Idea Transcript
CITY OF CHINO HILLS
SENIOR ADMINISTRATIVE ANALYST Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed with the job.
DEFINITION To perform a wide variety of administrative and analytical support duties for a department or division; to participate in assigned administrative processes, and programs; and to provide information and assistance to the public regarding the assigned programs and services. DISTINGUISHING Characteristics This is the senior level class in the Administrative Analyst series. Employees within this class are distinguished from the Administrative Analyst I and II by the performance of the full range of duties, including complex analytical tasks involved in administrative processes, procedures, programs, and budgets. Employees at this level receive only occasional instruction or assistance. SUPERVISION RECEIVED AND EXERCISED Receives direction from the Assistant to the City Manager/Personnel Manager. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS - Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1.
Participate in assigned administrative support functions including risk management; participate in coordinating and administering various specialized City programs.
2.
Collect, compile, and analyze information from various sources on a variety of specialized topics related to assigned programs; prepare reports which present and interpret data and identify alternatives; make and justify recommendations.
3.
Assist in the drafting and implementation of City policies and procedures.
4.
Assist in the preparation of ordinances and other supporting program documents; prepare and monitor program grants and related proposals; monitor compliance with applicable contractual agreements.
5.
Negotiate and coordinate the development of contracts for professional services; identify funds available; prepare staff reports; interface with legal counsel as required.
CITY OF CHINO HILLS Senior Administrative Analyst Page 2
6.
Coordinate and monitor a variety of programs; document work progress.
7.
Prepare comprehensive technical records and reports pertaining to assigned area of responsibility; conduct research and comprehensive data collection efforts to support analysis.
Marginal Functions: 1.
Participate in special projects including research of new programs and services, budget analysis, and preparation of feasibility analyses; prepare and present reports; participate in a variety of City operations.
2.
Receive and respond to complaints and questions from the general public relating to assigned area of responsibility; review problems and recommend corrective actions; prepare summary report as required.
3.
Perform related duties and responsibilities as required.
QUALIFICATIONS Knowledge of: Methods and techniques of research, program analysis, and report preparation. Negotiation techniques. Public relations techniques. Principles and procedures of record keeping. Modern office procedures, methods, and computer equipment. Pertinent Federal, State, and local laws, codes, and regulations. Principles and practices of budget preparation and administration. Ability to: Administer contracts with outside service providers. Monitor work quality and progress of work provided by outside service providers. Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative. Research, analyze, and evaluate programs, policies, and procedures. Organize and consolidate statistical data. Prepare clear and concise reports. Independently prepare correspondence and memoranda. Communicate clearly and concisely, both orally and in writing. Interpret and apply administrative and departmental policies and procedures. Work independently in the absence of supervision. Establish and maintain effective working relationships with those contacted in the course of work.
CITY OF CHINO HILLS Senior Administrative Analyst Page 3 Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following: -- Sitting for extended periods of time -- Operating assigned office equipment. Maintain effective audio-visual discrimination and perception needed for: -- Making observations -- Communicating with others -- Reading and writing -- Operating assigned office equipment. Maintain mental capacity which allows for effective interaction and communication with others. Experience and Training Guidelines -- Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three (3) years of increasingly responsible administrative and analytical experience including analysis and coordination of public programs. Training: Equivalent to a Bachelor’s degree from an accredited college or university with major course work in business administration, public administration, or related field. WORKING CONDITIONS Work in an office environment; sustained posture in a seated position for prolonged periods of time.