Explore “Be Prepared” - Survival October 28th – 30th, 2016 Camp Terra Rose (Near Gravette, AR)
Cost: $12 per participant (Registration open to all Boy Scout Troops) This Guide is provided to help Youth and Adult Leaders prepare for the Explore Scouting Fall Camporee. Registration can be completed online early registration ends on October 16th.
After October 16th, the registration fee will be $15 per participant. The link to Camporee Registration can be found at the Westark Area Council Website Yours in Service and Scouting Cornerstone Camporee Staff
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Camporee Schedule
Friday, October 28 , 2016 4:00 - 9:00pm 9:00 pm 10:30 pm
Check-in and camp site setup Scoutmaster and Senior Patrol Leader Cracker Barrel at Headquarters TAPS - Lights out / all quiet in camps
Saturday, October 29th, 2016 7:00 am 8:30 am 8:45 – Noon Noon – 1:30 1:30 – 4:30 4:45 5:00 – 7:00 8:00 pm 10:30 pm
Reveille, Breakfast and clean up Opening Flag Ceremony, Announcements Morning activities Lunch and Free time Afternoon activities Assemble to retire the Colors Troops Prepare Dinner Campfire: Troop Skits and Songs Spirit and Campsite awards presentation Lights out / all quiet in the Camps
Sunday, October 30th, 2016 7:00 am 8:00 am 9:00 am
Reveille, Breakfast and clean up Interfaith Service. A Scout is Reverent. You are highly encouraged to attend. If you choose to not attend, please be respectful and quiet during this time. Break camp, clean up campsite, locate staff member for campsite inspection and event patch delivery.
Activities
The theme of the camporee is Explore “Be Prepared” and survival. Scouts will participate in activities around this theme. We are also planning to have more interaction between troops at this camporee. For those who are interested in Training, there will also be a Leave No Trace Trainer session. This is an extensive course that will have a separate sign up/expense for those that want to participate. More info coming soon! Saturday night Campfire: All troops are encouraged to participate in the Saturday Campfire with a skit or song. All skits and songs must be approved by Camporee Staff.
Planning Ahead
The camporee committee will have planning meetings on September 8th and October 13th to prepare for the event. All Troops planning to attend are encouraged to send a representative. Meetings will be @ 6:30 at the Central United Methodist Church. Each troop is asked to prepare a skit or song for the Campfire
Arrival:
Plan to arrive at the Camporee as soon as possible on Friday, October 28th, 2016.
Event Check–In Procedures: 1. Upon arrival your troop representative should check-in at HQ. 2. Turn in your Troop Event Roster of youth and adults and pay any remaining fees. 3. Show a copy of your troop’s BSA Health Forms for each Camper. 4. Trailers in campsites are permitted. 5. If weather permits, cars may be driven close to campsites for unloading but should be parked in the parking areas designated on the map. Trucks with trailers attached are the only ones permitted to remain in the campsites.
Orientation & Cracker Barrel for Scoutmasters and Sr Patrol Leaders: A leader Orientation and cracker barrel will be held at 9:00 pm on Friday evening at the HQ. Troops will receive important information about Saturday’s activities. Be sure to have an adult leader and Senior Patrol Leader in attendance.
Uniforms: Scouts should be in Class A uniform for flag raising and lowering on Saturday as well as the Saturday evening Campfire and Sunday religious service. For Troop events, Scouts can be in Class B.
Religious Services – “A Scout Is Reverent”: There will be an interfaith worship service on Sunday morning at 8:00 am. Please bring chairs if you like. All troops are encouraged to participate. One member from each troop will be asked to partake in the service event (Chaplin’s aid). Troops may conduct their own faith services if desired.
Water: Water will be available on site. Latrines: Terra Rose has 1 central latrine with flush toilets. Safety: Safety is the responsibility of everyone at the Camporee. Westark Area Council provides additional accident insurance for all participants. To be covered, all accidents must be immediately reported to the first-aid station. This insurance does not cover sickness or injuries occurring before the event or chronic conditions. Please have updated health histories (BSA Medical Form A, B, C) and insurance information available on each of your
Scouts. The Medical forms will be shown at check in Friday night. If you don’t have Medical Form at check in, you will be asked to get the form.
Fire: Above ground fires are allowed. Please review the “Guide to Safe Scouting” and be sure campsites are arranged with those standards in mind, paying close attention to those regulations regarding fires. Have fire buckets and firefighting tools available. Do not cut live trees on the property! Leave no fire unattended. Make sure fires are completely out, and ashes are disposed of properly.
Waste Disposal:
All campsite trash should be bagged and removed from the site by each troop. There will be NO waste disposal on site.
Quiet Hours: Lights out will be at 10:30 pm. Reveille will be at 7:00 am. Quiet hours are between those times.
Lost and Found: Camporee Lost and Found will be located at HQ. Check Out and Departure: When your troop campsite is ready to depart, locate a camporee staff member at HQ to conduct a check out inspection. If upon inspection the troop campsite is adequately cleaned up, event patches will be delivered and the unit will be free to go. Check out will begin at 9:30, Please give our staff the courtesy of attending services and having breakfast before approaching them for check out before 9:30. Questions should be directed to Herb Haile
[email protected], Chris Turner
[email protected] or Mike Boness
[email protected] or 479-366-8265