Board of Trustees Policy & Procedure Manual - South Suburban College [PDF]

Table of Contents. Updated July 13, 2017. Section A – Board of Trustees Section B – Administration Section C – Fis

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Home (https://www.ssc.edu/) / News, Events, & Information (https://www.ssc.edu/news-events-information/) / Board of Trustees (https://www.ssc.edu/news-events-information/board-of-trustees/) / Board of Trustees Policy & Procedure Manual

BOARD OF TRUSTEES POLICY & PROCEDURE MANUAL (https://www.ssc.edu/news-events-information/board-of-trustees/board-of-trustees-policy-procedure-manual/)

Table of Contents Updated July 13, 2017 Section A – Board of Trustees (#sect-a) Section B – Administration (#sect-b) Section C – Fiscal and Business Affairs (#sect-c) Section D – College Personnel (#sect-d) Section E – Educational Program (#sect-e)

Section A – Board of Trustees Terms Defined (#collapseOne) 100.01 Rules and Regulations (#collapseTwo) 101.01 Board Philosophy and Objectives (#collapseThree) 101.02 Equal Educational and Employment Opportunity (#collapseFour) 102.01 Duties and Responsibilities of the Board of Trustees (#collapseFive) 102.02 Duties and Responsibilities of the Chair and Vice Chair of the Board of Trustees (#collapseSix) 102.03 Duties and Responsibilities of the Secretary of the Board (#collapseSeven) 102.04 Duties and Responsibilities of the Clerk of the Board (#collapseEight) 102.05 Student Trustee (#collapseNine) 102.06 Duties and Responsibilities of Treasurer of the Board (#collapseTen) 103.01 Committees of the Board (#collapseEleven) 103.03 Instructions in Writing (#collapseTwelve) 103.04 Public Inspection of Records (#collapseThirteen) 104.01 Authority of Individual Board Members (#collapseFourteen) 105.01 Institutional Membership in Organizations (#collapseFifteen) 106.01 Citizen Participation at Open Board Meetings (#collapseSixteen) 107.01 Representation of Employee Groups at Board Meetings (#collapseSeventeen) 107.02 Representation on the Policy Committee of the Board of Trustees (#collapseNineteen) 108.02 Adopting, Rescinding and Revising Board Policies, Rules and Regulations (#collapseTwenty) 108.03 Effective Date of Policies, Rules and Regulations (#collapseTwentyOne) 109.01 Affirmation of Votes Taken by Telephone (#collapseTwentyTwo) 110.01 Electronic Attendance at Board Meetings (#collapseTwentyThree) 111.01 Reimbursement of Travel, Meal and Lodging Expenses for Board of Trustees (#collapseTwentyFour)

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Section B – Administration Updated July 12, 2007

200.01 Administrative Organization (#collapseTwentyFive) 200.02 Organizational Planning (#collapseTwentySix) 201.01 Administrative Rules and Regulations (#collapseTwentySeven) 202.01 Duties and Responsibilities of the President of the College (#collapseTwentyEight) 203.01 Duties and Responsibilities of Administrators (#collapseTwentyNine) 204.01 Publications and Publicity (#collapseThirty) 205.01 College Calendar (#collapseThirtyOne) 206.01 Gifts, Grants and Donations (#collapseThirtyTwo) 207.01 Use of College Facilities (#collapseThirtyThree) 207.02 Smoking/Non-Smoking Regulations (#collapseThirtyFour) 208.01 Naming of Physical Properties of the College (#collapseThirtyFive) 209.01 Establishment of Residency (#collapseThirtySix) 210.01 Residency Classification (#collapseThirtySeven) 210.02 In-District Residency Tuition (#collapseThirtyEight) 211.01 College Access and Closure (#collapseThirtyNine) 211.02 Campus Crime and Security (#collapseForty) 211.03 Loitering (#collapseFortyOne) 211.04 Campus Curfew for Activities and Events (#collapseFortyTwo) 211.05 Traffic and Parking Procedures (#collapseFortyThree) 212.01 Information Technology Access, Use, and Security (#collapseFortyFour) 213.01 Use of College Stationery (#collapseFortyFive) 214.01 Privacy Policy (#collapseFortySix) Back to top (#top)

Section C – Fiscal and Business Affairs Updated July 12, 2007

300.01 The College Fiscal Year (#collapseFortySeven) 300.02 Establishment of Monies (#collapseFortyEight) 300.04 Deferred Tuition Payment Plan (#collapseFortyNine) 301.01 The Annual Budget (#collapseFifty) 301.02 Transfer of Funds (#collapseFiftyOne) 301.04 Annual Financial Statement (#collapseFiftyTwo) 302.01 Audit (#collapseFiftyThree) 302.02 Fixed Asset and Capitalization Policy (#collapseFiftyFour) 303.00 Contracts (#collapseFiftyFive) 303.01 Purchasing (#collapseFiftySix) 303.02 Emergency Purchasing (#collapseFiftySeven) 303.03 Paying for Goods and Services (#collapseFiftyEight) 304.01 Disposition of Equipment (#collapseFiftyNine) 305.02 Record Keeping and Business Records (#collapseSixty) 306.01 Vendors (#collapseSixtyOne) 306.02 Communications on Behalf of Vendors (#collapseSixtyTwo) 307.01 Overnight Retention of Monies (#collapseSixtyThree) 308.01 Definition of Monies and Funds (#collapseSixtyFour) 308.02 Financial Obligations to the College (#collapseSixtyFive) 309.01 Banks and Financial Institutions (#collapseSixtySix) 310.0 Ethics in Contracting and Purchasing (#collapseSixtySeven) 311.0 Business Enterprise Program (#collapseSixtyEight) Back to top (#top)

Section D – College Personnel Updated July 12, 2007

400.01 Definition of Terms (#collapseSixtyNine) 400.02 College Staff Personnel (#collapseSeventy) 400.04 College Students (#collapseSeventyOne) 400.05 College Community Defined (#collapseSeventyTwo) 400.06 Student Reservists Called for Active Duty (#collapseSeventyThree) 400.07 Employee Reservists Called for Active Duty (#collapseSeventyFour) 401.01 Officials of the College (#collapseSeventyFive) 402.01 Appointment and Tenure of College Faculty (#collapseSeventySix) 402.02 Instructors Assigned to Administrative Positions (#collapseSeventySeven) 404.01 Workshops, Seminars and Lectures (#collapseSeventyEight) 405.01 Travel of Employees (#collapseSeventyNine) 405.02 Travel of College Students (#collapseEighty) 405.03 Reimbursement of Travel, Meal and Lodging Expenses for SSC Employees (#collapseEightyOne) 406.01 Termination of Employment – Administrative Staff and College Faculty (#collapseEightyTwo) 407.01 Reimbursement for Individual Memberships in Professional, Fraternal and Social Organizations (#collapseEightyThree) 408.02 Rights of Employees and Students (#collapseEightyFour) 409.01 Code of Conduct for Students and College Staff (#collapseEightyFive) 409.02 Possession, Use and Sale of Alcoholic Beverages and Illegal Drugs/Drug Abuse Education Program (#collapseEightySix) 409.03 Drug Free Workplace (#collapseEightySeven) 409.04 Mandatory Drug Testing (#collapseEightyEight) 409.05 Violence and Threats of Violence in the Workplace (#collapseEightyNine) 410.00 Confidentiality of Student Records (#collapseNinety) 410.01 Discrimination and Sexual Harassment (#collapseNinetyOne) 410.03 Employee and Student Assistance Program (ESAP) (#collapseNinetyTwo) 410.04 Communicable Disease Policy (#collapseNinetyThree) 411.01 Leaves and Absences of Administrative Staff and College Faculty (#collapseNinetyFour) 411.03 Health or Hardship Leave of Absence for Administrators (#collapseNinetyFive) 412.01 Hiring of Personnel (#collapseNinetySix) 413.01 Personnel Records (#collapseNinetySeven) 413.02 Criminal Background Investigation (#collapseNinetyEight) 413.03 Employee Obligations Upon Separation of Employment (#collapseNinetyNine) 414.01 Positions and Job Descriptions (#collapseOneHundred) 414.02 Promotions and Pay Raises (#collapseOneHundredOne) 455.09 Grievance Procedure for Administrators and Technical/ Professional/Exempt Staff (#collapseOneHundredTwo) Back to top (#top)

Section E – Educational Program Updated April 18, 2017

500.01 Degree and Certificate Requirements (#collapseOneHundredThree) 500.02 Mid –Term Attendance and Grades (#collapseOneHundredFour) 500.03 Recording and Submissions of Grades (#collapseOneHundredFive) 501.01 Advisory Committees (#collapseOneHundredSix) 502.01 Credit by Examination (#collapseOneHundredSeven) 502.02 Tuition Chargeback (#collapseOneHundredEight) 503.01 Presence in Classrooms (#collapseOneHundredNine) 504.00 Credit Hour Definition (#collapseOneHundredTen) Back to top (#top)

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