using the maitluana culúvation indoor/outdoor survey UCR codes 8380-1 and 8380-2,

as

well as general drug production codes (JCRs 4410-,{460).

i" Impaired driving charge statistics reflect all files whete a charge was laid (including impaited operation of a motor vehicle, driving ovet 80 mg and tefusal to provide a breath sample) and the ûle excludes any 21.5 suspensions or IRPs. 24-hout suspension statistics include 6.les where a 275 was given but no impaired charge was laid, and files where impafued ddving was This document is the property of the Royaf Canadian Mounted Police, and may not be reclassified, copied, reproduced or used in whole or part or fufther disseminated without the express consent of the originator. Third Party Rule applies.

_1 a_

Page 13Í

coded as 'departmental discretion', which typically indicates a 215. IRPs were counted based on the number of times they were carded in PRIME during the time period.

'Chronic nuisance offenders are defined as individuals having 1) the highest proportion ofnegative conracts (typically involving cause distutbance complaints, public intoxication and other nuisance complaints) in PRIME-BC and 2) been acúve in the past six months (average 3 ot more negative contacts per month). Negative contact' refers to individuals carded as suspect, subiect of complaint or charged on a file. "i M¿p is composed of selected ctiminal code offences including break and enters, âuto crime and robbery for the three month period. Instances are coded by the most serious offence on the file and include founded offences only.

Respectfully Submitted,

Superintendent K.f.P. Hewco Penticton, South Okanagan, Similkameen Regional RCMP Detachment

This document is the property of the Royal Canadian Mounted Police, and may not be reclassified, copied, reproduced or used in whole or paft or fufther disseminated w¡thout the express consent of the originator. Third Pafi Rule applies.

crlY oF

-73-

Council Report

Ilrllillrlt

penticton.ca

To:

April22, 2014 Annette Antoniak, City Manager

From:

Ken Kunka, Building and Permitting Manager

Re:

Permanent Structural Change to Existing Licence (Patios), Hillside Winery, 1350 Naramata

Date:

File No:4320-50

Rd

Staff Recommendation THAT Council recommend to the "Liquor Control and Licensing Branch (LCLB)'that it support the application from Hillside Winery Estates located at 1350 Naramata Road for a Permanent Structural change to an existing Winery Licence.

Strategic priority objective NA

Background On January 20th,20"14, Council directed staff, resolution 152/2014, to commence public notification of the proposed Permanent amended Winery Licence for Hillside Estate Winery and that staff report back to the

Councilattheir meeting on April 22,2014, the results of the public consultation for Council's consideration lntent of Proposal The City has received an application from Duncan McCowan of Hillside Estate Winery located at 1350 Naramata Road (Site Location - Attachment A). They are currently operating with a Winery Manufacturing, Retail and Winery Lounge Licenses. The Liquor Control Licencing Branch (LCLB) requires this structural amendment to their licence, which requires local government ¡nput including public consultation. As requested by LCLB, the winery will be including the lower patio (32 occupants) and expanding the occupant load for existing roof top patio from 35to 44 occupants (Floor Plan - Attachment B). Both these

patio areas are existing but were not recorded correctly on their original liquor licences. There is no change to the hours of operation of 10:00am to 1 1:00pm Monday to Sunday. The applicant is requesting the structural change to their existing Winery Lounge to provide all and/or a combination of the components outlined below:

¡ ¡

Private dinners and tastings separate from normal tasting room functions

Weddings and catered functions that take advantage of the available lawn areas separate from normal tastings room functions

4320-50 Liquor/Liquor Licences/2OL4/Hillside Winery Amendment/2014-04-22

Counc¡l Recommendation Support

-7 Site Context

The property

zoned A (Agricultural) with OCP designation of Agricultural Use. The property is located in a mixed rural area of single family and winery commercial uses. There are 4 wineries within 1.Okm of this site. is

LCLB Legislation, Policy and Bylaw Review

Part 2 of the Regulations designate a food and beverage service lounge as a farm use, provided that the area does not exceed 125sqm indoors and 125sqm outdoors. Furthermore, the Regulation permits licensed

wineries on a parcel in the ALR, provided at least 500/o of the farm products (fruit) used to make the wine is produced on the farm on which the winery is located. These uses may not be prohibited by a local government. The applicant has confirmed that over 50olo of the grapes for their wine products are produced on-site.

Additionally,Part2 identifies wedding receptions, parties, concerts and festivals unrelated to land that is classified as farm, and as such is classified as non-farm use. The hosting of such events within this space would require ALC for approval of these non-farm uses on the property, which will form part of an ALR nonfarm use application. On March 30, 2012 Council supported applicatíon (resolution 241/2012) to increase winery lounge patio size to 233 square meters. Application approved )une27,2012by ProvincialAgricultural Land Commission (ALC

application 52686). Liquor Control and Licencíng Act Section 11 of the Liquor Controland Licencing Act requires the LCLB to consult localgovernment on liquor licence requests of a prescribed class or category prior to issuance of such a licence, giving the local

government an opportunity to provide comments and recommendation(s) and to gather views of residents within the area. Official Community Plan Bylaw No.2002-20 The subject property maintains a Future Land Use designation of Agricultural. This designation is anticipated for properties that are intended for agricultural operations, most of which are wholly or in part located in the ALR. The designation supports crop growing, food processing, agri-tourism and other industries in support of the agricultural sector.

Zoning Bylaw No.201 1 -23 The subject property

zoned Agriculture, 41. This zone is intended for the primary production of farm products such as dairy products, poultry products, cattle, hogs, sheep or other animals, wheat or other grains, and vegetables, orchards, vineyards or other field crops, and any other activity designated as farm is

use by the Agricultural Land Commission Act, and its regulations, and farm operations as defined in the Farm Practices Protection (Right to Farm) Act. This use may include the processing and marketing of on-farm

products and those off-farm products permitted by the Agricultural Land Commission (ALC). Wineries and wine lounges are permitted uses in the A zone as accessory to the agricultural use of a property. A winery is only permitted in the A zone where at least 500/0 of the farm product is produced on the farm. A farm may include a number of properties under control by the owner. Council Report

Page 2

of6

4-

-7

Financial implication The public consultation process costs will be offset by the Liquor Review application fee.

Analysis Public Consultation As per Section 11 of the Liquor Control and Licensing Act, the City was required to gather comments or

concerns of the residents with the area of the proposal, to be considered in concert with the proposal. As such, a notice of application and request for comment was mailed out to the residents within 500m of the subject property (Attachment A) and a public notice sign was erected on site. Two public notices were also placed in the local newspapers. As a result, no letters of concern or support have been received by the time of the preparation of this report.

The Liquor Control and Licencing Branch (LCLB) require that the local government considers and comments on six specific criteria. ln consideration of these criteria, the following information has been provided:

1.

The location of the Winery Lounge Areas The subject property is located on a Rural Collector, within the Naramata Bench area. This area is

a

primary utilized for agricultural and low density residential uses.

2.

The proximity of the establishment to other social or recreational facilities and public buildings

o

The subject property (Hillside) is located along Naramata Road. Currently there are 4 other wineries

within one kilometer of the subject property (Black Widow Winery, Laughing Stock Vineyards, Three Mile Estate Winery and Howling Bluff Estate Winery)

o o 3.

There are no schools or other social institutions within the local area, Red Rooster Winery (Lounge Endorsed), and Ruby Blues Winery

within 2.0km.

The person capacity of the proposed areas (patios) a

notified the City of the required amendment changes and staff has been working with the owners to seek compliance regarding life safety systems for the building. Since the initial operations of the business it has undergone an expansion of services that has triggered life safety upgrades. Addition uses and occupant loads in conjunction with restrícted firefighting water supplies required upgrades to the existing Life Safety systems. LCLB

The winery has obtained the necessary building permits to upgrade the facility with a fire

suppression system and works are underway to complete by this spring. Outdoor Occupant load sígnage will be required to be posted on site.

4.

The hours of liquor service of the establishment a

The applicant is proposing no changes in hours of service between 10 AM and 1 1 PM Sunday thru

Saturday. There has been no noise or other complaints with the existing winery lounge.

Council Report

Page 3

of6

5-

-76-

5.

Traffic, noise, parking and zoning a

Naramata Road is classified as a Rural Collector,

a

The subject property has two access points from Naramata Rd with two intersection within 0.5km

of

the site (Popular Grove Rd & Three Mile Rd. A social gathering of numerous people has the potential to generate some degree of noise. Unacceptable noise generation can be addressed under the Good Neighbour Bylaw or setting restrictions for hours of exterior use under the Business Licence. The zoning bylaw does not require parking for outdoor uses. Staff considers the existing parking layout to be sufficient. The applicant has also provided confirmatíon that any additional parking can be accommodated within the property.

a

a

The ALC allows a ceftain number of special events a year and that area does not count towards the

a

125m2 inside, 125m2 outside rule. Note 2012 ALC support of amended maximum winery patio areas.

6.

The impact on the community if the application is approved

o ¡

The proposal will serve to add value to the existing community asset of wine tourism with the City. There appears to be no significant impact to traffic in the area.

ln recognition of the staff review and public consultation the Liquor Licencing Technical Review Committee (LLRTC) are in

support of the application.

Council can support the application and request staff to place restrictions such as hours or amplified music as conditions of the operation as regulated by the Business Licence. Should Council deny the application, then the applicant will be informed of Council's decision and a Council resolution outlining the reason for denial is forwarded to the LCLB.

Alternate recom mendations

1.

THAT Council deny support of Hillside Winery's applicatíon to allow amended licence.

Attachments Attachment A - Location

-

Public Consultation map, Attachment B - Floor Plan

Respectfu I ly su bm itted,

Ken Kunka

Building and Permitting Manager Director

City Ma

#

Council Report

Page 4 of 6

-71

Attachment A Location and Public Consultation Map

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-79-

From: Sent: To: Subject:

Jim Howe

April-16-L4 12:33 PM Public Hearings 1350 Naramata Rd-Hillside Cellars Winery

As land owners at 7470 Naramata Road,( being to the immediate south of Hillside), we were informed by mail as to the Council Meeting to be held on Apr22/L4 to consider Hillside's application to allow a Winery Lounge. Please be advised that we support Hillside's application

Gayden & James Howe

1

-80-

CITY OF

Council Report

IIIITTIITII Date:

April22,2014

To:

Annette Antoniak, City Manager Blake Laven, Planner

penticton.ca

File

No:

TUP P12014-002

From: Address: Legal: Applicant:

Gur lnvestments Ltd. lnc. No. 601520

Subject:

Temporary Use Permit To Permit Outdoor Storage At The Shielings Motel

2509 South Main Street

Lot 1, District Lot 116, Similkameen Division Yale District,Plan2027, Except Plan M13339

Staff Recommendation THAT Council issue "Temporary Use Permit No. P12014-002", being a permit to allow outdoor storage on Lot 1, District Lot 116, Similkameen Division Yale District,Plan2027, Except Plan M13339,located at 2509 South

Main Street, for a period of three years, subject to the following conditions:

a) The use is only permitted on the area outlined in red on Schedule'A'of b) Screen fencing is to be installed around the outdoor storage area

c) d)

the permit

No advertising signs for the outdoor storage use are permitted The site shall be kept in a tidy and well maintained manner at all times

Strategic priority objective N/A Financial implication N/A Background The subject property (Attachment'A') is designated as MR (Medium Density Residential) by the City's OCP and zoned CTI (Tourist Commercial) by the City's zoning bylaw. The property currently features a number of cabins operating under the name "Shielings Motel." Even though the business is technically a motel, the buildings are of older building stock and serve more as long term residency than tourist accommodation. Development potential of the property is severely limited by a proposed extension of Pineview Road through the property down to Skaha Lake Road (Attachment'B').

-81 The western portion of the property that was originally used as a recreational area for guests of the motel, has in recent years been converted to a storage area. Originally, the storage area was only for vehicles and RVs of guests of the motel, but as guests have moved out, their vehicles have remained and the use has

expanded somewhat in recent years. Outdoor storage, however, is not a permitted use in the CTI zone. During an inspection of the property for property maintenance issues, staff flagged the storage of vehicles as a non-permitted use and instructed the property owners to have vehicles removed from the property or to go through a rezoning to allow the storage use. The owners have opted to apply for a temporary use permit to operate the use for a three year period, which will give the owners time to evaluate their intention for the property. Proposal The applicants are requesting that a temporary use permit be issued to permit outdoor storage on a portion of the motelproperty.

TechnicalReview Building Department and Engineering Department staff have reviewed the plans and do not recommend any additional conditions prior to issuance of the temporary use permit. Engineering staff do identiñ7 a significant road dedication required through the subject property. Analysis

Support When considering an application for a temporary use permit, the OCP has established a set of guidelines for Council and staff to follow. The OCP states that temporary use permits may only be issued provided that the proposed use:

o o . o . ¡ .

is not noxious or undesirable

does not have a negative impact on adjacent lands does not create a significant increase in demand for City services complies with the DPA guidelines for the area operates at hours that do not disturb the surrounding neighbourhood will not permanently alter the site complies with council conditions and other provincial and federal enactments

Staff do not feel that the proposal is in conflict with any of the guidelines listed above. And given that the use has been ongoing for several years and the problems with the property have been

more to do with property maintenance than with the operation of the property, staff recommend that Council support the applícation with the conditions that screen fencing be installed screening the storage use and that no signage advertising the storage of goods be permitted. Furthermore, staff recommend that the site be kept in a tidy and well maintained condition at all times.

Page 2 of 9 For Office Use Only: ADDRESS\South Main St\2509\2014-MP-01 lO\COUNCIL\2014-04-22 Council Report

-

-82Deny/ Refer for Public Comment Council may feel that the proposed use of the property for storage is not an appropriate use of the land even for a short amount of time. lf that is the case, Council should deny the application. lf Council denies the application, staff will work with the property owners in relocating the vehicles and RVs that are currently located on the property. Alternatively, Council may support the permit with additional conditions not identified by staff, such as the installation of landscaping to further screen the storage use.

Alternate Recom mendations

1.

THAT "Temporary Use Permit No. TUP PL2014-002" be denied.

2.

THATTUPapplicationNo.PL20l4-002bereferredbacktostaffforfurtherreviewasdirectedbyCouncil.

Attachments Attachment A: Attachment B: Attachment C:

Subject property location map lmages of property

Draft permit

Respectfu I ly su bmitted,

Blake Laven, RPP, MCIP Planner

Approvals Director

City Manager

4.V

Page 3 of 9 For Office Use Only: ADDRESS\South Main St\2509\2014-MP-01 10\COUNCIL\2014-04-22 Council Report

-83Attachment A Subject Property Location Map

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208

The Corporation of the City of Penticton

Bylaw No. 2014-20 A Bylaw to Amend the Official Community Plan Bylaw 2002-20

the Council of the City of Penticton has adopted an Official Community Plan Bylaw pursuant to the LocalGovernment Act

WHEREAS

AND WHEREAS the Council of the City of Penticton wishes to amend "Official Community Bylaw 2002-2O";

NOW THEREFORE BE lT RESOLVED that assembled, hereby ENACTS AS FOLLOWS: 1

the Municipal Council of the CiÇ of Penticton, in open meeting

Title: THIS Bylaw may be cited for all purposes as "Official Community Plan Amendment Bylaw 2014-20.'

2.

Amendment:

2.1

"Official CommuniÇ Plan Bylaw 2002-20" is hereby amended as follows: Change future land use designation for Lot 1, District Lots 115 and 116, Similkameen Division Yale District, Plan 25981 located at 175 Kinney Avenue from Parks and Recreation (PR) to Medium Density Residential (MR).

2.2

Schedule'A'attached hereto forms part of this bylaw

READ A FlRSTtime

this

A PUBLIC HEARING was held this READ A SECOND READ A THIRD

time this

time this

ADOPTED this

day

of

,2O14

day

of

,2014

day of

,2014

day of

,2014

of

,2O14

day

Notice of intention to proceed with this bylaw was published on the day ofPenticton Western newspaper, pursuant to Section 94 of the Community Charter.

2014 and the

_

day

of-

2014 in the

Garry Litke, Mayor

Dana Schmidt, Corporate Offícer

Official Community Plan Amendment Bylaw No.2014-20

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