Idea Transcript
Finance Manager (Clinical, Essentia and Corporate)
GRADE:
Band 8a
DEPARTMENT:
Finance \ Financial Management
HOURS:
37.5
RESPONSIBLE TO:
Senior Finance Manager
ACCOUNTABLE TO:
Head of Financial Management
Guy’s & St Thomas NHS Foundation Trust Guy’s and St Thomas’ is one of the largest hospital trusts in the country, with a staff of almost 12,500, a turnover of over £1 billion and 900,000 patient contacts a year The Trust comprises two of London’s oldest and best known teaching hospitals. The hospitals have a long history, dating back almost 900 years, and have been at the forefront of medical progress and innovation since they were founded. Both hospitals have built on these traditions and continue to have a reputation for excellence and innovation. We are part of King’s Health Partners Academic Health Sciences Centre (AHSC), a pioneering collaboration between one of the world’s leading research-led universities and three of London’s most successful NHS Foundation Trusts. Our AHSC is one of only five in the UK. It consists of King’s College London, and Guy’s and St Thomas’, King’s College Hospital and South London and Maudsley NHS Foundation Trusts. King’s Health Partners includes seven hospitals and over 150 community based services, is responsible for seeing 2 million patients each year, has 25,000 employees and 19,500 students, and a £2 billion annual turnover. It brings together the best of basic and translational research, clinical excellence and worldclass teaching to deliver groundbreaking advances in physical and mental healthcare. See www.kingshealthpartners.org
Department Information The department is based in New City Court on the Guy’s site, but the post holder will be expected to work across both sites and attend external meetings Director of Finance
Associate Director of Finance Financial Management Head of Directorate Finance
Senior Finance Manager
Finance Manager
Organisational Values:
The post holder will: Put patients first - consider the patient’s Act with integrity - maintain the privacy needs and wishes in all that they do & dignity of patients, work with integrity and be trustworthy, be accountable for Take pride in what they do – strive for own work highest standards on own work and Respect others – patients, visitors and colleagues. Actively give and receive Strive to be the best – in terms of feedback . patient care & teamwork challenge colleagues to do the same
1.
Job Summary
The Finance Manager co-ordinates the workload and sets the objectives and priorities for their area, but will normally delegate the routine monthly reporting and analysis tasks to the Senior Financial Analyst. Completion of forecasts and consolidation of a directorate monthly performance report will be undertaken by the Finance Manager in consultation with the Directorate General Manager and the Senior Finance Manager. Both the Finance Manager and the Senior Finance Manager will act as the designated Financial Management representatives at Directorate management and operational meetings, with attendance at meetings determined by the priorities for each directorate and the allocation of workload between the Senior Finance Manager and Finance Manager.
2.
Key Relationships
A list of staff the post holder will have regular contact with
Internal
Trust employees
Executive Directors
HR and Personnel staff
Managers and budget holders throughout the Trust
Finance Staff at all levels of the organisation
Internal Audit
External
3.
Staff at other NHS bodies
District Valuer
Charitable Foundation
Finance staff at the Medical School
External Auditors Duties and Responsibilities
Key Areas of Achievement In conjunction with the Senior Finance Manager to take the financial lead on developing Directorate business plans and presenting these to Trust Executive Directors. Identifying opportunities for financial efficiencies and high-lighting areas of risk and ensuring these are closely monitored In conjunction with the Senior Finance Manager to be the designated Financial Management representatives on Directorate Management teams and to present financial management information, and advice at Performance and Executive reviews To provide and present complex financial management information, and advice to senior directorate staff and Trust Executive Directors, and to ensure the development of robust financial forecasts To support the implementation and development of the Financial Management service level agreement with its customers. Actively supporting the compliance framework and developing the agreement to ensure customers needs are met.
Generic Duties and Responsibilities Management and Leadership To recruit, induct, train and develop a team of financial management staff. To provide expert sectional operational management, set objectives and priorities, and to motivate and appraise staff To take an active role in developing finance staff through on the job training, professional academic studies, and other approaches such as mentoring, career and personal PDP’s To provide financial leadership and present complex financial management information to senior directorate staff and Trust Executive Directors, Information management To develop and maintain an integrated financial performance report, including analysis of trends and forecasts To coordinate the provision of financial reports and analysis through the Central Reporting team and supporting staff. To manage the provision of financial management information, analysis and advice to Clinical Directors, Directorate General Managers and other senior staff throughout the Trust To work in collaboration to improve the effectiveness of accounting systems, working closely with the Chief Accountant and the Financial Operations team To work in collaboration to continually review and improve the effectiveness of the performance monitoring systems, working closely with colleagues in finance and the Directorate of Informatics Financial responsibilities To provide professional expert guidance to Directorate managers and when required to challenge assumptions held to ensure the development of robust financial forecasts To develop with directorates an awareness of financial performance requirements, and of the need for budgetary control. To participate in Trust wide training and communication initiatives To ensure that all managers are aware of, and act in accordance with Standing Financial Instructions. To provide input to the costing, pricing and financial planning activity of the Trust, including reviewing all costs and prices and recommending changes to contracts where appropriate. To monitor and review directorate forecasts and ensure that plans are adequately implemented and monitored from the start of each year, and to ensure a consistent approach for new plans developed during the year To identify ways to improve income generation across the Trust and to maximise income from current sources. To identify ways to reduce costs and enhance value across the Trust. To assist in the production of external service agreements, internal recharge agreements and to support the development of new service plans To undertake the required financial reviews in the evaluation of business cases and tenders
Education & Professional Development. Completion of a CCAB recognised accountancy qualification with An in-depth understanding of NHS accounting and reporting issues and the application of these within the Trust Acquisition of the technical and personal skills and competencies is considered to require at least five years experience across the accountancy functions Experience of setting objectives, undertaking appraisals mentoring and coaching staff. Experience of staff performance management including disciplinary policies is essential The following statement forms part of all job descriptions:The post holder is required to follow Trust policies and procedures which are regularly updated including: Confidentiality / Data Protection / Freedom of Information Post holders must maintain the confidentiality of information about patients, staff and other health service business in accordance with the Data Protection Act of 1998. Post holders must not, without prior permission, disclose any information regarding patients or staff. If any member of staff has communicated any such information to an unauthorised person those staff will be liable to dismissal. Moreover, the Data Protection Act 1998 also renders an individual liable for prosecution in the event of unauthorised disclosure of information. Following the Freedom of Information Act (FOI) 2005, post holders must apply the Trust’s FOI procedure if they receive a written request for information. Equal Opportunities Post holders must at all times fulfil their responsibilities with regard to the Trust’s Equal Opportunities Policy and equality laws. Health and Safety All post holders have a responsibility, under the Health and Safety at Work Act (1974) and subsequently published regulations, to ensure that the Trust’s health and safety policies and procedures are complied with to maintain a safe working environment for patients, visitors and employees. Infection Control All post holders have a personal obligation to act to reduce healthcare-associated infections (HCAIs). They must attend mandatory training in Infection Control and be compliant with all measures required by the Trust to reduce HCAIs. All post holders must comply with Trust infection screening and immunisation policies as well as be familiar with the Trust’s Infection Control Policies, including those that apply to their duties, such as Hand Decontamination Policy, Personal Protective Equipment Policy, safe procedures for using aseptic techniques and safe disposal of sharps.
Risk Management All post holders have a responsibility to report risks such as clinical and non-clinical accidents or incidents promptly. They are expected to be familiar with the Trust’s use of risk assessments to predict and control risk, as well as the incident reporting system for learning from mistakes and near misses in order to improve services. Post holders must also attend training identified by their manager, or stated by the Trust to be mandatory. Safeguarding children and vulnerable adults Post holders have a general responsibility for safeguarding children and vulnerable adults in the course of their daily duties and for ensuring that they are aware of the specific duties relating to their role. Sustainability It is the responsibility of all staff to minimise the Trust’s environmental impact by recycling wherever possible, switching off lights, computers monitors and equipment when not in use, minimising water usage and reporting faults promptly. Smoking Policy It is the Trust’s policy to promote health. Smoking, therefore, is actively discouraged. It is illegal within Trust buildings and vehicles. Review of this Job Description This job description is intended as an outline of the general areas of activity and will be amended in the light of the changing needs of the organisation. To be reviewed in conjunction with the post holder. Initials and date of Preparation Peter Parr July 2014