agenda - City of Rossland [PDF]

AGENDA COMMITTEE-OF-THE-WHOLE MEETING OF COUNCIL CITY HALL COUNCIL CHAMBER WEDNESDAY, JANUARY 21, 2015 4:00 P.M.

(1)

CALL TO ORDER

(2)

PUBLIC INPUT PERIOD

(3)

ADOPTION OF AGENDA

(4)

RECOMMENDATIONS FOR CONSIDERATION a) Presentation by Thoughtexchange on proposed Public Engagement Project

(5)

OPERATIONAL DISCUSSIONS & PRESENTATIONS BY STAFF a) Committee-of-the-Whole discussion regarding the 2015-2019 Draft Financial Plan Regarding Community Funding Applications For:

• • • • • • • • • • • •

Rossland Chamber of Commerce Rossland Council for Arts and Culture Kootenay Columbia Trail Society Tourism Rossland WildSafe BC Finance Assistance Recreation Programs Miscellaneous Grant-In-Aid Heritage Commission Rossland Tennis Society Rossland Historical and Archives Association Rossland Public Library Association Visions for Small Schools

b) Rossland Recreation • Arena • Curling Club • Outside Rink • Administration • Events & Programming • Parks • Rossland Swimming Pool • Miner’s Hall • Reciprocal Agreement • Jubilee Park

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(6)

CLOSE OF MEETING RESOLVED THAT the January 21, 2015 Committee-of-the-Whole Meeting be adjourned.

*Amendment: Item 4a) Presentation by Thoughtexchange was added

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Community Support & Recreation

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Topics • Community Support

– Community Grants – Community Operational Support

• Recreation – – – – – – – –

Arena Curling Club Outside Rink Administration Events & Programming Parks Pool Miners Hall 4 of 339

2014 General Fund Expenditure Debt Servicing, 3%

2014 Budget Expenditure Split

27% Arena, Curling &

Government & Management Expenses

$

1,209,658

Community Support - Grant & Operating

$

334,651

Public Works

$

1,406,523

Planning, Engineering & Building Inspection

$

195,592

4%

Recreation

$

204,101

5%

Parks & Trails

$

111,911

Facilities

$

31,948

1%

Arena, Curling & Outside Rink

$

162,207

4%

Capital Expenditure

$

613,705

14%

Debt Servicing

$

144,080

8%

Outside Rink, 4%

32% Facilities,

Capital Expenditure, 14%

Government & Management Expenses, 27%

1% Parks & Trails, 3% 3%

Recreation, 5%

Planning,

3% Engineering & Building Inspection, 4%

2014 Expenditure Total

$

4,414,376

Community Support - Grant & Operating, 8%

Public Works, 32%

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Community Support • What do we mean by Community Support – Grant – Payment of Cash – Operating Support – City completes work for the community group and incurs the associated cost

• Grant Payments in 2014 - $277k • Operational Cost in 2014 - $51k

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Community Support • Community Support – Decision • Cap on Support – annual $ or % of property tax – Pro – stabilizes expenditure – Pro – sends a message the City does not have a bottomless pit of money – Con – reduces flexibility

• Review each application annually? – Pro -Increased flexibility – Con – risks the community support increasing quicker than the property tax increases 7 of 339

Community Grants

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Community Grants

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Community Operational Support

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Recreation Main Areas to Review – after revenue recovery and not including capital upgrades • 2015 Budget Estimates – – – – – – – –

Arena exc. Curling Club Curling Club Outdoor Skating Rink Administration Programming Parks Pool Miners Hall

$171k $11k $7K $138k $3.5 – Revenue after costs $99 $47K $42K 11 of 339

Arena • Revenue – 2015 Budget Estimates – Ice • • • • •

Adult Hockey Minor Hockey Figure Skating Public Skating Pro Shop Rental

– Advertising – Misc. Revenue

$35k $30k $7.2k $3.9k $1k

$3.3k $2.6k 12 of 339

Arena • 2015 Budget Expenditure exc. capital – Wages • • • • • • •

10% of Manager of Public Works $14k 1600 hours of Public Works $80k 1493 hours of Casual Staff $47k 40 hours of Public Works Overtime $3k 90 hours of Students $1.7k 240 hours of Casual Ladies $3.8k 23 hours of Training $1k – Plus Training Expenses

$2.2k

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Arena • 2015 Budget Expenditure exc. capital – Other Items

• City Equipment

$14k

• • • • • •

$17k $5k $35k $12k $1.8k $1.2k

– Of which $10k is the Ford Ice-O-Matic

Materials and Supplies Contract Services Fortis Electricity Fortis Gas CoR Water Supply Selkirk Security, Inspection & Maintenance • Building Maintenance • Compressor Maintenance • Misc.

$5k $8k $3k 14 of 339

Curling Club • 2015 Budget Revenue – 4 months rental

$19k

• 2015 Budget Expenditure exc. capital • • • • • •

180 hours of Public Works 80 Hours of Casual Staff Fortis Electricity Fortis Gas Compressor Maintenance Misc.

$8.9k $2.5k $10.2k $2.6k $3.4k $2.5 15 of 339

Outside Skating Rink • 2015 Budget Expenditure exc. capital • 95 hours of Public Works • City Equipment

$4.7k $2k

– Of which $1k is the Vactor Truck

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Administration • 2015 Budget Expenditure exc. capital – Wages • • • • •

10% of Acting CAO Recreation Programmer Software Licenses Internal administration charge Misc.

$15.5k $112.9k $2.5k $5.5k $1.9k

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Events and Programming • 2015 Budget Revenue – Adult Revenue – Youth Revenue

$15k $40k

– – – –

$44k $5k $2.5k

Expenditure Instructor Costs Recreation Programs Misc. Costs

– Program/Event • Typically

80% of Revenue to Instructor 20% to City 18 of 339

Parks • 2015 Budget Revenue

$4.2k

– Main income is Minor soccer & Slow pitch

• 2015 Budget Expenditure exc. capital • • • •

5% of Manager of Public Works 950 hours of Public Works 450 hours of Students City Equipment

$7k $47k $8.8k $10.5k

• • • • •

Materials and Supplies CoR Water Supply Sprinkler Repair Supplies Plants & Shrubs Misc.

$6.2k $16k $3.5k $1.5k $2.7k

– Of which $5.7k is the John Deere Mower

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Pool • 2015 Budget Revenue

$33.6k

• 2015 Budget Expenditure exc. capital • • • • • • •

260 hours of Public Works 2357 hours of Pool Students City Equipment Materials and Supplies Contract Services CoR Water Supply Advertising

$12.9k $46.7k $1k $17k $1.6 $1.2k $0.5k 20 of 339

Miners Hall • 2015 Budget Revenue

$6.5k

• 2015 Budget Expenditure exc. capital • • • • • • • • •

210 hours of Public Works Janitorial Contract & Supplies Building Maintenance Fortis Electricity Fortis Gas CoR Water Supply Materials & Supplies City Equipment Misc.

$10.3k $12.1k $8k $5k $3.8k $1.1k $3k $1k $4k 21 of 339

Reciprocal Agreement & Jubilee Park • Agreement between SD20 and City since 1986 • The school building are available to the City for recreation activities for free. • The school receive use of City recreation buildings and facilities for free. • Agreement between SD20 and City since 2004 • Transfer ownership of Jubilee park to City 22 of 339

Any Questions?

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__,6!; cm Of _;.JW""

The Corporation of the City of Rossland

ROSS LAND

Community Funding Application Form

General Information: General laformatloa: TM e11111e11t:r of lltu "1'plicatio11 an coltSibnd public in/or111atio11 anti may be released upon request. N1111e of Or&animtioo:

Fax# (if applicable):

. Position:

SocMlty Jlesi,stration #(if epplicablc):

T!ak.

Fi!lcal Year:

Total Requested Funds:

J:m-ftc sq; fA1 b2:M:I a(JfJ

. employees?

Funds Received in Previous Fiscal Year:

$

{4B/

Category of Request:

~C.egory A (Grant funding exceeding $2S,OOO as per the Grant-In-Aid Funding Policy) O

Category B (Grant funding in amounts less than $25,000 as per the Grant-In-Aid Funding Policy)

Checklist:

~following supporting documenu are required to be attached to yow application.

Ifthey are not

wluded. please specify tM retUon(~) in tlte space provided below: Jndepmdmtly Prepared or Board Approved Financial Statements (previous year and yearto-date)

Budget (including previous year comparison) Annual Report List of cum.nt Directors or Oflic.cn Strategic Plan ()daJAdditional Supporting Docummtation

R.euon(1) for any exclusion:

2

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The Corporation of the City of Rossland

aYOf$ ROSS LAND

Community Funding Application Form

SERVICE INFORMATION:

Please choose ALL applicable areas in which your organization contributes to (these areas

coi11cide with the focus areas ofthe Ross/and Strategic Sustainability Plan as found on the City of Ross/and website):

a

a

1¥"' IJ

a

a

Land Management Natural Environment & Resource Lands Community Economic Development

a

Reaeation &Leisure Housing & Affordability

~

How maay memben do you have?

a

Transportation Intergenerational Care & Learning Energy & Air Quality Water & Solid Waste Management Governance

.L/..,l...(JJ.44-__._./j~W~rnMM/J~.;:;...;:>,,""----------

Bo"W maay ~pie ase ~ service or facility?

t9tvt "tltO//J ~ ~ld,(JfJ

I

/JubYt. 3

25 of 339

. . --

~=-~--- ·-

The Corporation of the CityofRossland

$ RoSSLAND

Community Funding Application Form

PROJECT INFORMATION:

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The Curporatll\n of the City of Roardand

y$ RO°S SL AND

Community Funding Application Fonn

EFFICIENCIES ANO RESPONSIBLE MANAGEMENT: l)o )ldil curnatly Ua.lte with any other community group• or regional partnera? ti Y• C No with whom:

An there other pro&ram1 or 1ervtce1 offered by the City of Rossland or by otb~r_Jpvels of pverameat that are 1lmilar to what you are applying for? a Yes ~No

plea••

If )W, 1pedfy If and why tile duplication 11 nece11ary and if efforts h•ve been made to make oar ~ject unique or collaborate with other or&!~izatlon1 going forward?

't tW M!a'!fj (}~ C/ttwnty~f})IYW{,t£ I

,41~ 16%.

s

!,. I ,_ __ _ _ _ _ _ __ 27 of 339

-

I

The Corporation of the City ofRossland

OTYOf,$ ROSS LAND

-

--~-....,,,,,,----

Con_ununity Funding ApPlication Form

Please describe how the community of Rossland or the City will benefit from funding your o a lza on:

If Yes. please describe:

Wllat measures have you taken to decrease dependency on funding from the City of Rossland?

Doet the City ofRouland contribute any In-kind services to your organization's projects? If yea, Dlease describe:

6

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~6A

I

CflY OF _.rJ' W \...

The Corporation of the Ci'}'. ofRossland

ROSSLAND

Community Funding Application Form

Additional Comments or Information:

Declarations: I herd>y certify that the information included with this application is complete, and is true and correct to the best of my knowledge, and that I have been authorized by the above named o aniution to make this declaration and to submit this a lication on behalf of the or anization.

Signa~:

hf~t~ 'f){f~rfoy

~ ~(}~~/

I hereby declare that if our organization is successful at obtaining a City of Rossland grant that we give the City of Rossland (or a third party appointed by the City) the right to review the project/program for which the grant was obtained to ascertain whether grant monies received were used for stated s s set out in this a lication.

7 29 of 339

City of Rossland General Operating Fund Expenditure

Object

Object Description

250 Materials & Supplies 450 Contract Services 1911 Seniors Citizens Hall - Operating Support 121 124 150 250 481 483

Regular Labour Student Labour City Equipment Materials & Supplies Power Annual Utilities (Water & Sewer)

1913 Tennis Club Society - Operating Support 121 124 150 250 336 338 339 450 481 483 484 521

Regular Labour Student Labour City Equipment Materials & Supplies Insurance - Liability (MIABC & Other) Insurance - Vehicle Insurance & Licence Insurance - Artifact Contract Services Power Annual Utilities (Water & Sewer) Security Contract Taxes & Lease

1914 Rossland Museum Society - Operating Support 121 124 150 250 486

Regular Labour Student Labour City Equipment Materials & Supplies Building Maintenance

1915 Rossland Public Library - Operating Support 121 122 150 250 343

Regular Labour Overtime Labour City Equipment Materials & Supplies Insurance - Other

1916 Golden City Days - Operating Support 121 122 150 250 343

Regular Labour Overtime Labour City Equipment Materials & Supplies Insurance - Other

1917 Rossland Winter Carnival - Operating Support 121 124 150 250

Regular Labour Student Labour City Equipment Materials & Supplies

1920/ 4560 Lions Club Campground - Operating Support

2013

Budget 2013

Qtr 4 YTD 2014

Amended Budget 2014

2009

2010

Actual 2011

56 112

241 -

2 336

444 477

38 485

300 2,000

349 349

150 600

1,023

515

1,207

1,187

3,495

3,200

1,742

1,254 63 186 -

771 123 100 196 -

658 47 103 1,679 202 -

87 112 37 16 198 274

208 44 178 195

1,100 200 200 300

1,504

1,190

2,689

724

624

2,145 1,072 1,530 2,050 1,310 1,016 6,253 512 540 739

846 45 359 2,611 2,091 1,757 9,657 7,371 474 720 836

1,762 62 809 3,015 2,091 95 1,231 1,314 7,980 482 891 949

6,037 580 943 1,891 47 2,515 819 9,256 481 1,358 851

4,260 255 651 675 1,881 1,699 6,666 521 3,140 933

17,166

26,766

20,681

24,779

-

1,570 250 1,619 -

514 133 76 -

1,494 180 258 16 -

2012

2016

Budget 2017

2018

2019

400 1,554

400 1,550

400 1,550

400 1,550

400 1,550

3,200

3,200

3,200

3,200

3,200

3,200

514 24 133 188 442

300 200 200 300

399 99

400 100

400 100

400 100

400 100

180 323

180 320

180 320

180 320

180 320

1,800

1,302

1,000

1,000

1,000

1,000

1,000

1,000

2,500 600 1,500 2,100 200 1,300 1,000 8,000 600 600 855

4,533 429 822 338 1,918 1,713 6,830 1,474 3,712 685

4,100 250 600 600 1,800 100 2,500 1,700 5,800 450 600 -

4,484 494 500 300 1,930

4,500 500 500 300 1,930

4,500 500 500 300 1,930

4,500 500 500 300 1,930

4,500 500 500 300 1,930

1,700 6,800 500 3,400 700

1,700 6,800 500 3,400 700

1,700 6,800 500 3,400 700

1,700 6,800 500 3,400 700

1,700 6,800 500 3,400 700

20,682

19,255

22,454

18,500

20,807

20,830

20,830

20,830

20,830

3,083 227 331 380 2,226

3,500

2,833 194 280 465

3,500

2,890 237 374

2,900 200 400

2,900 200 400

2,900 200 400

2,900 200 400

2015

-

3,438

723

1,947

6,246

3,500

3,772

3,500

3,500

3,500

3,500

3,500

3,500

3,649 290 550 214 -

1,756 2,755 288 1,000

1,676 2,170 780 137 150

2,249 1,254 821 233 -

2,713 905 376 -

2,700 1,700 1,000 300 200

1,694 1,450 676 167 -

2,700 1,700 1,000 300 200

2,292 747 800 300 200

2,300 700 800 300 200

2,300 700 800 300 200

2,300 700 800 300 200

2,300 700 800 300 200

4,703

5,799

4,912

4,556

3,994

5,900

3,987

5,900

4,339

4,300

4,300

4,300

4,300

2,320 171 2,021 -

7,521 63 5,258 210 250

5,120 663 3,286 42 250

4,680 128 4,299 -

10,115 1,511 7,275 -

4,900 100 4,500 -

9,121 69 7,614 250

17,100 -

7,473 2,027 5,000

7,600 1,900 5,000

7,700 1,800 5,000

7,800 1,700 5,000

7,900 1,600 5,000

4,512

13,302

9,361

9,107

18,901

9,500

17,054

17,100

14,500

14,500

14,500

14,500

14,500

27 -

607 110 103

1,155 546 268 61

65 572 120

424 378 48 31

600 300 400 400

216 321 134 8

600 300 400 400

448 395 500 357

400 400 500 400

400 400 500 400

400 400 500 400

400 400 500 400

27

820

2,030

757

881

1,700

678

1,700

1,700

1,700

1,700

1,700

1,700

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The Partners Who does the Chamber work with and what is the Chamber role in the relationship? 1. City of Rossland a. The Chamber’s biggest source of revenue. b. Work with Council on a number of issues. Inform them of the Chamber’s stance on business community advocacy issues. c. Write letters of support for the City so that they may secure grant funding d. Sharing of information regarding bylaw infractions by other businesses, and sharing of business licence information/database. e. Rossland Chamber membership is conditional upon having a City of Rossland business licence. f. City refers the Chamber to a new business when they sign up for licence. g. The Rossland Chamber participates in Mayor-Appointed Task Forces when requested, as in the Columbia Project Communications Task Force in 2012 and the Broadband Task Force 2012-2014, to help support decisions of Council and communications to the Rossland community. h. Participation in the Columbia Project Task Force included organising a community celebration and reopening for business campaign on behalf of the City of Rossland. 2. Lower Columbia Community Development Team (LCCDT) a. Includes the area of Trail, Warfield, Beaver Valley, and Rossland. b. Group of individuals that work on economic development projects. c. The Rossland Chamber attends these meetings. 3. Lower Columbia Initiatives (LCI) a. Economic development office funded by the RDKB, and municipalities within the lower Columbia. b. Sandy Santori is the Executive Director. c. Rossland Chamber has a good relationship with Sandy. We have put on a few events with him. He has presented at two of our AGMs d. We worked in conjunction with the LCI on a Lower Columbia BRRE survey 4. Regional Chambers: Nelson, Trail, Castlegar, Grand Forks (Boundary Regional) a. We meet every few months b. Cross Chamber promotion of events and initiatives c. We have joint meetings with our Member of Parliament 5. Columbia Power Corporation, Fortis, Teck, NDCU, CBT a. Large employers in the region from which the Chamber has successfully been able to gain sponsorship for events and projects 6. Community Futures a. Promotion of events b. Referral of new businesses starting up in the community

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7. Economic Development Task Force/Sustainability Commission (EDTF/SC) a. Rossland based group that focuses on economic development initiatives under the SC b. Business Retention and Expansion (BRE) survey c. Nomadic Entrepreneurs d. Projects include Rossland branding, promotion and attraction of Rossland business investment and relocation, and future broadband 8. Visions to Action/Neighbourhood of Learning Committee (NOL) a. Informed about what discussions and actions the committee is embarking upon b. Chamber has written several letters of support for the NOL/VSS c. Chamber is hugely supportive of keeping Rossland K-12 to ensure future sustainability of the community. Rossland must maintain our schools to ensure being an attractive option for new business and families 9. Kootenay Association for Science and Technology a. Business after Business cost sharing b. Cost share seminars c. Sector based organization focused on technology and science in the West Kootenays 10. Tourism Rossland a. Used to share overhead expenses b. Synergies between the two organizations c. Sector-based organization that focuses on Red Mountain and the tourism industry in Rossland d. Rossland Chamber has a Director position on the TR Board 11. West Kootenay Economic Development Group (WKED) a. Consists of Nelson, Castlegar, Trail and Rossland Mayors, respective Chambers, and Community Futures organisations that identify the common economic needs of our communities b. The biggest issue right now is transportation into the region, followed by attraction of new technology businesses, and integration of broadband in the region. c. Currently we are working on regional transportation and a broader regional scope of mobile business licence 12. Selkirk College-RDI a. Promotion of business oriented courses b. Work with the Rural Economic Regional Chair (Terry MacDonald) on helping her gather information for BRE c. Provides the Chamber with data and statistics on the region 13. BC Chamber of Commerce a. Provincial association of Chambers- networking b. Extremely valuable in terms of sharing ideas and being informed of provincial issues c. AGM (end of May) d. Membership provides us with benefits that we would otherwise be able to offer to our local Membership

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Rossland Chamber of Commerce Financial Statements (unaudited - see Notice to Reader)

December 31, 2013

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March 28, 2014

Notice to Reader

On the basis of information provided by management, we have compiled the balance sheet of Rossland Chamber of Commerce as at December 31, 2013 and the statement of operations and net assets for the year then ended. We have not performed an audit or a review engagement in respect of these financial statements and, accordingly, we express no assurance thereon. Readers are cautioned that these statements may not be appropriate for their purposes.

Professional Accountants

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Rossland Chamber of Commerce BALANCE SHEET As at December 31 2013

2012

2011

Assets Cash Accounts receivable

$

4,859 12,940

$

4,913 2,077

$

5,908 7,255

$

17,799

$

6,990

$

13,163

$

13,885

$

707

$

597

Liabilities and Shareholder Equity Current Liabilities Accounts payable Net Assets Unrestricted net assets

3,914 $

17,799

(unaudited - see Notice to Reader)

6,283 $

6,990

12,566 $

13,163

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Rossland Chamber of Commerce STATEMENT OF OPERATIONS AND NET ASSETS For the year ended December 31 2013

Revenue City of Rossland grant Fundraising and other Memberships

$

Expenditures Events and fundraising Office and administration Wages and benefits

Net loss Net assets, beginning of year Net assets, end of year

$

39,330 35,927 10,627

2012

$

41,400 20,690 14,571

2011

$

41,400 28,385 12,570

85,884

76,661

82,355

18,910 18,353 50,990

9,936 18,624 54,384

9,371 22,643 43,943

88,253

82,944

75,957

(2,369)

(6,283)

6,398

6,283

12,566

6,168

3,914

(unaudited - see Notice to Reader)

$

6,283

$

12,566

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Page 1

ROSSLAND CHAMBER OF COMMERCE Balance Sheet As at 31 Oct, 14

ASSET Current Assets Petty Cash Credit Union Dividend Equity Shares Credit Union Member Shares Term Deposit Acct. (R. Mah) Bond Buster Term #001 Chamber Operating Account Deposit Clearing Account Total Cash Interest Accrued Accounts Receivable

580.18 73.94 27.82 187.24 1,019.81 -17,420.90 3,702.10 -11,829.81 0.00 27,463.41 15,633.60

Total Current Assets Capital Assets Office Furniture & Equipment Accum. Amort. -Furn. & Equip. Net - Furniture & Equipment

21,855.39 -21,855.39 0.00 0.00

Total Capital Assets

15,633.60

TOTAL ASSET LIABILITY Current Liabilities Accrued Receivables Vacation payable 2010 Tax Owing EI Payable CPP Payable Federal Income Tax Payable Total Receiver General GST/HST Charged on Sales GST/HST Paid on Purchases HST - Relcass DR GST/HST Owing (Refund) HELD FOR-AHRT Projects HELD FOR- Pond Hockey HELD FOR-Spirit of BC 150 HELD FOR-Measuring Up HELD FOR-Computer Grant HELD FOR-VAC Guide 2008 HELD FOR-VAC Guide 2009 HELD FOR-VAC Guide 2010 Total HELD FOR Accounts Total Current Liabilities TOTAL LIABILITY

0.00 891.91 1,826.98 1,991.94 2,118.08 -1,038.35 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

10,790.00 1,581.80

4,710.83

1,079.73

0.00 18,162.36 18,162.36

EQUITY Retained Earnings Retained Earnings - Previous Year Current Earnings Total Retained Earnings

3,913.16 -6,441.92 -2,528.76

TOTAL EQUITY

-2,528.76

LIABILITIES AND EQUITY

15,633.60

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Rossland Chamber of Commerce Budget 2013 Amended Sept 2013 REVENUE Total Membership Revenue Other Revenue Coupon Book Revenue Advertising/Promotion Canada Day Grant (Heritage Can) Taste of The Kootenays Fee for Service Seminar Revenue Rental Income New Project Revenue Business Awards Rekindle Revenue HUB Improvement Grant Total Other Taxable Revenue Total Taxable Revenue Non-Taxable Revenue Vacation Guide City of Rossland Operating Grant Group Insurance Commission Commission Other Grants (CAP,etc) Office Equipment Rentals HST Refund Interest Revenue Total Non-Taxable Revenue TOTAL REVENUE EXPENSE Event Expenses Taste of the Kootenays AGM Canada Day Rekindle Business Awards Seminar Expense Misc. Event Strategic Planning All Candidates Forum Business After Business Total Event Expenses General & Admin Expenses

Budget 2014 Pre-WorkPlan

$15,000.00

$15,000.00

$0.00 $1,000.00 $950.00 $0.00 $600.00 $0.00 $200.00 $0.00 $1,200.00 $900.00 $5,015.00 $9,865.00 $24,865.00

$1,700.00 based on 2012 $2,100.00 $950.00 $5,000.00 based on 2012 $600.00 $0.00 $200.00 $5,230.54 $0.00 $1,400.00 $0.00 $17,180.54 $32,180.54

$32,000.00 $39,330.00 $2,673.00 $27.00 $4,200.00 $100.00 $650.00 $6.00 $78,986.00 $103,851.00

$0.00 $300.00 $1,000.00 $700.00 $500.00 $600.00 $0.00 $200.00 $250.00 $300.00 $3,850.00

$32,000.00 $32,000.00 $2,673.00 $27.00 $4,200.00 $100.00 $650.00 $6.00 $71,656.00 $103,836.54

$3,500.00 based on 2012 $300.00 $1,000.00 $1,400.00 $500.00 $600.00 $0.00 $100.00 $0.00 $300.00 $7,700.00

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Wages & Benefits (salary plus MERC's) Accounting & Legal Advertising Expenses Bad Debts Bank Charges Branding Bookkeeping Business Fees & Licenses Cash Over/Short Cell Phone Coupon Books GST Payment HUB Rent Owed HUB Improvements (exp) Income Taxes Insurance Interest Expense Internet/Website Expense Late Fees and Penalties Office Supplies Office Cleaning Supplies Meeting Expense Memberships Mileage Miscellaneous Expenses Photos Postage Professional Development Rent - Chamber Office Repairs & Maintenance Signage Taxes Chamber Office (paid to City) Telephone Travel & Entertainment Utilities Vacation Guide Exp Website Maintenance Web Hosting Expense Total General & Admin Expenses TOTAL EXPENSES PROFIT

$55,000.00 $1,120.00 $1,000.00 $0.00 $10.00 $250.00 $563.00 $50.00 $1.00 $660.00 $0.00 $0.00 $0.00 $5,015.00 $0.00 $1,400.00 $10.00 $100.00 $100.00 $2,000.00 $150.00 $900.00 $1,000.00 $200.00 $1,600.00 $500.00 $150.00 $750.00 $4,200.00 $300.00 $0.00 $0.00 $900.00 $600.00 $0.00 $19,623.54 $550.00 $160.00 $98,862.54 $102,712.54 $1,138.46

$55,000.00 $1,120.00 $1,000.00 $0.00 $10.00 $0.00 $563.00 $50.00 $0.00 $0.00 $2,200.00 based on 2012 $0.00 $0.00 $0.00 $0.00 $1,400.00 $10.00 $100.00 $0.00 $2,000.00 $150.00 $900.00 $1,000.00 $200.00 $1,600.00 $500.00 $150.00 $750.00 $4,200.00 $300.00 $0.00 $0.00 $900.00 $600.00 $0.00 $19,623.54 $550.00 $160.00 $95,036.54 $102,736.54 $1,100.00

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BENEFITS OF THE ROSSLAND CHAMBER OF COMMERCE Annual Report to Council March 15, 2013 Renee Clark, Executive Director *Updated to reflect full calendar/fiscal year by Jody Blomme, Executive co-Director

EXECUTIVE SUMMARY

The Rossland Chamber of Commerce (RCOC) represents and supports our city’s economy, education system, environmental, cultural and government programs. This encourages business and residential development, broadening the tax base and providing employment. To business prospects and newcomer, the Rossland Chamber of Commerce represents a viable force in finding solutions to social and economic problems because we are in touch with issues affecting our city and region as a whole. Why support the chamber of commerce in Rossland? Think of the Chamber as a catalyst- A common vehicle through which business, professional individuals are working together for the common good of the community. A better community means better business conditions. The Rossland Chamber of Commerce is Rossland’s business association of more than 150 businesses providing benefits to help run their business, community and tourism information, business resource centre, HUB, and community relocation information. Mission To enhance, promote and represent the business community of Rossland the Golden City.

Mandate Advocate for and serve the business community. Encourage investment and economic development.

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CHAMBER USAGE

The RCOC is a business association of more than 154 members strong, which translates to 73% of Rossland business that we are able to engage.1 This is significantly higher than the provincial average of 37%. The RCOC works hard at ensuring that it can deliver on business needs. We try to connect with each and every business and ask them what their challenges are and what services we can provide. According to a survey the RCOC conducted in February 2013, 86% percent of those responded felt that the Rossland Chamber of Commerce as “favourable” to their business needs. The Chamber of Commerce is made up of the following businesses: Retail/Services – 92 (71%) Contractors/Trades – 24 (17%) Accommodators – 14 (10%) Non-Profit – 11 (8%) Manufacturing - 1 (.006%) COMMUNITY ECONOMIC BENEFITS

In line with our mission and mandate the RCOC works hard to ensure that business interests are met. After all we are the voice of business in Rossland. There are many partners that the Rossland Chamber of Commerce works with on economic development initiatives.        

Lower Columbia Initiatives Corporation Rural Development Institute (Selkirk College) Columbia Basin Trust West Kootenay Economic Development Dialogue Lower Columbia Community Development Team Community Futures of Greater Trail British Columbia Chamber of Commerce Trail & District Chamber of Commerce

Locally we work with:  1

Tourism Rossland

2012 Rossland business licences issued from the City of Rossland.

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     

Economic Development Task Force- Sustainability Commission Rossland Museum & Historical Association Rossland Mountain Market Rossland Library Neighbourhood of Learning And all of the Rossland businesses!

Rossland Strategic Sustainability Plan

Many of the projects we are working on are in line with Rossland’s Strategic Sustainability Plan (SSP) - a guiding document that expresses the vision and values of the community into the future. The RCOC has worked on and is currently working on initiatives/end goals stated in the SSP.

Broadband Infrastructure –Community Economic Development End State Goal #3 (SSP pg 19) Currently the Rossland Chamber of Commerce is a part of the Broadband Task Force working closely with the City of Rossland. Broadband infrastructure is critical for business retention and expansion. Benefits include local businesses having a competitive advantage and in strengthening educational and health organizations. It also lays the foundation for attracting affluent and green mobile and tech works to our area, strengthening our business base and adding to our local population sustainability goals. Currently we are in the initial stages of grant writing on behalf of the City of Rossland to implement the broadband infrastructure within the downtown core.

Rossland Business IT HUB- Community Economic Development End State Goal #3 (SSP pg 19) The IT HUB project supports the creation of a co-working space in Rossland. The target market includes: local remote workers, home office workers, visitors to the region and community groups. The physical space provides capacity and resources to support professionals living in and visiting the area. The long term vision of the IT HUB is to build community around remote work for existing individuals, companies, in this demonstrate regional capacity to others considering relocation to the area. This is an exciting new project that will continue to provide information

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Relocation Information- Community Economic Development End State Goal #5 (SSP pg19) We are the initial contact point for those considering moving to the area. We have produced the ‘Rossland Relocation Package’ providing detailed information on our community, which is available online through the RCOC website. We are also working with the Lower Columbia Initiatives to provide a “Lower Columbia Interactive Relocation Tool” which should be complete by years end. This will help larger employers have the ability to provide accurate information to their potential employees who may consider moving to the area.

Rossland Winter Information Centre- Community Economic Development End State Goal #2 (SSP pg 19) Currently we run this at a cost to our organisation receiving no financial assistance. This year we have seen an increase in visitor traffic in the Chamber of Commerce seeking information on the area of ~13% over last year. This growth is expected to occur in the coming years as Rossland continues to receive accolades and media attention. The Rossland Museum receives ~$5000 in funding annually to operate the VIC for 4 months of the year, when the chamber operates this service for 4 months during the busiest tourist months of the year with no financial funding. We believe that in order to become a world class tourist destination we need to be able to provide these services to better serve visitors and promote local businesses. Other Initiatives

Downtown Events- Downtown events draw attention to our downtown core while bringing in the added revenue to downtown business and instilling a sense of community pride. The Chamber coordinates Rekindle the Spirit of Christmas, which proves to be very successful for downtown businesses. Rossland Vacation Guide- The 2013 edition of the guide is the best yet, and the best is yet to come! It is Rossland’s foremost promotional piece. We have worked very hard in showcasing what Rossland has to offer. In the coming year we will continue to work on the content to provide fresh and interesting content to appeal to the masses. This project is an excellent source of revenue for our organization. Advocacy- Our efforts in the past year have been reflective through our result orientated advocacy initiatives.  

Westjet Letter Campaign Broadband

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

Mobile Business Licence

Business Services- We also provide a bevy of other offerings to our businesses and the community at large.     

Equipment rentals (tables, tents, projector, projector screen) Fax, scan and printing services Board Room rentals Business benefits like gas discounts, health and dental program, competitive credit card processing rates Seminars and networking events

RETURN ON INVESTMENT (ROI)

The City of Rossland currently supports the Chamber with $39,330 of funding (2013). The RCOC supports and promotes the business licence program which accounted for approximately $35, 075. In many communities within the province a large portion of business licence revenue is directed to the Chamber of Commerce. We are simply asking for approximately $4,000 of added funding that would come directly from taxpayers. This amounts to $1.80/per capita for tax payers to pay into the Chamber of Commerce.2 The RCOC recognizes that Chamber-City relations are important through this process and will work with the City in developing a service agreement. 2012- A SNAPSHOT

    

2

Carried on the tradition of the Rossland Business Awards and Rekindle events Series of small business seminars that help small businesses generate more revenue Wesjet Letter Campaign Mobile Business Licence Review Adopted the administration of the ‘Rossland IT HUB’ –RCOC furnished it, marketed it and held a grand opening, and the following week, the landlord and IT HUB partners successfully permanently rented out the space, therefore having to close down the IT HUB.

Based on 2011 Census Data, where Rossland has a population of 3,552.

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CHARTING A PATH TO SUCCESS

Strategic Plan and Membership Survey

Early 2013, the RCOC conducted a survey of our business membership and then the Board went through the process of strategic planning to outline our goals for the coming year. Below is a list of key priorities for the business community of Rossland and the Chamber of Commerce that have been identified. (List is not in priority sequence.) 1. Business retention – especially downtown core 2. Attraction of new businesses – tech and home based 3. Tourism – Rossland as a year round destination, local tourism services (year round visitor information services) 4. Transportation (specifically interregional and intraregional) 5. Improved broadband infrastructure 6. Increase the sense of value of Chamber membership for members 7. Increase PR and communication of the Chamber of Commerce to its membership and to the community at large. 8. Advocate to the City for business friendly programs and policies 9. Sluggish economy 10. Shop local initiatives 11. Support of downtown events such as the Winter Carnival and Rekindle the Spirit of Christmas 12. Business networking events and educational seminars 13. Business taxation 14. Threat of losing K-12 in Rossland 15. Reduction of operational revenues/funding- crucial to the permanence of the organization We are in the stages of putting together a work plan for the 2013 year, and will make it available to council as soon as it is available upon it being finalized. The Board has identified these as goals:     

Increased engagement of the business community to continuously improve value for business members A variety of business seminars. Host a provincial all-candidates forum Continued emphasis on projects that bring in revenue for the organization Continued work on broadband funding/infrastructure installment

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   

Support Initiatives that strengthen and improve air access into the region Improvements to the Intermunicipal Business Licence- communication and administration Work with the City of Rossland in ensuring that the current Business Licence Bylaw is inclusive and benefits all types of business in the community. Rossland Relocation and Attraction Projects – The RCOC is involved with a steering committee with the LCCDT in establishing an online interactive recruitment document to support existing businesses to attract employees to the region. This project will be completed by year end. Local relocation attraction projects are also on the go with the EDTF

Thank you for your time in reading this document! If you have any questions, please do not hesitate to contact the Rossland Chamber of Commerce.

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Current Rossland Chamber of Commerce Directors and Officers.

Board of Directors: President: Dan Eheler, DJM Contracting Cezary Ksiazek, Rossland Builder John Snelgrove, Alpine Grind Coffeehouse Kristen Coull, Four Winds Daycare Matt Adams, Red Mountain Resort Lodging Bill Craig, Century 21 Officers: Jody R. Blomme, Executive Director Council Liaison: Jill Spearn

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Strategy and Work Plan for 2014 5 pm, January 20th, 2014 Royal Canadian Legion hall Topics of Discussion: 1. Location/Office space The Rossland Chamber needs to find new office space. Many different locations have been considered for their potential as a new location for the Chamber offices. The space we decide on will be contingent on where we want to go as an organisation; what role we want to play in the community and what services we would like to offer our members. 2. Revenue Generation This organisation would better be able to serve its members and the Rossland community if it were not dependent upon the City to fund its operations. A primary focus of 2014 will be to reduce if not eliminate our dependency on City funding, through revenue generation opportunities that like-wise serve our membership. • •

•

•

Events See below Vacation guide We did not achieve the revenue goals on this project in 2013 that we expected to or have in the past, but with some restructuring for next years’ guide, and perhaps a change of niche so as to avoid competition; we aim to increase its value to both the advertisers and the reader. Member benefit programs Aside from benefiting the membership, membership benefit programs can also bring revenue into the Chamber through profit sharing or finder’s fee agreements. We will increase the member benefit program offering with the goal of also increase the revenue potential of such. Business trip with regional Chambers The Rossland Chamber is working with the other Chambers in the region (Trail, Castlegar and Nelson and District) in organising a business networking/trade show trip to benefit our members and create a revenue source for our respective Chambers. We feel there is great value in providing opportunities for members within the region to meet, and cost savings and leveraging opportunities for the Chamber EDs to collaborate on projects.

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•

•

•

•

•

Potential governed by new space This is highly dependent on the specifics of our new location. The idea would be to maximise use of the space with regards to revenue potential. Coupon books We have sold Rossland Chamber coupon books in the past with little to no profit, but we believe there is indeed potential to create a small amount of profit if we reduced the expenses and improved the marketing. Increase Membership Membership is, next to the City Funding, our second highest source of revenue. Having specific plans to strengthen the value of a Rossland Chamber membership in 2014 and particularly by following through with these plans will present an excellent business case for non-members to join. Fee-for-service If managed differently in a more accessible Chamber office space, our current fee-for-service offering of fax/photocopy/print would become more profitable as well as become a stronger member benefit. It would be important for the new office space to allow for this and ideal for it to allow for other fee-for-service opportunities. Paterson billboard The Paterson billboard has been an all-but-forgotten source of revenue for the Chamber. We will restructure the advertising program for the use of this space to increase its revenue.

3. Events •

•

•

•

Rekindle This event is costly to the Rossland Chamber and benefits a relatively small percentage of Chamber members. The Chamber’s management of the event needs to be restructured to reduce our expenses while still maintaining its value and strength as a civic event. Canada Day/Volunteer Appreciation Canada Day celebration event is an expense for the Chamber that does not fit within our mandate of supporting local businesses and encouraging investment and economic development. We would like to continue discussions with the City of Rossland regarding the ‘ownership’ and planning of this event. Golf Tournament We will investigate the revenue potential and/or benefit to our members of having a Golf Tournament this summer. Rossland Expo In the past, we have organised Taste of Rossland and Taste of the Kootenays events, featuring our food and beverage industry players, with a reasonable amount of profit. This year, we will organise a Rossland Expo showcasing all member industries, and make it a bigger event, with a view to increase revenue potential as well.

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•

•

•

Business Awards/AGM We will have our AGM earlier in the year this year and hold our Business Award ceremonies at the same gathering. Summer Thursdays -Mountain Market partnership We have begun collaborating ideas with the Mountain Market to make Thursdays in downtown Rossland a fun place to be, aiming to get people out on the streets and draw people up from the Greater Trail Region to do business in Rossland. Monthly networking event We will hold monthly networking events. They will either be to enable member businesses to introduce themselves to the membership community, learn something new in an education and training session, or simply for the sake of entertainment, but always to enable member businesses to network and get to know one another better.

4. Membership Package, Website, Newsletter, Social Media, Relocation Package All of the above have latent potential for revenue generation, increased membership benefit, and promotional value that will be improved upon in 2014. Our current Executive Directors have ideas and knowledge to do so, and would also encourage ideas from our membership.

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RECE IVED OCT 3 1 2014

The Corporatio.*>#):-)!4%):.!)+/!*)-4.!)5)*.+.44!$+!#$5!%$!&.!&.)*!)5)*.A!!79%-G-%-.4! -+9;?/./!)!9$;$?*-+:!9$+%.4%E!>*.4.+%)%-$+4!)+/!8)+'!/-4>;)'4A!!IG.*!3V11!>.$>;.!5.*.!*.)9#./!%#-4! 4.)4$+A! !

A&)7;+-)( O-4>;)'4!)%!>?&;-9!.G.+%4!)*.!)+!$>>$*%?+-%'!%$!4>*.)/!%#.!8.44):.!)+/!);;$5!>.$>;.!%$!>-9H!?>! ./?9)%-$+);!8)%.*-);4A!!D#.'!9)+!);4$!)4H!F?.4%-$+4!)+/!*.9.-G.!)/G-9.!$+!%#.-*!>)*%-9?;)*!5-;/;-*.4.+%./!%$!%#.!4W! ! C$44;)+/!(9#$$;!! ! (.G.+!(?88-%4!Z.)*+-+:!=.+%.*!! ! ZUY9$;.!/.4!(.>%!($88.%4E! ! =)8>!=)5)&?+:)! ! Y;.9%*-9!L.+9.!,$*H4#$>!! ! C$44;)+/!(>)*H4! ! C$44;)+/!6.)G.*!(9$?%4! ! [=D(!D*)-;U4!O)'! Figure 2 Camp Cawabunga Presentation

3

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4

*!A&+( Z$9);!8./-)!5)4!-+4%*?8.+%);!-+!4>*.)/-+:!%#.!8.44):.!$*$:*)8A!!X./-)!);4$! #.;>./!H..>!>.$>;.!-+*-T.!5$+!&'!)!4%?/.+%!%!($88.%4A! D#-4!5)4!%#.!4.9$+/!'.)*!?@()!+)8B( 7!F?-.%!&.)*!)9%-G-%'!4.)4$+!>*.4.+%4!%#.!9#);;.+:.!$.$>;.!%#)%!%#.-*!)%%*)9%)+%4!+../!%$! &.!8)+):./!);-%-.4!)+/!CO[6!%$!8)H.!&.)*!*.4-4%)+%!&-+4!)G)-;)&;.!%$!*.4-/.+%4!)%!)! *.)4$+)&;.!9$4%A! ! =$+/?9%!)!L*?-%!D*..!8)+):.8.+%!5$*H4#$>! ! I*:)+-T.!)!)*%'! >

Statement Of Accounts

L~. L~.

501 Vernon St., PO Box 350, Nelson, BC V1 L 5R2

Date

September 30, 2014

Member No.

30075424

Page

1of3

ROSSLAND TENNIS SOCIETY CORNER OF PARK ST. & LEROI AVE. P 0 BOX 1312 ROSSLAND BC VOG 1YO

I

Member Account Summary CON Deposits Chequing

Balances $10, 156.43

·······- -------······· · ···· · ··· ··· · ··· ···· ·· --·--- --- --- -- ----- --- -

Savings

$956.83

USO Deposits

Balances

-~~-~9-~~~-~--······---·-···················· ····~-~ :~~

Loans

Balances

-~~~~-~~-~~-- ......... ...... ...................S.~:~-~ Loans

$0.00

• •••••••• • ••• • •• • •••• ••• • • H••• •••• • •••••••••• •• • • ••••••• • • • ••O•OOO

Shares

$86.87

Registered Plans $0.00 ........ ........ ................................................... Term Deposits $10,000.00

··· ···· ····························································

Member Message Did you know NDCU know offers a Mobile App for Apple devices with Deposit Anywhere TM? Deposit Anywhere TM is a new feature on our Mobile App that allows you to deposit your Canadian cheques by taking a photo of them and submitting them to our financial institution, anywhere, anytime. Learn more at www.nelsoncu .com/DepositAnywhere and start depositing ... anywhere. Your Dollars & Sense newsletter: Have a read about what's happening at NDCU. News, special events and announcements ... stay informed. Newsletters are available online at www.nelsoncu .com/DollarsSense ding-free.ca: With an ATM network bigger than most banks, NDCU members have access to thousands of surcharge-free ATMs from sea to sea; "ding free" means that members pay no surcharges at credit union and other participating ATM's across Canada for their withdrawals, deposits and balance inquiries. CHEQUING

Community {Community Basic}

Owner(s)

Account # 30075424 - 150 Date 01 Sep 14

Description Balance Forward

03 Sep 14

Deposit

12 Sep 14

Deposit: DEPOSITED BY PAUL AND JP

30 Sep 14

Service Package Fee

ROSSLAND TENNIS SOCIETY Withdrawals

2.00

Deposits 319.00

Balance 9,713.43 10,032.43

128.00

10, 160.43 10, 158.43

- continued -

International Credit Union Doy

0

OCTOBER 16, 2014 L.-oc.-al '3>

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Item Maximizer 2012 Closing Balance Service Charge Interest Service Charge Interest Service Charge Interest Service Charge Interest Deposit Service Charge Interest Cheque#4 Deposit Deposit Service Charge Interest Deposit Deposit Deposit Service Charge Interest Service Charge Interest Cheque#5 Cheque#6 Deposit Deposit Service Charge Interest Service Charge Service Charge Service Charge Service Charge Cheque#7 Service Charge Service Charge 2013 Closing Balance Enrich 2013 Opening Balance Interest Interest Interest Transfer Interest

Rossland Tennis 2013 Transaction Detail Credit Account Date Debit

Bank Bank Bank Bank Bank Bank Bank Bank Dues Bank Bank Honorarium Drop In Dues Bank Bank Grants Drop In Dues Bank Bank Bank Bank Maintenance Supplies Dues Drop In Bank Bank Bank Bank Bank Bank Society Fee Bank Bank

Bank Bank From Term Bank

Dec31 Jan 31 Jan 31 Feb28 Feb28 Mar31 Mar31 Apr30 Apr30 May31 May31 May31 Jun04 Jun 25 Jun 25 Jun 30 Jun30 Jul29 Jul29 Jul29 Jul 31 Jul31 Aug31 Aug31 Sep 12 Sep20 Sep24 Sep24 Sep30 Sep30 Oct31 Oct31 Nov30 Nov30 Dec20 Dec31 Dec31 Dec31

Jan 01 Jun30 Sep30 Oct27 Oct31

1.30 0.19 1.30 0.17 1.30 0.19 1.30 0.18 270.00 1.30 0.19 40.00 20.00 370.00 1.30 0.19 2000.00 76.00 120.00 1.30 0.22 1.30 0.31 63.32 100.61 200.00 117.00 1.30 0.30 2.00 2.00 2.00 2.00 25.00 2.00 2.00

0.82 0.42 189.91 0.34

Balance 5406.62 5405.32 5405.51 5404.21 5404.38 5403.08 5403.27 5401.97 5402.15 5672.15 5670.85 5671.04 5631.04 5651.04 6021.04 6019.74 6019.93 8019.93 8095.93 8215.93 8214.63 8214.85 8213.55 8213.86 8150.54 8049.93 8249.93 8366.93 8365.63 8365.93 8363.93 8361.93 8359.93 8357.93 8332.93 8330.93 8328.93 8328.93

Notes

Paul Devillier Dues Rebate

City of Rossland

Washroom Repairs Practice Balls (kids lessons)

758.99 759.81 760.23 950.14 950.48

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Interest Interest 2013 Closing Balance Equity Shares 2013 Opening Balance Dividend 2013 Closing Balance Membership Equity 2013 Opening Balance Dividend 2013 Closing Balance

Term Deposit 2013 Opening Balance Interest Transfer 2013 Closing Balance

Bank Bank

Nov30 Dec31 Dec31

0.39 0.40

950.87 951.27 951.27

Bank

Jan01 Mar14 Dec31

2.14

53.57 55.71 55.71

Bank

Jan01 Mar14 Dec31

1.07

26.75 27.82 27.82

Bank To Term

Jan01 Oct27 Oct27 Dec31

189.91

10000.00 189.91 10189.91 10000.00 10000.00

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Rossland Tennis Society Income/Expense Dec312013 Income

Amount 197.43 2000.00 960.00 213.00 3370.43

Bank Interest, Dividends Grants/Donations Dues Drop In Fees Total Income Expenses

Amount

Percent of Total 5.86% 59.34% 28.48% 6.32% 100.00% Percent of Total

2012Amt 158.09 2000.00 930.00 320.00 3408.09 2011Amt

Change 39.34 0.00 30.00 -107.00 -37.66 Change

Bank Charges Equipment/Supplies Court/Grounds Maintenance Society Fee Honorariums

23.70 100.61 63.32 25.00 40.00

9.38% 39.83% 25.06% 9.90% 15.83%

16.30 0 139.19 25.00 2040.00

7.40 100.61 -75.87 0.00 -2000.00

Total Expenses

252.63

100.00%

2220.49

-1967.86

Year Surplus (Deficit) Cosing Balances Operating accounts Membership Accounts Court Resurfacing Reserve Total for 2013

2013

2012

3117.80

1187.60 2013 8,328.93 80.32 10,951.27 19,360.52

2012 5,406.62 80.32 10,758.99 16,245.93

Treasurer's Notes: Honorarium was not passed this year Continuing to save for resurfacing. Membership increased slightly in 2013 Drop in fees were down

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Rossland Tennis Socletv Balance Sheet

Dec312013 Assets Operating Cash Resurfacing Reserve Receivables Equipment Total Assets Uabllltles Payables Other Liabilities Total Uabllltles

IBalance

$8,409.25 $10,951.27 $0.00 $0.00 $19,360.52

$0.00 $0.00 $0.00

I $19,360.521

Notes The equipment the club owns (nets, buildings, etc) has no appreciable value

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~A' CITYOF r w ' -

ROSSLAND Community Funding Application Form Application Deadline: All Applications must be received by October 31 of each year Please return application to: The Corporation of the City ofRossland 1899 Columbia Avenue, P.O. Box 1179 Rossland BC, VOG 1YO

Eligibility Criteria: • Must be from a service club, group, non-profit societies or charitable organizations • The applicant must be able to demonstrate how the grant will assist the applicant in meeting the goals and objectives of the City. • Only fully completed, neatly printed or typed applications will be considered. Partial submissions will be eliminated from the eligibility list. • Category A requests (Grant funding exceeding $25,000) will be required to make a presentation to Council prior to funding being approved. • Category B requests (Grant funding in amounts less than $25,000) are invited to make a presentation to Council in support of the request, if time permits. • All applicants will be required to enter into a Service Agreement, drafted by the City. • All applications submitted after the applicable deadline (October 31) shall not qualify for review until the following year.

Non Eligibility: Requests or proposals will be rejected that: • Apply to prior years' operations or capital deficits; • Are received from applicants having received past funds that have not submitted an annual report, project completion report or requested documentation from the City. • Provide assistance to a business or compete with a business. • Have not provided Independently Prepared or Board Approved Financial Statements for required years. • Have contravened any section/part of previous years' Service Agreement between the City and the Applicant.

G:\POLICIES\POLICY MANUAL\03. FINANCE - GENERAL\03-08 -Grant In Aid - Community Funding Application.docx 1 259 of 339

CITY OF

The Corporation of the City of Rossland

ROSS LAND

Community Funding Application Form

General Information: General Information: The contents of this application are considered public information and may be released upon requesL Legal Name of Organization:

Rossland Historical Museum and Archives Association Phone #:

Address:

1100 Highway 3B

250-362-7722 Fax # (if applicable):

Mailing Address:

Box 26

250-362-5379

Contact Person:

Position:

President

Libby Martin Society Registration # (if applicable):

Fiscal Year:

4680 Do you have any paid employees?

2015 I

Yes

LI

No

Total Requested Funds:

$

53,000.00

Funds Received in Previous Fiscal Year:

$

48,450.00

Category of Request: LI Li

Category A (Grant funding exceeding $25,000 as per the Grant-In-Aid Funding Policy) Category B (Grant funding in amounts less than $25,000 as per the Grant-In-Aid Funding Policy)

Checklist: The following supporting documents are required to be attached to your application. If they are not included, please spec the reason(s) in the space provided below: Li Li Li Li Li Li

Independently Prepared or Board Approved Financial Statements (previous year and yearto-date) Budget (including previous year comparison) Annual Report List of current Directors or Officers Strategic Plan Other/Additional Supporting Documentation

Reason(s) for any exclusion:

Independently Prepared Financial Statements will be submitted as soon as they are available. Year end was September 30, 2014 - Statements are being prepared by the Accountant for our AGM. Strategic Plan: See the progress report on the Donald Luxton "Plan for Renewal for the Rossland Museum" 2 260 of 339

CTY OF

The Corporation of the City of Rossland

L”s

ROSSLAND

Community Funding Application Form

SERVICE INFORMATION: Please provide a brief description of the services your organization provides, how many people you serve and how long you have been operating in Rossland.

The Rossland Museum first opened on June 12, 1954. It has been showcasing Rossland's history for 60 years. Its mission statement is to preserve and dynamically present the heritage of Rossland and area. The museum has displays on local history, industry, sports and culture. The archives contain historic photos, documents, maps and newspapers. Thousands of artifacts are housed in the storage rooms. We had over two thousand visitors to the museum this year, plus many requests for research and photos. We have furthered our online audience with the development of a new website, as well as a presence on facebook and twitter. We are in the process of creating an online database of historic photos to attract further traffic to our website and our museum. Please choose ALL applicable areas in which your organization contributes to (these areas coincide with the focus areas ofthe Rossland Strategic Sustainability Plan as found on the City of Rossland website): Li Li Li Li Li

Land Management Natural Environment & Resource Lands Community Economic Development Recreation &Leisure Housing & Affordability

U U U U U

Transportation Intergenerational Care & Learning Energy & Air Quality Water & Solid Waste Management Governance

Please Specify how your organization contributes to the selections above:

Community Economic Development - visitors to the Museum bring tourism dollars to Rossland Recreation & Leisure - gold panning and various other activities offered Intergenerational Care & Learning - Educational opportunities to experience history

How many members do you have?

60

How many people use your service or facility?

3208 - visitors to the Visitor Centre and Museum in 2014 3 261 of 339

CITY OF

The Corporation of the City of Rossland

ROS S LAND

Community Funding Application Form

PROJECT INFORMATION: What types of activities or events do you put on and how many people attended?

Informative talks, family events, concerts, see annual report for further information. Describe any specific project or activities in which this grant funding will be applied:

Funding is used to pay wages of staff. Describe the goals for this project or activities and how this was determined:

The museum requires a full time manager in order to continue operation. Ongoing duties are too extensive for volunteers. What are the expected outcomes of your activity or project? The museum hopes to become more sustainable through added programming and a revitalized facility under the guidance of a new manager. How does your organization plan to meet the goals and expected outcomes outlined above? Under the direction of a newly hired manager, who has museum/fundraising expertise, we anticipate that we will be able to meet these goals. Describe how the results of your expected outcomes will be measured or evaluated? More visitors to the museum, well attended events, locals coming to the museum on return visits. More revenue generated by these items.

FINANCIAL INFORMATION: Please remember that yourfinancial statements and budgets MUST be attached to this application in order to be eligible for any grantfunding. What is your total annual operating budget?__________________________________________ $140,000

$800 How much of your revenue comes from membership fees?_______________________________ $13,400 How much of your revenue is derived from events and ticket sales?________________________

4 262 of 339

TY S.F

The Corporation of the City of Rossland

R OS S LAN D

Community Funding Application Form

Do you charge an annual membership or per-use fee? (Please detail below)

Yes, annual adult membership fees are $25. A lifetime membership is $250. Adult single entry tickets are $10

Please list any other funding sources and amounts:

Teck fee for service $5000 Visitor Centre fee $6250 Annual core sample storage fee $500 Student Grants $7000 CBT Grants $9000

Gift Shop $5000 Donations $3300

EFFICIENCIES AND RESPONSIBLE MANAGEMENT: Do you currently liaise with any other community groups or regional partners? DYes No If yes, please specify with whom:

Tourism Rossland, Trail Museum, Chamber of Commerce, Rossland City Heritage Commission, Rossland Library, Rotary, Interact.

Are there other programs or services offered by the City of Rossland or by other levels of government that are similar to what you are applying for? Yes U No If yes, please specify if and why the duplication is necessary and if efforts have been made to make your project unique or collaborate with other organizations going forward?

5 263 of 339

CITY OF

The Corporation of the City of Rossland

R OS S LAND

Community Funding Application Form

Please describe how the community of Rossland or the City will benefit from funding your organization:

The museum embodies the history of Rossland - students benefit from the education that is provided through displays, researchers are able to access rare resources. The city benefits from the wealth of cultural and historic information that is available for residents and visitors to peruse. The city's appointed Heritage Commission uses the resources of the Museum extensively. Does your organization currently receive other funds or exemptions from the City of Rossland (e.g. other grants, rental subsidy or facility use, Permissive Tax Exemption etc.)? UYes ONo If yes, please describe:

City power grant - city pays half the light, power and heat bill for the museum, which is a city owned building, the museum pays the other half. The city also pays liability insurance and fire insurance for the building.

What measures have you taken to decrease dependency on funding from the City of Rossland?

The museum is now open year round, and employs a full time manager. This may make the museum eligible for funding from other sources such as the BC Gaming Commission. It is very difficult to find grants to fund operations. We have been quite successful in finding grants for projects which can sometimes be used to offset wages.

Does the City of Rossland contribute any in-kind services to your organization’s projects? If yes, please describe: Yard maintenance, winter maintenance and building maintenance.

6 264 of 339

CY Of

The Corporation of the City of Rossland

ROSSLAND

Community Funding Application Form

Additional Comments or Information:

The museum is at a crucial stage in its efforts to reinvent itself and become a community partner. To that end we have hired a new manager who is experienced in museum activities as well as fundraising. She has a good business background. We anticipate that this year we will further our efforts to reduce our reliance on the city for funding. We are exploring new ways to make the museum a hub for the community - a place where locals visit often, not just tourists.

Declarations: I hereby certify that the information included with this application is complete, and is true and correct to the best of my knowledge, and that I have been authorized by the above named organization to make this declaration and to submit this application on behalf of the organization. Signature:

Position:

E. A. Martin

President

-

Date:

-

Oct. 29, 2014

I hereby declare that if our organization is successful at obtaining a City of Rossland grant that we give the City of Rossland (or a third party appointed by the City) the right to review the project/program for which the grant was obtained to ascertain whether grant monies received were used for the stated purpose(s) set out in this application. Signature:

-

E. A. Martin

-

Position:

President

Date:

Oct. 29, 2014

7 265 of 339

ROSSLAND HISTORICAL MUSEUM 2013-2014 BUDGET October Nov. Dec. Jan. Feb. March April May June July Aug. Sept. 2013 2013 2013 2014 2014 2014 2014 2014 2014 2014 2014 2014

TOTALS

REVENUE Gift Shop Interest Mbship Mus/tour Adult Senior Student Child Family M/F tickets SNBC sales Food sales Donations R&R City City Power VC ffsv Teck ffsv CBT/CKCA Fed. Grant Misc. grants Consign Books Events Misc. revenue GST refund TOTAL

50 0.04

75

120 72 20 10 25

100

50 3.99

50 0.54

60 32 10 10 25

100 72 20 20 50

120 72 30 30 75

30

20

10 5

50 40

20 17225

50 20 14000

50 0.33 9 50 32 10 10

10 30 435 100

360 0.53 131

15 130 20

183 1.35 320 190 72 5 10 50

50 20 17225

870 0.55 650 700 155 25 200 75

1135 0.97 100 2623 592 450 265 200

1775 0.7 90 2504 630 50 315 425

20 40 1132 20

89 212 178 95

120 152 700 30

2943

450 1

40

5148 10 1300 7707 2429 660 965 1105 700 364 509 3375 405 48450 7329 6185 5000 4000 6100 5400 67 2579 2588 1300 2100

13146

115775

1240 700 40 95 180 700 65 55 650 40

4386 6185

5000 4000 1540 2900

4560 2500 50

50

100

100

143 2000

200 488

25

20 248 300

300 17607.04

425

560 337

535.99 22170.54

6867.33

193

23 195

24 825 100

1000 1200

6866.53 18694.35 10840.55

6157.97

12126.7

450

266 of 339

ROSSLAND HISTORICAL MUSEUM BUDGET 2013-2014 October Nov. Dec. Jan. Feb. March April May June July Aug. Sept. 2013 2013 2013 2014 2014 2014 2014 2014 2014 2014 2014 2014

TOTALS

EXPENSES Adv/promo Bk charges Benefits GS prchs Ins. Jan/suppl Power Mtgs/Sem Office Prof. fees R&M Training Phone Website Postage POS lease Copier lease Internet/Computer Copier service Archives Arch/Display supp Wages Manager Museum VC/CBT Stu-TG Archives WCB

70 65 434.72

50 85 434.72

495 38 434.72

185 96 434.72 200

225 110 434.72

120

130 1141

130

100 3130

100

50 85

200 100 50 217

100 700 210

100 50 100

50 50 116

20 50 50

40 50 30

110

105

105

105

105

110

110

50 50 400 200 110

80 110.85 55

80 110.85 55

50 110.85 55

50 110.85 55

66 50 110.85 55 10

50 110.85 55 58

57 50 110.85 55 19

500

42

3200 960 626

3200 960 720

179 434.72

150 816 500

275 176 550 1235 600 250 3143

100 152 724 270

100 147 1100 400

370

250 1630

150

175 50 336

248 50 290

231 50 138

110

110

100 50 110.85 55 57

110 125 78 50 110.85 55 12

110 50 171 150 110

64 50 110.85 55 17

96 50 110.85 55

25 50 110.85 55 64 50

200

200

50

27

3200 960

3200 1580

3200 2800 1615

3200 3200 1655 1925

3200 2000

500

3200 2775 1655 1615

86 434.72

73 434.72 2595 377

3060

134

3200 1465

3200 960

3200 960 720

146

3200 960 720

90 434.72

1500 1297 6286.48 4700 600 2127 12920 700 1224 1250 2143 350 1300 125 486 660 1330.2 660 237 184 1019 0 38400 19580 6096 5655 0 0 146

267 of 339

Oth bnfits CBT exps. Misc. Misc. wages Misc. mbrs Events VC expenses GST PST TOTAL

131.61

131.61

131.61

131.61

131.61

131.61

131.61

131.61

131.61

131.61

131.61

50

50

50

50

40

20

100

75

75

150

100

168

80 55

190

97 68

400

45

8962.18 10484.18 15392.46 12329.46 15079.46

6997.18

103

51

148

7654.18

6000.18

8787.18

400 61

120 100

7233.18 10176.18

100

131.61

100

6505.18

1579.32 0 760 0 465 1358 463 0 0 115601

268 of 339

ROSSLAND HISTORICAL MUSEUM 2014-2015 BUDGET October Nov. Dec. Jan. Feb. March April May June July Aug. Sept. 2014 2014 2014 2015 2015 2015 2015 2015 2015 2015 2015 2015

TOTALS

REVENUE Gift Shop Mbship Mus/tour Adult Senior Student Child Family SNBC sales Food sales Donations R&R City City Power VC ffsv Teck ffsv CBT/CKCA Fed. Grant Misc. grants Books Events Misc. revenue GST refund

50 100 100 50 10 10 25 10 5 20 12500

TOTAL

12930

75

100

50

50

50

100 50 10 10 25

100 50 20 20 50 30

120 50 20 20 50 20

100 50 10 10

50 40 13500

10 30 435 100

50 20

2500

360 100 100 50 10 10

183 100 200 100 10 10 50

15 130 20 13500

870 200 500 200 50 200 75 20 40 1132 20

50 20

2500

1135 100 2500 1000 500 300 300 89 212 178 95 13500 2500

1775 100 2500 600 50 300 300 120 152 700 30

450 100 100 500 50 50 200 65 55 650 40

40

5148 800 6420 2700 740 940 1075 364 509 3375 405 53000 7500 6185 5000 9000 7000 14000 2579 2588 8300 2100

3000

3000 5000 3000 825 100 2000

3000 2000 3000 450

10750

139728

6185 5000

50

50

100

100

143 2000

200 488

25

4000 193

4000 195

3000 1200

3000

11700

32604

248 300

300

560

425

2895

14010

8103

3983

20505

1271

20552

ROSSLAND HISTORICAL MUSEUM 2014-2015 BUDGET October

Nov.

Dec.

Jan.

Feb.

March

April

May

June

July

Aug.

Sept.

TOTALS

269 of 339

2014

2014

2014

2015

2015

2015

2015

10 434.72

70 10 434.72

50 10 434.72

495 10 434.72

285 10 434.72 200

225 10 434.72

120

130 2000

130

100 4000

100

100 700 250

100 60 150

50 60 250

20 60 150

40 60 250

150

150 100

150

150

150 100 57 50 125 62 19

2015

2015

2015

2015

2015

275 150 550 1235 600 250 3000

100 150 724 270

100 150 1100 400

370

250 2000

150

248 60 300

231 60 200

110 60 200

150

150 150 96 50 125 62

150

100 50 125 62 57

175 60 350 150 150 150 78 50 125 62 12

200

200

50

27

3250 1000 1000 1000

3250 3000 1000 2000

3250 3000 1000 2000

3250 4000 2000 2000

3250 3000 2000 2000

3250 3000 1000 1000

39000 23000 10000 10000

EXPENSES Adv/promo Bk charges Benefits GS prchs Ins. Jan/suppl Power Mtgs/Sem Office Prof. fees R&M Training Phone Website Postage POS lease Copier lease Internet/Computer Copier service Archives Arch/Display supp Wages Manager Museum VC/CBT Stu-TG WCB Oth bnfits CBT exps. Misc. Misc. wages

150 1000 500 60 150 150

50 125 62

200 100 60 250 150 150

50 125 62

66 50 125 62 10

10 434.72

100 434.72 2595 377

4000

50 125 62 58

50 60 400 200 150

64 50 125 62 17

3250 1000

25 50 125 62 64 50

50 125 62

50 125 62

500

42

3250 1000 500

3250 1000 500

3250 1000 500

70

70

70

70

70

70

70

250 840

200

200

200

200

200

200

200

2400

134

3250 1000

80 434.72

1600 700 6286.48 4700 600 2127 16000 700 1224 1360 2900 500 1800 500 486 600 1500 744 237 184 1019

70

70

70

70

250 70

200

200

200

200

200

3250 1000 500

270 of 339

Misc. mbrs Events VC expenses

103

51

148

400 61

120 100

168 100

80 55

190

97 68

400

45

100

contingency TOTAL

465 1358 463 6184.5

7448.72

6352.72

9729.72

7389.72 11342.72

6564.72 12345.72 14615.72

17182

14402

16044 10125.72

139728

271 of 339

ROSSLAND HISTORICAL MUSEUM AND ARCHIVES ASSOCIATION (RHMAA) ANNUAL REPORT, 2014 This year has seen a number of changes, a slate of activities and projects undertaken. Opening hours for the Rossland Museum and Discovery Centre were five days a week for May, June, September and October (until Thanksgiving) and seven days a week for July and August. Having a staff member on an annual basis enabled the Museum to be open for school groups, and for research. The Museum was also open during the winter from January to the end of March, Wednesday through Saturday. These hours will continue to be the operating hours for 2015, with winter hours starting with the opening of Red Mountain. Having a full time manager has alleviated the burden on volunteers over the winter when many tasks have to be done. A full time assistant manager was hired in April until mid October. A total of four students were hired for the summer, acting as site tour guides, assisting in the Visitor Centre, and working on other projects. Unfortunately, students go back to school before the season ends and so it is helpful to have an assistant especially at that time. Our year of activities included:





A series of talks was held ranging in topics from skiing history to the Dewdney Trail. These were largely successful and we hope to repeat the idea in 2015 and perhaps also show some National Film Board films. For Heritage week in February a display of paddle steamers was done and Jamie Forbes of the Trail Historical Society gave a talk on the vessels plying the Columbia. Classes from RSS visited the Museum (grades 3 to 5) for specific programs. They were able to come to the Museum using the new trail from Nickle Plate to the Casa Alpina so no need for the complications of bus travel. The Museum is to partner with the

272 of 339





 

West Kootenay Teacher Education Program (WKTEP) in January until March, two days a month to assist the manager in developing programs in the hopes of attracting more schools to come for visits. An Easter Egg Hunt was held on the Sunday of Easter weekend, a first event for us, and saw lots of eager children running all over the grounds, searching. Family Day was held on the first Saturday in June and as always was very successful with many young families attending. Sam the champion gold panner was on hand again to show how this is done properly, and also to encourage our organization to hold gold panning competitions. We are currently looking into how to do this. During the summer a Joe Hill style concert was held outdoors and those who attended suggested a repeat for 2015 Also repeated was the event “Do you know where the Wild Things are”. This was not as successful as the previous year, so not one to do again.

This year several projects have been accomplished or are in progress:



A new web site was set up using funds from CKCA (the cultural branch of CBT).  The digitization of the archives has been started. Equipment was purchased and a student hired to scan photos, as well as do some site tours. Grants paid for the equipment and most of the student’s wage.  A digital recorder was purchased and used to start a project to record memories of “old timers”. These are being shown on our website. The interviewing is being done by directors Roly Worsfold and Lydia Jakovac.  Quarterly newsletters continue to be produced and the Museum has a presence on social media such as Facebook and Twitter.  A digital projector was purchased with grant funds, to be used whenever needed. This obviates the need to borrow on occasion. A grant from CKCA allowed the Museum to continue the digitization process by having a visiting archivist from Vernon, Linda Wills, give a 2 day course on Archival Procedures, and then remain for 5 more days to work in the Archives starting the process of organizing the archival material according to RAD (Rules for Archival Procedure), which is the universally used system in Archives. This needs to be done before any digitization other than scanning photos, takes place. This is a huge project which should be done in the very near future and the board and manager will be exploring grants to

273 of 339







  

have this process done, preferably before the revitalization project is started. The board has been spending time putting much needed procedures in place and look forward to having the assistance of the new manager with this task. A student was hired to produce vignettes, with the assistance of one of the Follies cast, on 2 days a week during the summer. The same student also carried out heritage walking tours in period dress, downtown. The Museum partnered with the Gold Fever Follies on “The Golden Ticket”. This ticket enabled the purchaser to attend a Gold Fever Follies production, visit the Museum and receive a discount on purchases at a variety of Rossland businesses The Museum continues to work with Rossland Tourism, the Chamber of Commerce, Red Mountain, the Library and other groups. The Museum hosted several birthday parties and a wedding this summer. See attached document for progress on the Museum revitalization project.

The most momentous event of this year was the retirement of the Museum manager/curator, Joyce Austin, after 36 years with the organization. Joyce’s last day was September 26. After a lengthy hiring process, and a surprising 28 applicants for the position of manager/curator, the board has hired Joelle Hodgins. Joelle is a graduate of the University of Victoria with a History degree and a Diploma in Museum Studies. Joelle comes to us from Whitehorse where she has been working with the Copperbelt Mining Museum and Waterfront Trolley as their Executive Director, for 3 years. She will take up her position on November 3rd. The RHMAA very much appreciates the ongoing support and services provided by the City of Rossland. This support enables us, in large part, to continue to operate. The volunteer hours provided by members of the board, Friends of the Museum, Rotary members and others, continue to make much of what we have accomplished possible, and will continue to do so. Respectfully submitted. Libby Martin President, RHMAA

274 of 339

ROSSLAND HISTORICAL MUSEUM & ARCHIVES ASSOCIATION 2013/14 BOARD OF DIRECTORS

BOWCOCK, Kathy Director

250-362-5882 2421- 6th Avenue

[email protected] Rossland, BC V0G 1Y0

BROWN, Maureen Vice President

250-362-5593 2240 Elmore Avenue

[email protected] Rossland, BC V0G 1Y0

DELONG, Jim Treasurer

250-362-9476 1403 Park Street

[email protected] Rossland, BC V0G 1Y0

FLEMING, Renate Director

250-362-7217 2234 - 5th Avenue

[email protected] Rossland, BC V0G 1Y0

FRY, Brian Director

250-362-2213 1910 - 2nd Avenue

[email protected] Rossland, BC V0G 1Y0

JAKOVAC, Lydia Director

250-362-3378 2173 Spokane St.

[email protected] Rossland, BC V0G 1Y0

MARTIN, Libby

250-362-9472

[email protected]

President

1465 Washington St.

Rossland, BC V0G 1Y0

RIDGE, Tim Director

250-362-2114 275 Mayer Road

[email protected] Rossland, BC V0G 1Y0

WORSFOLD, Roly Director

250-362-5960 1085 Esling St.

[email protected] Rossland, BC V0G 1Y0

275 of 339

ROSSLAND MUSEUM AND DISCOVERY CENTRE REVITALIZATION PROJECT The final report on the feasibility study done by Donald Luxton and Associates, and paid for by Teck, was received at the end of 2013. This report was adopted by the Rossland Historical Museum and Archives Association (RHMAA), and by the City of Rossland at the beginning of 2014 as being the route that they would like to follow for the revitalization of the Rossland Museum. The report is available on both the City and Museum websites. Subsequent to this decision the Advisory Committee has now become the Development committee as the mandate of the former was to come up with a Request for Proposal (RFP) for the feasibility study. The mandate of the new committee is to find the means to carry out the plans as outlined in that study. Teck has continued to engage Mike Stolte as facilitator for the committee, and Wayne Wilson as museum consultant. The committee continues to be composed of members from Teck, the City, the Museum and members of the community. It is also expected that the newly hired Museum manager/curator, Joelle Hodgins, will be an essential player on this project. At this point, funding is being sought to have drawn up, engineering and architectural plans, and also to hire a project manager to oversee the project, it being of a magnitude too great for volunteers to continue to direct. It is hoped to obtain this funding through both CBT and other sources. Without these plans we do not have a product to sell to other major funders. It should be noted that the City is not being asked to provide any funding at this time, however, it has been pointed out that municipal support of the project is essential to the success of fundraising attempts as without buy in at the municipal level, potential partners, such as Teck, are not as likely to come on board. It should also be noted that a revitalized museum can be considered as yet another potential tourism attraction for Rossland and the area, as heritage tourism is becoming more popular. As to timelines, it is hoped that funding will allow for this stage to be started by the end of 2014. The RHMAA appreciate greatly the support of both Teck and the City in its efforts to continue to follow their mission statement to preserve and present the heritage of Rossland and area.

276 of 339

ROSSLAND HISTORICAL MUSEUM STATS

Year local BC AB SK MB ON QU Mar/Terr WA OR CA Id/Mn Other US Overseas TOTAL

2014 774 542 299 41 21 105 24 16 66 8 42 3 75 223 2239

2013 1253 812 363 42 20 92 8 12 73 5 46 9 54 220 3009

2012 688 470 337 58 13 78 15 43 92 8 22 5 65 212 2106

2011 631 520 301 28 25 43 42 4 93 3 38 23 60 229 2040

2010 795 754 293 46 12 81 30 25 107 20 54 14 156 256 2643

2009 2405 1709 1131 135 56 297 104 39 343 8 60 34 174 722 7217

2008 1879 1708 1169 122 76 232 73 35 261 38 70 34 235 810 6742

VC parties VC visitors

1388 3208

1736 3519

1480 3204

1691 3938

1651 3859

2819 7443

2311

277 of 339

ROSSLAND MUSEUM AND DISCOVERY CENTRE VOLUNTEER HOURS, November 1, 2013 to October 31, 2014 The recorded hours are the minimum spent at the museum or on museum business elsewhere. The hours do not provide a true figure as some volunteers do not record all their hours (and some not at all). It also includes some of the hours put in by Rotary and Interact members and Friends of the Museum. NOVEMBER:

75 hours

DECEMBER:

24 hours

JANUARY:

86 hours

FEBRUARY:

84 hours

MARCH:

119 hours

APRIL:

98 hours

MAY:

97 hours

JUNE:

67 hours

JULY:

79 hours

AUGUST:

83 hours

SEPTEMBER:

77 hours

OCTOBER: TOTAL:

190 hours 1079 hours at $12/hour = $12,948

Note: The board plans to set up a more accurate recording system for the next year.

278 of 339

RECEIVE D . _dA"

CITY OF

~W"-

RQSSLAND

OCT 3 1 2014 CITY OF ROSSLAND, B.C.

Community Funding Application Form Application Deadline: All Applications must be received by October 31 of each year Please return application to: The Corporation of the City of Rossland 1899 Columbia Avenue, P.O. Box 1179 Rossland BC, VOG 1YO

Eligibility Criteria: • • • • • • •

Must be from a service club, group, non-profit societies or charitable organizations The applicant must be able to demonstrate how the grant will assist the applicant in meeting the goals and objectives of the City. Only fully completed, neatly printed or typed applications will be considered. Partial submissions will be eliminated from the eligibility list. Category A requests (Grant funding exceeding $25,000) will be required to make a presentation to Council prior to funding being approved. Category B requests (Grant funding in amounts less than $25,000) are invited to make a presentation to Council in support of the request, if time permits. All applicants will be required to enter into a Service Agreement, drafted by the City. All applications submitted after the applicable deadline (October 31) shall not qualify for review until the following year.

Non Eligibility: Requests or proposals will be rejected that: • Apply to prior years' operations or capital deficits; • Are received from applicants having received past funds that have not submitted an annual report, project completion report or requested documentation from the City. • Provide assistance to a business or compete with a business. • Have not provided Independently Prepared or Board Approved Financial Statements for required years. • Have contravened any section/part of previous years' Service Agreement between the City and the Applicant.

C:\Users\Trina\Desktop\2015 Budget Submission\2015 Community Funding Application.docx 279 of 339

CITY OF

The Corporation of the City ofRossland

~A" j=JW'""'

ROSS LAND

Community Funding Appli.cation Form

General Information: General Information: The contents of this application are considered public information and may be released upon request. Legal Name of Organization: Rossland Public Library Association Address: 2180 Columbia Ave Rossland, BC

Phone#: 250.362.7611 Fax# (if applicable): 250.362. 7138

Mailing Address: Box 190 Rossland, BC VOG 1YO Contact Person: Beverley Rintoul Society Registration # (if applicable): Association incorporation #40 CRA Non-profit #107915670RR0001 Do you have any paid employees?

Position: Director Fiscal Year:

2015 x Yes

a

No

Total Requested Funds:

$137,000 Funds Received in Previous Fiscal Year:

$126,000 Category of Request: X Category A (Grant funding exceeding $25,000 as per the Grant-In-Aid Funding Policy) D Category B (Grant funding in amounts less than $25,000 as per the Grant-In-Aid Funding Policy)

Checklist: The following supporting documents are required to be attached to your application. included, please specify the reason(s) in the space provided below:

Ifthey are not

x Independently Prepared or Board Approved Financial Statements (previous year and yearx x x

x

to-date) Budget (including previous year comparison) Annual Report List of current Directors or Officers Strategic Plan Other/Additional Supporting Documentation

Reason(s) for any exclusion:

2 280 of 339

CITY OF

The Corporation of the City of Rossland

~l _;..J W .._,

ROSS LAND

Community Funding Application Fann

SERVICE INFORMATION: Please provide a brief description of the services your organization provides, how many people you serve and how long you have been operating in Rossland. The Rossland Public Library has been serving the community since 1939. The library holds a collection of physical materials - books, magazines, newspapers, movies and audiobooks - for members to borrow as well as a collection of e-items - books, magazines and audio books - to borrow through our website. Members also have access, through inter-library loan, to books in other BC libraries. We have public access computers, printers, a scanner, a photocopier and a fax service. Free WiFi is available. The library offers programmes for a variety of ages - storytime, Lego Club, movie afternoons, book clubs, author readings and crafting workshops. The meeting room boasts a large screen and computer and is available to groups up to 32 people. Anyone living within the City of Rossland is eligible for a free membership. BC residents visiting Rossland have limited access with their home library card. Visitors without a BC library card can access our computers, printers, etc.

Please choose ALL applicable areas in which your organization contributes to (these areas coincide with the focus areas ofthe Ross/and Strategic Sustainability Plan as found on the City of Ross/and website): [J [J [J ~

[J

Land Management Natural Environment & Resource Lands Community Economic Development Recreation &Leisure Housing & Affordability

0 Bl 0 0 0

Transportation Intergenerational Care & Leaming Energy & Air Quality Water & Solid Waste Management Governance

Please Specify how your organization contributes to the selections above: The library provides access to reading material, both for recreation and education. Programming provides recreation during leisure time but are also learning opportunities.

How many members do you have? 2057 How many people use your service or facility? An average of 135 per day, five days per week.

3 281 of 339

CITY Of

~A' j=-J W .._

ROSSLAND PROJECT INFORMATION: The Corporation of the City ofRossland

Community Funding Application Form

What types of activities or events do you put on and how many people attended? Children's programmes: storytime, Lego club, book club, movies afternoons, board game sessions, Summer Reading Club. Up to 30 children attend each session. Adult programmes: crafting workshops, author readings, book club. Between 6 & 100 in attendance, depending on the event.

Describe any specific project or activities in which this grant funding will be applied: The grant from the city is our major source of funding and is used in almost all aspects of library operations.

Describe the goals for this project or activities and how this was determined: 1. 2. 3. 4.

Goal: Goal: Goal: Goal:

to to to to

promote literacy encourage life-long learning promote digital literacy encourage participation in community events and discussions.

What are the expected outcomes of your activity or project? 1. 2. 3. 4.

Outcome: Outcome: Outcome: Outcome:

members will members will members will members will

read widely participate in learning opportunities at ages & stages of their lives. use computers and other devices participate events by a variety of community groups

How does your organization plan to meet the goals and expected outcomes outlined above? 1. Meeting the ages. 2. Meeting the 3. Meeting the 4. Meeting the

goal: providing a variety of reading materials in a variety of formats for all goal: providing a wide variety of programming for all ages and all interests. goal: providing computers and devices and Internet access and instruction. goal: provide a meeting space and information through displays, etc.

Describe how the results of your expected outcomes will be measured or evaluated? 1. 2. 3. 4.

Measure: Measure: Measure: Measure:

circulation of all our materials will rise programme attendance will increase computer and WiFi use will increase the number of people/groups using the meeting room will increase

4 282 of 339

CITYOF#

ROSS LAND FINANCIAL INFORMATION: The Corporation of the City of Rossland

Community Funding Application Form

Please remember that your financial statements and budgets MUST be attached to this application in order to be eligible for any grant funding.

What is your total annual operating budget? ,$167,479 How much of your revenue comes from membership fees? 0 How much of your revenue is derived from events and ticket sales?

$4100 from fees-for-

service for photocopying, printing, faxing, scanning and fines.

Do you charge an annual membership or per-use fee? (Please detail below) There is no membership fee for residents of Rossland. Those living in BC have limited access to our services with their home library card. Non-residents can purchase a full service membership for $50 per year. Copies, scans and prints are 2SC each; fines are 2SC per day on materials kept past their due date; faxes are sent a $2 for first page and SOC for subsequent pages and received for $1 for first page and SOC for subsequent pages.

Please list any other funding sources and amounts: Libraries Branch, Ministry of Education, BC Government: $2S,200 Received two grants to hire students in 2014: CBT/COTR SchoolWorks: $3080 HRDSC: $2921

EFFICIENCIES AND RESPONSIBLE MANAGEMENT: Do you currently liaise with any other community groups or regional partners? XYes CJ No If yes, please specify with whom: Kootenay Library Federation Columbia Basin Alliance for Literacy Seven Summits Centre for Learning

Are there other programs or services offered by the City of Rossland or by other levels of government that are similar to what you are applying for? CJ Yes X No If yes, please specify if and why the duplication is necessary and if efforts have been made to

make your project unique or collaborate with other organizations going forward? Please describe how the community of Rossland or the City will benefit from funding your organization: The library engages, entertains and enlightens the community creating a populous of literate, lifelong learners who value innovation.

5 283 of 339

The Corporation of the City ofRossland

CITYOf$

ROSS LAND

Community Funding Application Form

Does your organization currently receive other funds or exemptions from the City of Rossland (e.g. other grants, rental subsidy or facility use, Permissive Tax Exemption etc.)? Cl No X Yes If yes, please describe: The library building is owned by the City. Our rent is $1 per year.

What measures have you taken to decrease dependency_on funding from the City of Rossland? The Library is continually looking for grant funds from other sources for staffing and programming. Purchasing efficiencies are created by being part of the Kootenay Library Federation and the BC Library Co-op.

Does the City of Rossland contribute any in-kind services to your organization's projects? If yes, please describe: No.

Additional Comments or Information:

Declarations: I hereby certify that the information included with this application is complete, and is true and correct to the best of my knowledge, and that I have been authorized by the above named · ti on to m ake this d ec1arar10n and t0 SUbrrnt · this aoo ricarion on behalf 0 f the orgarnzat10n. orgarnza Position: Date: Signature:~ Director

30 October2014

I hereby declare that if our organization is successful at obtaining a City ofRossland grant that we give the City ofRossland (or a third party appointed by the City) the right to review the project/program for which the grant was obtained to ascertain whether grant monies received were used for the stated ose(s) set out in this a lication. Signature:

Position: Director

Date: 30 October 2014

6 284 of 339

ROSSLAND PUBLIC LIBRARY FINANCIAL STATEMENTS DECEMBER 31, 2013

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ROSSLAND PUBLIC LIBRARY

DECEMBER 31, 2013 CONTENTS

Page AUDITORS' REPORT

2

FINANCIAL STATEMENTS Statement of Financial Position

2

Statement of Operations

3

Statement of Cash Flows

4

Statement of Changes in Net Assets

5

Notes to the Financial Statements

6-8

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..

L. Soligo & Associates Ltd. CHARTERED ACCOUNTANTS

INDEPENDENT AUDITORS' REPORT

To the Trustees of the Rossland Public Library: We have audited the accompanying financial statements of the Rossland Public Library, which comprise _of ~e statement of financial position as at December 31, 2013 and the statements of operations, cash flows and changes in net assets for the year then ended, and a summary of significant accounting policies and other explanatory information. Management's Responsibility for the Financial Statements

Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian standards for not-for-profit organizations, and for such internal control as management determines is necessary to enable the preparation of_financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility

Our responsibility is to express an opinion on these financial statements based on our audit We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including assessing the risks of material misstatement of the financial · statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to t}esign audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion of the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our qualified opinion. Basis for Qualified Opinion

In common with many not for profit organizations, the Rossland Public Library derives revenue from donations, dues, fines and other cash payments, the completeness of which are not susceptible to satisfactory audit verification. Accordingly, our verification of these revenues was limited to the amounts recorded in the records of the library and we were not able to determine whether any adjustments might be necessary to contributions, excess of revenues over expenditures, current assets and net assets. Qualified Opinion

In our opinion, except for the possible effects of the matter described in the Basis for Qualified Opinion paragraph, the financial statements present fairly, in all material respects, the financial position of the Rossland Public Library as at December 31, 2013 and the results of its operations and the changes in its cash flows for the year then ended in accordance with Canadian accounting standards for not-for-profit organizations.

i. 54o i 4J¥t>tiOJ-J-.'h,~-

_Trail•.B•.C._ April 10, 2014

CHARTERED ACCOUNTANTS

~

CA Members, Institute of Chartered Accountants of British Columbia 287 of 339

1.

ROSSLAND PUBLIC LIBRARY STATEMENT OF FINANCIAL POSITION

AS AT DECEMBER 31, 2013

ASSETS 2012

2013 CURRENT Cash Cash - restricted Accounts receivable Sales tax receivable Prepaid expenses

$

77,961

$

79,666 580 2,924 7,545 2,275

3,042 3,222 548

$

84 773

$

92 990

$

10,477

$

19,638 14,415

LIABILITIES CURRENT Accounts payable and accrued liabilities Deferred revenue (Note 8)

10 477

34 053

NET ASSETS INTERNALLY RESTRICTED (Note 2(a) and 3)

580

UNRESTRICTED (Note 5)

.

- -------- --- -

-· -------- ------ - -

-

-

- - __ $

SEE ACCOMPANYING NOTES

74,296

58,357

74 296

58 937

_84,1.13.. -

$ - - 92,990..

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2.

ROSSLAND PUBLIC LIBRARY STATEMENT OF OPERATIONS

FOR THE YEAR ENDED DECEMBER 31, 2013 BUDGET 2013

REVENUE Operating grant Provincial grants Copier Dues and fines Fund raising General donations and miscellaneous Interest

$

EXPENDITURE Advertising and marketing Audit and other professional fees Bank charges Books Building repairs and maintenance Catalogue and shipping charges Computer (Note 2 c) (i) &(ii)) Copier Harry Lefevre meeting room (Note 2 c) (i)) Insurance Janitorial Magazines and newspapers Memberships Miscellaneous and interlibrary loans Music and movies Office Salaries and benefits Security Telephone and internet Travel, training and staff appreciation Utilities

____._._______

EXCESS REVENUE OVER --- --------'------·-·--· _.. ____ _...,_ EXPENDITURE ~

126,000 24,700 2,400 2,400 2,000 2,830

2013

$

126,000 39,471 1,654 2,889

$

13,336 305

126,000 24,884 1,244 2,356 102 6,593 325

160 330

183 655

161 504

500 5,420 200 14,221 2,400 3,000 3,400 480 2,500 8,000 2,079 550 1,000 1,700 2,800 96,578 338 3,480 6,950 3 830

4,180 7,253 150 14,204 1,783 2,536 3,693 1,014 580 1,485 7,838 1,842 630 1,692 1,329 4,994 97,961 803 4,319 6,083 3 927

6,040 6,187 161 14,109 5,348 1,031 5,967 578 1,568 1,329 7,655 1,954 550 881 980 4,221 82,391 308 3,429 3,548 4045

1S-9A-26

16&-296

152 280

----·------~.

$

2012

904

SEE ACCOMPANYlNG NOTES

$

15 359

---------- ·----·-- -· - - --·-------$ 9224

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3.

ROSSLAND PUBLIC LIBRARY STATEMENT OF CASH FLOWS FOR THE YEAR ENDED DECEMBER 31, 2013

2013

2012

CASH FLOWS FROM OPERATING ACTIVITIES

Cash receipts from funders Cash paid to suppliers and employees Interest received Interest Eaid

$

172,560 (175,000) 305 (150}

$

152,142 (154,865) 325 (161}

(2,285}

(2,559}

DECREASE IN CASH

(2,285)

(2,559)

CASHz beginning of i:ear

801246

821805

CASHz end of year

$

77,961

$

80,246

$

77,961

$

79,666 580

$

77 961

$

80 246

Represented by: Cash Cash - restricted

Cash is defined as cash on deposit net of cheques issued and outstanding.

SEE ACCOMPANYJNG NOTES

290 of 3394.

ROSSLAND PUBLIC LIBRARY STATEMENT OF CHANGES IN NET ASSETS FOR THE YEAR ENDED DECEMBER 31, 2013

INTERNALLY RESTRICTED UNRESTRICTED

$

Net assets, beginning of year

$

(580)

Excess revenue over expenditure

Net assets, end of year

580

$

58,357

$

15,939

$

74,296

SEE ACCOMPANYING NOTES

2013 58,937

2012

$

15,359

$

74,296

49,713 9,224

$

58,937

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5.

ROSSLAND PUBLIC LIBRARY NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2013 1. PURPOSE OF THE ORGANIZATION The Rossland Public Library Board is established under the Library Act of British Columbia. Its principal activity is the operations of the public library in Rossland, B.C. The Library is a registered charity and is exempt from income taxes under Section 149.l of the

Income Tax Act. 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The financial statements are prepared by management in accordance with Canadian accounting standards for not-for-profit organi7.ations and include the following significant accounting policies:. (a) Internally Restricted Net Assets The Rossland Public Library has internally restricted net assets for the sole purpose of building maintenance and capital expenditures. These net assets are restricted in their use and can only be used for the purpose the board has intended and not for general funding of the Rossland Public Library. (b) Revenue Recognition The Rossland Public Library follows the deferral method of accounting for contributions. Externally restricted contributions are recognized as revenue in the year in which the related expenses are incurred. Unrestricted contributions are recognized as revenue when received or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured. Fines, fees and copier revenue are recorded on a cash basis. (c) Capital Assets All the capital assets of the Rossland Public Library are expensed when purchased, as total gross funding for the library is under $500,000 this policy is acceptable under generally accepted accounting principles (per section 4431.03). (i) Tangible assets consist of furniture and computer equipment. In the current year, the Library expensed a total of $1,301 for computer equipment and $580 for furniture for the Harry Lefevre meeting room. (iiJliitangT6fe- assets ccms1sCofSepariite y acquired computer application softWare.-lii-tlie current year, the Library expensed a total of $851. (d) Donated Services The library benefits greatly from donated services in the form of volunteer time. Donated services are not recognized in these financial statements.

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6.

ROSSLAND PUBLIC LIBRARY NOTES TO THE FINANCIAL STATEMENTS

DECEMBER 31, 2013 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES...continued (e) · Financial Instruments The carrying value of cash, cash-restricted, accounts receivable and accounts payable and accrued liabilities reflected in the statement of financial position approximate their respective fair value. The Library's revenues are dependent on a wide base and bad debts have not been significant. As such, concentration of credit risk are considered to be minimal. 3. INTERNALLY RESTRICTED NET ASSETS Internally restricted net assets are those assets that have been restricted in their use by the Trustees of the Rossland Public Library. 2013 Balance, beginning of year

$

Deduct: Harry Lefevre meeting room expenditure

580

2012

$

(580)

Balance, end of year

$

2,148

(1,568) $

580

4. ACCOUNTSRECEIVABLE Accounts receivable are reported net of an allowance for doubtful accounts of $NIL (2012 - $NIL). 5. USE OF ESTIMATES The preparation of the financial statements in accordance with Canadian generally accepted accounting principles require management to make assumptions that affect the reported amounts of assets, liabilities, revenues and expenses. Actual results may differ from those estimates. 6. ECONOMIC DEPENDENCE The X0sslandVtiblfcLi6rary-is economically-dependerit on ffiiidingrrom The Tify-oTRossraDd-8.iiaas--------· -a result the library's ability to remain a viable entity is dependent upon its right to receive this funding. --------------·-----

-----------

· - - - - ---------

---·-·-~·

7. FINANCIAL ASSETS AND FINANCIAL LIABILITIES Liquidity Risk

Liquidity risk is the risk that the Rossland Public Library will not be able to meet its obligations associated with financial liabilities. Cash flows from operations provides the Library's cash requirements. 293 of 339

7.

--

ROSSLAND PUBLIC LIBRARY NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31, 2013 8. FINANCIAL ASSETS AND FINANCIAL LIABILITIES•..continued Credit Risk

The Rossland Public Library is exposed to credit risk in the event of non-performance by counterparties in connection with its accounts receivable. The Library does not obtain collateral or other security to support the accounts receivable subject to credit risk but mitigates this risk by dealing only with what management believes to be financially sound counterparties and, accordingly, does not anticipate significant loss for non-performance. Interest Rate Risk

The Rossland Public Library's interest-bearing assets and liabilities consist solely of term deposits held at Nelson & District Credit Union. The term deposits have a fixed interest rate and are held for a relatively short period of time, which should minimize the interest rate risk for the Library. 8. DEFERRED REVENUE All deferred revenue was recognized in the current year. 2013 Equity Grant

$

2012

$

1,769

One Card Grant

4,317

Provincial Operating Grant

7,524 805

Resource Grant

$

$

14 415

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8.

ROSSLAND PUBLIC LIBRARY INCOME STATEMENT SEP.30,2014 SEP REVENUE City of Rossland Operating Grant

Budget

% of Budget

$ 94,500.00 25,190.00

$ 126,000.00 24,700.00

75%

135,000.00

102%

25,200.00

403.12

2,136.92

2,400.00

2,921.00

89% 0%

2,000.00

2,921.00

0%

100.00

94%

500.00

$

Provincial Operation Revenue Fines Federal Employment Grant Interest Income

24.95

227.59

General Donations

48.23

703.80

750.00

156.95

1,490.23

1,200.00

Printing/Copier Income

Budget 2015

YTD

Non-resident memberhips

124%

1,600.00

50.00

Law Works grant

125.00

Municipal Pension refund - 2013

0% 0%

915.93 1,660.64

3,080.00

54%

3,554.25

129,871.11

158,180.00

82%

3,080.00 167,480.00

Collection

1,363.18

15,550.27

24,300.00

64%

22,300.00

Computer hardware and maintenance

3,206.50

5,332.00

3,700.00

144%

5,000.00

45.06

870.55

1,750.00

50%

2,000.00

301.42

2,028.13

6,200.00

33%

6,200.00

943.75 3,605.91

1,500.00 5,050.00

63% 71%

5,400.00

6,330.13

7,310.00

COTR Grant TOTAL REVENUE EXPENSES

Programs Administration Accounting, .Audit, Banking Insurance Office Supplies & equipment Utilities

247.72 533.45

696.96

1,150.00

87% 61%

1,082.59

13,604.88

21,210.00

64%

21,690.00

565.00

7,194.05

10,500.00

69%

11,000.00

Meetings, memberhsips Subtotal - Administration

1,200.00 7,810.00 1,080.00

Building Rent Maintenance & Repairs

5.00

0.00

Security Subtotal - Building Personnel TOTAL EXPENSES NET SURPLUS (DEFICIT)

350.00

0%

500.00

565.00

7,199.05

10,850.00

66%

11,500.00

7,246.50

72,481.59

96,371.00

75%

104,989.00

13,508.83

115,038.34

158,181.00

73%

167,479.00

-$ 9,954.58

$ 14,832.77

-$

1.00

$1

Apprioved by the Rossland Public Library Board 20 October 2014

Yolanda

id&rbf- , 295 of 339

296 of 339

Rossland Public Library 2180 Columbia Ave, Box 190 Rossland, BC VOG 1YO Phone: 250.362.7611 Fax: 250.362.7138 [email protected]

Board of Trustees Chair:

Chris D'Odorico

Vice-chair:

Adam Howse

Treasurer:

Yolanda Ridge

At large:

Deb Nelson Lorrie Walmsley Erik Knudsgaard Lauren Roach

Director:

Beverley Rintoul

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ROSSLAND PUBLIC LIBRARY 2014 ACTION PLAN MISSION It is the mission of the Rossland Public Library to provide exemplary public library service by:

1. 2. 3.

Responding to the needs of all current and potential library users Valuing literacy and life-long learning Offering the best resources for our community's reference and recreation needs

4.

Maintaining a welcoming, user-friendly facility

5.

Providing an atmosphere of intellectual freedom and universal, impartial access to information.

VISION To be a leader in community-based libraries we have established a vision with clear goals: 1.

Community - become a centre for culture and learning within our Rossland community

2.

Services - continually review and improve our library services and programs

3.

People - develop staff and volunteers to provide superior service to our customers

4.

Technology - embrace technology to better provide and share information and ideas

5.

Facilities - continually enhance our facilities to ensure an inviting environment.

Community

Get outside our building and connect with more community groups

LI

Have had a mobile branch at three events.

LI

Identify events and institutions to visit Mobile internet capability Attend at least one new event

Improve local art displays

LI LI

Contact art club Contact schools

Art changes every three months

Develop a marketing plan

a

Committee to draft the plan Review of plan by Board Implementation

Board approved marketing.

a

LI

a

Last updated: 2014-10-28 299 of 339

Services

People

Technology

Facilities

Develop a five year strategic plan for

I'.]

2015-20

I'.]

Improve public use technology hardware.

I'.]

Volunteer recruitment for all levels (day to day, board, Friends) Training for all staff, board, volunteers

Collect patron input on specific areas (Jan -Aug) Planning meeting (Sept - Nov)

There is a plan

Replace aging computers research towers/laptops/tables Assess all public use technology - photo copier, monitors, keyboards, mice, etc

Aging items have been replaced

I'.] I'.]

Contact Seven Summits School Advertise on Bhubble, Facebook, Twitter, website

There is at least one regular volunteer for each day the library is open.

a

All staff have taken part in at least one training.

a

Needs assessment of staff, board & volunteers Identify courses or training opportunities to meet the identified needs.

Update to Broadband

a

Continue contact with the city

We have broadband

Ensure library has technology that meets the needs of users

I'.]

Focused survey to determine patron's need Assess current technology with regards to what the survey discovers.

We say "no" less when people ask for a technology related service

Develop a clear strategy and implement a plan for renewing the interior of the library.

I'.]

Continue with the work of Library Renewal Committee

The interior of the library looks fabulous.

Last updated: 2014-10-28

I'.]

I'.]

2

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ROSSL ~Qt PUBLIC LIBRARY Annual Report 2013

REPORT FROM THE CHAIR 2013 2013 saw the Rossland Public Library continue to grow and strive to fulfill our Vision statement: To be a leader in community-based libraries we have established a vision with clear goals: Community - become a centre for culture and learning within our Rossland community Services - continually review and improve our library services and programs People - develop staff and volunteers to provide superior service to our customers Technology - embrace technology to better provide and share inf?rmation and ideas Our key library metrics such as active patrons, circulation and library visits were all up compared to previous years. Our library is extremely active in community programming including Tuesday Teen Nights, Storytime, regular NFB film club as well as active book clubs, a French club and a Lego club. We had a very active Summer Reading club with 120 kids registered. The library has also been involved in Rossland Winter Carnival and St. Nick visited in December for pictures with Santa. Our 2014 Plan is ambitious in continuing our community programs and services including increasing our social media presence. 2013 was also one of change for our library. In August our library director, Katie Albright, resigned to move back to Australia. While Katie was only with us for 14 months, her arrival served to catalyze the changes in our library. But. her departure meant that we were faced with replacing our director for the second consecutive year. The search committee was happy to offer the job to Beverley Rintoul, who served as assistant librarian for many years and worked closely Katie on our new initiatives. Bev took on the role officially in September and we haven't skipped a beat. In fact, Bev has been instrumental in rolling out even more programming. Continued . ..

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REPORT FROM THE CHAIR 2013 In addition to a new Director, we welcomed two new board members in 2013. Welcome to Debbie Nelson and Lauren Roach. Both have jumped in head first and have brought renewed enthusiasm to the b9ard level. Unfortunately, we are saying goodbye to long-time board member Marie Tremblay. Marie is leaving after serving her maximum of eight years on our board including a two year stint as Chair from 2009-2011. Marie did a great job working with Bev over the past six months to clean up our policy manual. Thanks Marie and good-luck. Operating budgets were a challenge in 2013 as the City of Rossland was carefully reviewing all submissions from community groups. Ultimately, our request for an increase in our operating budget to allow for more librarian hours [to support more programming) was rejected but we did keep our budget at the previous year's level. Most other groups were asked to reduce by 103 or more. So, this is a success. Thanks a lot to our treasurer, Yolanda Ridge, for guiding the library through this journey. October 2014 will be the 751h anniversary of the Rossland Library. In conjunction with this anniversary, the library has kicked off an ambitious renewal project intended to modernize and renovate the interior of our library to better reflect the role our library plays on our community. The Library Renewal Committee [LRC) is very active focussing on new design and on fund raising. I expect a lot to report from the committee over the coming 12 months. My goals for 2014 are the same as last year- continue to work to make the Rossland Library valuable to the citizens of Rossland. Thanks to all library staff, volunteers and Trustees for working hard to make this happen. We have come a long way in a short time! Regards, Chris D'Odorico Board Chair

,,_IC'e.m

Board member and author Yolanda Ridge entertains some children.

A quiet Storytime

Santa's visit was very popular. 302 of 339

37,800 people visited the library in 2013.

Upby463

_

~

in the past two year:.J •

7767items were checked out on the self check out. The most borrowed movie:

They borrowed 40, 100 books, movies and magazines.

The Kite Runner

~~pby213 L.:.the past two years.

The most borrowed book: The Hunger Games

The Library's collection

17,750

666

32

100

Books

DVDs

Magazine

Audiobooks

subscriptions

~15xasmany

L.:

liJ

Rossland library card holders borrowed 3400 ebooks, emagazines and e-audio books.

2011 Card holders have access to more than 101,500 e-items, twice as many as two years ago.

Rossland residents borrowed 922 items from other libraries in BC using the Inter-library Loan system. A Rossland Public Library card gives you access to over 11,000,000 Items in libraries across BC through the inter-library loan and BCOne programmes.

They used the public computers 1865 times. We didn't count the number of people who use their laptop, tablet or smartphone.

670 people visited our website:

2855 attended programmes.

~~by1153

L.:

2550 of those attended

the past two. years.

children's programmes.

The meeting room hosted at least 40 events each month including:

Most attended events: Lego Club

averaging 38 participants Will Stroet,

children's entertainer 58

• • • • • • • • •

Exam writing Workshops Author readings Youth groups

rossland.bclibrary.ca

ROS SL~~ PUBLIC LIBRARY 317 people

Like us on Facebook

II 85 people

Meditation Children's programmes Movie presentations Knitting circle meetings

follow us on Twitter @Rosslandllbrary

•

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Librarian's Report for 2013 I have worked at the library for 16 years and it was a delight to take over as director in September 2013. The previous Director, Katie Albright, was fun to work with and we were able to implement mgmy new programmes. Summer Reading Club has always been important to the children of Rossland and in 2013 we took it to the Mountain Market on Thursday afternoons. New programmes for kids including Movies & Munchies, French Club, Spring Break Reading Challenge, a homeschooler's programme and the fabulous Lego Club which averages 38 very creative kids each month. Adults can attend the monthly NFB Film Club. We partnered with Tricia Rasku to offer wet felting workshops and on Valentine's Day there were the Blind Date Books. Traditionally the library has been the place to borrow books and this continues. Circulation of books went up by 213 even as patrons borrowed 15 times as many ebooks as two years ago. Our public access computers continue to be used even as more people brought in their own laptops to take advantage of our WiFi. The library is part of the wider community and on Golden City Days time capsule was buried under the library's front lawn. It was our great pleasure to work with Ryan McGill to bring this to fruition. In December we hosted Santa for the second year during Rekindle the Spirit of Christmas and it appeared as though the whole town came out to see him. 20.14 will be an exciting year as we work toward renewing our interior space. It is also our 75th anniversary and we will have several projects relating to that including a party at which there will be cake.

Beverley Rintoul Director

Rossland Public Library 2013 Chair

Chris D'Odorico,

Vice-chair

Adam Howse

Lynn Amann

Treasurer

Yolanda Ridge

Patricia Piper

Members

Marie Tremblay

Ann Blaskovich

Staff

Margaret Smith

Lorrie Walmsley Erik Knudsgaard

Youth Services Clerk

Debbie Nelson

Sally Steves (to 30 May) Devin Knox (from 1 Oct)

Lauren Roach Director

Katie Albright (to 31 Aug)

Summer Reading Club

Sage Sidley

Beverley Rintoul (from 16 Sept)

Rossland Public Library

Website: rosssland.bclibrary.ca

Box 190

Email: [email protected]

2180 Columbia Ave

Phone: 250.362.7611

Rossland BC, VOG lYO

Fax: 250.3627138

ROSS LAN~ PUBLIC LIBRARY 304 of 339

Community Funding Application Form

The Corporation of the City of Rossland

RECEIVED OCT 3 1 2014

General Information:

"

vi I l ur nvvv1-ruu... , ..., .,.., _. General Information: The contents of this application are considered public information and may be released upon request. --

_ _ ..,.,....,

A ... I .....

Legal Name of Organization: Visions for Small Schools Society Address: 2393B Columbia Ave, Rossland, BC, VOG 1YO

Phone #: 250-362-7772

Mailing Address: Box 2216, Ross land, BC, VOG I YO

Fax# (ifapplicable): NIA

Position: Operations Manager

Contact Person: Ann Quarterman

Society Registration# (if applicable):

Fiscal Year:

2014

S-0044309 Do you have any paid employees?

0

No

XO

Yes

Total Requested Funds:

$21,000.00 Funds Received in Previous Fiscal Year:

$0

Category of Request: D 114

Category A (Grant funding exceeding $25,000 as per the Grant-In-Aid Funding Policy) Category B (Grant funding in amounts less than $25,000 as per the Grant-In-Aid Funding Policy)

Checklist: The following supporting documents are required to be attached to your application. included, please specify the reason(s) in the space provided below:

If they are not

~

Independently Prepared or Board Approved Financial Statements (previous year and year/to-date) q// Budget (including previous year comparison) QI'/ Annual Report Gii'/ List of current Directors or Officers D' / Strategic Plan QI Other/Additional Supporting Documentation Reason(s) for any exclusion:

2 305 of 339

The Corporation of the City of Rossi and

Community Funding Application Form

SERVICE INFORMATION: Please provide a brief description of the services your organization provides, how many people you serve and how lone; you have been operatine; in Rossland. The Visions for Small Schools Society operates the Seven Summits Centre for Leaming in Rossland, established in September 2013. We have operated as a society in Rossland since 2003. Our mandate is to advocate and promote the existence of comprehensive K-12 education for and within Rossland which: i) provides a diversity of educational opportunities,

ii) retains the flexibility to accommodate the changing needs of the community, iii) focuses on providing a high quality of educational experience, and iv) is viable for the long term; b) to facilitate the contribution of education to the viability of the community; c) to work with other community interests for the enhancement of programs and facilities relating to education, recreation, arts, culture, heritage and the environment, d) to own property and hold tenures, to enter into agreements and contracts, and to receive, hold, invest, and disburse funds in order to further the purposes of the society, and e) to undertake other activities necessary for the achievement of the purposes of the society. To this end, we opened the Seven Summits Centre for Learning in fall 2013 due to the local school board's closure of Maclean Elementary and subsequent loss of our secondary students to JL Crowe High School in Trail. The Leaming Centre is a community asset, which provides a place for grade 8 - 12 students enrolled in the Self Design Learning Community Program and the Red Mountain Academy to undertake their studies. Our learning centre provides choice and options for local students who choose, based on their own motivators, to attend school in a less traditional format. The Centre provides much needed community space to several local organizations, including the Rossland Youth Action Network, Monashee Institute, artists, and music programs, clubs and community organizers. We currently serve 42 families from Rossland, Greater Trail, and worldwide. We also serve many organizations in providing space, which amounts to well over a hundred people in the community and beyond.

3 306 of 339

Community Funding Application Form

The Corporation of the City of Rossland

Please choose ALL applicable areas in which your organization contributes to (these areas coincide with the focus areas of the Ross/and Strategic Sustainability Plan as found on the City of Ross/and website): [J

* * [J

Land Management Natural Environment & Resource Lands !Community Economic Development Recreation &Leisure Housing & Affordability

a x a a a

Transportation Intergenerational Care & Learning Energy & Air Quality Water & Solid Waste Management Governance

Please Specify how your or2anization contributes to the selections above: Currently, the Seven Summits Centre for Learning serves 47 (up from 32 in 2013-14) students from Gr 8- 12. Of these 47 students, 5 are International Students attending the Red Mountain Academy, 2 are from within BC, and 40 (37 from Rossland, 3 from Greater Trail) are local. Our program has the potential to bring interested learners, and their families and dollars, to contribute to the Rossland economy. It is well documented that the loss of a public school can have a devastating impact on a small community, as families choose to live where their children can attend school from K-12 without having to leave the community. It is also more difficult to attract new residents, including those who would open new businesses and contribute to the growth of the local economy, to places where K-12 does not exist. The Seven Summits Centre for Learning offers a distributed learning model where students work through the Self Design distributed learning program and complete their courses while also pursuing personal interests and passions. On-site teachers provide mentorship and guidance while community volunteers share their skills and talents with the youth. This type of program is appealing for students from all over the world who seek the blended learning experience and the opportunity to participate in self-directed study while they pursue their talents through programs like the Red Mountain Academy. We expect our enrolment to continue to grow, as local families develop confidence in our program and its' effective administration. We are at capacity at our current space but are actively seeking a new space in which to accommodate up to 100 students. We also expect the Academy program to flourish and grow under the education program and the facilities that are available to local and international athletes. The ability to expand the Academy to incorporate other programs, such as Dance, Art, New Media, and International Baccalaureate would put Rossland on the map in terms of international education, and would contribute to the Rossland economy and draw to the City for families and businesses. We also regularly rent the Centre out to various community groups, non-profits and private individuals. There is a definite need for affordable community space and we fill that void. Having this space available to the community has allowed for varied programming and meetings to take place. For instance, Monashee Institute has used our facilities for a cheese-making workshop and for various meetings, an art group uses the facility on a weekly basis, the skating club used it for a skate swap, the youth action network holds a 3D printing workshop there weekly, a wetlands weekend workshop was held in the Centre. This is just a sampling, the list is constantly growing and all ages and types of groups are able fulfill their mandates and needs because of the Centre's availability and reasonable cost. 4 307 of 339

The Corporation of the City ofRossland

Community Funding Application Form

How many members do you have? 17 paid members of VSS, 42 families enrolled at the Centre How many people use your service or facility? 150 and growing

PROJECT INFORMATION: What types of activities or events do you put on and how many people attended? We provide the space for 47 Learners enrolled in the Self Design program during weekdays. We also provide space to community groups, including non-profits, of up to 50 people on evenings and weekends and during school breaks. To date over 150 people have been accommodated. We also put on fundraising activities such as Snoball (180 people), Red Talks (80), food stands etc. We are also planning a drama production during the Christmas season, which will be produced and performed by 7S learners and others. Our students also do volunteer activities within the community including: Special Olympics, a youth summit put on by CBT, helping supervise at lunch time at RSS, helping in the classroom at Ecole des Sept-Sommets, coaching at BlackJack, working at the SPCA, trail building, and helping at Equine Assisted Leaming. Describe any specific project or activities in which this grant funding will be applied: The grant funding will be used to assist in funding the administration and management of the Centre. Being a new entity, we are still working toward sustainability. Our volunteer board and community members have been integral in getting 7S up and running. We require greater coordination and a stronger foundation (including policies and procedures) to ensure our future success. This year we raised our tuition to $2100 in order to hire a part time administrator. The position is split between two skilled employees as a very part-time contract. We hope to build on the contract in order to allow the Centre to create a strong community educational program that is accessible to Rossland learners. Describe the goals for this project or activities and how this was determined: The goal is to continue to work on programming and development of the Centre for the current and future learners who are and will be attending. We want to make Centre able to be financially independent in the long term by developing a sustainable foundation. We will explore synergies with other organizations so that savings could be realized in administrative areas. Also, we want to work with other groups to provide a multigenerational learning model within the Centre. This could be achieved by having youth during the day and multi-age programs during after school hours, on weekends and in the summer. We see a partnership with the City as integral and complimentary. The OCP has identified K-12 education in the community as a priority. We want to ensure the viability of the Centre as a community asset which meets Rossland's and the OCP's goals.

What are the expected outcomes of your activity or project? The expected outcomes of this project are: • A coordinated program that fulfills the need for K-12 education in Rossland. • Exploration and development of partnerships that allow savings in the administrative side and enhance the programming and usage side of the Centre. • Strong policies and procedures to ensure future sustainability • Grant assistance for educational endeavors • Better profiling in the local and international community 5 308 of 339

The Corporation of the City of Rossland

Community Funding Application Form

How does your organization plan to meet the goals and expected outcomes outlined above? The additional paid hours for the administrators would allow staff the time to focus on outcomes .. Exploring avenues to ensure the success and viability of the Centre through innovative revenue generating ideas, grants, seed funding, and fundraising is required. Staff would be required to report at board meetings on key outputs related to these goals. Additional support will be provided by the volunteer Board to ensure success. Describe how the results of your expected outcomes will be measured or evaluated? The results will be measured by key outputs including: • Partnerships that have formed and resulted in a reduction of administrative costs • Revenue increases which would cover our expenses to a larger degree • Our need to secure grants for operational costs would become diminished or non-existent. • A stronger international program (potentially in partnership with Red Mountain Academy)

FINANCIAL INFORMATION: Please remember that your financial statements and budgets MUST be attached to this application in order to be eligible for any grant funding. What is your total annual operating budget? 2013-14: $58,000 2014-15: $100,000 How much of your revenue comes from membership fees? $70 for VSS membership $88,500 for facility fees for 2014-15 (facility fees for 2013-14: $48,370.00) How much of your revenue is derived from events and ticket sales? For 2013-14 $4,045.00 was derived from fundraising. 2014-15 fundraising is still very much ongoing but we have budgeted for $5,000.

VSS charges an annual membership fee of$5. Students enrolled in the Centre pay a facility fee of $2, 100.00 per academic year. Cost to rent the Centre is $10 per hour for non-profit users and $20 per hour for profit users. We have a financial aid program that paid $1 700 this year to support two learners who would not have been able to attend otherwise.

Please list any other funding sources and amounts: $88,500 from the facility fees to cover building rental, facility fees and 30 hours/week administrative costs

6 309 of 339

The Corporation of the City of Rossland

Community Funding Application Form

EFFICIENCIES AND RESPONSIBLE MANAGEMENT: Do you currently liaise with any other community groups or regional partners? ~ Yes a No If yes, please specifv with whom: SelfDesign Learning Community Red Mountain Academy Rossland Youth Action Network Rossland Arts Council Rossland Library Rossland Museum Monashee Institute BlackJack Cross Country Ski Club Rossland Summit School Ecole des Sept-Sommets Special Olympics SPCA Equine Assisted Learning

Are there other programs or services offered by the City of Rossland or by other levels of government that are similar to what you are applying for? a IXI Yes a No If yes, please specify if and why the duplication is necessary and if efforts have been made to

make our ro"ect uni ue or collaborate with other or anizations oin forward? Both Seven Summits Centre for Learning (7S) and Rossland Summit School (RSS) offer grades 8 & 9. However, this academic year there is no grade 9 at RSS. Both are funded provincially, 7S through their education provider SeltDesign Learning Community, which covers the teacher costs and some course materials, RSS through the public education system by School District 20. SeltDesign is funded at 1/3 the amount that SD20 receives per student. The duplication is necessary because in order to for 7S to be able to offer grades 10-12 and be viable we need to also offer grades 8 & 9. Grades 10-12 are not available in Rossland except through 7S. Our project is unique because we offer education in a different format-distributed learning with teachers on site. We also offer unique programming by utilizing community members and their skills to offer unique course and activities. Our PE program has offered golf, tennis, mountain biking, trail building, hiking, Frisbee golf, ultimate frisbee, yoga, skating, swimming, biathlon, cross country skiing, downhill skiing etc. We have courses in film studies, computer programming, website design, law, German, enriched music studies etc. We also develop programs that fit individual students so that they can follow their passions, learn and receive high school credits at the same time. One example of this is the Technology program being provided by local volunteers. This program has been well attended and is building a unique skill for interested students. We also have a woods program and have run a mountain bike credit course. We partner with Red Mountain Academy to bring international learners to the community. Without ades 10-12 in Rossland the Academ would have dissolved. The also need rades 8 &9 to be in 7 310 of 339

The Corporation of the City ofRossland

Community Funding Application Form

the same educational facility to be able to offer a full high school program to their students. International and local learners partake in Red Mountain Academy's programs, which combine schooling and training in a sport. Currently the Academy offers programs in Nordic skiing, freeride skiing and boarding and ski racing. They are looking to expand to offer a recreational sport program for International learners. We collaborate with RSS wherever it is possible. For instance their grade 7 & 8 classes have been invited to participate in our youth led political forum, asking questions of all the municipal candidates. Our youth have volunteered at RSS to help supervise younger children during lunch hour. Some of our learners are cross-enrolled with courses at SD20 and SeltDesign allows SD20 learners to do the same. As well, Seven Summits ensures that community seminars on topics that are of interest to both schools (i.e. Media Safety presentation) are open to SD20 learners and parents.

Please describe how the community of Rossland or the City will benefit from funding your ore:anization: The community and City of Rossland will benefit from the provision of secondary education within Rossland in the following ways • students do not have to leave the city in order to undertake their education • international and Academy students bring visitors and their spending dollars to Rossland • the provision of education to Grade 12 creates a more sustainable community and desirable place to live • students remain connected and involved in their local community • innovative programming is very marketable to learners all over the world • community space is available for local groups wishing to run courses and hold events • exploring opportunities for partnerships would allow for multi-age diverse learning and even more economic development as people come to Rossland to attend courses, workshops etc. Funding additional hours to the administrators would help to make all of the above-mentioned points possible, as the effective administration of the Centre is key to being able to provide the services required by the community.

Does your organization currently receive other funds or exemptions from the City of Rossland (e.g. other grants, rental subsidy or facility use, Permissive Tax Exemption etc.)? a~ Yes a No If yes, please describe: We receive a portion of the Permissive Tax Exemption.

8 311 of 339

The Corporation of the City ofRossland

Community Funding Application Form

What measures have you taken to decrease dependency on funding from the City of Rossland? We increased our fees fron:i $1,000 to $2,100, which has allowed us to hire two part time administrators for a total of 30 hours per week. We write grants to other agencies. We are exploring possible partnerships and revenue generating ideas. We fundraise with events and activities. We solicit donations. We utilize volunteers as much as we can.

Does the City ofRossland contribute any in-kind services to your organization's projects? If yes, please describe: No. We have been asking for a reciprocal agreement whereby the City would be able to use the Centre's space for free for programming and in exchange the Centre would be able to use city parks and facilities for free. This is still in the discussion phase.

Additional Comments or Information: Thank-you for the opportunity to apply for this funding and thank-you for your time and attention to this important funding request.

Declarations: I hereby certify that the information included with this application is complete, and is true and correct to the best of my knowledge, and that I have been authorized by the above named or anization to make this de laration and to submit this a lication on behalf of the or anization. Signature: Ann Quarterman

Position: Operations Manager

Date: October 30th, 2014

I hereby declare that if our organization is successful at obtaining a City of Rossland grant that we give the City of Rossland (or a third party appointed by the City) the right to review the project/program for which the grant was obtained to ascertain whether grant monies received were used for the stated et out in this a lication. Signature: Ann Quarterman

Position: Operations Manager

Date: October 30th, 2014

For Office Use Only:

9 312 of 339

Seven Summits Centre for Learning Financial Statements (unaudited - see Advisory to Reader)

June 30, 2014

313 of 339

October 15, 2014

Advisory to Reader

I have prepared these financial statements for Seven Summits Centre of Learning in my capacity as a volunteer. No independent firm of professional accountants has audited, reviewed, compiled, or otherwise attempted to verify the accuracy or completeness of these financialstatements.

Jeff Ross, CPA, CA

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Seven Summits Centre for Learning Projected Budget 2014-15 2014-15 Revenue Facility Fees Fund raising Programs Miscellanous

Actual 2013-14

$88,500.00 $6,000.00 $6,500.00 $1,750.00

$ $ $ $

48,370.00 4,045.00 3,973.00 1,619.00

$102, 750.00

$

58,007.00

Expenditures Adminstration costs Fund raising Insurance Office and Sundry Programs & program costs (incl. TOC & Tutoring) Recruitment Fee Rent Repairs and Maintenance Supplies Utilities GST to Canada Revenue Agency

$41,400.00 $2,000.00 $2,000.00 $5,500.00 $10,250.00 $0.00 $15,000.00 $9,500.00 $2,000.00 $7,000.00 $4,800.00

$ $ $ $ $ $ $ $ $ $ $

1,052.00 1,801.00 3,717.00 2,986.00 13,000.00 15,000.00 8,148.00 1,683.00 5,499.00

Total Expenditures

$99,450.00

$

52,886.00

Excess of Expenditures over revenues for the year

$3,300.00

$

5,121.00

Net Assets, beginning of the year

$5,326.00

$

205.00

Net Assets, end of year

$8,626.00

$

5,326.00

Total Revenue

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'dO

BRITISH

COLUMBlA

Keg1srry Services o

Mailing Address: PO Box 9431 Stn Prov Govt Victoria BC VSW 9V3 www.bcregistryservices.gov .be.ca

Location: 2nd Floor - 940 Blanshard Street Victoria BC 1 526-1526

an

RECEIPT IC

,

A

Form Filed: Society Number: Society Name: Business Number: Filing Date and Time:

BC Society Annual Report S-0044309 VISIONS FOR SMALL SCHOOLS SOCIETY 863957114BC0001 October 22, 2014 05:45 PM Pacific Time

Fee

$25.00 $00.00 $25.00 $00.00 $25.00

Service Charge: Subtotal: Service Charge GST: Total:

Payment Method: BC Online Account Number: Folio Number:

..

mzR'

Deposit Account 893101

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• • • i DL Keg1srry BRJTISH

COLUMBIA

·

!

serv1ces •

Mailing Address: PO Box 9431 Stn Prov Govt 9V3 Victoria BC www .bcregistryservices.gov .be.ca

vaw

Location: 2nd Floor - 940 Blanshard Street Victoria BC

1 877 526-1526

2014 Annual Report BC SOCIETY FORM 11

SOCIETY ACT Section 68

Ried Date and Time:

Ill

October 22, 2014 05:45 PM Pacific nme

ANNUAL REPORT DETAILS SOCIETY INCORPORATION NUMBER

NAME OF SOCIETY

S-0044309 VISIONS FOR SMALL SCHOOLS SOCIETY 1814 THOMPSON AVE PO BOX 1056 ROSSLAND BC CANADA VOG 1YO

DATE OF INCORPORATION

February 26, 2002 DATE OF ANNUAL GENERAL MEETING (AGM)

September 22, 2014

DIRECTOR INFORMATION as of September 22, 2014 Last Name, First Name, Middle Name: ACKERMAN, SHELLEY

Physical Address:

Mailing Address:

2062 GEORGIA ST ROSSLAND BC CANADA VOG 1YO

2062 GEORGIA ST ROSSLAND BC CANADA VOG 1YO

Last Name, First Name, Middle Name: AMANTEA, MARY

Physical Address:

Mailing Address:

1814 THOMPSON AVE ROSSLAND BC CANADA VOG 1YO

1814 THOMPSON AVE ROSSLAND BC CANADA VOG 1YO

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DEMARC0, CHRISTINE

Physical Address:

Mailing Address:

2264 6TH AV ROSSLAND BC VOG 1YO

2264 6TH AV ROSSLAND BC VOG 1YO ~-~

Last Name, First Name, Middle Name: GUY, AERIN

Physical Address:

Mailing Address:

2645 COLUMBIA AVE ROSSLAND BC VOG 1YO

2645 COLUMBIA AVE ROSSLAND BC VOG 1YO

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~~~

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