ELAC - Madera Unified School District [PDF]

If​ ​ELAC​ ​delegates​ ​its​ ​responsibilities​ ​to​ ​another​ ​committee: .... Monitoringâ€

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Madera​ ​Unified​ ​School​ ​District

English​ ​Language​ ​Advisory​ ​Committee​ ​(ELAC) REQUIREMENTS

If​ ​ELAC​ ​delegates​ ​its​ ​responsibilities​ ​to​ ​another​ ​committee: •​ ​ ​ELAC​ ​has​ ​duly​ ​elected​ ​members. •​ ​ ​ELAC​ ​is​ ​trained​ ​in​ ​legal​ ​responsibilities. •​ ​ ​ELAC​ ​elects​ ​DELAC​ ​representative. •​ ​ ​ELAC​ ​votes​ ​to​ ​delegate​ ​to​ ​another​ ​existing​ ​school​ ​advisory​ ​committee •​ ​ ​Recipient​ ​committee​ ​accepts​ ​new​ ​role. •​ ​ ​Recipient​ ​committee​ ​trained​ ​as​ ​to​ ​their​ ​new​ ​legal​ ​responsibilities.

Madera​ ​Unified​ ​School​ ​District Adams​ ​Elementary​ ​School

English​ ​Learner​ ​Advisory​ ​Committee​ ​(ELAC) Agenda-Meeting​ ​#1

I.

Welcome​ ​and​ ​Introduction

II.

Call​ ​the​ ​meeting​ ​to​ ​order.​​ ​(A​ ​motion​ ​is​ ​not​ ​necessary.)

III.

Call​ ​for​ ​any​ ​additions/deletions​ ​of​ ​agenda​ ​items.

VI.

Public​ ​Input (Any​ ​meeting​ ​held​ ​by​ ​a​ ​council​ ​or​ ​committee​ ​specified​ ​in​ ​subdivision​ ​(b)​ ​shall​ ​be​ ​open​ ​to​ ​the​ ​public​ ​and​ ​any member​ ​of​ ​the​ ​public​ ​shall​ ​be​ ​able​ ​to​ ​address​ ​the​ ​council​ ​or​ ​committee​ ​during​ ​the​ ​meeting​ ​on​ ​any​ ​item​ ​within​ ​the subject​ ​matter​ ​jurisdiction​ ​of​ ​the​ ​council​ ​or​ ​committee.)

IV.

Reading​ ​and​ ​approval​ ​of​ ​the​ ​minutes.

V.

New​ ​Business A. ELAC​ ​Responsibilities​ ​(Appropriate​ ​training​ ​and​ ​materials​ ​to​ ​assist​ ​each​ ​member​ ​carry​ ​out​ ​his​ ​or​ ​her​ ​legally required​ ​advisory​ ​responsibilities.) a.​ ​ ​ ​ ​Review​ ​the​ ​purpose​ ​of​ ​the​ ​ELAC b. Review​ ​the​ ​duties​ ​of​ ​the​ ​ELAC​ ​members c. Review​ ​the​ ​roles​ ​and​ ​responsibilities​ ​of​ ​ELAC​ ​officers d. Nominate​ ​and​ ​elect​ ​ELAC​ ​officers:​ ​ ​chairperson;​ ​vice-chairperson;​ ​secretary;​ ​DELAC​ ​representative; and​ ​DELAC​ ​alternate​ ​(send​ ​DELAC​ ​rep​ ​name(s),​ ​phone​ ​number,​ ​address​ ​&​ ​children’s​ ​names​ ​to​ ​the district​ ​office​ ​immediately​ ​following​ ​this​ ​first​ ​meeting) B. MUSD’s​ ​Uniform​ ​Complaint​ ​Procedures,​ ​including​ ​William’s​ ​requirements. C. CELDT​ ​testing​ ​(initials​ ​only​ ​this​ ​year,​ ​importance,​ ​ELPAC​ ​grades​ ​TK-2​ ​April​ ​2-May​ ​31,​ ​and​ ​Feb.1-March 23) D. CELDT​ ​Parent​ ​Notification​ ​Letter E. Conduct​ ​a​ ​Needs​ ​Assessment 2. Review​ ​the​ ​survey 3. Discuss​ ​ways​ ​to​ ​encourage​ ​parents​ ​of​ ​English​ ​learners​ ​to​ ​complete​ ​and​ ​return​ ​the​ ​survey 4. Discuss​ ​timelines H.​ ​ ​ ​ELAC​ ​Calendar​ ​(flier)

VI.

Announcements​ ​(Carnival,​ ​Parent​ ​teacher​ ​conferences,​ ​Red​ ​Ribbon​ ​Week)

VII.

Next​ ​Meeting​ ​(Friday,​ ​December​ ​8th​ ​@​ ​1:15)

VIII.

Adjournment

Date​ ​posted:​ ​ ​__________________________________________

(Notice​ ​of​ ​the​ ​meeting​ ​shall​ ​be​ ​posted​ ​at​ ​the​ ​school​ ​site,​ ​or​ ​other​ ​appropriate​ ​place​ ​accessible​ ​to​ ​the​ ​public,​ ​at​ ​least​ ​72​ ​hours​ ​before​ ​the time​ ​set​ ​for​ ​the​ ​meeting.​ ​The​ ​notice​ ​shall​ ​specify​ ​the​ ​date,​ ​time,​ ​and​ ​location​ ​of​ ​the​ ​meeting​ ​and​ ​contain​ ​an​ ​agenda​ ​describing​ ​each item​ ​of​ ​business​ ​to​ ​be​ ​discussed​ ​or​ ​acted​ ​upon.) (Copies​ ​of​ ​all​ ​distributed​ ​materials​ ​must​ ​be​ ​attached​ ​to​ ​the​ ​secretary’s​ ​official​ ​minutes.​ ​ ​These​ ​minutes​ ​must​ ​be​ ​maintained​ ​for​ ​3 years.)

Madera​ ​Unified​ ​School​ ​District

School​ ​Letterhead

English​ ​Learner​ ​Advisory​ ​Committee​ ​(ELAC) Agenda-Meeting​ ​#2

I.

​ ​Welcome​ ​and​ ​Introduction

II.

Call​ ​the​ ​meeting​ ​to​ ​order.​​ ​(A​ ​motion​ ​is​ ​not​ ​necessary.)

III.

Call​ ​for​ ​any​ ​additions/deletions​ ​of​ ​agenda​ ​items.

IV.

Public​ ​Input

V.

Reading​ ​and​ ​approval​ ​of​ ​the​ ​minutes.

VI.

New​ ​Business

A. ​ ​Review​ ​Needs​ ​Assessment​ ​survey​ ​results (Discuss​ ​how​ ​the​ ​information​ ​will​ ​be​ ​used​ ​to​ ​improve​ ​the​ ​program) B. Language​ ​Census​ ​Report​ ​(Part​ ​1​ ​of​ ​5​ ​Parts)​ ​(go​ ​to​ ​Data​ ​Quest​ ​on​ ​CDE​ ​website​ ​for​ ​information) 1. The​ ​type​ ​of​ ​instructional​ ​settings​ ​and​ ​instructional​ ​services​ ​of​ ​ELs a. Structured​ ​English​ ​Immersion​ ​Program​ ​and​ ​English​ ​Language​ ​Mainstream b. How​ ​does​ ​this​ ​data​ ​affect​ ​our​ ​school? c. Students​ ​meeting​ ​District​ ​benchmarks d. Intervention​ ​programs​ ​for​ ​students​ ​instructional​ ​materials e. Professional​ ​development​ ​for​ ​teachers,​ ​paraprofessionals​ ​and​ ​parents C. ​ ​Single​ ​Plan​ ​for​ ​Student​ ​Achievement Provide​ ​opportunities​ ​for​ ​ELAC​ ​members​ ​to​ ​understand​ ​the​ ​content​ ​of​ ​the​ ​Single​ ​Plan​ ​for​ ​Student Achievement.​ ​ ​Discuss​ ​items​ ​such​ ​as: 1. Student​ ​achievement; 2. Program​ ​services​ ​found​ ​in​ ​the​ ​plan; 3. School​ ​categorical​ ​budgets; 4. School​ ​goals/objectives;​ ​and 5. District/school​ ​evaluations​ ​of​ ​program​ ​effectiveness 6. Provide​ ​ELAC​ ​parent​ ​feedback/input​ ​for​ ​SPSA​ ​to​ ​the​ ​school​ ​Principal/SSC VII.

Announcements

VIII.

Next​ ​Meeting

IX.

Adjournment

Date​ ​posted:​ ​ ​__________________________________________ (Copies​ ​of​ ​all​ ​distributed​ ​materials​ ​must​ ​be​ ​attached​ ​to​ ​the​ ​secretary’s​ ​official​ ​minutes.​ ​ ​These​ ​minutes​ ​must​ ​be maintained​ ​for​ ​3​ ​years.)

Madera​ ​Unified​ ​School​ ​District

School​ ​Letterhead

English​ ​Learner​ ​Advisory​ ​Committee​ ​(ELAC) Agenda-Meeting​ ​#3

I.

Welcome​ ​and​ ​Introduction

II.

Call​ ​the​ ​meeting​ ​to​ ​order.​ ​(A​ ​motion​ ​is​ ​not​ ​necessary.)

III.

Call​ ​for​ ​any​ ​additions/deletions​ ​of​ ​agenda​ ​items.

IV.

Public​ ​Input

V.

Reading​ ​and​ ​approval​ ​of​ ​the​ ​minutes.

VI.

New​ ​Business

A. Reclassification​ ​Criteria B. Language​ ​Census​ ​Report​ ​(Part​ ​1​ ​and​ ​Part​ ​2​ ​of​ ​5​ ​Parts) 1.​ ​ ​The​ ​number​ ​of​ ​ELs​ ​and​ ​fluent-English​ ​proficient​ ​students​ ​(FEPs) f. All​ ​students​ ​who​ ​speak​ ​a​ ​primary​ ​language​ ​other​ ​than​ ​English g. Initial​ ​Fluent-English​ ​proficient​ ​students​ ​as​ ​determined​ ​by​ ​the​ ​CELDT h. Reclassified​ ​Fluent-English​ ​proficient​ ​(RFEP)​ ​students​ ​who​ ​were​ ​former​ ​ELs 2.​ ​ ​The​ ​total​ ​for​ ​ELs​ ​reclassified​ ​since​ ​the​ ​previous​ ​R30 a. How​ ​does​ ​this​ ​data​ ​affect​ ​our​ ​school? b. Funding c. Courses​ ​offered​ ​(secondary) d. Monitoring​ ​the​ ​academic​ ​progress​ ​of​ ​RFEP​ ​students-​ ​4​ ​years​ ​(new​ ​requirement​ ​for​ ​2017​ ​and​ ​on) e. Intervention​ ​program​ ​for​ ​RFEPs ​ ​ ​ ​ ​ ​C.​ ​ ​Student​ ​Attendance a.​ ​ ​How​ ​student​ ​attendance​ ​impacts​ ​student​ ​achievement? b.​ ​ ​How​ ​funding​ ​is​ ​affected​ ​by​ ​attendance? c.​ ​ ​Strategies​ ​the​ ​school​ ​is​ ​using​ ​to​ ​improve​ ​attendance. d.​ ​ ​What​ ​the​ ​district’s​ ​attendance​ ​policy/procedures​ ​include​ ​(i.e.,​ ​SARB,​ ​truancy)? e.​ ​ ​How​ ​important​ ​it​ ​is​ ​for​ ​student​ ​to​ ​take​ ​assessments​ ​(emphasize​ ​the​ ​impact​ ​on​ ​the​ ​school​ ​when​ ​students are​ ​absent)? f.​ ​ ​What​ ​parents​ ​and​ ​staff​ ​can​ ​do​ ​to​ ​improve​ ​student​ ​achievement? g.​ ​ ​Review​ ​and​ ​discuss​ ​what​ ​the​ ​ELAC​ ​could​ ​do​ ​to​ ​improve​ ​attendance? VII.

Announcements

VIII.

Next​ ​Meeting

IX.

Adjournment

Date​ ​posted:​ ​ ​__________________________________________ (Copies​ ​of​ ​all​ ​distributed​ ​materials​ ​must​ ​be​ ​attached​ ​to​ ​the​ ​secretary’s​ ​official​ ​minutes.​ ​ ​These​ ​minutes​ ​must​ ​be maintained​ ​for​ ​3​ ​years.)

Madera​ ​Unified​ ​School​ ​District School​ ​Letterhead

English​ ​Learner​ ​Advisory​ ​Committee​ ​(ELAC) Agenda-Meeting​ ​#4

I.

Welcome​ ​and​ ​Introduction

II.

Call​ ​the​ ​meeting​ ​to​ ​order.​​ ​ ​(A​ ​motion​ ​is​ ​not​ ​necessary.)

III.

Call​ ​for​ ​any​ ​additions/deletions​ ​of​ ​agenda​ ​items.

IV.

Public​ ​Input

V.

Reading​ ​and​ ​approval​ ​of​ ​the​ ​minutes.

VI.

New​ ​Business A.​​ ​ ​Language​ ​Census​ ​Report​ ​(Part​ ​4​ ​and​ ​5) 1.​ ​The​ ​number​ ​of​ ​parental​ ​waivers​ ​from​ ​English​ ​language​ ​classrooms b. ​ ​Total​ ​number​ ​of​ ​new​ ​and​ ​renewal​ ​parental​ ​exception-waivers​ ​received c. b.​ ​ ​Total​ ​number​ ​of​ ​waivers​ ​granted 2.​ ​ ​Teachers​ ​and​ ​bilingual​ ​paraprofessionals​ ​who​ ​provide​ ​EL​ ​instructional​ ​services. a. Only​ ​teachers​ ​and​ ​paraprofessionals​ ​providing​ ​services​ ​to​ ​ELs​ ​are​ ​reported b. Teachers​ ​providing​ ​L1​ ​instruction,​ ​teachers​ ​providing​ ​SDAIE​ ​and​ ​ELD,​ ​teachers​ ​providing SDAIE​ ​only,​ ​teacher​ ​providing​ ​ELD​ ​only,​ ​and​ ​total​ ​number​ ​of​ ​teachers​ ​providing​ ​services c. Paraprofessionals​ ​for​ ​language​ ​support​ ​needs​ ​(if​ ​applicable​ ​@​ ​your​ ​site) d. Teacher​ ​authorization​ ​and​ ​mis-assignments e. Professional​ ​development​ ​for​ ​teachers B.​ ​ ​Upcoming​ ​SBAC​ ​&​ ​ELPAC​ ​testing​ ​(stress​ ​importance,​ ​how​ ​to​ ​interpret​ ​the​ ​results,​ ​how​ ​the​ ​data​ ​is​ ​used for​ ​student​ ​placement​ ​and​ ​intervention​ ​services,​ ​etc.​ ​ ​Provide​ ​copy​ ​of​ ​testing​ ​schedule)

VII.

Announcements

VIII.

Next​ ​Meeting

IX.

Adjournment

Date​ ​posted:​ ​ ​__________________________________________ (Copies​ ​of​ ​all​ ​distributed​ ​materials​ ​must​ ​be​ ​attached​ ​to​ ​the​ ​secretary’s​ ​official​ ​minutes.​ ​ ​These​ ​minutes​ ​must​ ​be maintained​ ​for​ ​3​ ​years.)

Madera​ ​Unified​ ​School​ ​District

School​ ​Letterhead

English​ ​Learner​ ​Advisory​ ​Committee​ ​(ELAC) Agenda-Meeting​ ​#5

I.

Welcome​ ​and​ ​Introduction

II.

Call​ ​the​ ​meeting​ ​to​ ​order.​​ ​ ​(A​ ​motion​ ​is​ ​not​ ​necessary.)

III.

Roll​ ​call​ ​of​ ​members​​ ​ ​(A​ ​quorum​ ​of​ ​51%​ ​of​ ​the​ ​total​ ​ELAC​ ​membership)

IV.

Public​ ​Input

V.

Call​ ​for​ ​any​ ​additions/deletions​ ​of​ ​agenda​ ​items.

VI.

Reading​ ​and​ ​approval​ ​of​ ​the​ ​minutes.

VII.

New​ ​Business

A. ​ ​Next​ ​year’s​ ​Single​ ​Plan​ ​for​ ​Student​ ​Achievement Provide​ ​opportunities​ ​for​ ​ELAC​ ​members​ ​to​ ​understand​ ​the​ ​content​ ​of​ ​the​ ​Single​ ​Plan​ ​for​ ​Student Achievement.​ ​ ​Discuss​ ​items​ ​such​ ​as: a. Student​ ​achievement; b. Program​ ​services​ ​found​ ​in​ ​the​ ​plan; c. School​ ​categorical​ ​budgets; d. School​ ​goals/objectives;​ ​and e. District/school​ ​evaluations​ ​of​ ​program​ ​effectiveness f. Provide​ ​ELAC​ ​parent​ ​feedback/input​ ​for​ ​SPSA​ ​to​ ​the​ ​school​ ​Principal/SSC B.​ ​ ​ ​Recognize​ ​&​ ​celebrate​ ​RFEP​ ​students​ ​for​ ​the​ ​year VIII.

Announcements

IX.

Next​ ​Meeting

X.

Adjournment

Date​ ​posted:​ ​ ​__________________________________________ (Copies​ ​of​ ​all​ ​distributed​ ​materials​ ​must​ ​be​ ​attached​ ​to​ ​the​ ​secretary’s​ ​official​ ​minutes.​ ​ ​These​ ​minutes​ ​must​ ​be maintained​ ​for​ ​3​ ​years.)

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