Idea Transcript
MARTIAL ARTS QUEENSLAND
CASH REGISTER PROCEDURES
End of Trade -‐ Cash Sales Procedure Till readings explained X1 = daily sales report reading Z1 = daily sales report reset X2 = periodic (eg weekly) consolidation reports Z2 = periodic (eg weekly) consolidation report reset At the end of each day MONDAY to FRIDAY do a Z1 reading. • Turn key to the X1/Z1 position •
Press the 8 then TL/NS button
•
This will give the days total and reset register for the next day
At the end of the week (SATURDAY afternoon) do a Z1 reading (as above) followed by a Z2 reading To do a Z2 reading. • Turn key to the X2/Z2 position •
Press the 8 then TL/NS button
•
This will give the weeks total and reset register for the next week.
BALANCING THE TILL – DO NOT COUNT MONEY WHEN CUSTOMERS ARE PRESENT!! 1. Count the float $200 (float is the amount of money in a till before you start selling anything, the float remains in the till and should be the same at the beginning of trading and then at the end of trading, ready for the next day), when counting the float start at the 5c pieces and working your way up to the $20 notes. It is only necessary to leave 4-‐ 10 coins per denomination in the till take the excess out and set aside on the desk. 2. Once you have the float $200 in the till, the additional money is the sales for the day, set this aside on the desk and close the till. 3. Take a “Register Balancing” form from the Register procedures folder (where this form you are reading is kept) and fill it out. 4. The Register Balancing Form will assist in calculating the sales you have set aside on the desk compared to the Z reading from the till. ONCE COMPLETED REGISTER BALANCING FORM 1. Once you have completed the Register Balancing form, take an envelope from the cupboard, place money in envelope, staple the till Z reading to the Register Balancing form and place it in the envelope and seal it. 2. Write the day, date and your name on the front of the envelope. 3. Place the envelope in the top tray on the desk, where forms go so that it goes to the office. SHARP XE-‐A303
AUGUST 2012
MARTIAL ARTS QUEENSLAND
CASH REGISTER PROCEDURES
Cash Register User Guide Before entering a sale • Ensure key is turned to the REG position. • Then register yourself as the clerk using till by pressing your clerk number followed by the CLK# key. Entering Sale – Drinks and Snacks Entering a sale can be done in two ways. 1. Enter the amount of the item using the numeral keys, followed by the description key to the right (eg water, can, uniform etc), then either enter the next item using the same steps or press the TL/NS button to complete sale 2. Many of the description keys have preset amount, so you do not need to use the numeral keys, you can simply just press eg the Can button and it will automatically charge $2 (if entering for staff, as there are discounts, you would need to enter the amount first using the numeral keys as the amount will be different to the preset amount, see option 1 of entering sales).
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3. If you make a mistake and need to delete the last entered item you can press the
button to delete it, however this does not work once you have pressed the total button. MERCHANDISE Cash Sales When purchasing merchandise with CASH: enter using the steps above ‘Entering Sales’ before sure to use the correct description button. Credit Card / Cheque / Other Sales If you give out a merchandise item such as uniform, shirt, rashie, gloves etc and the customer wishes to use a form of payment other than cash, for stocktake purposes this needs to be entered in the register but as 0.01cent and then press the correct description button. EVERY MERCHIDISE ITEM MUST BE ENTERED IN THE REGISTER, USING EITHER THE CASH OR OTHER PAYMENT METHOD.
SHARP XE-‐A303
AUGUST 2012
MARTIAL ARTS QUEENSLAND
CASH REGISTER PROCEDURES
FEES Fees of any description including; training, holiday clinic, grading, privates DO NOT GO THROUGH REGISTER If someone wishes to pay fees follow these steps 1. Check amount customer is to pay: go to outlook, click on invoice folder and find the invoice with their surname on the subject line. Open invoice and check the amount. 2. Cheque – if paying cheque take cheque and say thank you, put in envelope, put date, customer name, amount and your name on front of envelope, place in tray to go back to office. 3. Credit Card – use the small credit card slip from the drawer in desk, have customer fill out and sign, say thank you. Write your name on the back of the form and place in tray to go back to the office. 4. Cash – Take cash, get receipt book from beside the cash register, write the customer a receipt and give it to them. Then place cash in an envelope, put date, customer name, amount and your name on the front and put in tray to go back to the office.
SHARP XE-‐A303
AUGUST 2012
MARTIAL ARTS QUEENSLAND
CASH REGISTER PROCEDURES
REGISTER BALANCING FORM Date: _________________________ Staff Member: _____________________________ Register Float: $__________________ (Amount left in Register for beginning of trade next day) Denomination Number on hand Total $ value 5c
10c
20c
50c
$1
$2
$5
$10
$20
$50
$100
Total A
$
Register Reading: Amount where it says NET LESS any petty cash receipts etc Description: __________________________________
$_______________________ -‐$______________________
__________________________________
-‐$______________________
__________________________________
-‐$______________________
Register reading less petty cash receipts Total B
=$_____________________
Does Total A equal Total B: Yes / No Difference (A – B) $______________________ If No, comments on why? ________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ Signature: _____________________________ SHARP XE-‐A303
Date: ______________________________ AUGUST 2012