Assistant Director for Strength & Conditioning Josh Stewart - UGA [PDF]

Department of Recreational Sports Employee Handbook Approved by: Josh Stewart & Lisa Williamson Date: 7/1/2016-Version 1.0

Assistant Director for Strength & Conditioning Josh Stewart (O) (706) 542-5060 • [email protected] Coordinator for Strength & Conditioning Lisa Williamson (O) (706) 542-8023 • [email protected] Maintenance Forman Zack Counkle (O) (706) 542-5060 • [email protected]

2016 - 2017 201 Ramsey Student Center 330 River Road Athens, Georgia 30602-6502 Phone 706.542.5060 • Fax 706.542.5590 www.recsports.uga.edu

Department of Recreational Sports Strength & Conditioning – Table of Contents    Approved by: Josh Stewart & Lisa Williamson  Date: 7/1/2016 Version 1.0 

     

TABLE OF CONTENTS

Introduction 3. Facility Policy Information 4. Strength & Conditioning Department EAPs 5. Andover Procedure Strength & Conditioning Employee Procedures 6. Employee Expectations 7. Strength & Conditioning Staff 8. Strength & Conditioning & Pound Hall Manager 9. Strength & Conditioning Facility Technician & Equipment Inspector 10. Strength & Conditioning Facility Technician Office & Inventory Manager 11. Strength & Conditioning Facility Technician Pound Hall Office & Inventory Manager 12. Employee Scheduling 13. Training Procedures 14. Employee Evaluations & Audits Strength & Conditioning Procedures 15. S&C 1 & 2 Opening Procedures 16. S&C 1 & 2 Closing Procedures 17. S&C Staff Cleaning Procedures 18. Crew Room Procedures 19. IPAD Usage Procedure 20. Club Vitals Procedure 21. Facility Technician Preventative Maintenance 22. Staff Preventative Maintenance 23. Equipment/Tool Checkout 24. Removing Equipment from the Floor Pound Hall & Wheeler Gymnasium Procedures 25. Pound Hall Opening Procedures 26. Pound Hall Closing Procedures 27. Pound Hall Cleaning Procedures 28. Pound Hall Equipment Checkout 29. Pound Hall Guest Passes 30. Pound Hall Daily Close Out Department Forms a. Training Agreements 31. Staff 32. Manager 33. Facility Tech 34. Facility Tech Office & Inventory Manager including Pound Hall    

  b. Employee Evaluation Forms 35. Staff 36. Manager 37. Facility Tech 38. Facility Tech Office & Inventory Manager including Pound Hall c. Preventative Maintenance 39. Facility Technician Preventative Maintenance Manual

   

Department of Recreational Sports Strength and Conditioning - Facility Policies Approved by: Josh Stewart & Lisa Williamson Date: 7/1/2016-Version 1.0

Purpose: To outline the policies in all Strength & Conditioning and Pound Hall facilities Scope: S&C patrons & staff Policy OR Procedure I.

SAFETY POLICY a. Spotters are recommended and are available at the S & C Desk. b. Users should always inspect the equipment for loose, frayed or worn parts before using. Report any S&C room related injury or facility/equipment irregularity to the staff on duty. c. All members are strongly encouraged to ask S&C staff members for an orientation prior to equipment use. Do not use equipment for purposes other than those noted on the station. d. Patrons must use the emergency off clip while on treadmills. e. Weight clips are mandatory at all times for barbells.

II. FACILITY POLICY a. Patrons are responsible for all S&C policies including those posted on the Rec Sports website. b. S&C staff has the authority to enforce all Rec Sports policies. Failure to comply may result in suspension of Rec Sports privileges c. Patrons must be 18 years old to access S&C rooms. d. Bags of any kind are not permitted in the weight rooms. Recreational Sports is not responsible for lost or stolen property. e. Food, colored drinks, chewing gum, and tobacco are not permitted in all weight areas. f. Personal audio devices should be used with headphones only. g. Proper training attire is required. No street clothes, jeans, or jean shorts allowed. Mid-drift must be covered. Shirts and closed-toed non-marking athletic shoes must be worn at all times. h. All patrons must wipe off benches and pads after use. i. Time is limited to 30 minutes on all equipment. Equipment is first come, first serve. j. Equipment must remain in the weight rooms at all times. k. All equipment must be returned to the designated location after use. l. Slamming or dropping of weights is prohibited. m. No outside equipment is permitted. n. Personal Training may only be provided by Recreational Sports and academic classes. III. PROHIBITED a. Excessive cell phone use. Unauthorized photos or videos. You must obtain written permission from the Director. b. No loitering on the fitness floors. c. Spitting d. Swearing IV. WEBSITE POLICIES a. Machine Use - Instructions are clearly provided on each strength machine. Please ask for additional instruction if you do not understand the instructions. b. Spotters- Spotters are required at all stations in the free-weights area; in particular when excessive weight is lifted over one’s body. Participants shall use extreme caution in moving equipment and weights to avoid potential injury to themselves or others. Staff is available to assist as necessary. c. Clips – Clips are required on all barbells.

d. Safety Bars – Safety bars must be in place while performing heavy lifts inside the squat racks. This includes the Smith Machine. e. Do Not Drop Any Weights – The machines and weights should be used with care. Dropping dumbbells and weight stacks can cause injury, equipment damage, and facility damage. f. Return Equipment – Users must return bars / weights to their proper storage racks. Failure to do so may result in a loss of facility privileges. g. Time Limits – Users should be courteous to others by limiting the length of their workout at a single station and by observing posted time limits when others are waiting. h. Weight Machine Adjustment Knobs – Users should only turn the knob when the weight is completely lowered to the stack. Do NOT attempt to adjust the knob while the weight is in a raised position. This will damage the knob and could result in personal injury. i. Broken Equipment – If weights, pulleys or other parts become jammed, users should not attempt to free them without staff assistance. Report the problem to the fitness staff on duty. j. Inspections – Users should always inspect the equipment for loose, frayed or worn parts before using. If in doubt, do not use the equipment and report the problem to a staff member. k. Keep Body Parts Clear – To reduce the chance of injury, users should keep head and limbs clear of weights and moving parts at all times. l. Do Not Move Stations – The weight benches/stations are to remain at the original location unless it is an adjustable bench with wheels, i.e.) bench with the Smith Machine. In this case, the bench is to be returned to its standard location after use. m. Keep Walls Clear – Weights are not to be propped against the walls, pillars or mirrors due to the risk of damage or injury. n. Use of Barbells Off – or Out of the Rack – For the safety of all patrons and to protect the facility walls, no barbells may be propped against any wall or any piece of weight equipment for the purpose of performing a “functional training” type exercise, i.e., “landmines”. Bars must remain clear of main circulation areas on the fitness floor. o. Power / Olympic Lifts – For the safety of all patrons, no power/Olympic lifts (clean and jerk, snatch, overhead press, squat, and the deadlift) are to be performed in the open floor area. These lifts should only be performed on platforms. Users should exercise common sense before attempting an Olympic lift inside the power rack as there may not be adequate room depending upon the size of the lifter. No dropping of weights is permitted.

Department of Recreational Sports Strength & Conditioning – Emergency Action Plan    Approved by: Josh Stewart & Lisa Williamson Date: 7/1/2016-Version 1.0

     

Purpose: To outline the emergency action steps in the Strength & Conditioning & Pound Hall facilities  Scope: S&C staff    Policy OR Procedure    I. MEDICAL EMERGENCY OR SEVERE MEDICAL EMERGENCY a. An injury report must be written up following the event and the S&C manager must be notified. If the situation becomes more serious, Emergency Services (911) must be called and the Facility Manager must be notified. II. SEVERE MEDICAL EMERGENCY a. When a severe medical emergency (cardiac arrest, unconsciousness, concussion, broken bone, etc.) takes place employees should notify the rest of the department (Facility Manager) of the situation. The Facility Manager must dial UGA Police (911). The first responder must care for the injury appropriately until the paramedics arrive/he or she becomes too tired to continue. An AED is located in S&C II or at the Admissions Desk. b. Managers: Make sure to document an incident report for the event and gather as much information about patron as possible (without causing further injury or stress) during the emergency period. III. FIGHT OR COMBATIVE PERSON(S) a. Notify the UGA Police at 911 immediately. b. Notify your supervisor, professor, building representative or Dean, as appropriate. c. Remain calm and wait for instructions from the Police. d. Do not attempt to negotiate with the crowd unless directed by the Police. e. Do not attempt to conduct crowd control measures or to intervene unless instructed to by the Police. f. Evacuate the building or other areas as directed by the Police. g. ***Remember, in any situation that a general disturbance/ patron altercation occurs, you must fill out an incident report with patron(s) information and a detailed description of the event. IV.

STUDENT/MEMBER CRISIS RESPONSE a. If you are in contact with a student who appears to be an immediate threat to his or her own safety or that of others, please call 911. b. Crisis situations include: c. Stated intention to commit suicide or inflict serious harm to self  

 

  d. Stated intention or obvious behavior indicating an imminent threat to harm others e. Non-emergency situations in which the student does not pose an immediate threat to self or others, but exhibits behavior revealing a potential for harm may be referred to: f. Counseling and Psychiatric Services (CAPS) at (706)-542-2273 OR g. Office of the Dean of Students at (706)-542-7774 OR University Police at 911 immediately. h. The Behavioral Assessment & Response Council (BARC) is a group of key administrators who assess and determine the appropriate response to students who exhibit threatening behavior to self and/or others. BARC is empowered to take necessary steps to remove from campus any student who may present a direct threat of harm to themselves, to other students, and/or to other members of the campus community. V. ACTIVE SHOOTER a. Ensure your own safety first. If it is possible for you to safely aid patrons and other staff members, use the following information to help clear the facility. b. Notify the Police at 911 or (706) 542-2200 immediately. c. Take the necessary precautions and actions to protect your well-being. d. RUN: Flee the area if you are able to do so safely and avoid danger. e. HIDE: If flight is impossible, lock (or barricade) all doors, and secure yourself in a safe area. f. FIGHT (LAST RESORT): ONLY if running or hiding is impossible, attempt to fight off the shooter. g. Remain in place until an “all clear” is given by law enforcement. h. Take action as a last resort and only when your life is in imminent danger. Attempt to incapacitate the active shooter by either throwing items or with physical aggression. i. Get to safety. j. If you can do so safely: k. Pull fire alarm as exiting. l. Notify all other managers via radio that there is a threat of violence and the facility needs to be evacuated. m. Direct patrons to exit facility using nearest exit. n. Remove vehicle barriers outside building. o. Meet emergency vehicles at the road and tell them any information you have, such as location of threat. p. Keep patrons as far away from building as possible. q. Pound Hall/Wheeler Gym: will notify Police at 9-911 or 9-(706) 542-2200 and should also call Roswell Lawrence (706)542-1266 office or (706)319-1414 cell HSC Coordinator VI. BOMB THREAT a. Bomb threats usually come by telephone. If you receive a bomb threat call, remain calm and obtain as much information as possible from the caller: i. When will the bomb explode?    

 

b. c.

d. e. f. g.

ii. Did you place the bomb? iii. Who placed the bomb? iv. What kind of bomb is it? v. Why did they place the bomb? vi. What will cause it to explode? vii. What is your address? viii. Where is it right now? ix. What is your name? x. What does it look like? UNDER NO CIRCUMSTANCES IS IT PERMISSIBLE TO USE A CELL PHONE. Notify the Police at 9-911 or 9-(706) 542-2200 immediately to give the information you have obtained. Describe the caller’s voice, any background noises you heard, and the exact wording of the message. Do not touch suspicious packages. Be sure to inform the UGA Police of any suspicious packages, items or people in the area. Follow instructions from the Building Safety and Security Representative and the first responders in regards to evacuation assembly areas. Call admissions desk from a land line at (706) 542-1454 to begin EAP and to physically locate Facility Managers. Pound Hall/Wheeler Gym: will only notify Police at 9-911 or 9-(706) 542-2200 and should also call Roswell Lawrence (706)542-1266 office or (706)319-1414 cell HSC Coordinator i. Then, report to the main lobby to meet UGA Police.

VII. a. b. c. d. e. f.

SUSPICIOUS PACKAGES Do not open the suspicious item. If you have opened it, remain calm. Notify the Police at 911 immediately. Do not move the letter or package or examine it further. Keep others out of the area. Close off the area if possible. If possible, limit the use of two-way radios and cell phones near the suspicious item. If the package is leaking a substance or powder and you came into contact with the substance, keep your eyes, nose, mouth, or any part of your face away. Do not touch others or let others touch you. g. Wash your hands and arms from the elbow down with soap and hot water. h. Do not attempt to clean or cover anything that might have spilled from a package. i. Follow all instructions given by the Police. j. Pound Hall/Wheeler Gym: will notify Police at 9-911 or 9-(706) 542-2200 and should also call Roswell Lawrence (706)542-1266 office or (706)319-1414 cell HSC Coordinator

VIII. POWER OUTAGE a. Report the outage to the Physical Plant Work Order Desk at (706)-542-7369 and the Police at 911.    

  b. c. d. e. f. g. h.

Help co-workers in darkened areas move to safer locations. Secure current experimental work and keep refrigerators and freezers closed. Unplug personal computers, appliances and non-essential electrical equipment. Open windows for additional light and ventilation. Alert patrons to suspend their workout until the power is back on. Check for injuries that may have occurred due to sudden loss of power. Pound Hall/Wheeler Gym: Do not check in patrons that arrive while power is out. i. Follow the instructions given by the UGA Police, Physical Plant personnel and the fire department. ii. Report any noticeable downed power lines to UGA PD.

IX. UTILITY FAILURE a. Immediately report utility failures during regular work hours (Monday - Friday 8:00 a.m. – 5:00 p.m.) to the Facilities Management Work Order Desk at (706) - 542-7456 to report the problem. b. Immediately report utility failures after regular work hours, on weekends, and on holidays to the Police at (706)-542-2200. X. WATER PIPELINE BREAK/ SPRINKLER SYSTEM MALFUNCTION a. If the sprinkler system begins to malfunction OR a water pipeline bursts: b. Immediately notify a manager of the situation. c. Contact the Facilities Management Work Order Desk at (706)-542-7456 or the police at 911, as well as professional staff to notify them of the situation. d. The manager will need to grab the M89 key from the keybox in the safe room and use it to unlock the utility area in the hallway outside of Gym West. e. In the utility area, the manager will proceed to turn off all pipes on the right of the entranceway to shut off the water to specific malfunction area. f. Pound Hall/Wheeler Gym: alert HSC Coordinator, Roswell Lawrence (706)542-1266 office or (706)319-1414 cell and contact the HSC Facilities Maintenance Crew Supervisor on duty (see Pound Hall Procedure) g. To turn off pipes: i. Break the tab that secures the wheel. ii. Turn wheel until it is stable. iii. IF THE WATER MALFUNCTION IS SEVERELY DAMAGING THE FACILITY: Proceed to the very back of the utility room to the main water line. Turn the wheel until it is closed- this will turn off all water within the facility. XI. GAS LEAKS a. Call the Facilities Management Work Order Desk at (706)-542-7456 and the Police at 911 to report the problem. b. Evacuate the area immediately.    

  c. Do not attempt to shut off or manipulate valves. d. Activate building emergency notification procedures to ensure everyone in the building is notified. e. Do not switch on lights or any other electrical equipment. Do not smoke in the area. f. If leak is outside, do not remove any vehicles from the immediate area until cleared by the Police or Fire Department. g. Account for all building personnel once outside and wait for further instructions from Police and Fire Department. h. Pound Hall/Wheeler Gym: alert HSC Coordinator, Roswell Lawrence (706)542-1266 office or (706)319-1414 cell and contact the HSC Facilities Maintenance Crew Supervisor on duty (see Pound Hall Procedure) XII. a. b. c. d. e.

FIRE The EAP will be implemented every time the fire alarm system is activated. If there is a fire in your area, activate the fire alarm If the fire is small and isolated, retrieve the fire extinguisher WE DO NOT CONDUCT UNANNOUNCED DRILLS. Evacuation Plan: Evacuate the building immediately (when the fire alarm is activated, evacuation is mandatory.) f. Pound Hall/Wheeler Gym: i. Manager 1 alert weight room & locker rooms to evacuate ii. Manager 2 alert Wheeler Gym to evacuate iii. Alert HSC Coordinator, Roswell Lawrence (706)542-1266 office or (706)319-1414 cell and contact the HSC Facilities Maintenance Crew Supervisor on duty (see Pound Hall Procedure) Fire evacuation assembly area: g. First Floor: Across the road from Gym West Exit. h. Main Lobby: Walkway in front of East Campus Deck and Surface Lot i. Spec Lobby: Walkway in front of East Campus Deck and Surface Lot j. Third Floor: Walkway in front of East Campus Deck and Surface Lot k. Pound Hall: Parking lots outside of Pound Hall & Wheeler Gym l. Tips for Evacuation Procedures: i. Do not use the elevators. ii. Always use the stairs to exit upper floors and if smoke is present, stay low. iii. Take your personal belongings (purse, wallet, keys, etc.) as long as these items do not hinder your ability to exit the building quickly. iv. Follow directions given by your building’s emergency coordinator, fire department, or the police. v. Assist individuals who may need assistance to move to a safe area.

XIII.

SEVERE WEATHER/TORNADO/EARTHQUAKE/WINTER STORM  

 

  a. A tornado watch is issued by the National Weather Service when tornadoes are possible in the area. b. A tornado warning is issued when a tornado has been sighted, or indicated by weather radar, in the area. A warning is more serious than a watch. c. Monitor local TV stations, radio stations, NOAA weather radio, weather related Websites, etc., for severe weather updates. d. NOAA weather radio will automatically turn on in the event of severe weather. e. Listen to information about Athens-Clarke County and immediately relay information to managers on duty. f. For lightning storms, turn off treadmills to avoid patron injuries if a line is struck. g. Pound Hall/Wheeler Gym: alert HSC Coordinator, Roswell Lawrence (706)542-1266 office or (706)319-1414 cell and contact the HSC Facilities Maintenance Crew Supervisor on duty (see Pound Hall Procedure) Earthquake i. DROP/COVER/HOLD ii. Take cover immediately under a desk, chair, or table for shelter. iii. Seek shelter between seating rows in a lecture hall or against a corridor wall if in a hallway. iv. Assist others to safety if you can do so safely. v. Do not run outside during the shaking or use the stairways or elevators. vi. If outside, move to an open area, away from buildings. vii. Report injuries and/or building damage to the Police at 911 or (706) 542-2200. viii. Be alert for aftershocks, do not use elevators and evacuate carefully. ix. Await instructions from first responders and do not re-enter buildings until they are deemed safe for re-entry. x. Pound Hall/Wheeler Gym: alert HSC Coordinator, Roswell Lawrence (706)5421266 office or (706)319-1414 cell and contact the HSC Facilities Maintenance Crew Supervisor on duty (see Pound Hall Procedure) Winter Storm h. This Campus implements the following procedures for announcing operational changes during periods of inclement winter weather: i. By policy, the University makes one of three announcements: The Campus is open and operating on a regular schedule; the Campus is closed; or the Campus will delay opening until a specific time. j. An all-campus Email is the primary means to distribute such announcements. The announcement is also posted to the homepage (www.uni.edu). k. Up-to-date information is provided to Athens radio stations as follows: on the AM dial: 960 and 1340; and i. ii. on the FM dial: 88.9, 90.5, 91.7, 97.9, 100.1, 102.1, 103.7 and 106.1.

   

  l.

If inclement winter weather develops overnight, every attempt is made to post announcements and notify media by 6:30 a.m., but if the inclement weather develops after 6:30 a.m. on a school/work day, the same notification procedures are used. m. Please do not telephone the Campus Police, other campus offices, or the news media, as their telephone lines need to be kept open for emergency response.

XIV. a. b. c. d. e.

CHEMICAL SPILL Notify the Police at 911 immediately. Do not attempt to clean up the spill. Remove yourself and others from the area. Cordon off the area and do not let others enter the area. If anyone had contact with the hazardous material, they should be isolated and await treatment by emergency personnel. f. Do not pull the fire alarm unless there is a fire. g. Provide first responders with information about the spill, chemical and the spill area. h. Evacuate the building IF first responders issue the evacuation order according to fire alarm evacuation plan. i. Re-enter the building only when an “all clear” is provided by first responders. j. All patrons must remain on the first floor or Spectator Hallway (outside the building for Pound Hall/Wheeler Gym) until the warning has been lifted. Patrons should be encouraged to stay in the protected areas until the All Clear signal is given either from the Professional Staff or Facility Managers. k. Pound Hall/Wheeler Gym: alert HSC Coordinator, Roswell Lawrence (706)542-1266 office or (706)319-1414 cell and contact the HSC Facilities Maintenance Crew Supervisor on duty (see Pound Hall Procedure)

XV. SPECIAL EVENTS a. If a tornado warning is issued during a special event and there are many spectators, it may not be possible to move everyone to the first floor. Direct spectators out of the main activity areas (Natatorium and Volleyball Arena) and into the Spectator Hallway (Pound Hall/Wheeler Gym: direct individuals to take shelter in Wheeler Gym) b. Overflow Areas: Boxing Studio hallway, Squash Courts A & B, Custodial Hallway, Classroom 119. XVI. MISSING PERSON a. If someone is reported as missing, contact UGA Police at (706) 542-2200. b. Get as much information from the complainant as possible regarding the missing individual. Such as: physical description (gender, race, clothing, hair color, etc.) as well as individual’s last known whereabouts. c. Notify your manager. d. Assist the patron in contacting University Police if they feel it is necessary.    

  e. Follow all orders given by UGA Police. XVII. EMERGENCY EQUIPMENT LOCATIONS AEDs a. Located in the following areas: b. Admissions Desk c. S&C 2 d. The GA Cave e. The Lifeguard Office f. Outside of Studio A near the track PORTABLE OXYGEN TANK g. Located in Pound Hall Admissions Desk. Note, do NOT use emergency oxygen if an AED is in use. h. First Aid Kits & Emergency Hygiene Stations (gloves, sani-wipes) i. Located in S&C 1 & 2 and Pound Hall Desks Fire Pull Stations j. Located in S&C 1&2 and Pound Hall Emergency Exit(s) and Alternates k. Spec Lobby l. Pool Courtyard m. Front Doors n. Outdoor Courtyard o. Pound Hall: Front, Back & Side Exits p. Wheeler Gym: Gym Doors Fire Extinguishers q. Fitness Center Main Entrance by laundry room. r. Gymnasium-exterior wall and cinder block wall by women’s locker room. s. Strength Training Area-exterior wall. t. Cardio Area- Along exterior wall, far end near exercise studio. u. Pound Hall/Wheeler Gym: v. Stage Area w. Under TVs x. Locker Room Hallway y. Locker Rooms z. Hallway to Wheeler Gym Emergency Phones aa. Use the S&C 2 Desk or a Walkie to contact the Admissions Desk to make a call or Pound Hall Desk phone to call 911 or UGA PD. Must dial “9” and then the last four digits for oncampus calls. Call off campus dial “9” and “1”(as needed) and then the number. XVIII. PERSONS WITH DISABILITIES    

  a. It is the responsibility of every employee to assist persons with disabilities out of the building in the event of an emergency. In addition, individuals with disabilities who may require assistance in an emergency should familiarize themselves with the features of each building they are in, including stairways, exits, phone locations, and elevator procedures. S/he is also responsible for identifying her/his needs to faculty members or supervisors and for identifying someone willing to assist them in the event of an emergency. If s/he is unable to locate someone to assist them in case of any emergency, s/he should contact the Emergency Building Coordinator. Individuals with Visual Impairments – Announce the type of emergency, offer your arm for guidance, tell the person where you are going, and ask if further help is needed once you reach safety. Individuals with Hearing Limitations – Turn lights on/off to gain the person’s attention, indicate directions with gestures, write a note with evacuation directions, and assist to safety as needed. Individuals Using Crutches, Canes or Walkers – Evacuate these individuals as injured persons, assist and accompany to the evacuation site if possible, use a sturdy chair (or one with wheels) to move the person, help carry the individual to safety. Wheelchair Users – Check with the individual on their preference, determine if an evacuation chair is available, remove any immediate dangers, and immediately advise arriving first responders of special evacuation cases. XIX. EMERGENCY PREVENTION Preventative Maintenance a. Employees will report any observed maintenance problems as soon as possible to any S&C Professional Staff Member or Maintenance Manager. Hazardous conditions will be reported immediately to the Facility Manager. If after normal office hours notify the Facility Manager and a report should be made to UGA Facilities Management Work Order Desk (706) 542-7456 or UGA Facilities Management Work Orders (after hours/holidays) (706) 542-2000. Hazardous Conditions b. Employees need to maintain awareness of hazardous conditions, such as threatening weather. In such conditions, employees are encouraged to periodically check local news media outlets for updated information. Also, all personnel must be prepared to take emergency actions with little or no warning.

   

Department of Recreational Sports Strength & Conditioning – Andover Continuum (web.Client) software    

Approved by: Josh Stewart & Lisa Williamson Date: 7/1/2016-Version 1.0

  Purpose: To outline use of the Andover Continuum (web. Client) software for facility access at Pound Hall   Scope: Associate Director for Facilities, Assistant Director for Strength & Conditioning, Coordinator for Strength & Conditioning    Policy OR Procedure  I.

UGA I.D. CARD SWIPE ACCESS (POUND HALL FRONT ENTRANCE AND LOADING DOCK ENTRANCE) a. Facility card swipe access assignment privileges will be approved through the University of Georgia Facility Management IT Department b. Only Assistant Director for Strength & Conditioning, Coordinator for Strength & Conditioning, and Associate Director for Facilities of the Ramsey Center should have Pound Hall facility card swipe access assignment privileges c. Only full-time and part-time employees of the University of Georgia will be assigned facility card swipe access (unless approved otherwise by those previously mentioned in b.) d. Access requests must be approved and requested by departmental supervisor or the University of Georgia Health Sciences Coordinator e. Ramsey Student Center employees must be trained as a manager and be approved to work shifts at Pound hall before receiving facility card swipe access assignment (unless approved otherwise by those previously mentioned in b.) f. At the end of each semester the a list of employees who has been given access will be reviewed to ensure access should still be granted

II.

POUND HALL LOCK SCHEDULE (POUND HALL FRONT ENTRANCE AND LOADING DOCK ENTRANCE) a. Pound Hall facility lock schedule assignment privileges will be approved through the University of Georgia Facility Management IT Department b. Only Assistant Director for Strength & Conditioning, Coordinator for Strength & Conditioning, and Associate Director for Facilities of the Ramsey Center should have Pound Hall facility lock schedule assignment privileges c. Facility will only be unlocked for regularly scheduled operating hours approved by Ramsey Student Center Administration d. Lock schedule will be reviewed before each semester to ensure the schedule matches operational hours

III.

ANDOVER TRAINING

 

 

   

  a. Contact the University of Georgia Facility Management IT Department to set up training for the Andover Continuum (web. Client) software and have Departmental IT staff install software b. Refer to https://webclient.uga.edu/LogOn.aspx for the instruction on the following: i Web. Client User’s Manual ii Web. Client Setup Instructions iii Access Control Information Site iv Access Control Work Request Site IV.

ASSIGNING POUND HALL LOCK SCHEDULE (POUND HALL FRONT ENTRANCE AND LOADING DOCK ENTRANCE) a. Login to software at https://webclient.uga.edu/LogOn.aspx b. Under ALL OBJECTS, Select PERSONNEL, under PERSONNEL. select Advanced Search i. Advanced Search -- Select Advanced Search to search for and view a list of existing personnel records or to modify an existing personnel record. You use several search criteria to narrow the list of records. For each list entry, you may click the name of a person to view and/or modify that person's record or you may click on Access Events to see a list of access events for a single person. ii. Assign access as necessary and save  

V.

ASSIGNING UGA I.D. CARD SWIPE ACCESS (POUND HALL FRONT ENTRANCE AND LOADING DOCK ENTRANCE) a. Login to software at https://webclient.uga.edu/LogOn.aspx b. Under ALL OBJECTS, select SCHEDULES, select SEARCH, c. Select PERSONNEL, under PERSONNEL. select Advanced Search, i. select 'Root\\Network1\\Infinity124\\HSCPNDWHLUnlkRS') 1 Refer to Web. Client User’s Manual for specific instruction on the following: i. Overview of Schedules ii. Configuration tab iii. Working with exception schedules iv. Working with standard days and user-defined standard days v. Current State tab vi. Mass Create -- populating devices with a schedule vii. Mass Change -- updating multiple schedules viii. Calendars and the Calendar editor

   

Department of Recreational Sports Strength & Conditioning – Employee Expectations     

Approved by: Josh Stewart & Lisa Williamson Date: 7/1/2016-Version 1.0

  Purpose: To outline the expectations for employees in the Strength & Conditioning area  Scope: S&C staff    Policy OR Procedure    I.

EMPLOYEE EXPECTATIONS a. All employees are expected to uphold the highest level of integrity and will treat patrons, coworkers, and professional staff with the highest standard of courtesy and respect. The “Ram Fam” is not possible without ongoing positive interactions between all individuals within the Department of Recreational Sports. b. Each employee is expected to conduct her/himself in the most professional manner at all times and complete the duties for which s/he is being paid to the best of her/his abilities. c. All employees have the obligation to report to the Assistant Director or Coordinator for Strength & Conditioning if another employee is not performing his/her job in an ethical and moral fashion. d. Employees who fail to uphold these standards may be subject to disciplinary action.

   

Department of Recreational Sports Strength & Conditioning – Staff Job Description    

Approved by: Josh Stewart & Lisa Williamson Date: 7/1/2016-Version 1.0

  Purpose: To outline the expectations for S&C staff   Scope: S&C staff    Policy OR Procedure   I. RESPONSIBILITIES: a. Welcome, greet and provide assistance to facility users b. Provide safe and effective instruction of all cardiovascular and weight training equipment c. Maintain constant surveillance of patrons on the fitness floors, courts, and studios d. Ensure the safety of patrons at all times and provide first aid if necessary; alert supervisory personnel in the event of an emergency e. Enforce all department and program policies f. Inform facility users of various departmental sponsored programs g. Attend required student employee trainings and staff meetings II. QUALIFICATIONS: a. Current American Red Cross certifications in First Aid/CPR/AED for the Professional Rescuer b. Ability to work with others in a team-oriented environment c. Strong written and verbal communication skills d. Task oriented and goal driven e. Believe and demonstrate the mission and values of Recreational Sports in daily tasks III. APPROXIMATE NUMBER OF STAFF: a. 95-105 IV. SUGGESTED PAY RATE: a. $7.75

   

Department of Recreational Sports Strength & Conditioning – Strength & Conditioning/Pound Hall Manager Job Description    

Approved by: Josh Stewart & Lisa Williamson Date: 7/1/2016-Version 1.0

  Purpose: To outline the expectations for Strength & Conditioning/Pound Hall managers   Scope: S&C/Pound Hall managers    Policy OR Procedure   I. RESPONSIBILITIES: a. Welcome, greet and provide assistance to facility users b. Provide safe and effective instruction of all cardiovascular and weight training equipment c. Maintain constant surveillance of patrons in all S&C areas d. Ensure the safety of patrons at all times and provide first aid if necessary; alert supervisory personnel in the event of an emergency e. Enforce all department and program policies and be prepared to enforce and explain them f. Serve as a leader and ambassador for the Department of Recreational Sports g. Display and maintain a positive approach in your interactions, duties and management of others h. Demonstrate, teach and require excellence in customer service i. Provide conflict resolution to stressful situations as they arise j. Ensure a clean work environment by delegating or conducting cleaning responsibilities for the facility and the equipment k. Perform fitness facility safety and liability checks to include facility equipment, maintenance, medical and other concerns l. Ensure that the fitness facility is opened & closed as scheduled m. Conducting hourly facility usage counts n. Communicate effectively with Informal Recreation Facility Managers, Senior Managers, and Graduate Assistants o. Supervise and /or conduct safe and appropriate equipment set-ups p. Serve as a liaison between student staff and the professional staff q. Perform functions of other employees in their absence or secure additional assistance r. Complete appropriate reports as circumstances arise (medical, incident, theft, etc.) s. Supervise task completion requirements (cleaning, preventative maintenance, etc.) t. Assist with interviewing and training newly hired employees u. Perform S&C staff “write ups” and present to the Coordinator for Strength & Conditioning for further disciplinary action v. Attend in-service trainings and staff meetings for S&C Managers w. Other duties as assigned II. QUALIFICATIONS: a. Current American Red Cross certifications in First Aid/CPR/AED for the Professional Rescuer b. Current S&C staff member in good standing (no points awarded in the last semester) c. Must have worked for S&C for at least two semesters d. Must be able to work for at least one full semester after hire e. Demonstrated leadership ability and initiative f. Ability to perform work with a minimum of direction    

  g. Strong written and verbal communication skills h. Believe and demonstrate the mission and values of Recreational Sports and communicate these effectively to S&C staff III. APPROXIMATE NUMBER OF STAFF: a. 35-45 IV. SUGGESTED PAY RATE: a. $8.10

   

Department of Recreational Sports Strength & Conditioning –Facility Technician & Equipment Inspector    

Approved by: Josh Stewart & Lisa Williamson Date: 7/1/2016-Version 1.0

  Purpose: To outline the expectations for Facility Technician & Equipment Inspectors   Scope: Facility Technician & Equipment Inspectors    Policy OR Procedure   I. RESPONSIBILITIES: a. Maintain and perform daily, monthly and annual maintenance of Strength & Conditioning equipment b. Perform preventive maintenance for Strength and Conditioning equipment c. Diagnose problems on strength training and fitness equipment and take appropriate corrective action d. Ensure the safety of Strength & Conditioning patrons and staff by maintaining a thorough understanding of building maintenance policies e. Assist in decision making with general maintenance such as equipment repairs and equipment replacement plans f. Assist with creating and maintaining accurate preventive maintenance documentation g. Assist with maintaining clear equipment and tool inventory documentation h. Provide a direct link of communication between maintenance staff and Strength & Conditioning Facility Technician Division Foreman i. Be a positive representative of the Department of Recreational Sports and the Ramsey Student Center j. Perform daily, weekly, monthly, annual inspections as required by equipment manufacturer k. Report any issues found during inspections l. Serve as a resource to patrons and staff members by providing accurate information regarding fitness equipment m. Supervise and actively support the efforts of Facility Technician Division staff members and provide positive leadership through the demonstration of professional behavior n. Attend all weekly/biweekly staff meetings and in-service training sessions II. QUALIFICATIONS: a. Be a current staff member in good standing with current American Red Cross CPR certification b. Available to work a minimum of 10 hours a week as either a manager or a staff person c. Available to work an opening, closing and weekend shifts III. APPROXIMATE NUMBER OF STAFF: a. 10-15 IV. SUGGESTED PAY RATE: a. $8.10

   

Department of Recreational Sports Strength & Conditioning – Facility Technician Office & Inventory Manager    

Approved by: Josh Stewart & Lisa Williamson Date: 7/1/2016-Version 1.0

  Purpose: To outline the expectations for Facility Technician Office & Inventory Managers   Scope: Facility Technician Office & Inventory Managers    Policy OR Procedure   I. RESPONSIBILITIES: a. Ensure the safety of patrons and coworkers by maintaining a thorough understanding of building maintenance policies, procedures, and record keeping b. General maintenance division office record keeping must include the following: c. Create and maintain accurate preventive maintenance documentation d. Manage and organize equipment Orders/Invoices/Purchases e. Maintain clear equipment and tool inventory documentation f. Aid in the dispatch of facility technicians during service requests g. Provide a direct link of communication between all facility technician staff, Strength & Conditioning Facility Technician Division Foreman, Coordinator of Strength and Conditioning, and Assistant Director of Strength and Conditioning h. Be a positive representative of the Department of Recreational Sports and the Ramsey Student Center i. Keep accurate numbers on the amount of parts, machines, tools, and supply for Facility Technician and Strength and Conditioning departments j. Weekly inventory reports of needed supplies/tools k. Staff hiring l. Documentation of needed parts, ordered parts, and received parts m. Retrieve part information including serial numbers, manufacturer, and unit price n. Assist in the annual scanning of equipment and supply for property control purposes o. Serve as a resource to patrons and staff members by providing accurate information regarding fitness equipment p. Supervise and actively support the efforts of Facility Technician Division staff members and provide positive leadership through the demonstration of professional behavior q. Attend all weekly/biweekly staff meetings and in-service training sessions II. QUALIFICATIONS: a. Be a current staff member in good standing with current American Red Cross CPR certification b. Be a member of Strength & Conditioning Facility Technician Division Staff for a minimum of 1 semester c. Available to work a minimum of 10 hours a week as either a manager or a staff person d. Available to work an opening, closing and weekend shifts e. Must have worked for S&C for at least two semesters III. APPROXIMATE NUMBER OF STAFF: a. 1-3 IV. SUGGESTED PAY RATE: a. $8.10-$8.75    

Department of Recreational Sports Strength & Conditioning –Facility Technician Pound Hall Office & Inventory Manager    

Approved by: Josh Stewart & Lisa Williamson Date: 7/1/2016-Version 1.0

  Purpose: To outline the expectations for Facility Technician Pound Hall Office & Inventory Manager   Scope: Facility Technician Pound Hall Office & Inventory Manager    Policy OR Procedure   I. RESPONSIBILITIES: a. Ensure the safety of patrons and coworkers by maintaining a thorough understanding both building maintenance policies, procedures, and record keeping b. General maintenance division office record keeping must include the following: c. Create and maintain accurate preventive maintenance documentation d. Manage and organize equipment Orders/Invoices/Purchases e. Maintain clear equipment and tool inventory documentation f. Aid in the dispatch of facility technicians during service requests g. Provide a direct link of communication between all facility technician staff, Strength & Conditioning staff Facility Technician Division Foreman, Coordinator of Strength and Conditioning, and the Assistant Director of Strength and Conditioning. h. Be a positive representative of the Department of Recreational Sports, Pound Hall, and Wheeler Gym i. Keep accurate numbers on the amount of parts, machines, tools, and supply for Facility Technician and Strength and Conditioning departments located at Pound Hall and Wheeler Gym j. Weekly inventory reports of needed supplies/tools k. Staff hiring l. Documentation of needed parts, ordered parts, and received parts m. Retrieve part information including serial numbers, manufacturer, and unit price n. Assist in the annual scanning of equipment and supply for property control purposes o. Serve as a resource to patrons and staff members by providing accurate information regarding fitness equipment p. Supervise and actively support the efforts of Facility Technician Division staff members and provide positive leadership through the demonstration of professional behavior q. Attend all weekly/biweekly staff meetings and in-service training sessions II. QUALIFICATIONS: a. Be a current staff member in good standing with current American Red Cross CPR certification b. Be a member of Strength & Conditioning Facility Technician Division Staff for a minimum of 1 semester c. Available to work a minimum of 10 hours a week as either a manager or a staff person d. Available to work an opening, closing and weekend shifts e. Must have worked for S&C for at least two semesters III. APPROXIMATE NUMBER OF STAFF: a. 1-2 IV. SUGGESTED PAY RATE: a. $8.10-$8.75    

  V.

   

Department of Recreational Sports Strength & Conditioning – Scheduling    Approved by: Josh Stewart & Lisa Williamson Date: 7/1/2016-Version 1.0

     

Purpose: To outline the scheduling policies for S&C staff  Scope: S&C staff    Policy OR Procedure   I. SCHEDULING POLICY a. S&C Staff must submit their individual semester availability for the upcoming semester on WhenToWork (www.whentowork.com) by a designated date. b. The S&C Coordinator has the responsibility to schedule the staff based on facility hours and availability of the individual. c. Failure to submit availability by the designated date may result in not receiving shifts for the semester.   II. STAFF SCHEDULING PROCEDURE a. The Staff member must go to the website www.whentowork.com and login using their credentials given to them. b. Once logged in, the Staff member must block off any times they cannot work. c. A new window will open up and the Staff will click on the “Paint Icons” on the left middle area of the screen that are red in color and read “Cannot Work”. d. Lastly, the Staff will highlight the times/days they cannot work and will click “Save” to finish. e. The Coordinator will then Auto-Schedule the staff and accept any adjustments as needed. Staff are permitted to trade or drop shifts as needed as well. f. Managers will have the option to select shifts based on seniority. g. Breaks and holiday schedules will be determined by facility hours and availability. III.

FACILITY TECHNICIAN SCHEDULING PROCEDURE a. Facility Technicians will select their schedule based on availability and it will be entered into When to Work by the Facility Technician Office Manager. b. Facility Technicians are expected to stagger their schedules so that there is at least one Facility Technician present on each week day.

IV.

TRADING/DROPPING SHIFTS-GENERAL POLICIES a. Employees have the option to trade or drop a shift on When to Work, however, they are responsible for ensuring they have coverage for the assigned shift. b. Employees who fail to obtain coverage (recorded on When to Work prior to the start of the shift) will be held responsible for missing the shift unless excused by an S&C professional staff member.  

V.

TRADING/DROPPING SHIFTS IN WHEN TO WORK a. Visit www.whentowork.com. b. b. Login using your own username and password.  

 

  c. d. e. f.

Go to “My Schedule” Weekly tab. Click on the shift or class you would like to drop. Click “Add Shift to Trade Board”. Choose “Drop”

   

Department of Recreational Sports Strength & Conditioning – Staff Training    

Approved by: Josh Stewart & Lisa Williamson Date: 7/1/2016-Version 1.0

  Purpose: To outline the steps for training S&C student employees   Scope: S&C staff    Policy OR Procedure   I. TRAINING POLICY a. Recreational Sports employee training will take place prior to beginning employment in an effort to familiarize all employees with important policies and procedures. Additional fall and spring semester trainings will be held prior to the beginning of the semester. All staff trainings are mandatory unless excused by a Professional Staff member.   II. STAFF TRAINING DESIGN a. Staff Training is a three-part process that includes: b. Two 90 minute shadow shifts c. 60 minute training with a maintenance manager on preventative maintenance and cleaning d. 120 minute new hire meeting discussing employee expectations and basic employment procedures e. A training agreement will be provided to each new staff member and must be signed off by a staff trainer at the time of training completion. This agreement should then be submitted to the Coordinator for S&C and added to the employee file. III.

MANAGER TRAINING DESIGN a. Manager training consists of two shadow shifts: b. The first shadow shift is the first 60 minutes of an opening shift c. The second shadow shift is the last 90 minutes of a closing shift d. Both shadow shifts will cover detailed manager information such as iPad use and Club Vitals. e. A training agreement will be provided to each new manager and must be signed off by a current S&C manager at the time of training completion. This agreement should then be submitted to the Coordinator for S&C and added to the employee file.

   

Department of Recreational Sports Strength & Conditioning – Employee Evaluations & Audits    

Approved by: Josh Stewart & Lisa Williamson Date: 7/1/2016-Version 1.0

  Purpose: To outline the policies for S&C staff evaluations & audits   Scope: S&C staff    Policy OR Procedure   I. EMPLOYEE EVAUATIONS a. Evaluations are conducted once during both fall and spring semesters in the middle of the semester due to the large volume of student employees in the S&C area. Evaluations are not conducted in the summer semester due to the inconsistency of scheduling during these months. Direct employee contact is more achievable during this time, so any issues needing to be addressed are directly discussed with employees. b. The Coordinator for S&C conducts all evaluations. Manager evaluations are conducted directly by the Coordinator for S&C and the Assistant Director for S&C. Staff evaluations are conducted by the Coordinator for S&C and a student manger. i. For facility technician evaluations, the process is the same, but the Coordinator for S&C is replaced with the Maintenance Foreman. c. There is one single document that is used to specifically evaluate the employee based on the job description and expectations. See employee evaluation documents attached. Other forms of self/peer evaluation may be used to supplement, but these vary from semester to semester in an effort to encourage critical thinking and self-reflection among employees. d. There is a scaling matrix where meets requirements is considered the “A” standard. See evaluation sheets for more information. e. Performance evaluations are added to the employee’s folder (each employee has a folder from the initial hire to the termination of the employee). These folders, including performance evaluations, are kept for three years after the employment has been terminated. II.

SAFETY AUDITS a. Strength & Conditioning will conduct safety audits in First Aid and CPR each semester. Audits are used to evaluate and assess proper knowledge of emergency skills. Audits will be reviewed with the student staff member upon completion. The recommended score for all audits is 80% competency. Audits will be conducted randomly each semester.

III.

POLICY & CUSTOMER SERVICE AUDITS a. Strength & Conditioning will conduct policy audits each semester. Audits are used to evaluate and assess proper knowledge of policies and daily job-related tasks. Audits will be reviewed with the student staff member upon completion. The recommended score for all audits is 80% competency. Audits will be conducted randomly each semester.

   

Department of Recreational Sports Strength & Conditioning – Opening Procedures     

Approved by: Josh Stewart & Lisa Williamson Date: 7/1/2016-Version 1.0

  Purpose: To outline the opening procedures for the Ramsey S&C facilities   Scope: S&C staff    Policy OR Procedure    I.

OPENING PROCEDURES a. Turn on lights, sound system, walkie-talkies, scale, TV's, Power Plate b. Replace out of place equipment as needed c. Check to see if cleaning supplies need to be replenished (Wipe Stations, Simple Green, floor cleaner, clean towels) d. Turn on treadmills and lower from incline e. Perform all daily equipment maintenance inspections (Manager start first thing)  

   

Department of Recreational Sports Strength & Conditioning – Closing Procedures    Approved by: Josh Stewart & Lisa Williamson  Date: 7/1/16Version 1.0 

   

  Purpose: To outline the closing procedures for the Ramsey S&C facilities   Scope: S&C staff    Policy OR Procedure    I.

CLOSING PROCEDURES a. Ensure all cleaning is complete and signed off on the IPAD b. Total patron counts & finish reports c. Turn off lights, sound system, walkie-talkies, scale, TV's, Power Plate d. Put walkie-talkies on chargers e. Re-Rack & align equipment f. Pick up trash & vacuum spilled chalk or dust g. Raise all treadmills to max incline & turn off h. Clean/Organize Desk

   

Department of Recreational Sports Strength & Conditioning – Cleaning Procedures     

Approved by: Josh Stewart & Lisa Williamson Date: 7/1/2016-Version 1.0

  Purpose: To outline the cleaning the Ramsey S&C facilities   Scope: S&C staff    Policy OR Procedure    I.

CLEANING PROCEDURES a. At least once a week, cleaning should be performed on each of the following areas: i Pool 2 Overlook All Pieces ii Spot Clean Windows, Mirrors, Medicine Balls & Dust Ledges iii Treadmills & Bikes iv Squat Racks, Kettlebells, Body Bars v Left Side Strength Equipment vi Cable Machines & Attachments vii Pool 3 Overlook All Pieces viii Track Cardio ix Lobby Overlook All Pieces x Right Side Strength Equipment xi Ellipticals, Steppers, Lateral X, Jacob's Ladder xii Dumbbells & Bars (use alcohol) xiii Benches xiv Clean/Organize Crew Room xv Mats, Stretching Cage, Swiss Balls, Bosu Balls, Dumbbells & Boxes xvi Ellipticals, Steppers, Lateral X, Jacob's Ladder b. These tasks should be completed by the S&C Staff and verified and signed off on by the S&C Manager on the cleaning check sheet in the Google Drive.

   

Department of Recreational Sports Strength & Conditioning – Organization of the Crew Room  Approved by: Josh Stewart & Lisa Williamson Date: 7/1/2016-Version 1.0

   

  Purpose: To outline the policies for maintaining a clean and functional break room   Scope: S&C staff    Policy OR Procedure    I.

ORGANIZATION OF THE CREW ROOM a. All bags, books, and personal belongings must be stored in the crew room during shifts. Nothing is to be kept out at the front desk. Employees are responsible for ALL valuables and personal items. The Department of Recreational Sports is not responsible for lost or stolen property. Employees are encouraged to use the facility’s day lockers if employee locker space is not available. b. Employee lockers are located on the east wall. Use these to help store your belongings. c. Employees should not utilize the crew room to store their belongings if they are not working the current shift. Crew room space is only for employees who are on shift. All other employees must store their belongings in day lockers. d. S&C staff is welcome to use the microwave in the crew room. e. The back southeast corner is kept for the maintenance equipment. Cleaning supplies, paint, lubricants, and extra pads and weights in need of maintenance are kept in this area. It is important to try and maintain a clean floor area in order to reach the appropriate equipment. f. Cleaning towels are located in the crew room. Dirty towels should be placed in the laundry basket, located at the S&C I and/or S&C II front desk. This basket should be emptied for wash, dry, and fold every day. g. The room is to remain clean and organized. Lockers should be kept clean. Personal items are not to be left overnight in the crew room. If any personal item remains in the crew room longer than 1 week it will be thrown out or taken to lost and found.

   

Department of Recreational Sports Strength and Conditioning- iPad Policies and Procedures     Approved by: Josh Stewart & Lisa Williamson Date: 7/1/2016-Version 1.0

        Purpose: To emphasize the importance of care and usage of the iPad and the responsibility placed on the user   Scope: S&C staff     Policy OR Procedure    I. IPAD USE a. After completing hourly patron counts & employee shift arrival times, iPad must be returned to the safe in crew room. b. Safe should remain locked at all times. c. If iPad needs to be charged, use charger in S&C 2 office and ensure it is secured. d. iPad should never be left unattended. e. iPad should only be handled and used by the shift manager. f. Personal use of the iPad is not permitted under any circumstances.   II. RESPONSIBILITY AND LIABILITY a. S&C staff is expected to exercise the same care in respect of security and upkeep of the iPad if it were their own property. b. Manager of shift is responsible for returning all parts of the iPad in good condition, including the case. c. S&C staff shall be liable for any and all costs (debts) incurred through their use of the iPad. d. S&C staff shall also be liable for the destruction, cracking, denting, and/or repair of the item. e. Any Malfunctions or damages should be reported immediately to Assistant Director or S&C Coordinator.   III. PICKING UP AND RETURNING THE IPAD a. Enter passcode to unlock safe. b. Document employee arrival times and designated location for beginning of shift. c. Enter patron counts on the hour in Excel sheet. (Begin in S&C 1, S&C 2, track overlook, lobby, pool 2&3) d. Once rounds are completed, return iPad to safe and ensure it is locked.   IV. END OF SHIFT IPAD TRANSITION FROM MANAGER TO MANAGER a. When incoming manager begins shift, its manager’s responsibility to ensure next manager receives iPad. b. Responsibility of the iPad then shifts to current manager on shift.   V. WORK ORDER SUBMISSIONS a. When notified of an issue with a machine and a work order is needed, manager must open QR-Reader Application. b. Login to Club Vitals to check if the order has previously been submitted. c. Photograph the barcode on the machine. d. Provide a quick description of the issue before submission.    

   

   

Department of Recreational Sports Strength & Conditioning – Club Vitals    

Approved by: Josh Stewart & Lisa Williamson Date: 7/1/2016-Version 1.0

  Purpose: To outline how to correctly use the Club Vital online system    Scope: S&C staff    Policy OR Procedure   I. CREATING A NEW CLUB VITALS USER a. Login under personal account login. b. Click the following: Admin > Manage Users > Create New User c. Fill out the information accordingly. d. Be sure to give new user permission for everything except: USERS and GYM SETTINGS which should be selected as “read only.” e. Click “Create User.” f. Login as new user to be sure that process was successful. II. CREATING A TICKET a. The following is for creating a ticket by login. i. Login. ii. Click the following: Tickets > Create New Ticket iii. If the CE # is known proceed to type in the CE#. If there is no CE# for the current issue, proceed to create a FACILITIES ticket. iv. Describe issue as thoroughly as possible. v. Sign your name. vi. Click “Create Ticket.” b. The following is for creating a ticket with a QR scanner i. Open QR code scanning app. ii. Scan code for desired piece of equipment. iii. Describe problem as thoroughly as possible. iv. Sign your name. v. Submit ticket. III. REPLY TO OR CLOSE A TICKET a. Login. b. Click on the following: Tickets > Desired Ticket c. If you are replying or commenting on an existing ticket, simply write your reply/comment and hit “Reply.” d. If replying and closing an existing ticket, write your reply/comment and click on actions. Make sure that the reply and close option is selected. Then hit “Reply and Close Ticket.” e. Tickets should only be closed by a maintenance manager or S&C professional staff. IV. CREATING NEW EQUIPMENT a. Login. b. Click the following: Admin > Manage Equipment > Create Equipment c. Fill out information accordingly. *Be sure to give the piece of equipment the correct CE# for identification purposes. Also, be sure to list serial numbers and warranty information whenever possible. d. Click “Create Equipment.”    

  V.

SCHEDULING NEW MAINTENANCE EVENT a. Login. b. Click the following: Calendar > Manage Events > Create Event c. Describe maintenance being scheduled. *Be sure to indicate when maintenance should take place. d. Click “Create Event.” CLOSING SCHEDULED MAINTENANCE EVENT a. Click the following: Calendar > Desired Maintenance Event b. Add description if necessary c. Click “Action” drop down box. d. Select “close” e. Click “Save Changes”

VI.

     

   

Department of Recreational Sports Strength & Conditioning – Facility Technician Preventative Maintenance Approved by: Josh Stewart & Lisa Williamson Date: 7/1/2016-Version 1.0

Purpose: To inform Facility Technicians on the appropriate procedures for performing preventative maintenance Scope: Facility Technicians Policy OR Procedure: Procedure I.

PREVENTATIVE MAINTENANCE PROCEDURES (refer to the attached maintenance manual for specific instructions and figures) a. Concept II Rowers i. Clean chain with mineral spirits and then proceed to lubricate with 3&1 oil ii. Inspect Chain for stiff links iii. Inspect the chain handle connection for wear iv. Tighten the shock cord is the handle does not return all the way to fan enclosure v. Check for dust inside the fan enclosure, Vacuum if necessary vi. Loosen or tighten nuts on the performance monitor b. Woodway Treadmills i. Remove side casings (Figs. 1a & 1b) ii. Inspect the tread and axles for breaks or excessive wear iii. Inspect rubber feet, power cords and missing screws on side casing iv. Elevate and run treadmills v. Vacuum and blow out treadmill (Fig. 2) 1. Blow out underneath of treadmill (Fig. 3) 2. Blow out inside of track (Fig. 4) vi. Replace casings vii. Inspect for missing screws c. Life Fitness Treadmills i. Remove front casing ii. Inspect the tread and board for breaks or excessive wear iii. Inspect for missing screws on front casing iv. Inspect elevation shaft

Apply high temperature grease when necessary v. Elevate and run treadmills vi. Vacuum and blow out treadmill vii. Replace casing d. Life Fitness Elliptical i. Remove back casing, and arm casings above and below to access joints ii. Blow out and vacuum the back, pedals, and shoulders of the elliptical iii. Lubricate all accessible joints careful to not get oil on the belts iv. Replace casings e. Precor Elliptical i. Remove back casing and front casing, as well as casing beneath feet pedals ii. Blow out and vacuum the back of the elliptical and track under feet pedals iii. Lubricate front shaft with High Temperature Grease iv. Lubricate all accessible joints with 3&1 Oil careful to not get oil on the belts v. Replace casings vi. Inspect for missing screws f. Stair Masters Step Mill/Matrix Climb Mills i. Remove side casings on unit

ii. iii. iv. v. vi.

Vacuum out unit Clean chain with simple green Inspect belt for wear Lubricate with high temperature grease

After putting on a glove, wipe step chain clean with clean rag, then apply high temperature grease to whole chain on both sides.

vii. Put casings back on unit g. Stair Master Stepper i. Remove side casings on unit ii. Vacuum out unit iii. Inspect belt for wear iv. Clean chain with simple green v. Lubricate with high temperature grease vi. Put casings back on unit h. Life Fitness/Lifecycle Bikes & Expresso Bikes i. Inspect the seat and handlebars for wear and tear ii. inspect the seat and handle shafts for wear and mobility iii. Remove pedals with wrench (Fig. 1) 1. Inspect for any wear and integrity of strap 2. Clean excess hair, thread, and oil from pedal shaft (Fig. 2) iv. Lube pedals with 3-in-1 oil i. Precor AMT’s i. Remove front casing and back belt casing (Figure 1a & 1b) ii. Blow out front and back with Vacuum Cleaner (Figure 2) iii. Clean any excess oil, lube, and dust iv. Apply 3-in-1 oil to all moveable joints v. Inspect belt vi. Reattach casings j. Octane Lateral X i. Vacuum out machine k. Jacob’s Ladder i. Vacuum out unit ii. Clean all bars on climb belt l. Schwinn Spin Bikes i. Inspect unit ii. Remove casing iii. Check chain iv. Clean & oil chain with chain wax v. Brush brake pads with a rough brush and lubricate with Schwinn brake spray vi. Clean handlebars and seat shaft then lubricate with silicone spray vii. Inspect foot pedals and shoe clips for any obstructions m. Kaiser Spin Bikes i. Inspect unit ii. Check tension cable iii. tighten bolts as needed iv. remove casing and inspect drive belt v. Lubricate seat and handle shafts with silicone spray vi. Inspect foot pedal and clips for safety vii. Oil and clean pedals viii. Confirm that the digital monitor is functioning properly n. Ramsey/ Pound hall facility sweep i. Tighten bolts on all machines 1. Includes bolts on top of the rods on the jungle gyms (Figure 3) ii. Clean excess hair and dirt from rods with towel 1. Apply Guide Rod Fluid or Pistol Oil on machines that has rods o. Day Lockers

i. Inspect all units for damage and functionality p. Boxing Studio i. Inspect all units for rips and/or tears ii. Make sure all units are secure q. Swimming & Diving Blocks i. Untighten bolts ii. Remove starting blocks iii. Take starting blocks to temporary storage location iv. Take starting blocks back to original location v. Tighten bolts vi. Check that the starting blocks are secure r. Basketball Goals i. Inspect Goals ii. Inspect Nets iii. Inspect Padding iv. Inspect Screws v. Lookout for cracking around the goal base (orange parts) s. Pullup-bar i. Inspect Pins ii. Inspect the bar iii. Inspect wall screws

Department of Recreational Sports Strength & Conditioning – Staff Preventative Maintenance    

Approved by: Josh Stewart & Lisa Williamson Date: 7/1/2016-Version 1.0

  Purpose: To outline inspection procedures for all equipment located in S&C facilities Scope: S&C staff Policy OR Procedure I.

DAILY INSPECTIONS FOR S&C STAFF TO COMPLETE ON DAILY MAINTENANCE CHECKLIST: a. Inspections will follow manufacturer’s recommendations and may include, but not be limited to the following: i. S&C I Inspections 1 Inspections must be performed daily for general functionality: i General functionality of all equipment ii Cables on all strength equipment iii Tightness and correct placement of: nuts, bolts, and screws iv Seats, Pads, & Cushions for rips and tears ii. S&C II Inspections 1 Inspections must be performed daily for general functionality: i General functionality of all equipment ii Cables on all strength equipment iii Tightness and correct placement of: nuts, bolts, and screws iv Seats, Pads, Cushions for rips and tears v All electrical outlets for correct placement of power cords & for potential tripping hazards vi Safety magnet placement on relevant cardio equipment iii. Downstairs Pool Overlook Inspections 1 Inspections must be performed daily for general functionality: i General functionality of all equipment ii Tightness and correct placement of: nuts, bolts, and screws iii Seats, Pads, Cushions for rips and tears iv. Upstairs Pool Overlook Inspections 1 Inspections must be performed daily for general functionality: i General functionality of all equipment ii Tightness and correct placement of: nuts, bolts, and screws iii Seats, Pads, Cushions for rips and tears iv All electrical outlets for correct placement of power cords & for potential tripping hazards v. Upstairs Track Overlook Inspections 1 Inspections must be performed daily for general functionality: i General functionality of all equipment ii Tightness and correct placement of: nuts, bolts, and screws iii Seats, Pads, Cushions for rips and tears vi. Upstairs Lobby Overlook Inspections 1 Inspections must be performed daily for general functionality:  

 

  i ii iii iv v

II.

General functionality of all equipment Cables on all strength equipment Tightness and correct placement of: nuts, bolts, and screws Seats, Pads, Cushions for rips and tears All electrical outlets for correct placement of power cords & for potential tripping hazards vii. Pound Hall Inspections 1 Inspections must be performed daily for general functionality: i General functionality of all equipment ii Cables on all strength equipment iii Tightness and correct placement of: nuts, bolts, and screws iv Seats, Pads, Cushions for rips and tears v All electrical outlets for correct placement of power cords & for potential tripping hazards vi Safety magnet placement on relevant cardio equipment   SCHEDULED MONTHLY, ANNUALLY, OR WEEKLY MAINTENANCE (BASED ON THE EQUIPMENT SPECIFIC MANUAL) a. Scheduled on Club Vitals and to be completed and marked on Club Vitals i. Strength Equipment Preventative Maintenance 1 The following must be done monthly, annually, or weekly based on the equipment specific manual located in the Club Vitals system: i Inspection on the general use of the machine ii Lubrication of joints, bearings, and tracks on machine iii Tightening of bolts, nuts, and screws for the entire machine. iv Overall cleaning of outside and inside of machine. ii. Cardio Equipment Preventative Maintenance 1 The following must be done monthly, annually, or weekly based on the equipment specific manual located in the Club Vitals system: i Inspection on the general use of the machine ii Lubrication of joints, bearings, and tracks on machine iii Tightening of bolts, nuts, and screws for the entire machine. iv Overall cleaning of outside and inside of machine.

   

Department of Recreational Sports Strength & Conditioning – Equipment/Tool Check Out    Approved by: Director’s Team  Date: 9/10/15Version 1.0 

   

    Purpose: To inform all Ramsey staff on the appropriate procedure for checking equipment in and out of either of the two facility technician storage rooms   Scope: All Ramsey employees (professional & student)    Policy OR Procedure: Procedure    I. CHECKING EQUIPMENT OUT: a. Locate the equipment needed b. Locate check-in/out form c. Fill out form appropriately, i.e. include: i. Your name ii. The name of your department iii. The date II.

CHECKING EQUIPMENT IN: a. Once finished using equipment, inspect it for any damage that may have occurred while in use. b. Return equipment to the location it was checked out from c. Fill out form appropriately, i.e. include: i. Your name ii. The dare iii. *List any damages to the equipment or other comments in the comments section of the form.

 

   

Department of Recreational Sports Strength & Conditioning –Removing Equipment from the Floor    Approved by: Josh Stewart & Lisa Williamson Date: 7/1/2016-Version 1.0

     

Purpose: To inform all Ramsey employees on how to remove a piece of equipment from the floor and properly document the removal of a piece of equipment from the floor  Scope: All Ramsey employees    Policy OR Procedure    I.

REMOVING EQUIPMENT FROM THE FLOOR a. Obtain permission from qualified personnel to remove equipment from the floor b. Gather all necessary personnel and equipment to move equipment properly and safely c. Take equipment to appropriately designated area d. Fill out equipment sign-in form i. Write the name of the equipment ii. Write the CE# associated with that piece of equipment iii. Write the date that the piece of equipment is being checked in e. Make sure equipment is not blocking any entrances, exits, or walkways  

II.

PUTTING EQUIPMENT BACK ON THE FLOOR a. Obtain permission from qualified personnel to put equipment back on the floor b. Check functionality of the piece of equipment c. Gather all necessary personnel and equipment to move equipment properly and safely d. Take equipment to designated area e. Fill out equipment sign-out form i. Write the date that the equipment was signed out  

   

Department of Recreational Sports Strength & Conditioning – Pound Hall Opening Procedures    

Approved by: Josh Stewart & Lisa Williamson Date: 7/1/2016-Version 1.0

  Purpose: To outline the steps for opening at Pound Hall   Scope: S&C managers    Policy OR Procedure   I. OPENING PROCEDURES a. Turn on lights, computer, TV's, scale b. Perform all daily equipment maintenance inspections (start first thing) c. Replace out of place equipment/attachments as needed d. Check Gym Wipes/Hand Sanitizer/Cleaning supplies & notify Lisa if low e. Push on all exterior doors to check locking mechanisms f.

Re-Rack & align equipment

g. Turn on treadmills and lower from incline h. Clean/Organize Desk/Trash unwanted items  

   

Department of Recreational Sports Strength & Conditioning – Pound Hall Closing Proceedures    

Approved by: Josh Stewart & Lisa Williamson Date: 7/1/2016-Version 1.0

  Purpose: To outline the steps for closing at Pound Hall   Scope: S&C managers    Policy OR Procedure   I. POUND HALL CLOSING PROCEDURE a. Complete all cleaning and sign off when complete b.

Total patron counts & finish reports

c.

Turn off lights, computer, TV's, scale

d.

Replace all out of place equipment/attachments

e.

Push on all exterior doors to check locking mechanisms

f.

Pick up trash & vacuum spilled chalk or dust

g.

Raise all treadmills to max incline & turn off

h.

Clean/Organize Desk/Trash unwanted items

i.

*If it is slow during the day- organize storage room

   

Department of Recreational Sports Strength & Conditioning – Pound Hall Cleaning    

Approved by: Josh Stewart & Lisa Williamson Date: 7/1/2016-Version 1.0

  Purpose: To outline the steps for cleaning at Pound Hall   Scope: S&C managers    Policy OR Procedure   I. POUND HALL CLEANING RESPONSIBILITIES a. b. c. d. e. f. g. h. i. j. k. l. m. n. o. p. q. r. s. t. u. v. w. x. y. z. aa. bb. cc.

Treadmills Scrub Dumbbells & Bars (use alcohol) All selectorized equipment & benches Dust/Disinfect Dumbbell Racks (remove weights) Wash dirty towels Check AED Batteries (Wall Mounted & Portable in Desk Drawer) Disinfect/organize desk Organize guest pass receipts/waivers into envelopes Prepare guest pass receipts/waivers for mail pick up BEFORE 11AM FRIDAY MORNING ONLY Check restrooms for trash/spilled water Bikes & Rowers Squat Racks, Kettlebells, Medicine Balls Cable Machines & Attachments Disinfect Mats, Swiss Balls, Bosu Balls, Boxes, Foam Rollers Facility walk-through (e-mail Lisa deficiencies) Push on all exterior doors to check locking mechanisms Vacuum bases of all machines (Cardio/Strength) Check Gym Wipes/Hand Sanitizer/Cleaning supplies & notify if low Spot Clean Windows & Mirrors Check restrooms for trash/spilled water Hang clean towels to dry Re-Rack & align equipment Fold towels Ellipticals & other cardio Plate loaded strength equipment Call UGA PD (706) 542-5813 or 25813 for valuable item pick-up Dust all machines top to bottom Check Lost & Found Log & Record any new items Make closing announcement 30 minutes and 15 minutes prior to closing

   

Department of Recreational Sports Strength and Conditioning- Pound Hall Equipment Check Out    Approved by: Josh Stewart & Lisa Williamson   Date: 7/1/2016-Version 1.0     Purpose: To outline how to use Fusion for equipment check out at Pound Hall    Scope: S&C staff     Policy OR Procedure    I. USING FUSION a. Login to Fusion on the Pound Hall desk computer b. Scan the UGA ID of the individual wanting to use equipment for checkout c. Select “Equipment” d. Items for check out include: i. Basketballs ii. Volleyballs e. AED/First Aid Kit f. Select item to be checked out g. Item should now be assigned to the individual

   

Department of Recreational Sports Strength and Conditioning- Selling Pound Hall Guest Passes    Approved by: Josh Stewart & Lisa Williamson   Date: 7/1/2016-Version 1.0     Purpose: To outline how to use Fusion for selling guest passes at Pound Hall    Scope: S&C staff     Policy OR Procedure    I. SELL A GUEST PASS AT POUND HALL a. Decide if this is a Ramsey Member that is purchasing a guest pass for a non- Ramsey Member or is this a UGA Student, Faculty, Staff or alumni that does not have a Ramsey Membership but wishes to purchase a self-sponsored guest pass. Someone who is not a Ramsey member cannot purchase a guest pass for anyone else, even if they get a self-sponsored pass. b. Click the SALES button at top of screen c. Click Customer tab and enter in the Member’s 81# or swipe their UGA Card d. Click Pound Hall Guest Pass e. You must enter the **GUEST’s NAME** Please ask to see picture ID. f. When prompted “Is the guest accompanied by a Ramsey Center Member?” The answer should be yes. If they are not a current Ramsey Center Member, they CANNOT bring in a guest. g. When prompted “Is the guest over the age of 18?” The answer must be yes as the Pound Hall policy doesn’t allow non-UGA students under the age of 18. h. Click Done i. At this time, you should slide their Bulldog Bucks card (their UGA ID) through the card reader. j. Input the amount of the charge. ($7.00 per guest pass purchased, member can bring in up to 2 guests per day. If paying for 2 guests, total transaction will be $14.00). k. Press the green key. l. Press again for a customer receipt. m. Get the patron’s signature on the first receipt. Keep this receipt to mail to Donna. The patron gets the other. n. Complete the order in Fusion by clicking the Check Out button (top right corner). o. Select Bulldog Bucks as method of payment. (THIS IS THE ONLY FORM OF PAYMENT ACCEPTED AT POUND HALL AT THIS TIME). p. For the Authorization number, enter the Ref Number listed on the signed copy of the receipt and press ENTER. q. Press the Complete button on the right hand side of the screen. r. A copy of the Fusion receipt will print. Have the Ramsey member and the guest sign the waiver portion of that receipt. The guest will need to also print their name under their signature. This form is kept by you and attached to Bulldog Bucks receipt.    

  s.

I.

A second smaller receipt will print. THIS IS THE GUEST PASS. You will need to use the bar code scanner to scan this receipt and allow guest in through the gate. i. After scanning the guest pass, ask the individual if they think they will reenter Pound Hall again later that day. If so, give them the guest pass back and they can use it to enter again ON THE SAME DAY. If they will not be returning, throw the guest pass away.

THINGS TO REMEMBER a. The only form of payment accepted at Pound Hall is Bulldog Bucks – NO Cash, check or credit cards. b. Make sure the Host is a Ramsey Center member. c. Only members can bring in a guest, but a UGA student, alumni, staff or faculty can purchase a self-sponsored guest pass but cannot bring in others. d. No one under 18 may use Pound Hall. e. Remember to print a Tender Summary and close out Bulldog Bucks each night. f. If a person does not have Bulldog Bucks, they can purchase an online guest pass at http://shop.recsports.uga.edu/. You CANNOT allow them to do this on the Pound Hall computer but they can purchase it on their mobile device and you can scan the barcode from it. g. If the purchase a guest pass online, the must sign the waiver at the desk. h. Be sure to contact Donna Doolittle or Tina Mixon at 706-542-5060 or [email protected] if you are low on receipt paper (Fusion or Bulldog Bucks), envelopes or if you have any problems with the sale of a guest pass.

   

Department of Recreational Sports Strength and Conditioning- Pound Hall Daily Close Out    Approved by: Josh Stewart & Lisa Williamson   Date: 7/1/2016-Version 1.0     Purpose: To outline how to close out daily in Fusion at Pound Hall    Scope: S&C staff     Policy OR Procedure    I. POUND HALL DAILY CLOSE OUT a. PRINT TENDER SUMMARY IN FUSION. b. While in Sales screen click on the arrow. c. Click your name. d. e. A tender summary will print, sign it and put with your daily receipts. f. Close out the Bulldog Bucks Machine. g. Press the F3 key for Audit Report then enter. h. A receipt will print i. When prompted ‘Clear batch totals’ press ‘yes’ j. Put all the paperwork in an envelope addressed to Donna Doolittle 201 Ramsey Student Center k. Put the envelope in the outgoing mail basket l. Keep each day’s sell separate

   

Strength & Conditioning

New Staff Training Agreement Employee Name: ______________________

Trainer(s):_________________________________

First shift: you are shadowing a veteran staff member and going through this list on the last 1.5 hours of a closing shift. Second shift: you are actively working the last 1.5 hours of a closing shift.

Date

Training Assignments

Veteran Initial last 1.5 hours of closing shift

Veteran Initial last 1.5 hours of closing shift

UGA Rec Sports Values Staff expectations/policies (staff dress code, professionalism, etc.) Facility policies & procedures (facility rules, dress code, etc.) Staff core duties (customer service, cleaning, safety, etc.) Explain how we provide customer service through each job duty If you see it, you own it! Detailed training on opening procedures: Proactivity is key! Detailed training on closing procedures: Proactivity is key! In depth training on cleaning/detailing strength equipment In depth training on cleaning/detailing cardio equipment Shown how to properly spot bench, squat, overhead lifts, etc. Incident/Injury Report completion (when and how to complete) Points System: Employee Performance Documentation Building Emergency/Evacuation Procedures: S&C Responsibilities Communication/Radio Etiquette Shown how to use WhenToWork Shown how to do laundry Show how to open/unlock lockers Has obtained a CPR/AED/First Aid Certification Date

Training Assignment Trained by Maintenance Manager (cleaning, preventative maintenance) 1 hour Final training info session 2 hours

Supervisor/Manager Initial

Return this completed document to Lisa Williamson after training is finished. This document signifies that I, ____________________, have been properly trained on all of the above Strength & Conditioning Staff training assignments. By signing this document, I acknowledge that I understand my expectations and assignments for this position. I understand that if I do not meet the above expectations and training assignments, I may be reprimanded and subject to further disciplinary action. ____________________________

______________

Student Staff (being trained) Signature

Date

____________________________

________________

Professional Staff Signature

Date

Strength & Conditioning New Manager Training Agreement For your training you are to utilize this sheet for your first two shifts. You are shadowing a veteran manager and having them take you through this list for both shifts. When finished, the veteran manager should quiz you on what you have learned before signing off. Employee Name: ______________________

Date

Trainer(s):_________________________________

Training Assignments

1st Shift 1 hour of Opening Shift Veteran Manager Initial st

2nd Shift Last 1.5 hours of Closing Shift Veteran Manager Initial

UGA Rec Sports Values Manager expectations/policies/leadership (dress code, integrity, etc.) Manager core duties (customer service, leadership, safety, etc.) If you see it, you own it! Preventative maintenance duties Detailed training on opening procedures: Proactivity is key! Detailed training on closing procedures: Proactivity is key! iPad Usage (Google Drive, Club Vitals, Reports & Write Ups Shown how to properly do “rounds” and “counts” Building Emergency/Evacuation Procedures: S&C Responsibilities Incident/Injury Report completion (when and how to complete) Communication/Radio Etiquette Shown how to do laundry Pound Hall Training Power Point in Google Drive Has obtained a CPR/AED/First Aid Certification Emergency Response: CPR/First Aid/AED review Return this completed document to Lisa Williamson after training is finished. This document signifies that I, ____________________, have been properly trained on all of the above Strength & Conditioning Manager training assignments. By signing this document, I acknowledge that I understand my expectations and assignments for this position. I understand that if I do not meet the above expectations and training assignments, I may be reprimanded and subject to further disciplinary action. ____________________________

______________

Student Signature

Date

____________________________

______________

Supervisor Signature

Date

Strength & Conditioning

New Facility Tech Staff Training Agreement Employee Name: ______________________

Trainer(s):_________________________________

You are shadowing a veteran staff member and going through this list.

Date

Training Assignments

Veteran Initial shift

Veteran Initial shift

UGA Rec Sports Values Staff expectations/policies (staff dress code, professionalism, etc.) Facility policies & procedures (facility rules, dress code, etc.) Staff core duties (customer service, cleaning, safety, etc.) Explain how we provide customer service through each job duty If you see it, you own it! Report any issues found during inspections Removal and installation of aquatic starting blocks In depth training on cleaning/detailing strength equipment (Preventive maintenance ) In depth training on cleaning/detailing cardio equipment (Preventive maintenance ) Retrieve part information including serial numbers, manufacturer, and unit price Daily in-depth inspections of equipment Collaborate with other departments for tasks that are required Building Emergency/Evacuation Procedures: S&C Responsibilities Troubleshooting different technical issues Hauling of exercise equipment Assembling of exercise equipment Designated tool requirements and storage Has obtained a CPR/AED/First Aid Certification Return this completed document to Zackery Counkle after training is finished. This document signifies that I, ____________________, have been properly trained on all of the above Strength & Conditioning Facility Tech Staff training assignments. By signing this document, I acknowledge that I understand my expectations and assignments for this position. I understand that if I do not meet the above expectations and training assignments, I may be reprimanded and subject to further disciplinary action. ____________________________

______________

Student Staff (being trained) Signature

Date

____________________________

________________

Professional Staff Signature

Date

Strength & Conditioning New Facility Tech Manager Training Agreement For your training you are to utilize this sheet for your shifts. You are shadowing a veteran manager and having them take you through this list for your shifts. When finished, the veteran manager should quiz you on what you have learned before signing off. Employee Name: ______________________ Date

Trainer(s):_________________________________

Training Assignments

Shift

Shift

Veteran Manager Initial

Veteran Manager Initial

UGA Rec Sports Values Manager expectations/policies/leadership (dress code, integrity, etc.) Manager core duties (customer service, leadership, safety, etc.) If you see it, you own it! Preventative maintenance duties Detailed training on inventory and recordkeeping Hiring and training process ( Evaluations ) iPad Usage (Google Drive, Club Vitals, Reports & Write Ups Detailed inspections of equipment and works progress Building Emergency/Evacuation Procedures: S&C Responsibilities Preventive maintenance scheduling Current needed parts ( search and ordering ) Assist in the annual scanning of equipment and supply for property control purposes Create and maintain accurate preventive maintenance documentation Has obtained a CPR/AED/First Aid Certification Emergency Response: CPR/First Aid/AED review Return this completed document to Zackery Counkle after training is finished. This document signifies that I, ____________________, have been properly trained on all of the above Strength & Conditioning Facility Tech Manager training assignments. By signing this document, I acknowledge that I understand my expectations and assignments for this position. I understand that if I do not meet the above expectations and training assignments, I may be reprimanded and subject to further disciplinary action. ____________________________

______________

Student Signature

Date

____________________________

______________

Supervisor Signature

Date

Strength & Conditioning STAFF EVALUATION Employee Name:

Evaluation Date: _____________

S&C Manager’s ratings are helpful in evaluating the employee’s job performance. In addition, they serve as a basis for the employee to work toward developing additional strengths in any area which indicates weaknesses.

Outstanding

Exceeds Requirements

Meets Requirements (“A” Standard)

Needs Improvement

Unacceptable

Not Applicable

JOB DUTIES / RESPONSIBILITIES Welcome, greet and provide assistance to facility users Provide safe and effective instruction of all cardiovascular and weight training equipment Maintain constant surveillance of patrons on the fitness floors, courts, and studios Ensure the safety of patrons at all times and provide first aid if necessary; alert supervisory personnel in the event of an emergency Enforce all department and program policies Inform facility users of various departmental sponsored programs Attend required student employee trainings and staff meetings IMPLEMENTATION Uses spare time positively Accepts and follows directions effectively Attends to detail INITIATIVE Shows drive and energy PERSONAL COMMITMENT Maintains regular and punctual attendance Works harmoniously with others Promotes good public relations (social media, personal interactions) QUALIFICATIONS Current American Red Cross certification in First Aid/CPR/AED Believe and demonstrate the mission and values of Recreational Sports in daily tasks OVERALL EVALUATION

Supervisor’s Comments:

Supervisor’s Signature: Date: Employee Acknowledgment: I have reviewed this form with my supervisor. My signature does not necessarily mean that I agree with this evaluation. Employee’s Comments:

Employee’s Signature:

Date:

Strength & Conditioning MANAGER EVALUATION Employee Name:

Evaluation Date:

______

Supervisor’s ratings are helpful in evaluating the employee’s job performance. In addition, they serve as a basis for the employee to work toward developing additional strengths in any area which indicates weaknesses.

Outstanding

JOB DUTIES / RESPONSIBILITIES Welcome, greet and provide assistance to facility users Provide safe and effective instruction of all cardiovascular and weight training equipment Maintain constant surveillance of patrons in all S&C areas Ensure the safety of patrons at all times and provide first aid if necessary; alert supervisory personnel in the event of an emergency Enforce all department and program policies and be prepared to enforce and explain them Serve as a leader and ambassador for the Department of Recreational Sports Display and maintain a positive approach in your interactions, duties and management of others Demonstrate, teach and require excellence in customer service Provide conflict resolution to stressful situations as they arise Ensure a clean work environment by delegating or conducting cleaning responsibilities for the facility and the equipment Perform fitness facility safety and liability checks to include facility equipment, maintenance, medical and other concerns Ensure that the fitness facility is opened & closed as scheduled Conducting hourly facility usage counts Communicate effectively with Informal Recreation Facility Managers, Senior Managers, and Graduate Assistants Supervise and /or conduct safe and appropriate equipment set-ups Serve as a liaison between student staff and the professional staff Perform functions of other employees in their absence or secure additional assistance Complete appropriate reports as circumstances arise (medical, incident, theft, etc.) Supervise task completion requirements (cleaning, preventative maintenance, etc.)

Exceeds Requirements

Meets Requirements “A Standard”

Needs Improvement

Unacceptable

Not Applicable

Assist with interviewing and training newly hired employees Perform S&C staff “write ups” and present to the Coordinator for Strength & Conditioning for further disciplinary action Attend in-service trainings and staff meetings for S&C Managers IMPLEMENTATION Uses time wisely Uses spare time positively Accepts and follows directions effectively Attends to detail INITIATIVE Performs work with a minimum of direction Shows drive and energy PERSONAL COMMITMENT Maintains regular and punctual attendance Works harmoniously with others Promotes good public relations OVERALL EVALUATION

Supervisor’s Comments:

Supervisor’s Signature:

Date:

Employee Acknowledgment: I have reviewed this form with my supervisor. My signature does not necessarily mean that I agree with this evaluation. Employee’s Comments:

Employee’s Signature:

Date:

FACILITY EQUIPMENT TECHNICIAN STAFF EVALUATION Employee Name:

Evaluation Date:

______

Supervisor’s ratings are helpful in evaluating the employee’s job performance. In addition, they serve as a basis for the employee to work toward developing additional strengths in any area which indicates weaknesses.

Outstanding JOB DUTIES / RESPONSIBILITIES Maintain and perform daily, monthly and annual maintenance of Strength & Conditioning equipment. Perform preventive maintenance for Strength and Conditioning equipment. Diagnose problems on strength training and fitness equipment and take appropriate corrective action. Ensure the safety of Strength & Conditioning patrons and staff by maintaining a thorough understanding of building maintenance policies Assist in decision making with general maintenance such as equipment repairs and equipment replacement plans. Assist with creating and maintaining accurate preventive maintenance documentation Assist with maintaining clear equipment and tool inventory documentation Provide a direct line of communication between maintenance staff and Strength & Conditioning Maintenance Division Foreman. Be a positive representative of the Department of Recreational Sports and the Ramsey Student Center. Serve as a resource to patrons and staff members by providing accurate information regarding fitness equipment. Supervise and actively support the efforts of Maintenance Division staff members and provide positive leadership through the demonstration of professional behavior. Attend all weekly/biweekly staff meetings and in-service training sessions. IMPLEMENTATION Uses time wisely Uses spare time positively Accepts and follows directions effectively

Exceeds Requirements

Meets Requirements

Needs Improvement

Unacceptable

Not Applicable

Attends to detail INITIATIVE Performs work with a minimum of direction Shows drive and energy PERSONAL COMMITMENT Maintains regular and punctual attendance Works harmoniously with others Promotes good public relations OVERALL EVALUATION

Supervisor’s Comments:

Supervisor’s Signature:

Date:

Employee Acknowledgment: I have reviewed this form with my supervisor. My signature does not necessarily mean that I agree with this evaluation. Employee’s Comments:

Employee’s Signature:

Date:

Strength & Conditioning FACILITY TECHNICIAN OFFICE MANAGER STAFF EVALUATION Employee Name:

Evaluation Date:

______

Supervisor’s ratings are helpful in evaluating the employee’s job performance. In addition, they serve as a basis for the employee to work toward developing additional strengths in any area which indicates weaknesses.

Outstanding JOB DUTIES / RESPONSIBILITIES Ensure the safety of patrons and coworkers by maintaining a thorough understanding of building maintenance policies, procedures, and record keeping. General maintenance division office record keeping must include the following: 

Create and maintain accurate preventive maintenance documentation



Manage and organize equipment Orders/Invoices/Purchases



Maintain clear equipment and tool inventory documentation

Aid in the dispatch of maintenance technicians during service requests Provide a direct line of communication between all facility technician staff, Strength & Conditioning staff Facility Technician Division Foreman, Coordinator of Strength and Conditioning, and the Assistant Director of Strength and Conditioning. Be a positive representative of the Department of Recreational Sports and the Ramsey Student Center. Keep accurate numbers on the amount of parts, machines, tools, and supply for Facility Technician and Strength and Conditioning departments located at Pound Hall and Wheeler Gym Weekly inventory reports of needed supplies/tools Staff hiring, training, and evaluation Documentation of needed parts, ordered parts, and received parts Retrieve part information including serial numbers, manufacturer, and unit price Assist in the annual scanning of equipment and supply for property control purposes Serve as a resource to patrons

Exceeds Requirements

Meets Requirements

Needs Improvement

Unacceptable

Not Applicable

and staff members by providing accurate information regarding fitness equipment. Supervise and actively support the efforts of Maintenance Division staff members and provide positive leadership through the demonstration of professional behavior. Attend all weekly/biweekly staff meetings and in-service training sessions. IMPLEMENTATION Uses time wisely Uses spare time positively Accepts and follows directions effectively Attends to detail INITIATIVE Performs work with a minimum of direction Shows drive and energy PERSONAL COMMITMENT Maintains regular and punctual attendance Works harmoniously with others Promotes good public relations OVERALL EVALUATION

Supervisor’s Comments:

Supervisor’s Signature:

Date:

Employee Acknowledgment: I have reviewed this form with my supervisor. My signature does not necessarily mean that I agree with this evaluation. Employee’s Comments:

Employee’s Signature:

Date:

 

10/21/2014 

Preventative Maintenance Manual       

RAMSEY STUDENT CENTER

Table of Contents  

Concept II Rowers ........................................................................................................................ 2 Woodway Treadmills .................................................................................................................... 3 Life Fitness Treadmills ................................................................................................................. 4 Life Fitness Elliptical .................................................................................................................... 5 Precor Elliptical ............................................................................................................................ 7 Octane Elliptical ............................................................................................................................ 9 Stair Masters ............................................................................................................................... 10 Life Fitness/Lifecycle Bikes ........................................................................................................ 12 Precor AMTs ............................................................................................................................... 13 Facility Sweep .............................................................................................................................. 14 Basketball Goals .......................................................................................................................... 15   

Page | 1   

Concept II Rowers Tools and Equipment necessary:     

Simple Green 3&1 Oil Phillips Screw Driver (fairly small) or Drill Vacuum Gloves

   

Clean chain with simple green and then proceed to lubricate with 3&1 oil Inspect Chain for stiff links Inspect the chain handle connection for wear Tighten the shock cord is the handle does not return all the way to fan enclosure Check for dust inside the fan enclosure, Vacuum if necessary o Removal of Fan enclosure  *Hint*: When mounting fan enclosure back to row machine, fit the screen on the casing that’s removed from the machine first.  **Hint**: Loosen the screw that connects both sides of the metal screen. Don’t unscrew all the way, but if you loosen the screw the screen will fasten better. Loosen or tighten nuts on the performance monitor

Procedure:





Page | 2   

Woodway Treadmills  

Tools and Equipment necessary:  

Vacuum Large Phillips Screwdriver, and small Phillips Screwdriver

Procedure:    



Page | 3   

Remove side casings (Figs. 1a & 1b) Inspect the tread and axles for breaks or excessive wear Elevate and run treadmills Vacuum and blow out treadmill (Fig. 2) o Blow out underneath of treadmill (Fig. 3) o Blow out inside of track (Fig. 4) Replace casings

Life Fitness Treadmills  

Tools and Equipment necessary:  

Vacuum Large Phillips Screwdriver, and small Phillips Screwdriver

Procedure:     

Page | 4   

Remove front casing (Figure 1) Inspect the tread and board for breaks or excessive wear Elevate and run treadmills (Figure 3) Vacuum and blow out treadmill (Figure 2) Replace casing

Life Fitness Elliptical  

Tools and Equipment necessary:    

Vacuum Phillips Screwdriver (fairly small) 3&1 Oil Gloves

Procedure:

Page | 5   



Remove back casing, and arm casings above and below to access joints



Blow out and vacuum the back, pedals, and shoulders of the elliptical



Lubricate all accessible joints careful to not get oil on the belts



Replace casings

Estimated Time of Completion:

 Approximately: 11-15 mins each machine

Page | 6   

Precor Elliptical Tools and Equipment necessary:      

Vacuum Allen Head size: 5/32 3 &1 Oil High Temperature Grease Gloves Towels

Procedure:

Page | 7   



Remove back casing and front casing, as well as casing beneath feet pedals

 

Blow out and vacuum the back of the elliptical and track under feet pedals Lubricate front shaft with High Temperature Grease

Page | 8   



Lubricate all accessible joints with 3&1 Oil careful to not get oil on the belts



Replace casings

Octane Elliptical  

Tools and Equipment necessary: 

Vacuum



Vacuum underneath the pedals and inside of the machine near the pedals. (You do not need to remove the shrouds to do this.)

Procedure:

Page | 9   

Stair Masters  

Tools and Equipment necessary:        

Slot Screw-Driver(Flat Head) any size will suffice Vacuum Gloves Towel High Temperature Grease 30 weight motor oil 2 Clean Rags Simple green



Remove Casing from both sides with screw-driver



Blow out with vacuum

Procedure:

Page | 10   

  

Clean step chain with simple green Inspect belt for wear After putting on a glove, wipe step chain clean with clean rag, then apply high temperature grease to whole chain on both sides.

 



   

Page | 11   

Replace side casing and re-insert screws

Life Fitness/Lifecycle Bikes  

Tools and Equipment Necessary:    

11/16 Wrench or 15 mm 3-in-1 oil Gloves Towel rag



Remove pedals with wrench (Fig. 1) o Inspect for any wear and integrity of strap o Clean excess hair, thread, and oil from pedal shaft (Fig. 2) Lube pedals with 3-in-1 oil

Procedure:



Figure 1 

Page | 12   

Figure 2 

Precor AMTs Tools and Equipment Necessary:    

Drill/Screw Driver 3-in-1 oil Vacuum Cleaner Towels

     

Remove front casing and back belt casing (Figure 1a & 1b) Blow out front and back with Vacuum Cleaner (Figure 2) Clean any excess oil, lube, and dust Apply 3-in-1 oil to all moveable joints Inspect belt Reattach casings

Procedure:

Figure 1a

Page | 13   

Figure 1b 

Figure 2 

Facility Sweep Tools and Equipment Necessary:     

Guide Rod fluid or Pistol Oil ( Red can) 9/16 & 11/16 Wrench 7 mm Alan Head for Socket Wrench 5 mm Alan Head Towels



Tighten bolts on all machines o Includes bolts on top of the rods on the jungle gyms (Figure 3) Clean excess hair and dirt from rods with towel o Apply Guide Rod Fluid or Pistol Oil on machines that has rods

Procedure:



Figure 1 

Page | 14   

Figure 2 

Figure 3 

Basketball Goals Tools and Equipment Necessary: 



Tools may vary upon goal: o Phillips Screw Driver o 8 mm socket wrench or 5/16 o Drill Ladder

Procedure:     

Inspect Goals Inspect Nets Inspect Padding Inspect Screws Lookout for cracking around the goal base (orange parts)

Pad on the right is  not on properly 

Created by: Tyler Wallace, Albarra Younis and Jason Price

Page | 15   

Torn Pad