Fox Village Dressage User Manual - Fox Village Dressage Software [PDF]

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Includes Integrated Online Entries via Equestrian Entries

Integrated Online Entries

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Fox Village Dressage User Manual – 2015 Update 1.1.3.

Copyright and Support Resources

Fox Village Dressage is produced by Fox Village Software® Copyright © 1993-2015 Fox Village Software® All Rights Reserved. Fox Village Software 909 S. 336th St., #200 Federal Way, WA 98003 The Fox Village Dressage (FVD) software program is a fully functional dressage show management, online entry and scoring application. It was designed with the experience and know-how of some of the top show secretaries, managers, and organizers in the nation. Now you can manage your competitions from beginning to end, from a basic schooling show to a CDI***, with wireless E-scoring capabilities in the judges' booths, real-time posting of scores on the internet, and bar codes to simply scoring. This program will make your life easier, organized and more fun! The dressage community at large has been very helpful in developing the FVD program and we thank you for your continuing support and ideas for improvements.

Support Resources: Online Support/Troubleshooting: Click here. Discussion Board Support (on Facebook): Click here. Support via Email: Click here. Facebook Page: Click here. Telephone Support Session: Set up a time via email (click here). Telephone support is $25 / 30 minutes. Quick Start User Manual: Click here. Comprehensive User Manual (this manual): Click here. Comprehensive DSHB User Manual: Click here. Equestrian Entries Online Entries Guides: Click here. Warning: This computer program is protected by copyright law and international treaties. Unauthorized reproduction or distribution of this program, or any portion of it, may result in civil and criminal penalties, and will be prosecuted to the maximum extent possible under law. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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What’s New?

1. Updates to reflect changes in the program since the previous edition of the user manual. 2. Updated references and quotes of changed USEF rules. 3. New Appendix J. Networking Computers (click here). 4. New Tips & Tricks 10. Working with Two Shows at the Same Time (click here) 5. New section explaining the new four ways errors during a test are calculated (click here). 6. New section on the eScribe function (click here).

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Table of Contents

PAGE 2 6 13 14 19 24 35 43 44 55 89 94 97 101 133 134 146 154 156 210 224 232 238 243 244 254 260 263 303 307 312 320 321 345 359

TOPIC Copyright and Support Resources INTRODUCTION SECTION I. GETTING STARTED CHAPTER I.1. INTRODUCTION CHAPTER I.2. INSTALL FVD FOR THE FIRST TIME CHAPTER I.3. INSTALL FVD OVER AN EXISTING INSTALLATION CHAPTER I.4. START THE FVD PROGRAM SECTION II. BEFORE THE SHOW CHAPTER II.1. PREPARE FVD FOR THE NEW SHOW SEASON CHAPTER II.2. SET UP A NEW SHOW CHAPTER II.3. CREATE AND USE SHOW TEMPLATES CHAPTER II.4. HORSE & RIDER (HR.hdf) DATABASE MANAGEMENT CHAPTER II.5. SCREEN SHOW ENTRIES CHAPTER II.6. ENTER MAILED SHOW ENTRIES CHAPTER II.7. IMPORT ONLINE ENTRIES CHAPTER II.8. ENTRY CONFIRMATION NOTIFICATION CHAPTER II.9. REFUNDS FOR SCRATCHES RECEIVED BEFORE SCHEDULING CHAPTER II.10. CLOSE YOUR SHOW IN EQUESTRIAN ENTRIES CHAPTER II.11. SCHEDULING YOUR SHOW CHAPTER II.12. RIDE TIME NOTIFICATION CHAPTER II.13. OBTAIN, PRINT AND LABEL DRESSAGE TEST SHEETS CHAPTER II.14. STABLING CHAPTER II.15. RIDER PACKET LABELS/SHEETS SECTION III. DURING THE SHOW CHAPTER III.1. SCRATCH RIDES AND FILL SCRATCHED RIDES CHAPTER III.2. OTHER ENTRY CHANGES (RIDER, HORSE, OR LATE ENTRY) CHAPTER III.3. DAY SHEETS REPORT CHAPTER III.4. SCORING AND PLACING CLASSES CHAPTER III.5. PLACE A CLASS BY GROUPS, CLOSE A CLASS CHAPTER III.6. UPLOAD SHOW RESULTS TO THE WEB CHAPTER III.7. HIGH SCORE REPORTS SECTION IV. AFTER THE SHOW CHAPTER IV.1. FINAL REPORTS FOR USEF CHAPTER IV.2. FINAL REPORTS FOR USDF CHAPTER IV.3. MEDIA REPORTS

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Table of Contents, Cont’d. PAGE 366 367 382 395 401 402 409 414 418 420 422 425 432 434 446 477 478 479 489 503 512 549 559 583 608 638 639 644 648 669 670 675 684 688 695 700 704 713 724 735 739

TOPIC SECTION V. EVERY DAY CHAPTER V.1. BACKUP THE FILES CHAPTER V.2. RESTORE THE FILES CHAPTER V.3. ANOTHER METHOD TO BACKUP AND RESTORE FILES SECTION VI. APPENDICES APPENDIX A. USEF AND USDF MEMBERSHIP REQUIREMENTS APPENDIX B. USEF, USDF, AND FEI DRESSAGE TESTS APPENDIX C. USEF DRESSAGE SECTION CODES APPENDIX D. EQUINE CANADA (EC) SECTION CODES APPENDIX E. DEFAULT TEST DURATIONS IN FVD APPENDIX F. DRESSAGE CLASS NUMBERS AND INFORMATION APPENDIX G. SCHEDULING SHEETS & SHOW SCHEDULING SHEET APPENDIX H. DRESSAGE TESTS BUILT INTO FVD APPENDIX I. PRINT LABELS AND INDEX CARDS APPENDIX J. NETWORKING COMPUTERS SECTION VII. PROGRAM FUNCTIONS PROGRAM FUNCTIONS 1. FILE PROGRAM FUNCTIONS 2. FOX VILLAGE DRESSAGE PROGRAM FUNCTIONS 3. UTILITIES PROGRAM FUNCTIONS 4. HELP PROGRAM FUNCTIONS 5. SHOW OFFICE PROGRAM FUNCTIONS 6. SCORING PROGRAM FUNCTIONS 7. REPORTS > PRE-SHOW PROGRAM FUNCTIONS 8. REPORTS > DURING-SHOW PROGRAM FUNCTIONS 9. REPORTS > POST-SHOW PROGRAM FUNCTIONS 10. BREED SHOW REPORTS PROGRAM FUNCTIONS 11. FOX VILLAGE DRESSAGE ONLINE TOOLS PROGRAM FUNCTIONS 12. EQUESTRIAN ENTRIES INTEGRATED ONLINE TOOLS PROGRAM FUNCTIONS 13. PRINT PREVIEW SECTION VIII. TIPS & TRICKS TIPS & TRICKS 1. USE EMAIL ADDRESSES TIPS & TRICKS 2. WAIT LIST TIPS & TRICKS 3. SCHEDULING QUADRILLE AND PAS DE DEUX TIPS & TRICKS 4. MANAGING TEAMS TIPS & TRICKS 5. REPORTS IN THE SHOW PROGRAM TIPS & TRICKS 6. REPORTS FOR WEB SITE POSTING TIPS & TRICKS 7. MAKE A STALL LIST FROM DATA EXPORTED TO EXCEL TIPS & TRICKS 8. MAKE LEGAL-SIZED RESULTS POSTERS TIPS & TRICKS 9. ANOTHER METHOD FOR SHOW ENTRIES TIPS & TRICKS 10. WORKING ON TWO (OR MORE) SHOWS AT THE SAME TIME THE END

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INTRODUCTION About the FVD User Manual • The FVD User Manual was prepared by Leslie Raulin, a volunteer and a FVD user, with the assistance of the FVD developers (Pete Jorgensen and Ron Nitzinger) and Equestrian Entries staff (Georges Schneider and Polly Claassen). It was expanded from the original Handy Book written by Lothar Pinkers. • The FVD User Manual assumes the user is familiar with the MS Windows operating system and its basic features and operation. The manual was written using Windows 8.1 & 10 and Office 2013 & 2016. If you use different versions, your screens and procedures will be somewhat different. • The FVD User Manual is a comprehensive companion document to the FVD Quick Start. We recommend you begin with the FVD Quick Start. If you need help or further information, refer to the FVD User Manual. The FVD Quick Start chapter numbers match the FVD User Manual chapter numbers; therefore, if you are having difficulty in a particular FVD Quick Start chapter, go to the same chapter in the FVD User Manual for more details. • Do not let the size of the FVD User Manual concern you – the FVD program is easy to use! However, the FVD User Manual is meant to be very comprehensive with step-by-step instructions, thus its size. • Although you may print the FVD User Manual, we recommend that you save it on your computer so you can readily use the Adobe Acrobat Bookmarks (the hyperlinked “Table of Contents” on the left hand margin), the Search to readily find information you may need, and to use links built into the document (internet access required). Also, since the FVD User Manual is comprehensive (= large), having it on your computer will be much easier than lugging around a big notebook! • The FVD User Manual has the following basic organization: o Sections I-IV – sequential steps to install and use the FVD program to run a dressage show. o Section V (Backup and Restore) – information to backup and restore your program files. o Section VI (Appendices) – additional information to assist in running your show with FVD. o Section VII (Program Functions) – explanation of each program function. o Section VIII (Tips & Tricks) – additional ideas to help you run your show. • Additional information for Breed Shows is in the companion manual, the FVD DSHB User Manual. • DISCLAIMER: Every effort is made to make the FVD User Manual, FVD Quick Start, and the FVD DSHB User Manual accurate and current; however, errors can occur and rules change frequently. It is your responsibility to always check the FEI, USEF, and USDF web sites for updated rules and guidance. • For suggestions and comments about the FVD Program and to report errors or provide suggestions for the FVD Quick Start, FVD User Manual, or the FVD DSHB User Manual, please refer to the online FVD Support page (click here) and the FVD Facebook page (click here). • Manual Conventions: NOTES: Comments about the current procedure being explained. Notes are in peach colored boxes with burnt orange outlines. USEF Rules: When specific USEF rules apply to a FVD procedure, the rule is quoted in a yellow box with a gold outline. It is recommended that you consult the online USEF rulebook to ensure the information is current.

o Number and red bold text such as ❺ Rider: A reference to a feature or a data entry box demonstrated on an adjacent graphic. o Black bold text such as Rider: A reference to a specific FVD element or other key term without a specific reference to an adjacent graphic. o Royal blue underlined click here is a hyperlink to a web site/page or online document. o Royal blue underlined text is a hyperlink to a topic in this document, such as Integration Between FVD and EE. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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INTRODUCTION Integration Between Fox Village Dressage and Equestrian Entries

Integrated Online Entries

What is Equestrian Entries (EE)? • EE is a private company founded in 2008 focusing on simplifying and streamlining sign up and payment for events and services throughout the equestrian world. No more frustrating forms. No more not being able to pay by credit card. EE offers fast, easy registration for Horse Trials, Dressage Shows, Clinics, Yearly Memberships, and Special Events. Their powerful site engine, EntryGuard TM, ensures the user’s security while providing correct, complete entries. All at no cost to the event organizer! • EE Web Site: Click here. • EE Customer Support via Email: Click here. What is Integration Between Fox Village Dressage and Equestrian Entries? • For Show Managers: o Show Managers using FVD sign up their shows with EE, after which show participants can use EE to enter a show online. The data is then easily downloaded into the show’s FVD database. No more typing entries! o Cost - Accepting entries through EE costs show management NOTHING. o Save Time  Correct, legible entries  Direct feed into FVD no more data entry.  ALL required info ALWAYS included  All memberships verified directly with USEF/USDF  All fees automatically calculated (including non-member fees)  Each entry checked against USEF/USDF rules for correctness o Customer Service  Easy online entries  Accept credit card payments at NO COST to show/event owner  Easily get important updates/messages to competitors  Easily extend/shorten entry dates  Entries get to you in seconds not days • For Show Participants: o For nominal fees, show participants can enter a show, provide all required documents (memberships, Coggins, signature pages, proof of eligibility, etc.), and pay, all in one easy procedure. o No more rushing to the post office to mail last-minute information or documents as Equestrian Entries reminds the user of missing information, thereby ensuring all required information is provided or providing reminders that additional information is needed. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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INTRODUCTION Some Notes About Database Programs TERMINOLOGY: • Databases are arranged in related tables. Each Table is composed of Fields, Records, and Data: Fields (Columns) = specific types of data (such as names, addresses, & cities.

Records (Rows) = entities (such as horses and people) about which / whom data are collected.

First Name

Last Name

Address

City

State

Zip

Mary

Smith

123 Main St.

San Jose

CA

12345

John

Doe

456 Maple Rd.

Boyds

MD

40671

Susan

Brown

385 Green Ave.

Boston

MA

49672

Data (Cells) = each individual piece of information in the light blue boxes.

• Reports are formalized presentations of specific data. Reports can be saved as a file and printed. SAVE: • Unlike word processing and spreadsheet programs, database programs do not have a Save button. • In most word processors and spreadsheets, you must click Save in order to save your changes. • In database programs, the program automatically saves each and every entry when you move to a new data box on the screen and/or a new function. This means you are less likely to lose data; however, it also means almost everything you enter is saved, whether or not that is your plan.

CHECK BOXES: • Check boxes are used to indicate a YES/NO response. • If the box is checked (), the answer is YES; if the box is not checked (), the answer is NO. • Some FVD examples: o  Need Coggins: If the Need Coggins box is checked, then YES you need to get the Coggins report as part of the show entry packet. o  Need Coggins: If the Need Coggins box is NOT checked, then NO you do not need to get the Coggins report as part of the show entry packet. o  Coggins: If the Coggins box is checked, then YES you received the Coggins report. o  Coggins: If the Coggins box is NOT checked, then NO you did not receive the Coggins report. o  For Sale: If the For Sale box is checked, then YES the horse is for sale. o  For Sale: If the For Sale box is NOT checked, then NO the horse is not for sale. o  Volunteer: If the volunteer box is checked, then YES the person is a volunteer. o  Volunteer: If the volunteer box is NOT checked, then NO the person is not a volunteer. o  Need Owner’s Signature: If the Need Owner’s Signature box is checked, then YES you need to get the original owner’s signature on the original entry form because it was not provided. o  Need Owner’s Signature: If the Need Owner’s Signature box is NOT checked, then NO you do not need to get the original owner’s signature on the original entry form because it was provided. o Etc. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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INTRODUCTION Useful Supplies to Have on Hand

FILING SUPPLIES: • Two large hanging file boxes (one for entry documents, one for rider packets) • Hanging files with alphabetical tabs, extra hanging files ENVELOPES: • 9” x 11” Kraft envelopes (or clear document protectors) for entry packets (or three ring binders and hole punch, if that is your cataloging method) • 9” x 11” (or smaller size) white envelopes for rider packets LABELS AND INDEX CARDS: Size

Use

Example

1” x 2-5/8” shipping labels

Prize List Mailing Labels Stabling Labels Tack Stall Labels Owner Mailing Labels

Avery 5260

NOTE: Even though many/most of your entry documents will now come to you electronically, the TD still expects to see paper copies. Therefore, you will need to print and organize the entry form, Coggins, membership verifications, etc. Settings 1” x 2-5/8” Labels

1-1/3” x 4” address labels

Dressage Test Sheets (small labels)

2” x 4” shipping labels

Dressage Test Sheets Packet Labels (Standard)

Avery 5163

2” x 4” Labels

3-1/2” x 5” shipping labels

Packet Labels (Detail)

Avery 5168

3-1/2” x 5” Labels

3” x 5” laser index cards

Stable Cards Tack Stall Cards

Avery 5388

3” x 5” Cards

Avery 5962

HARDWARE/EQUIPMENT: • Computer – preferably a laptop that you also use during your show • Additional computers – if you plan to network computers • Backup drive (external hard drive or thumb drive) and/or disks • Printer/printers (check your printer cartridge; have extra if you are getting low) • Helpful if a photocopier can be on the show grounds • Any other office equipment of your choice PAPER SUPPLIES: • Reams of 8½ x 11 white paper and 8½ x 14 white paper • Legal-sized colored paper of the colors used on USEF tests (colored paper is optional; white is accepted): o Introductory - white (can be purchased anywhere!) o Training – pink (click here AM) (click here OS) o First – blue (click here AM) (click here OS) o Second – yellow (click here AM) (click here OS) o Third – lavender (click here Staples) o Fourth – green (click here AM) (click here OS) o FEI – ivory (click here AM) (click here OS) o Eventing – gray (click here AM) • Sufficient 5 ½ x 8 ½ paper for instant scoring (you can also use 8½ x 11 paper) • Deficiency slips (if to be used) OTHER SUPPLIES: • Highlighters for marking deficiencies on entries • Paper clips – both jumbo and regular • Stapler and staples • Master copies of tests (or computer files) Fox Village Dressage User Manual – 2015 Update 1.1.3.

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INTRODUCTION FVD Icons > Previous, Next, Add The following are icons you will encounter while using FVD.

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INTRODUCTION FVD Icons > Delete, Other

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SECTION I. GETTING STARTED

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SECTION I. GETTING STARTED Introduction > Software Requirements, System Requirements, Purchase, Additional Software

• SOFTWARE REQUIREMENT: FVD 2015 requires MS Access 2013 or 2016 or MS Access 2013 or 2016 Runtime Version; it is not compatible with earlier versions of MS Access. If you do not have MS Access 2013 or 2016, download the Runtime version, which is free. Click here for more information from the FVD web site and the link to download the runtime version. Click here for more information from the Microsoft web site and the link to download the 2013 runtime version. Click here for more information from the Microsoft web site and the link to download the 2016 runtime version. • SYSTEM REQUIREMENTS: Computers must have specific features to run MS Office 2013 or 2016. Click here for more information from the Microsoft web site. • PURCHASE: o The FVD Program is purchased from the FVD web site (click here). o A demonstration version of the program is downloaded from the web site, allowing new users a limited “practice run” before committing to a purchase. o As of December 2014, the purchase price is $299 USD plus an annual subscription of $89.95 USD, for a total of $388.95 for the first year and $89.95 each year thereafter (prices increase periodically). After paying this fee online, the purchaser will be emailed a code and license that enable all the program features. • ADDITIONAL SOFTWARE RECOMMENDATIONS: o PDF Maker Program: For creating *.PDF files. Most Window-based systems now have the software required for this. If you do not have this capability, recommended are the for-purchase expensive Adobe Acrobat (click here), moderately priced Nitro Pro 10 (click here), or the free download Pdf995 (click here). o MS Excel: For exporting data to Excel files o MS Word: For exporting reports to Word files

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SECTION I. GETTING STARTED Introduction > FVD File Location and File Structure LOCATION OF FVD FILES: • FVD files are located at C:  Users  [UserName]  Documents  FVD. This is due to the User Account Control (UAC) in Windows Vista and Windows 7. • With Windows 8.1, this file location restriction is no longer required. However, since most of the existing FVD users have their files located in C:  Users  [UserName]  Documents  FVD, and since this location provides the user more flexibility, this manual will assume the files are in this location. STRUCTURE OF FVD FILES: • When FVD is installed, it will have the following file structure in the ❶ C:  Program Files  FVD to C:  Users  [UserName]  Documents  FVD folder:

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7 8 9 10 ❷ Fox Village Dressage Shortcut – send to the Desktop to have a shortcut to open the FVD program. ❸ FVD.accde – Microsoft Access file that is the FVD program. ❹ FVD.ico – Icon file that can be used to create shortcuts on the Desktop. ❺ FVD2.ico – Icon file that can be used to create shortcuts on the Desktop. ❻ HR.hdf – Horse and Rider file; contains all the data related to horses and people. ❼ License.dll – The license file that allows you to use FVD after paying for it. You receive your version of the file after you purchase the program. ❽ Logo.gif – Image file of the FVD logo. This or another image file can be used in reports. ❾ Setup.bat – Batch file that was used to install the program. ❿ Test.tdf – FVD test file. The file is updated by FVD when new dressage tests are released. You can edit the file within the FVD program to add additional tests. ⓫ Blank.jdf – Located in the ⓬ Support folder; a blank show template from which FVD creates shows. See next pages for more information… Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION I. GETTING STARTED Introduction > FVD File Types > Program Files, Backup Files Files Used to Run the Program File Name

Default File Location

Description

fvd.accde

c:\...\Documents\FVD\

Fox Village Dressage Program File (a Microsoft Access file). This is the application file. Better known as the front-end, as opposed to the back-end where the data is stored.

*.sdf

c:\...\Documents\FVD\

Fox Village Dressage Show Data Files. Each show has a separate *.sdf file. The “*” represents the name you give your show file.

hr.hdf

c:\...\Documents\FVD\

Fox Village Dressage Blank Horse & Rider File. This is a blank horse & rider file. This file is used to store the horse and people (riders, owners, trainers, and coaches) information and is used from show to show.

*.kdf

c:\...\Documents\FVD\Support

Fox Village Dressage Template File. This is a file you create before creating a show file. It stores information you will use in multiple shows with the same tests, stabling, fees, etc., thereby avoiding the re-entry of standard information for each of your shows. The “*” represents the name you give your template file.

test.tdf

c:\...\Documents\FVD\

Fox Village Dressage Test File. This file is used to store the tests information and is used from show to show.

license.dll

c:\...\Documents\FVD\

File provided when you first install and license the program – required to run the full program. Must be located on the same directory (folder) as the Fox Village Dressage Program File (fvd.accde). Must be updated on an annual basis.

fvd.ico

c:\...\Documents\FVD\

Fox Village Dressage Short-cut Icon.

fvd2.ico

c:\...\Documents\FVD\

Fox Village Dressage Program Icon .

logo.gif

c:\...\Documents\FVD\

Sample logo.

blank.jdf

c:\...\Documents\FVD\Support\

Fox Village Dressage Blank Show Template. This is the blank show template that is automatically used by the FVD Program to create new shows or a new show template. It does not contain any data, only the show file structure. When you create a new blank show or a new show template, the program makes a copy of this file to create the new blank show or show template.

Backup Files File Name

Default File Location

Description

*.sbk

Determined by the user. A separate hard drive, portable drive, or thumb drive is recommended

Backup of Fox Village Dressage Show Data Files (*.sdf). Each show has a separate *.sdf file and therefore a separate *.sbk file. The “*” represents the name you gave your show file.

*.kbk

Determined by the user. A separate hard drive, portable drive, or thumb drive is recommended

Backup of a Fox Village Dressage Template File (*.kdf). The *.kdf is a file you create before creating a new show file. It stores information you will use in multiple shows with the same tests, stabling, fees, etc., thereby avoiding the reentry standard information for each of your shows. The “*” represents the name you gave your template file.

HR.hbk

Determined by the user. A separate hard drive, portable drive, or thumb drive is recommended

Backup of the Fox Village Dressage Blank Horse & Rider File (HR.hdf). The hr.hdf file is used to store the horse and rider information and is used from show to show; therefore, the hr.hbk file is also used from show to show.

Test.tbk

Determined by the user. A separate hard drive, portable drive, or thumb drive is recommended

Backup of the Fox Village Dressage Test File (hr.hdf). The Test.tdf file is used to store the dressage test information and is used from show to show; therefore, the Test.tbk file is also used from show to show.

Backup your *.sdf, HR.hdf and *.kdf files at the end of each entry session and at the end of a show. See BACKUP THE FILES and RESTORE THE FILES for information. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION I. GETTING STARTED Introduction > FVD File Types > Summary Summary of Key File Nomenclature File

File Name

Default File Location

Backup File Name

Backup Default File Location

Show Data File

*.sdf

c:\...\Documents\FVD\

*.sbk

Determined by the user in Show Preferences. A separate hard drive, portable drive, or thumb drive is recommended.

Show Template File

*.kdf

c:\...\Documents\FVD\Support

*.kbk

Determined by the user in Show Preferences. A separate hard drive, portable drive, or thumb drive is recommended.

Horse & Rider File

HR.hdf

c:\...\Documents\FVD\

HR.hbk

Determined by the user in Show Preferences. A separate hard drive, portable drive, or thumb drive is recommended.

Test File

Test.tdf

c:\...\Documents\FVD\

Test.tbk

Determined by the user in Show Preferences. A separate hard drive, portable drive, or thumb drive is recommended.

NOTE: The HR,hdf and Test,tdf files can retain the original file names. However, if you are the secretary for a variety of shows with different people, different horses, and requiring different test durations, you can copy the original files and name the copies for the specific show type or show name. In this manner you are only working with the data that you need. For example, if you are secretary for licensed shows and for schooling shows, you might want to have the following files: • Licensed-HR.hdf • Licensed-Test.tdf • Schooling-HR.hdf • Schooling-Test.tdf

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SECTION I. GETTING STARTED

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SECTION I. GETTING STARTED Install FVD for the First Time > Open FVD Web Site > Downloads

VERY VERY VERY IMPORTANT: These instructions assume you have not previously used Fox Village Dressage (FVD) and therefore do not yet have a license.dll (FVD license) file nor do you have a previously used HR.hdf (Horse & Rider) file with data. If you have these files and install the program using these instructions, you will over-write the files and lose your license and your data. If you want to use this method of installation, first move your files to another folder (not FVD) first (or temporarily rename them). After the installation, move your license.dll and HR.hdf files back to the FVD folder to overwrite the newly installed files and keep your data (or change the names back to the original file names).

• Open the FVD web site (click here). • Click ❶ Downloads.

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SECTION I. GETTING STARTED Install FVD for the First Time > Click FVD 2015 Installation Package • Click ❷ Fox Village Dressage 2015 NEW USER Installation Package.

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SECTION I. GETTING STARTED Install FVD for the First Time > Read, Click Download fvdinstall.exe • Read everything on this screen. • Click ❸ Download.

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SECTION I. GETTING STARTED Install FVD for the First Time > Save fvdinstall.exe 4

• The ❹ Opening fvdinstall.exe dialog box opens. • Click the ❺ Save File box. 5 7 • The ❻ fvdinstall.exe file is saved in the ❼ C:  Users  [UserName]  Downloads folder. 6

• Use copy/paste to copy ❻ fvdinstall.exe to the ❽ C:  Users  [UserName]  Documents folder. • Double click ❼ fvdinstall.exe.

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• The ❽ Fox Village Dressage 2015 dialog box opens. • Click ❾ OK to install the program for the first time. If you have a previous installation of the program, do not click OK.

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• A ❿ C:  Users  [UserName]  Documents  FVD folder is created and the ⓫ FVD files are placed in it. 11

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Section I. Getting Started

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SECTION I. GETTING STARTED Install over an Existing Installation > FVD.accde VERY VERY VERY IMPORTANT: These instructions assume you have previously used Fox Village Dressage (FVD) and therefore you have a license.dll (FVD license) file and a previously used HR.hdf (Horse & Rider) file with data. Do not install a new HR.hdf file as it will over-write your file. You will be updating two, three or four separate files: 1. FVD.accde – the new program file. This will be in the FVD folder. You will download a zip (compressed) file then extract it to an uncompressed file. 2. blank.jdf – the blank show template. This will be in the FVD/Support folder. 3. test.tdf – If any tests have changed, you will need to download the new test file. This will be in the FVD folder. The new file will replace your old file so any changes you have made to tests (such as durations, addition of additional tests, etc.) will be lost. 4. Optionally, you can also download a new HR.hdf (Horse and Rider) file, but this will overwrite your file (if it is still named HR.hdf) so you would lose all your horse and rider data. This will be in the FVD folder.

STEP 1 – DOWNLOAD THE NEW PROGRAM FILE (FVD.accde): • Open the FVD web site (click here). • From the home screen, click ❶ Update 1.1.3.

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SECTION I. GETTING STARTED Install over an Existing Installation > FVD.accde, cont’d. • The ❷ FOX VILLAGE DRESSAGE 2015 UPDATE DOWNLOAD SITE page opens. • Read everything on the screen. • Click ❸ Download.

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SECTION I. GETTING STARTED Install over an Existing Installation > FVD.accde, cont’d. 4 • The ❹ Opening fvdupdate_113.exe dialog box opens. • Click ❺ Save File. 5

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• The ❻ fvdupdate_113.exe file is saved in the ❼ C:  Users  [UserName]  Downloads folder. • Using copy/paste (or cut/paste), move the ❻ fvdupdate_113.exe file to the C:  Users  [UserName]  Documents  FVD folder.

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8 • The ❻ fvdupdate_113.exe file is now in the ❽ C:  Users  [UserName]  Documents  FVD folder. • Double click ❻ fvdupdate_113.exe.

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• The ❾ Fox Village Dressage 2015 Update 1.1.3 dialog box opens. • Click ❿ OK. • The newer fvd.accde file is installed.

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SECTION I. GETTING STARTED Install over an Existing Installation > Blank.jdf STEP 2 – DOWNLOAD THE BLANK SHOW TEMPLATE FILE (Blank.jdf). • Click ❶ Fox Village Dressage 2015 Blank Show Template.

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SECTION I. GETTING STARTED Install over an Existing Installation > Blank.jdf, cont’d. • Read everything on the screen. • Click ❷ Download.

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SECTION I. GETTING STARTED Install over an Existing Installation > Blank.jdf, cont’d. 3

• The ❸ Opening blank.jdf dialog box opens. • Click the ❹ Save File radial button. • Click ❺ OK.

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7 • The ❻ Blank.jdf file is saved in the ❼ C:  Users  [UserName]  Downloads folder. • Using copy/paste (or cut/paste), move the ❻ Blank.jdf file to the C:  Users  [UserName]  Documents  FVD  Support folder. 6

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• The ❻ Blank.jdf file is now in the ❽ C:  Users  [UserName]  Documents  FVD  Support folder.

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SECTION I. GETTING STARTED Install over an Existing Installation > Test.tdf STEP 3 – DOWNLOAD THE NEW TEST FILE (Test.tdf). • Click ❶ Fox Village Dressage 2015 Test File.

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SECTION I. GETTING STARTED Install over an Existing Installation > Test.jdf, cont’d. • Read everything on the screen. • Check the file date and compare to your file date. If this date is newer than your file date, you will want to download the new file; however, it will overwrite your existing file so you will lose any changes you have made (different test durations, additional tests, etc.). • If you want to download the new Test.tdf file, click ❷ Download.

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SECTION I. GETTING STARTED Install over an Existing Installation > Test.jdf, cont’d. 3

• The ❸ Opening test.tdf dialog box opens. • Click the ❹ Save File radial button. • Click ❺ OK.

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7 • The ❻ Test.tdf file is saved in the ❼ C:  Users  [UserName]  Downloads folder. • Using copy/paste (or cut/paste), move the ❻ Test.tdf file to the C:  Users  [UserName]  Documents  FVD  Support folder. 6 8

• The ❻ Test.tdf file is now in the ❽ C:  Users  [UserName]  Documents  FVD folder.

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SECTION I. GETTING STARTED Install over an Existing Installation > HR.hdf > Optional Download with a WARNING STEP 4 – DOWNLOAD THE NEW HORSE AND RIDER FILE (hr.hdf) (Optional) WARNING!!!!! Do this step only if you want a blank horse and rider file. If you download a new HR.hdf file, and if you have not moved or renamed your HR.hdf file, YOU WILL DELETE ALL THE DATA IN YOUR HR.HDF FILE. Follow the same steps as in STEP 3, except download the HR.hdf file.

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SECTION I. GETTING STARTED

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SECTION I. GETTING STARTED Start the FVD Program > Click FVD.accde There are two easy methods to open the FVD program: 1. Double-click on ❷ FVD.accde. OR 2. Double click a FVD icon on your desktop (see next page to create the icon).

NOTE: You can also use one of the many navigation tools available to Window users.

• To open the FVD program from the FVD folder, navigate to ❶ C:  Users  [UserName]  Documents  FVD and double-click on ❷ FVD.accde.

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SECTION I. GETTING STARTED Start the FVD Program > Place a FVD Icon on your Desktop To easily open the FVD program, you can create a FVD icon on your desktop. NOTE: This icon may have automatically installed during your FVD installation. If not, follow these instructions.

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Navigate to ❶ C:  Users  [UserName]  My Documents  FVD Right click ❷ FVD.accde. Place the cursor over ❸ Send To Place the cursor over ❹ Desktop (create shortcut) and click.

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• You now have an icon for the program on your Desktop. • To start the program, double click the icon on your Desktop.

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SECTION I. GETTING STARTED Start the FVD Program > Microsoft Access Security Notice Depending upon your version of Microsoft Windows and the level of security you have set on your computer, when opening FVD, you might get the following warning notice.

• A ❸ Microsoft Office Access Security Notice opens. • Click ❹ Open.

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SECTION I. GETTING STARTED Start the FVD Program > Create a New Show for the First Time > FVD Prompt • The first time you run the program, in demo mode you will receive a message about the demo. • If you have purchased/renewed the program, you will be asked for your Activation Key (a series of numbers, letters, and dashes), which is provided to you via email after you purchase/renew the FVD software. • The ❺ Fox Village Dressage 2015 information box opens. • The ❻ Fox Village Dressage dialog box also opens with the question “Would you like to create a new show? • Since this is the first time you have opened FVD, click ❼ Yes.

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SECTION I. GETTING STARTED Start the FVD Program > Create a New Show for the First Time > Name Show File (*.sdf)

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• The ❽ New Show Data File dialog box opens. • In the ❾ File name box, type in a name for your file. In this example, BlueHorseDressage2015 was entered. • Click ❿ Save.

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NOTE: See Show File Names for file name suggestions.

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SECTION I. GETTING STARTED Start the FVD Program > Create a New Show for the First Time > Link HR.hdf and Test.tdf 11

12 • The ⓫ Link Horse & Rider File dialog box opens. • Click ⓬ HR.hdf. • The file name appears in the ⓭ File name box. • Click ⓮ Open.

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16 • The ⓯ Link Test File dialog box opens. • Click ⓰ Test.tdf. • The file name appears in the ⓱ File name box. • Click ⓲ Open.

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SECTION I. GETTING STARTED Start the FVD Program > FVD Main Window The FVD main window is very simple. It has the following major components: • ❶ File – A method to close the program. • ❷ Fox Village Dressage – Ribbon with many FVD features. This ribbon is currently open. • ❸ Utilities – Ribbons with file Compact, Backup, and Restore functions. • ❹ Help – Ribbon with links to user manuals and other support features. • ❺ The program name – Fox Village Dressage. • ❻ ? button – Access help. • ❼ Minimize button – click to minimize the program. • ❽ Maximize button – click to maximize the program on your monitor. • ❾ Close button – click to close the program. • ❿ Main Menu - The area from which you will perform most of your work. The Main Menu has four tabs: • ⓫ Show Office – Contains many of the functions to set-up and manage your show. • ⓬ Scoring – Contains the functions for scoring dressage tests. • ⓭ Reports – Contains a wide variety of reports ranging from test labels, to stall assignments, to show results. • ⓮Breed Show Reports – Contains special reports that pertain to breed shows. • ⓯ Show Name – Right now it is Blank Show. You will name it shortly.

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• ⓰ Fox Village Dressage Online Tools – links to the FVD online reporting. • ⓱ Link to the Fox Village Dressage web site. • ⓲ Link to the Fox Village Dressage Facebook page. • ⓳ Equestrian Entries Integrated Online Tools – allow you to use entry data from Equestrian Entries (EE). • ⓴ Link to Equestrian Entries web site.

NOTE: The FVD windows are of variable sizes and positions. It is recommended that you run the program “maximized” by clicking the ❽ Maximize button, which causes the FVD program to fill the entire monitor screen. NOTE: To save space, the ⓰ Fox Village Dressage Online Tools and ⓳ Equestrian Entries Online Tools section of the main window are not depicted in many of the graphics in this manual. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW

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SECTION II. BEFORE THE SHOW Prepare FVD for New Show Season > Create a New Show > Click Blank Show File NOTE: If you will be sponsoring annual/multiple shows with the same classes and/or the same facility, it is easier to first create a Show Template, then base each show on the Show Template. See CREATE AND USE SHOW TEMPLATES for information on how to create and use a template for recurring shows. NOTE: These instructions assume you have used FVD before; your previous show will automatically open. The instructions show you how to create a new show. If you have never opened the program before, see Create a Show for the First Time.

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• To start the FVD program, navigate to C:  Users  [UserName]  Documents  FVD and double-click on FVD.accde. • Alternately, double click the FVD icon on your desktop. • If a Microsoft Access Security Notice opens, click Open. • The program verifies your license then opens, displaying the name of your ❶ Previous Show. • To create a new show, double click ❷ Blank Show File.

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• The ❸ New Show Data File dialog box opens in your ❹ C:  Users  [UserName]  Documents  FVD folder. • Enter the show name in the ❺ File name box. In this example, BlueHorseDressage2015 was used. • Click on ❻ Save. 5 6 Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Prepare FVD for New Show Season > Create a New Show > Recommended Show File Names

NOTE: It is recommended that you use file names that will clearly differentiate your different shows. For example, if your organization is ABC and you give three shows every year called Spring, Summer, and Fall, you may want a file naming standard similar to: Method to sort by year then show name: • 2015ABC_1SpringDressageShow • 2015ABC_2SummerDressageShow • 2015ABC_3FallDressageShow • 2016ABC_1SpringDressageShow • 2016ABC_2SummerDressageShow • 2016ABC_3FallDressageShow

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Method to sort by show name then year: • ABC_1SpringDressageShow2015 • ABC_2SummerDressageShow2015 • ABC_3FallDressageShow2015 • ABC_1SpringDressageShow2016 • ABC_2SummerDressageShow2016 • ABC_3FallDressageShow2016

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SECTION II. BEFORE THE SHOW Prepare FVD for New Show Season > Welcome Screen • The ❶ Fox Village Dressage program opens with the following ribbons: o ❷ File o ❸ Fox Village Dressage o ❹ Utilities o ❺ Help • The ❻ Main Menu dialog box has: o ❼ Blank Show o ❽ Welcome to the Show Office o ❾ Show Office o ❿ Scoring o ⓫ Reports o ⓬ Breed Show Reports • ⓭ Fox Village Dressage Online Tools has the following buttons: o ⓮ Register Show o ⓯ Upload Confirmations o ⓰ Upload Ride Times o ⓱ Upload Results. • ⓲ Equestrian Entries Integrated Online Tools has buttons: • ⓳ Publish Show • ⓴ Import Online Entries •  Close Show • Each of these FVD functions is explained in detail throughout this manual.

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• You will perform most of your work from the Main Menu.

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SECTION II. BEFORE THE SHOW Prepare FVD for New Show Season > Main Menu Tabs Each Main Menu tab has a different function and displays different program features.

Show Office: Used to set up and run a show.

Scoring: Used to record scores and place classes.

Reports: Used to create reports (documents) needed Pre-Show, During-Show, and Post-Show.

Breed Show Reports: Used to create reports (documents) for breed shows.

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Section II. Before the Show Prepare FVD for New Show Season > Enter Show Information NOTE: If you will be sponsoring annual/multiple shows with the same classes and/or the same facility, it is easier to first create a Show Template, then base each show on the Show Template. See CREATE AND USE SHOW TEMPLATES for information on how to create and use a template for recurring shows.

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• Select ❶ Main Menu / ❷ Show Office / ❸ Show Information.

• The ❹ Show Information dialog box opens. • In the ❺ Show Name box, enter the desired show name. We will enter 2015 Blue Horse Dressage Show. • It is recommended that you use show names that will clearly differentiate your different shows. For example, if your organization is ABC and you give three shows every year called Spring, Summer, and Fall, you may want to name your shows: o YYYY ABC Spring Dressage Show o YYYY ABC Summer Dressage Show o YYYY ABC Fall Dressage Show • Fill in as many of the blanks as possible at this time. Blanks with a * are required for registering the show for online tools. You may return to this screen at any time to complete/update the data for this show. • Click ❻ Close.

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7 • Your ❼ new show name will now appear at the top of the screen.

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SECTION II. BEFORE THE SHOW Prepare FVD for New Show Season > Create Multiple Shows 1

• If you want to set up additional new shows for this season, repeat Create a New Show for each new show.

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• If you have multiple shows using the same format for classes, fees, and general show structure, you may wish to ❷ Create Show Template that can be used for multiple shows. • See CREATE AND USE SHOW TEMPLATES for details on creating and using a template for recurring shows.

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SECTION II. BEFORE THE SHOW Prepare FVD for New Show Season > Link Files > Click Repair All Links, Link Show File • In addition to the fvd.accde program file, FVD consists of three files that work with each other: • Show file (*.sdf) • Horse & Rider File (HR.hdf) • Test file (Test.tdf). • Before they can work together, they need to be linked. • Each time you update your FVD program file, create a new show, backup and restore the files, move the files to another computer, etc., the files need to be linked. • This procedure links the files.

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• Click ❶ Repair All Links.

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• The ❷ Link Show File dialog box opens to the ❸ C:  Users  [UserName]  Documents  FVD folder, which displays your list of show data files (*.sdf). • Click on the ❹ name of the show you wish to link (in this example, the name of the file is BlueHorseDressage2015.sdf). • The name of the show appears in the ❺ File name box. • Select ❻ Open.

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SECTION II. BEFORE THE SHOW Prepare FVD for New Show Season > Link Files > Link Horse & Rider File, Link Test File 7

8 • The ❼ Link Horse & Rider File dialog box opens. • Files with the hdf extension will be seen. • Select your *.hdf file. This is usually ❽ HR.hdf, unless you renamed the file. • The filename will appear in the ❾ File name box. • Click ❿ Open.

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12 • The ⓫ Link Test File dialog box opens. • Files with the tdf extension will be seen. • Select your *.tdf file. This is usually ⓬ Test.tdf unless you renamed the file. • The filename will appear in the ⓭ File name box. • Click ⓮ Open.

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• Repeat this sequence for all new show names as you set them up. • IMPORTANT: Use the Repair All Links sequence whenever you install a FVD update, copy a file from another computer, or get a “can’t find . . . file” error message. If in doubt, link! Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Prepare FVD for New Show Season > Use HR.hdf File to Mail the Prize List > Make Mailing Labels • Now that you have the show set up, if you have names and addresses from previous shows (they are in your HR.hdf file), you can easily send them the prize list via mail (using mailing labels) or via email (using the E-mails to Clipboard utility). 1 MAILING LABELS: • Select ❶ Main Menu /❷ Reports / ❸ PreShow / ❹ Prize List Labels. 2 3 • The ❺ Prize List Labels dialog box opens. • Enter the ❻ Last Show Date that you would like included; use the date format MM/DD/YYYY. • Check either ❼ Last Name, First Name order or ❽ Zip Code, Last Name, First Name order on the screen. • Click ❾ OK.

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• The ❿ Prize List Labels dialog box opens. • Check the labels to ensure they are the ones you intend to print. • See PRINT LABELS AND INDEX CARDS for the procedure to print labels and index cards and Default & Recommended Settings > 1” x 2-5/8 “ Labels for specifics on this label. • Click ⓫ Close Print Preview to close the report.

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SECTION II. BEFORE THE SHOW Prepare FVD for New Show Season > Use HR.hdf File to Email the Prize List > Email the Prize List 1

EMAIL THE PRIZE LIST (OR A LINK): • First you copy the email addresses to your clipboard, then you email the prize list (or a link to the prize list) using the copied email addresses. • Select ❶ Main Menu / ❷ Show Office / ❸ E-mails to Clipboard. • The ❹ E-mails to Clipboard dialog box opens. • The ❺ E-mail Filter lets you select o Riders in Show o Owners in Show o Trainers in Show o Coaches in Show o All People in Show o All People in HR Database • To copy the email addresses of all People in your HR.hdf file to the clipboard: o Click the radial button of ❻ All People in HR Database to get a list of all people in the database. If you only want people that participated in a show since a particular date, enter the date in❼ Last Show Date. o Click ❽ OK. o A❾ Fox Village Dressage message box opens advising you the email addresses have been copied to your Windows clipboard. o Click ❿ OK.

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8 • Compose and send the email: o Open your default email program. In the TO: box, enter your email address (so you get the email). o Place you curser in the BCC: box (using BCC – blind carbon copy – ensures you are not broadcasting the email addresses to everyone) and select Paste (or keyboard Ctrl V). The email addresses in your clipboard are pasted into the BCC: box. o Compose your email with a Subject that clearly indicates the message is about the show and any text you want to provide. o Include your prize list in the email using one of two methods:  Attach the prize list file to the email. This may not be a good method if it is a large file.  Include the URL (web address) to the prize list that you have already posted on your web site. This is the better method as it does not clog email systems with attachments. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW

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SECTION II. BEFORE THE SHOW New Show > Open a Show File Perform this step if the show you want to set up is not already open in FVD.

1 • Click ❶ Open.

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SECTION II. BEFORE THE SHOW New Show > Show Information 1

IMPORTANT NOTE: For Show Information instructions from EE, click here and look at page 3. These additional instructions are important to optimally set up your show so it can be published to EE and enable the entries created on EE to be imported back into FVD.

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• Select ❶ Main Menu / ❷ Show Office / ❸ Show Information.

• The ❹ Show Information dialog box opens. • Complete the empty boxes, including the show ❺ Name (in this example it is 2015 Blue Horse Dressage Show), if you have not already done so. The boxes can be completed/updated at any time. • Information marked with a * is required for registering the show with EE for online entries. • Click ❼ Close. 4 5

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SECTION II. BEFORE THE SHOW New Show > Show Preferences > General Tab > Scoring 1

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• The ❹ Show Preferences dialog box opens, which has three tabs (General, Membership, and Divisions). • ❺ General tab: Decide if you want to use: o ❻ Instant Scoring: The computer operator enters movement-by-movement scores using the test score sheet. The program calculates the Final Score and the Percent. o ❼ Manual Scoring: The scores for each movement are not entered in the computer; instead, the computer operator enters each Judge Score and the program calculates the Final Score and the Percent. • This decision is usually made by show management based upon available computer equipment, scoreboard equipment, and personnel. See SCORING, PLACING CLASSES for detailed scoring information.

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SECTION II. BEFORE THE SHOW New Show > Show Preferences > General Tab > Backup Storage Device • Select ❶ Main Menu / ❷ Show Office / ❸ Show Preferences.

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• The ❹ Show Preferences dialog box opens, which has three tabs (General, Membership, and Divisions). • On the ❺ General tab, decide where you want to back up your show’s data. o The ❻ Default Backup Storage Device is a floppy disk in the A:\ drive. o To select a different drive, click ❼ Browse…. o The ❽ Browse for Folder dialog box opens.  You can select the C: drive (not recommended in case your drive fails), a secondary installed hard drive, a removable hard drive, a removable thumb drive, the cloud, etc. A disk, removable hard drive, thumb drive or the Cloud are recommended in case your computer malfunctions, is lost, etc.  In this example, we selected a data drive, ❾ DATA (D:). If desired, you can create folders/subfolders on your selected drive. We created and selected ❿ FVD-BackUp.  Click ⓫ OK.  The new ⓬ Default Backup Storage Device is now listed.

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SECTION II. BEFORE THE SHOW New Show > Show Preferences > General Tab > Conflict Time, Coggins, Logo, USEF Rules for Rider’s Age, Pony Club Show • Select ❶ Main Menu / ❷ Show Office/ ❸ Show Preferences • The ❹ Show Preferences dialog box opens. • Select the ❺ General tab.

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❻ Conflict Time USEF rule DR126.1.b(5): At least 50 minutes must be scheduled between start times for a rider’s tests on different horses unless he/she has agreed, in writing, to a shorter interval between tests.

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• A rider competing more than one horse needs time to warm-up each horse before their class time. USEF rule DR126.1.b(5) requires at least 50 minutes between the start time of rides for the same rider on a different horse. If there is insufficient time, there is a conflict. • The FVD program can flag conflicts during show scheduling. This is only a flag – you must make ride time adjustments. See Conflict Resolution for the procedure. • To set the conflict time, enter 50 minutes in the ❻ Conflict Time box. ❼ Coggins • If your show requires a copy of the Coggins report, check the ❼ Use Coggins box. • If a Coggins test is not required, do not check this box. ❽ Logo • If you wish to use a logo on the show reports, check the ❽ Use Logo Graphic on Reports • Use the ❾ Browse button to designate the logo file. • The logo must be in the C:  Users  [UserName]  Documents  FVD folder or on another folder on the hard drive. This location may need to be changed if you move your show to another computer. ❿ USEF Rules for Rider’s Age (DR119.3) • If your show will use USEF rules for the age of riders, check the ❿ Use USEF Rules for Rider’s Age box. ⓫ Pony Club Show • If your show is a Pony Club show, check the ⓫ Pony Club Show box.

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• Click ⓬ Close to save your selections, or click the Membership tab (see next page). Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW New Show > Show Preferences > Membership Tab > USEF (US Equestrian Federation) as National Level IMPORTANT NOTE: For Show Preferences > Membership Tab instructions from EE, click here and look at page 2. These additional instructions are important to optimally set up your show so it can be published to EE and enable the entries created on EE to be imported into FVD. • Select ❶ Main Menu / ❷ Show Office / ❸ Show 1 Preferences. • The ❹ Show Preferences dialog box opens. • Select the ❺ Membership tab. 2 • ❻ Use USEF. Check this box if your show will follow USEF membership rules. Enter the ❼ Default USEF Expiration Date that applies to your show (this is the date that USEF memberships expire for the year that applies to your show, which is November 30 of the current year). • ❽ Use USDF. Check this box if your show will follow USDF membership rules. Enter the ❾ Default USDF 5 Expiration Date that applies to your show (this is the date that USDF memberships expire for the year that applies to your show, which is November 30 of the 6 current year). • ❿ Use FEI. Check this box if your show will follow FEI membership rules. Enter the ⓫ Default FEI Expiration Date that applies to your show (this is the 8 date that FEI memberships expire for the year that applies to your show, which is December 31 of the current year). 10 • ⓬ Use L1, L2, L3. If your show will follow local membership rules, for each of these categories: o Check the ⓬ Use L1 [2, 3] box. 12 o Enter a symbol for the ⓭ L1 [2, 3] Label. If the local organization is a USDF, use ⓮ USDF GMO 17 Codes to look up and enter the GMO’s number. 19 o Enter the ⓯ Default L1 [2, 3] Expiration Date that applies. o Select the ⓰ Non-member Fee Type:  No: no non-member fee (default).  Per Show: non-member fee per show.  Per Class - Non-exempt: non-member fee for each non-exempt class.  Per Class - All: non-member fee for all classes. o Check ⓱ Fee for Horse, Owner, Rider, Trainer, Coach, and/or Organization Partner (check all that apply). o Click ⓲ Edit Show Fees to enter the appropriate local fees. See Show Fees for more information on entering show fees. o Click ⓳ Organization Partner if the local organization is a show partner. • Click ⓴ Close to save your selections, or click the Divisions tab (see Divisions Tab). Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW New Show > Show Preferences > Membership Tab > EC (Equine Canada) as National Level 1

IMPORTANT NOTE: For Show Preferences > Membership Tab instructions from EE, click here and look at page 2. These additional instructions are important to optimally set up your show so it can be published to EE and enable the entries created on EE to be imported back into FVD.

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NOTE: For Equine Canada (EC) shows, the National Level must be EC. When EC is entered, FVD changes to apply EC rules, section codes, etc.

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• Select ❶ Main Menu / ❷ Show Office / ❸ Show Preferences. • The ❹ Show Preferences dialog box opens. • Select the ❺ Membership tab. • ❻ Use EC. If your show will follow EC membership rules as the National Level, enter EC in the Label box. 5 Check the Use EC check box. Enter the ❼ Default EC Expiration Date that applies to your show (this is the 6 date that EC memberships expire for the year that applies to your show, which is December 31 of the current year). • ❽ Use FEI. Check this box if your show will follow FEI membership rules. Enter the ❾ Default FEI Expiration Date that applies to your show (this is the date that FEI memberships expire for the year that 8 applies to your show, which is December 31 of the current year). • ❿ Use L1, L2, L3. If your show will follow local 10 membership rules, for each of these categories: o Check the ❿ Use L1 [2, 3] box. 14 o Enter a symbol for the ⓫ L1 [2, 3] Label. 16 o Enter the ⓬ Default L1 [2, 3] Expiration Date that applies. o Select the ⓭ Non-member Fee Type:  No: no non-member fee (default).  Per Show: non-member fee per show.  Per Class - Non-exempt: non-member fee for each non-exempt class.  Per Class - All: non-member fee for all classes. o Check ⓮ Fee for Horse, Owner, Rider, Trainer, Coach, and/or Organization Partner (check all that apply). o Click ⓯ Edit Show Fees to enter the appropriate local fees. See Show Fees for more information on entering show fees. o Click ⓰ Organization Partner if the local organization is a show partner. • Click ⓱ Close to save your selections, or click the Divisions tab (see Divisions Tab). Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW New Show > Show Preferences > Divisions Tab 1

2 • Select ❶ Main Menu / ❷ Show Office/ ❸ Show Preferences

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• The ❹ Show Preferences dialog box opens. • Select the ❺ Divisions tab. • The default divisions (Yes, No, Adult Amateur, JR/YR and Open) are specifically used for, and to identify, GAIG qualifying rides. See Class Entries > Qualifying Status for GAIG Regional Championships for information on entering the GAIG divisions. • If your show has special divisions, enter the division name(s) in the ❻ Divisions box. As examples, your show may have separate JR and YR divisions, a Senior Rider division, etc. You are limited to 13 characters and spaces. If you use a special division for a ride, it cannot simultaneously be entered as a GAIG Q ride. • Click ❼ Close to save your entries.

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SECTION II. BEFORE THE SHOW New Show > Show Fees > FVD Section, EE Section and Rows of Data IMPORTANT NOTE: For Show Fees instructions from Equestrian Entries (EE), click here. These additional instructions are important to optimally set up your show so it can be published to EE and enable the entries created on EE to be imported back into FVD.

• Select ❶ Main Menu / ❷ Show Office / ❸ Show Fees. • The ❹ Show Fees dialog box opens.

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• The show fees table has two sections and multiple rows of data: o ❺ FVD Section – highlighted in green. This fee information is integral to the FVD program and is reflected in the program reports, etc. o ❻ EE Section – highlighted in blue. This fee information is an expansion of the FVD section information and provides additional information required for uploading the fee information to EE and for downloading entries from EE into the FVD program. If a show is not using EE, this information can be disregarded. o ❼ Rows of Data - Each complete row in the table (a row is outlined in red below) represents one fee. For example, the FVD Daily Stabling = EE Day Stall fee.

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NOTE: USDF and USEF fees change often. Check the fees before each show to ensure you are charging riders the correct fees.

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❺ FVD Section

❻ EE Section

❼ Row of Data

IMPORTANT: The above fees are the default fees in FVD. USDF and USEF fees are frequently changed. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW New Show > Show Fees > Introduction to System Fees and Custom Fees • The FVD program has two types of fees, each with a separate tab: o ❶ System Fees are built into the program and some FVD features cannot be edited. o ❷ Custom Fees are entered by show management and all FVD and EE features can be edited. • For both System Fees and Custom Fees, there are specific FVD and EE fee data headings: ❸ Description

FVD description of the fee. This will also be seen by entrants using the EE system.

❹ Rate

Cost of one unit of the fee. For example, $8 for one bag (one unit) of bedding. This is the fee that will be charged in FVD and EE.

❺ [FVD Fee] Type

FVD fee type. See Show Fees > Options for the options.

❻ A (Automatic)

If the A box is checked, the FVD program automatically enters this fee for all entries for which the user clicks the Add Auto Fees button (see Stabling Fees and Other Fees, item 2). If the A box is not checked, when entering an entry the computer operator must select each fee that applies to that particular entry.

❼ OE* (Online Entry)

If the OE box is checked, the fee is uploaded to the EE web site. If the OE box is not checked, the fee is not uploaded to the EE web site so riders cannot select the fee.

❽ OE Fee Type*

EE fee type. See Show Fees > Options for the options.

❾ OE Occurrence*

Frequency the fee is paid. See Show Fees > Options for the options.

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IMPORTANT: The above fees are the default fees in FVD. USDF and USEF fees are frequently changed. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW New Show > Show Fees > System Fees IMPORTANT NOTE 1: EE instructions recommend using System Fees only for the most basic fees. This includes Drug/Horse USEF, Haul In Fee, RV Hookup, USDF Non-member fee and USEF Show Pass fee, using the settings below. Click here for more information from the EE web site. IMPORTANT NOTE 2: Since FVD tracks the Drug/Horse USEF, USDF Non-member, and USEF Show Pass fees for after-show reports and payments to USEF and USDF, it is best to use these built-in FVD system fees.

• In the ❶ Show Fees dialog box, select the ❷ System Fees tab. In the System Fees table new fees cannot be added and Description and [FVD Fee] Type cannot be edited. • ❸ Description – Cannot be edited in System Fees. • ❹ Rate – For the fees you want to use, enter the costs per unit for the current competition. • ❺ [FVD Fee] Type – Cannot be edited in System Fees. • ❻ [FVD] A (Automatic) – Check the A box for fees that apply to all entries. The FVD program automatically enters the fees for all entries for which the user clicks the Add Auto Fees button (see Stabling Fees and Other Fees/Payments, item 2). • ❼ OE* (Online Entry) – Check the box for all fees that you want to have uploaded to the EE system so riders can select the fees when entering the show. • ❽ OE Fee Type* - Using the drop-down arrow, select the fee type that corresponds to the fee. See Show Fees > Options for the options. • ❾ OE Occurrence* – Using the drop-down arrow, select the occurrence that applies to the fee. See Show Fees > Options for the options. • ❿ Qualifying Class Entry Fee – Enter the current fee for GAIG qualification. For 2016 it is $10 additional for each qualifying ride. This fee must be paid BEFORE the ride. 1

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[See NOTE 2]

[See NOTE 2] [See NOTE 2]

= System Fees and settings recommended by EE. Click here for more information. 10

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SECTION II. BEFORE THE SHOW New Show > Show Fees > Custom Fees IMPORTANT NOTE: EE instructions recommend most fees be listed in the Custom Fees tab. Click here for more information from the EE web site.

• In the ❶ Show Fees dialog box, select the ❷ Custom Fees tab. All cells in the custom fees table can be edited. • ❸ [FVD] Description - Type in nomenclature for the fee. This is what the competitor sees on the entry so be very clear. For example, enter Competitor Party $30 per person if you are having a party. • ❹ [FVD] Rate - Enter the cost of the custom fee. For example, if your party fee is $30, enter $30. [If the rider and owner for the entry are both attending, enter the information twice.] • ❺ [FVD] Type - Using the drop down arrow, select the fee type. See Show Fees > Options for the options. • ❻ [FVD] A (Automatic) - The FVD program enters this fee for all entries for which the user clicks the Add Auto Fees button (see Stabling Fees and Other Fees/Payments). • ❼ OE* (Online Entry) - Check the boxes for all fees that you want to be uploaded to the EE system so riders can select them when entering yours show. • ❽ OE Fee Type*- Using the drop-down arrow, select the OE Fee Type. See Show Fees > Options for the options. Leave blank for all fees for which OE is not checked. • ❾ OE Occurrence* - Using the drop-down arrow, select the frequency by which the fee is applied. Leave blank for all fees for which OE is not checked. See Show Fees > Options for the options. • When you are finished entering your custom fees, click ❿ Close. 1

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SECTION II. BEFORE THE SHOW ❺ [FVD Fee] Type ❽ OE* Fee Type

New Show > Show Fees > Options for [FVD Fee] Type, OE Fee Type and OE Occurrence SS

Stabling - Stall

Fee for a horse stall.

ST

Stabling - Tack

Fee for a tack stall.

SB

Stabling - Bedding

Fee for stall bedding, per bale.

SO

Stabling - Other

Fee for any other stall item.

OF

Other Fees

Fee for all other items.

USEF Drug & Medication Fee

Per horse fee required by USEF to cover drug testing. Some exemptions.

USEF Discipline Fee

Fee charged by an equestrian discipline. There is no dressage fee.

USEF Non-Member Fee

Per person fee charged by USEF for a non-exempt non-member person.

USDF HID Fee

HID = USDF horse identification number. Required by USDF for horses in non-exempt classes. A one-time fee, not annual. Currently $25.

USDF Non-Member Fee

Per person fee charged by USDF for non-member non-exempt people.

Grounds/Haul-In Fee

Per horse fee to use the show grounds. Can be a daily fee or a show fee.

Late Fee – per Entry (if applicable)

Fee for acceptance of a late entry, per entry.

Late Fee – per Class (if applicable)

Fee for acceptance of a late entry, per class.

RV (hook-up) Fee

Fee for a recreational vehicle hook-up, usually to electricity.

RV/Camping Fee (no hook-up)

Fee for a recreational vehicle without a hook-up.

Overnight Stabling

Fee for an overnight horse stall. Can be a Per Night or a Per Show fee.

Day Stall

Fee for a day horse stall. Usually a Per Day fee. Horse cannot stay overnight.

Tack Stall

Fee for a tack stall. Can be a daily, nightly, or show fee.

Grooming Stall

Fee for a grooming stall. Can be a daily, nightly, or show fee.

Non-Compete Horse Stall

Fee for a horse stall for a non-competing horse. Daily, nightly, or show fee.

Local 1 Level

Fee for first local organization.

Local 2 Level

Fee for second local organization.

Local 3 Level

Fee for third local organization.

Custom Fee

Any other type of fee without a quantity.

Custom Fee w/ Quantity

Any other type of fee with a quantity. Example: Party ticket(s).

Office Fee

Fee for show office activities. Usually a show fee charged per entry.

Shavings/Bedding

Fee for stall bedding, per bale.

Mandatory

A fee that is required (mandatory) for all entries.

❾ OE* Occurrence

Per Day

Charged to entries for each DAY the item is used. For example, stall that is charged for each DAY the stall is used. Example: Fee of $30/day for Fri & Sat = $60.

Per Night

Charged to entries for each NIGHT the item is used. For example, stall that is charged for each NIGHT the stall is used. Example: Fee of $30/night for Fri & Sat = $30 (it is used Fri night).

Per Show

Charged to entries one time per SHOW. For example, stall that is charged one time for the entire SHOW. The stall is used the entire show.

Yes

The fee is charged if the competitor selects the applicable fee. The fee is also used for mandatory fees.

No

The fee is charged if the competitor does not select the fee.

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SECTION II. BEFORE THE SHOW New Show > Show Fees > Options for [FVD Fee] Type, OE Fee Type and OE Occurrence > Yes/No Additional information for OE Occurrence Yes/No (provided by EE) • OE OCCURRENCE Yes/No for Custom Fees: • Entrants have a box they can check for each fee if they want what that fee is offering. Sometimes this box also comes with a pull down list of numbers for quantity. • Yes means if they check the box for that fee they will be charged for the item and if they do not check the box they will not be charged the fee. • No means if they check the box for that fee they will not be charged the fee and if they do NOT check the box they will be charged. (No is rarely used but is available if needed.) • Yes examples: • Would you like an extra bag of shavings ($8) – if they check the box, then yes they get charged the $8. • Would you like extra tickets to the party ($10 each) – if they check the box, then yes they get charged the $10; if they choose more than the default of 1 they will be charged $10 for each ticket. • No example: • Are you a resident of Washoe County? (If not, there is a $10 fee). If they check the box, they are saying yes, they are a resident of Washoe County and they are not charged the fee. If they do NOT check the box, are saying no they are not a resident of Washoe County and they get charged $10. • OE Occurrence Yes for Mandatory Fees: • A Yes OE Occurrence for a mandatory fee means every entry will be charged the fee. • Example: Alberta Agriculture Ministry Fee ($5) – all entries are charged the fee whether or not they check the box.

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SECTION II. BEFORE THE SHOW New Show > Show Fees > Suggestions for Custom Fees for USEF and USDF Memberships • During your show, some participants may want to become USEF and/or USDF members and/or may want to USEF record and/or USDF register a horse (the Show Office should have the required forms). The associated fees must be entered in the FVD program and submitted, in full, to USEF or USDF at the end of the show. It is much easier if these fees are paid by a separate check made out to USEF or USDF, which keeps these funds separate from the show funds. However, some participants may want to pay in cash or the fee may be included in the same check/credit card payment submitted for the show. Regardless of the type of payment, you must track the fees to ensure they are sent to USEF or USDF, by including them in your USEF or USDF payment. • To ensure tracking of these USEF and USDF fees, you can enter any of the following as Custom Fees if they are paid to the show by a competitor. The fees are tracked using the Reports > Post-Show > Profit (Loss) Report. It will be easier for you if you enter these fees BEFORE the show so they will already be available to you if you need to use them. • As you do not need these fees in EE, do not use the EE Section of the Custom Fees table. • The following are fees as of May 2016: Description

2015 Rate

Type

Auto

USEF Membership – 3-year Active (Junior or Senior) – expires Nov 30th

$165

OF (Other Fee)

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USEF Membership – 1-year Active (Junior) – expires Nov 30th

$55

OF (Other Fee)

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USEF Membership – 1-year Active (Senior) – expires Nov 30th

$55

OF (Other Fee)

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$2,500

OF (Other Fee)

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USEF Lifetime Horse Recording – Birth to December 31st of birth year

$35

OF (Other Fee)

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USEF Lifetime Horse Recording – One year of age (from Jan 1st to Dec 31st of first year after foaling)

$85

OF (Other Fee)

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USEF Lifetime Horse Recording – Two years of age (from Jan 1st to Dec 31st of second year after foaling)

$160

OF (Other Fee)

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USEF Lifetime Horse Recording – Three years of age or older

$200

OF (Other Fee)



USEF Annual Horse Recording – expires Nov 30th

$75

OF (Other Fee)



USDF Membership – 1-year Participating Membership – expires Nov 30th

$75

OF (Other Fee)



USDF Membership – 1-year Youth Participating Membership – expires Nov 30th

$60

OF (Other Fee)



USDF Membership – 5-year Participating Membership – expires Nov 30th

$300

OF (Other Fee)



USDF Membership – Lifetime Participating Membership – expires Nov 30th

$1500

OF (Other Fee)



USDF Membership – Business – expires Nov 30th

$200

OF (Other Fee)



USDF Lifetime Horse Registration (LHR)

$95

OF (Other Fee)

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USDF Upgrade to Lifetime Horse Registration

$70

OF (Other Fee)



USDF Horse Identification Number (HID)

$25

OF (Other Fee)



USEF Membership – Life Member

NOTE: Requirements and fees may change year-to-year. For the most current information and fees, go to: 2016 USEF Human/Business Memberships – Click here. 2016 USEF Horse Recording – Click here. 2016 USDF Human/Business Memberships – Click here. 2016 USDF Horse Registration – Click here. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW New Show > Payment Types 1

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3 • Select ❶ Main Menu / ❷ Show Office / ❸ Payment Types.

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• The ❹ Payment Types dialog box opens. • Make additions, if needed. For example, if you accept payment via PayPal, add PayPal to the list by typing PayPal into the blank row adjacent to the *. If you accept entries through EE, add Equestrian Entries to the list (as seen in this example). • Make deletions, if needed. For example, if you do not accept credit cards, delete Credit Card by clicking the small box corresponding to the Credit Card row, then click the – icon. • Click ❺ Close to save the changes.

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SECTION II. BEFORE THE SHOW New Show > Credit Card Types • This step is not required if you do not accept credit cards. 1 2

3 • Select ❶ Main Menu / ❷ Show Office / ❸ Credit Card Types.

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• The ❹ Credit Card Types dialog box opens. • Make additions or deletions, if needed. • Click ❺ Close to save the changes. 5

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SECTION II. BEFORE THE SHOW New Show > Select Classes > Class #, Text, Closed, Class Name 1

IMPORTANT NOTE: For Classes instructions from EE, click here and look at page 4. These additional instructions are important to optimally set up your show so it can be published to EE and enable the entries created on EE to be imported back into FVD.

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• Select ❶ Main Menu / ❷ Show Office / ❸ Classes.

• The ❹ Class dialog box opens. • ❺ Class Number: Each class must have a unique class number. Enter the class number, which should match the number in the Prize List. You can only use numbers; one decimal is allowed. See DRESSAGE CLASS NUMBERS AND INFORMATION for recommendations on a convenient (but not required) method to number classes. • ❻ Text: Each class must have a unique class text. Enter text applicable to the Class; for example Class # plus O, AA, JYR, AJY, etc. Up to ten letters, numbers, punctuations, and spaces may be entered. • ❼ Closed: Check the box if the class is filled and therefore closed to additional entries. • ❽ Class Name: Enter the name of the class. If the class is Open, AA, JYR, or AJY, include these terms in the name. If the class is a GAIG qualifier, include GAIG in the name. If it is a championship class, indicate that. Etc. Up to 50 letters, numbers, punctuations, and spaces may be entered.

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SECTION II. BEFORE THE SHOW New Show > Select Classes > Levels, TOC, Default Test

… continued from previous page.

• ❾ Level Type*: Box used for EE uploaded entries only. Using the drop-down arrow, select the correct Level Type. o Exempt All: Riders and horses only in Opportunity classes are exempt from USDF and USEF membership/registration/recording and they are exempt from the USEF drug fee. USEF and USDF members may ride. o Exempt Non-Members Only: Riders and horses only in Introductory classes are exempt from USEF and USEF membership/registration/recording but they must pay the USEF drug fee. o Exempt USDF Only: No longer used (previously used for para equestrian riders/horses). o FEI, Training, First, Second, Third, Fourth, CDI: Use for FEI, USEF or CDI tests/classes. 9 o USDF Sporthorse Breeding: Use 10 for DSHB tests/classes. 11 o Other: Use if no other selection applies. USDF and USEF memberships will be required or the non-member fee will be applied. • ❿ Test of Choice* (TOC): Box used for EE uploaded entries only. Click the box only if this is a Test of Choice class. Select “Online Test Place Holder” in Default Test. EE will require entrant to enter the test to be ridden. • ⓫ Default Test: Using the dropdown arrow, select the test for this class. Alternately, start to type the test and the similar text will be seen. For EE, if it is a TOC class, select “Online Test Place Holder.” See DRESSAGE TESTS BUILT INTO THE FVD PROGRAM for a list of Default Tests built into FVD. See Show Office > Test Editor for the procedure to edit tests and add new tests.

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SECTION II. BEFORE THE SHOW New Show > Select Classes > USEF or EC Code, AHA Code, Date, Ring, Standard Fee, Qualifying Fee

• ⓬ USEF Code (or EC Code): For submission to the USEF or EC. Using NOTE: See USEF SECTION CODES for a list; see EC SECTION CODES for a list. the drop-down arrow, select the correct Dressage USEF or EC Section Code. There are codes for test type and Open, AA, and YR/JR. If your class is AA/JYR, use the Open code. • ⓭ AHA Code: For submission to the Arabian Horse Association (AHA). 12 12 Type in the correct Dressage AHA 13 Code. 14 15 • ⓮ Date: Using the drop-down 16 17 arrow, enter the date of the class. If 18 19 the date is not in the drop-down list, click the ⓯ Edit Dates icon and enter the date, then use the dropdown arrow to select the date. IMPORTANT FOR EE: If you have a multi-date show, ensure you use the correct date as the date assigned to the class determines which day it can be selected on EE. If NO date is selected, the class will NOT feed to EE so cannot be selected by riders. • ⓰ Ring: This is usually added after scheduling. Using the drop-down arrow, enter the ring number for the class. If the ring number is not in the drop-down list, click the ⓱ Edit Rings icon and enter the ring number, then use the drop-down arrow to select the ring. You can also enter a ring name, indicate it is an indoor arena, indicate it is a small arena, etc. You can enter 30 letters NOTE: EC Codes only show if EC and spaces but short text is was selected as the National recommended. Level in Show Preferences. • ⓲ Standard Fee: Enter the standard fee for the class. This should match the fee in the Prize List. For EE, if the fee is not entered the rider will not be charged for the class! • ⓳ Qualifying Fee: The Qualifying Class Entry Fee is entered in Show Fees. The FVD program automatically adds the Qualifying Class Entry Fee to the Standard [Class] Fee, to determine the total Qualifying Fee, even if it is not a qualifying class. Continued on next page… Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW New Show > Select Classes > Qualify, Division, Prize, Sponsor, Report Style, Ribbons, Exclude eScores, Judge • ⓴ Qualify*: Applies to EE uploaded entries only. Click the drop-down arrow and select the appropriate item. Select Q Allowed for GAIG Qualifying classes; it should not be used for any other type of qualifying class. For other types of qualifying classes, use the Custom Fee to allow the competitor to select an additional qualifying fee. •  Division*: Applies to EE uploaded entries only. Use only for Q Allowed classes; leave blank for all other classes. This is the status of the class (not the status of the rider). If a class is AA/JYR, select Open. o Open*: All riders may enter. o AA*: Only Adult Amateur riders may enter. o JR/YR*: Only Junior Riders and Young Riders may enter. o Other*: Used for another division for your show. For example, a Senior Division for 55+ year olds. •  Prize: Enter the prize, if applicable. •  Sponsor: Enter the sponsor, if applicable. •  Report Style: The program’s default is Standard and Breed. For freestyle tests, use the drop-down menu and change to USDF Freestyle 20 and Quadrille or FEI Freestyle. 21 •  Max Ribbons: Enter the maximum 22 number of places for the class. This is 23 usually six; however, there may be 24 more places for championship classes. 25 26 •  Exclude from eScores: Check the box if the class should not be reported to USEF and USDF. Examples are Introductory and Eventing classes. 28 Opportunity classes are reportable. 27 •  Judge: Using the drop-down arrows, enter the judge name for each applicable position (E, H, C, M, B). If the judge information is not in the drop-down list, click the  Edit Judges icon to enter the information 29 30 (see Assign Judges > Enter the Judges’ Names) then use the drop-down arrow to select the judge. The judge is usually not entered until after scheduling. For EE upload, at least one class must have at least one judge. • To set up another class, click  Add Class and repeat steps ❺ through  above. • When you are finished, click  Close. • When additional information is available, go back and enter the new information. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW New Show > Prepare Your Show for Online Entries > Introduction, Join EE

http://www.foxvillage.com http://www.equestrianentries.com INTRODUCTION: • FVD interfaces with Equestrian Entries (EE) to provide online entries. This partnership between FVD and EE provides show management with complete entries and payment through EE. • EE provides online entries for FVD-based shows, featuring: o Simple Interface for Show Management:  Create show with FVD then upload to EE (step-by-step guided instructions are provided).  Encourage entrants to sign up online - "$10 discount off your office fee when you enter Online at www.EquestrianEntries.com"  After competitors enter your show via EE, you review the entries.  You then import the EE entry data to FVD – no more data entry!  Request payment (at your chosen interval/time frame) from EE for entries submitted and paid online. o Easy Guided Entries for Competitors:  Enter Rider/Owner/Trainer/Coach/Horse information once.  Choose show.  Choose Rider/Owner/Trainer/Coach/Horse.  Choose Classes/Stabling/Shavings/Party Tickets, etc.  Submit and pay online or print and mail to show management with check. • Open the EE web site (click here), particularly the FAQ (click here), to learn about EE and how it can provide an easy entry process for your competitors and a simpler data collection and payment process for your show. • To use online entries with EE, you need to: o On the EE web site, obtain an EE User Name and Password. o In FVD, Register Show. o In FVD, Publish Show. o In FVD, IMPORT ONLINE ENTRIES. OBTAIN AN EE USERNAME AND PASSWORD: • Log on to EE (click here). • To learn more about EE, click the VIEW DEMO tab. • Click the SHOW MANAGERS tab and read the information on the screen. • Click the JOIN NOW! tab. • The EE User Registration dialog box opens. • Fill in the boxes (Username, Password, Confirm Password, Email). • You have three membership options – click the appropriate radial button: o Show Manager Account: You are part of show management but do not compete. o Entrant Account: You compete in shows but are not part of show management. o Combination Account: You are both part of show management and a competitor. • Click Register. You are now a registered member of EE. Remember your user name and password! DETAILED FVD/EE INFORMATION: • Part I. Show and Class Setup: Click here. • Part II. Fees: Click here. • Part III. Publishing: Click here. • Part IV. Entry Import: Click here. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW New Show > Prepare Your Show for Online Entries > Register Show > Register Show 1

IMPORTANT NOTE: For Register Show instructions from Equestrian Entries (EE), click here. These additional instructions are important to optimally prepare your show so it can be registered and published to EE and enable the entries created on EE to be imported back into FVD.

REGISTER SHOW: • The first step is registering your show with FVD. • Click ❶ Main Menu / ❷ Register Show. 3

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• The ❸ Show Registration dialog box opens. • If you have not entered all the required Show Information in the FVD program, you receive a ❹ message in red text. • In the example Show Information, ❺ International and Local 1 show numbers and the Technical Delegate name are missing. • Click ❻ Edit Show Information to enter the required show information.

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SECTION II. BEFORE THE SHOW New Show > Prepare Your Show for Online Entries > Register Show > Edit Show Information • The ❼ Show Information dialog box opens. • In the example, there are no numbers for ❽ FEI # and ABCD #. FEI and ABCD do not apply; it was an error in Show Preferences and will need to be corrected there. • In the example, there is no name for the ❾ Technical Delegate name. The Technical Delegate omission can be corrected n Show Information by typing in the name of the TD. The name ❿ Terry Technical was entered in the Technical Delegate box. • Click ⓫ Close. 7

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• Type in the missing information. In this example, ❿ Terry Technical was entered in the Technical Delegate box. • Click ⓫ Close.

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SECTION II. BEFORE THE SHOW New Show > Prepare Your Show for Online Entries > Register Show > Validate • After Show Information is closed, click ⓬ Validate. • Since the International and Local show numbers are still missing, the resulting Show Registration dialog box still indicates an error. However, the Show Preferences dialog box must be opened to correct this information. • Click ⓭ Cancel to close the Show Registration process.

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SECTION II. BEFORE THE SHOW New Show > Prepare Your Show for Online Entries > Register Show > Show Preferences Correction (if needed) 1 2 • Select ❶ Main Menu / ❷ Show Office / ❸ Show Preferences. 3

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5 • The ❹ Show Preferences dialog box opens. • Click the ❺ Membership tab. • To make the correction, uncheck the ❻ Use FEI and ❼ Use L1 boxes. 6 7

• Click ❽ Close.

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SECTION II. BEFORE THE SHOW New Show > Prepare Your Show for Online Entries > Register Show > After Corrections 1 SECOND ATTMEPT TO REGISTER SHOW: • Click ❶ Main Menu / ❷ Register Show.

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• The ❸ Show Registration dialog box opens. There are no errors! The ❹ FEI and ABCD numbers are no longer requested. The ❺ Technical Delegate name has been entered. • Read the red text. • If the show information is correct, click ❻ Register. • A ❼ Fox Village Dressage dialog box opens letting you know your show has been successfully registered. • Click ❽ OK to close the dialog box. 4 7

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SECTION II. BEFORE THE SHOW New Show > Prepare Your Show for Online Entries > Publish Show > Enter Show Information 1 IMPORTANT NOTE: For Publish Show instructions from EE, click here. These additional instructions are important to optimally prepare your show so it can be published to EE and enable the entries created on EE to be imported back into FVD.

PUBLISH SHOW: • The next step is to enter information so your show can be published with EE. • Click ❶ Main Menu / ❷ Publish Show. 3 2

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• The ❸ Publish Show dialog box opens. • ❹ Prize List URL: Enter the web address of the prize list. • ❺ Show URL: Enter the web address for information about the show. • ❻ Online Entries Only: Check this box if you will only accept online entries. • ❼ Stabling included in entry fee: Check this box if your stabling fee is included in your entry fee. • ❽ Stabling Open Date*: Enter the first date stalls can be used. • ❾ Stabling Close Date*: Enter the last date stalls can be used. • ❿ Entries Open Date*: Enter the first date entries can be submitted. • ⓫ Entries Close Date*: Enter the last date entries can be submitted. • ⓬ Entries Close Time*: Enter the time entries closes. • ⓭ Entries Close Time Zone*: Using the drop-down arrow, select the time zone. * = Required to publish show.

7 NOTE: Date format is MM/DD/YYYY

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SECTION II. BEFORE THE SHOW New Show > Prepare Your Show for Online Entries > Publish Show > Enter Show Information • ⓮ Do you accept late entries? Check the box if you accept late entries. If you check the box, the text below lights up. Type in the following: o ⓯ Late Entries Close Date: Enter the date late entries closes. o ⓰ Late Entries Close Time: Enter the time late entries closes. o ⓱ Late Entries Close Time Zone: Using the drop-down arrow, select the time zone. o Click the ⓲ Edit Show Fees button to open the ⓳ Show Fees dialog box.  Click the ⓴ Custom Fees tab.  If not already done, enter a late fee using the procedures in Show Fees > Custom Fees.  Click  Close to return to the Publish Show dialog box.

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SECTION II. BEFORE THE SHOW New Show > Prepare Your Show for Online Entries > Publish Show > Enter Show Information •  Class Report: Click the button. The FVD Class Report opens. Review the report and make any corrections. Close the report. The check box is automatically checked. •  Show Fee Report: Click the button. The FVD Show Fee Report opens. Review the report and make any corrections. Close the report. The check box is automatically checked. •  Judge Report: Click the button. The FVD Judge Report opens. Review the report and make any corrections. Close the report. The check box is automatically checked. •  Test Report: Click the button. The FVD Test Report opens. Review the report and make any corrections. Close the report. The check box is automatically checked. • For 22-25 above, if any required information is missing, a  Fox Village Dressage message opens. If a message opens, first click  OK then close Publish Show by clicking ❷❽ Cancel and enter the needed information in FVD. If the message does not open, all required information has been entered but you still need to check for accuracy.

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•  Custom message to entrants for the entry page where they choose “Horse, Owner, Rider, Trainer and Coach”: Type in a message, if desired. •  Custom message to entrants for the entry page where they choose “Show Classes”: Type in a message, if desired. •  Custom message to entrants for the entry page where they chose “Stabling”: Type in a message, if desired. •  Custom message to entrants for the entry page where they choose “Custom Fees”: Type in a message, if desired. • ❸❷ Custom message to entrants for the entry page where they attach entry documents (Signature Page, Coggins, etc.):Type in a message, if desired. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW New Show > Prepare Your Show for Online Entries > Publish Show > Validate, Publish

• If you need to change show information, click  Edit Show Information. • If you need to change show preferences, click  Edit Show Preferences. • After entering all the required information, click  Validate.

• The Validate button is no longer red, indicating the information has been validated. • The  By checking this check box, you agree that the 35 information in the reports is correct text is now in black. •  Check the box. • Enter your  Equestrian Entries Login User Name. • Click  Publish.

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SECTION II. BEFORE THE SHOW New Show > Prepare Your Show for Online Entries > Publish Show > Class Report, Fee Report PUBLISH SHOW REPORTS:

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SECTION II. BEFORE THE SHOW New Show > Prepare Your Show for Online Entries > Publish Show > Judge Report, Test Report PUBLISH SHOW REPORTS:

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SECTION II. BEFORE THE SHOW Show Templates > Create a New Show Template File > Create Show Template, File Name • If your organization sponsors the same show(s) every year with the same show information, show preferences, classes, stalls, etc., use of a Show Template will simplify creation of new shows. • A Show Template is a file that contains information you use to create a file for the same show year-afteryear and/or show-after-show. • By using a Show Template, you avoid re-entering recurring information such as classes, stalls, etc. • Create the show template file BEFORE you create a new show. 1 CREATE A NEW SHOW TEMPLATE FILE: • From the ❶ Fox Village Dressage ribbon, click ❷ Create Show Template.

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• The ❸ New Show Template File dialog box opens. • Template files have a ❹ *.kdf extension. By default, they are stored in your ❺ C:  Users  [UserName]  Documents  FVD  Support folder. • In the ❻ File name box, type in a file name that will remind you the file is a template that is associated to a particular recurring show. For example, if you have an annual show called Blue Horse Dressage, you may want to call the file BlueHorseDressageXXXX Template.kdf, where XXXX represents the year that will be typed in each year when you create the show from the template. • Click ❼ Save.

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SECTION II. BEFORE THE SHOW Show Templates > Create a New Show Template File > Enter Show Details

• The ❽ Main Menu opens with ❾ Blank Template as the show name. • Enter all of the following: o Show Information. o Show Preferences. o Show Fees. o Payment Types. o Credit Card Types. o Classes. o Enter Stall Numbers. o Stall Groups (if you have recurring stall groups). • This includes EVERYTHING you want to use for ALL of your recurring shows that will be based on this template. You can change dates and other differences later. • Since this is a template file, the FVD Program will not let you enter any entries or other items that would be specific to one particular show. The key is to think about what you want pre-entered for you every time you start a new show – this will save you time from re-entering standard information.

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• You now have a template file that you can use to get a head start on every recurring show you create.

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SECTION II. BEFORE THE SHOW Show Templates > Create a New Show with an Existing Show Template > Open Template

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CREATE A NEW SHOW WITH AN EXISTING SHOW TEMPLATE: • From the ❶ Fox Village Dressage 2 ribbon, click ❷ Existing Show Template.

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• The ❸ Use Show Template File dialog box opens in the ❹ C:  Users  [UserName]  Documents  FVD  Support folder. • Select the appropriate template file by single clicking on the ❺ File name (it will have the *.kdf extension). • The file name will appear in the ❻ File name box. • Click ❼ Open. • ALTERNATE METHOD: You can also double-click the ❺ File name and the file opens. The ❼ Open button is not used. 6 7

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SECTION II. BEFORE THE SHOW Show Templates > Create a New Show with an Existing Show Template > Name New Show File 8

• The ❽ New Show Data File dialog box opens in the ❾ C:  Users  [UserName]  Documents  FVD folder. • In the ❿ File name box, type a name of the NEW SHOW. This should be a NEW NAME. For example, you may want to use the name of the annual show and the year; in this case, it could be BlueHorseDressage2016. Or it may be the year followed by the name of the show, such as 2016BlueHorseDressage. See Recommended Show File Names for more file name information. The file will automatically have a *.sdf extension. • Click ⓫ Save to save and open the new show.

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• You are now working in your new show, as indicated by ⓬ New Show in the heading. It has all the information you entered when you created your template file! • Just change any of the details you need to change, such as the name of this show (it may include the year, the 42nd annual, etc.), the Secretary, the TD, the date(s), the date(s), etc. • Use of a Show Template is a real time saver if you have many shows with a lot of the same class structures, stabling, etc.!!

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SECTION II. BEFORE THE SHOW Horse & Rider Database Management > Open

The HR.hdf file (Horse & Rider data file) contains information (data) for horses and people (riders/handlers, owners, trainers, and coaches). The file can be used for multiple shows, making repeated entries unnecessary. However, some of the data can get very old and the file can get large. It is therefore necessary perform Horse & Rider Database Management and to check the data before adding entries for your show. When you created the show on which you are working, you linked the Show Data file (*.sdf), the Horse & Rider data file (HR.hdf) and the Test file (Test.tdf) (see Link Files)

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SECTION II. BEFORE THE SHOW Horse & Rider Database Management > Last Show Date, Purge Records, Clear Check Boxes 4

5 • The ❹ Horse and Rider Database Management dialog box opens. ❺ LAST SHOW DATE TAB: • For the ❺ Last Show Date tab, use the default selections.

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❻ PURGE RECORDS TAB: • Each record is the data for an individual horse or person. When a record is purged (deleted), that horse or person is no longer in your hr.hdf file. FVD helps you purge old records so the file does not get too large or inaccurate due to old data. • For the ❻ Purge Records tab, enter a date after the last show of the season, 3-5 years prior to this one. Date format is MM/DD/YYYY. • Click ❼ OK. • This deletes old, inactive records.

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❽ CLEAR CHECK BOXES TAB: • This step clears check boxes that were checked in previous shows. This lets you verify all the data as newly entered/verified. • For the ❽ Clear Check Boxes tab, ❾ select all that apply. • Click ❿ OK to save your selections. • Click ⓫ Close.

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SECTION II. BEFORE THE SHOW Screen Show Entries > Introduction • The FVD program is now prepared for entering show entries. This chapter will discuss the screening of entries. The information is pertinent to mailed entries and entries imported via EE. • Before you can enter the entry information, each entry packet must be screened for completeness. If the packet is incomplete, the show management is fined by USEF and/or USDF; therefore, be meticulous with this step. If the packet was hand entered and mailed to you, screening is cumbersome. If the packet was prepared with EE then mailed or submitted electronically, it will be pre-screened; however, you still need to review the packet to ensure everything is included and is correct. The following procedure is for mailed entries; however, similar screening should also be performed for entries received through EE. • The following USDF references will assist you: o 2016 USDF Generic Competition Entry Form – Click here. o 2016 USDF Entry Checklist – Click here. o 2016 USDF Membership Information/Requirements – Click here. o 2016 USDF Membership Exception List – Click here. o 2016 USDF Acceptable Proof of Membership – Click here. o USDF Membership Checklist – Click here. • The following materials are provided in the Appendix Section to assist you: o Summary of membership requirements for non-qualifying classes. o Summary of membership requirement s for GAIG qualifying classes. • Recommendations on how to track the screening process: o A colored highlighter can be used to emphasize incomplete sections of the Competition Entry Form. If you have more than one person checking the entries, each person may be assigned a specific color – one pink, one blue, one green, etc. That way, you will know where to go if you have a question. o It is best to NOT write on or highlight the actual entry documents; therefore, use of a checklist for each entry is recommended (but not required). • Another recommendation: Use a yellow highlighter to highlight critical information that is reviewed by the TD (this makes TDs very happy as it makes their review easier): o Names (horse, rider, owner, trainer) o Signatures (rider, owner, trainer) o Coggins (horse name, date blood taken, negative result) o Membership verification page:  Horse: name, USEF & USDF status (life, annual, HID)  Rider: name, status (AA, JR/YR, Pro), USEF & USDF membership expiration dates  Owner: name, USEF & USDF membership expiration dates  Trainer: USEF & USDF membership expiration dates • Make your TD very happy: When you have completed an entry, print out the FVD Entry Confirmation Report (see Print the Entry Confirmation Report) and attach it to the front of the entry packet. You can use it to track receipt of originally missing information and the TD can use it to understand the entry and help verify that it is complete. EE provides a similar report. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Screen Show Entries > Organize, Entry Numbers, USEF and USDF Memberships A. Organize Each Entry: Collect the entries for the day. There are a variety of methods to organize the paperwork for each entry; they include: 1. Paperclip the envelope, check, entry form, and membership documents together and place in an alphabetical file. 2. Place the envelope, check, entry form, and membership documents in a clear document protector and place in an alphabetical file or a three-ring notebook. 3. Place the envelope, check, entry form, and membership documents in a 9” x 12” envelope (a different color than 9” x 12” rider packet envelopes) and place in an alphabetical file. NOTE: The post mark date on the mailing envelope is very important to indicate that the entry was or was not mailed in a timely fashion. Do not throw envelopes away! You need them until you have entered the date in the FVD program. Timely envelopes may be thrown out. DO NOT THROW OUT A MAILING ENVELOPE THAT WAS POSTMARKED AFTER THE CLOSING DATE or WHEN YOUR CLASS LIMIT IS REACHED.

B. Entry Numbers: Assign an entry number and write it in the upper right hand corner of the entry form. This will also be the entry number entered into the computer and the horse bridle number. C. USEF and USDF Membership Requirements: 1. The USEF and USDF membership requirements are explained in USEF and USDF Membership Requirements. 2. If the entry has NOT requested ANY GAIG qualifying classes: • • • •

Horse USEF #: Must have USEF Lifetime Recording, USEF Annual Recording, USDF Lifetime Horse Registration (LHR), or USDF Horse Identification Number (HID). Horse USDF #: Must have USDF Lifetime Horse Registration (LHR) or USDF Horse Identification Number (HID). People USEF #: Owner, rider, and trainer must be a current USEF Competing Member or each must pay USEF Show Pass fee (one fee per show per person, not one fee per entry). People USDF #: Owner and rider must be a current USDF Participating Member, USDF Business Member, or USDF Group Member, or must pay the USDF non-member fee (one fee per show per person, not one fee per entry). Non-members must have a USDF non-member identification number. The USDF Affidavit form is no longer required if the person has proof of their USDF non-member #. Click here for the form and information.

3. If the entry HAS requested ANY GAIG qualifying classes: • • • •

Horse USEF #: Must have USEF Lifetime Recording or USEF Annual Recording. Horse USDF #: Must have USDF Lifetime Horse Registration (LHR). People USEF #: Owner, rider, and trainer must be current USEF Competing Members. People USDF #: Owner and rider must be a current USDF Participating Member(s) or Business Member(s).

4. Membership Exemptions: Riders/owners/trainers participating only in USDF Introductory Level and/or Opportunity classes are exempt from USDF and USEF memberships (and the USEF show pass and USDF non-member fees). Horses entered only in these classes are exempt from USEF horse registration and USDF horse recording/HID. The trainer parent of a minor is also exempt from USEF & USDF memberships. Click here for the USDF exemptions document. 5. Entries should include verification of the above. If information is missing, use the USEF verification system – click here. 6. When you enter the entry into the FVD program, you will annotate missing information (see Horses > Enter Horse Data and People > Enter People Data). NO ENTRY SHOULD ENTER A SHOW RING UNTIL MEMBERSHIPS HAVE BEEN VERIFIED OR THE NON-MEMBER FEES PAID. NOTE: USEF (owners, riders, trainers) or USDF (owners and riders) non-members are only required to pay one non-member fee per show (not per entry). See Reports > Post-Show > Non-members Report; however, a separate accounting of non-member fee payments is advisable. Keep a list of the non-members and the entry number where the payment was made. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Screen Show Entries > People, Stabling, Signatures, GAIG, MFS, Fees, Coggins, Other D. Owner, Rider/Handler, and Trainer Information: Check that all lines are completed. If an owner, rider/handler, and/or trainer are the same person, use of the word “same” is allowed. Note the blank areas so they can be completed prior to the show or during registration. E. Stabling: Check the stabling requests to determine the stall group with whom an entry wants to be stabled. This is a good time to start a master list of stall groups to ensure you use the same nomenclature. Note stallions as they require special stabling arrangements (strong stalls and not near mares). F. Signatures: Examine the entry form for correct signatures. There must be a signature for the rider (entries with riders under age 18 need both the rider’s signature and a parent’s/guardian’s signature), the owner, and the trainer. A coach signature is optional. Parents/guardians who sign for their children in the rider, owner, or trainer boxes are not required to have USEF or USDF numbers, and they are not required to pay a non-member fee. If the rider, owner, and/or trainer are the same person, you still need all three signatures. Copies of signature pages are allowed. G. Regional Championship Classes: Entrants for GAIG Regional Championship classes must be listed on the USDF web site Qualified Horse and Rider List. Click here for information and the list. Check to ensure the horse and rider have qualified for the championship. H. Freestyle Classes: Entries for freestyle classes in non-championship shows must include a photocopy of the highest test of the freestyle level or any test of the next highest level that shows a minimum score of sixty percent (60%). (Example: To ride a second level freestyle, a copy of the score sheet face sheet with the name of the show, the rider, the horse, the class, the test score and the name of the judge from either second level test 4, or any third level test, must be submitted.) Click here for the 2015 USDF Musical Freestyle Rules, Guidelines and Definitions. I. Entry Fees: Check to ensure the correct entry fees have been provided. Add the fees to ensure the addition is correct (FVD also does the math for you). Ensure that the USEF D&M fee has been included, that the non-member fees have been included, and that the credit card fee has been entered (where applicable). Note any fee still due or any amount that must be refunded. If one check with payment for two or more entries has been submitted, note the number on the check of the horse entry and the entry numbers of the additional horse or horses with which the current entry is linked. You may want to make a copy of each entry’s check to serve as a record of the payment and as a reference for error screening. J. Coggins: In most regions, a legible current Coggins (within one year of the show date(s) with the same horse name as the name of the horse entered in the show) is required for all entries. Ensure the Coggins form was included. NOTE: THE HORSE IS NOT ALLOWED OFF THE HORSE TRAILER UNTIL A LEGIBLE COPY OF A CURRENT COGGINS IS PRESENTED TO THE SHOW SECRETARY. K. Other Requirements: Check for fulfillment of other requirements specific to your competition. NOTE: You need to determine when you want to obtain missing entry information. Some entry/show secretaries inform competitors of deficiencies and ask them to bring documents/money to the show. Other entry/show secretaries try to have packets completed prior to the show; this is the author’s preference as it aids a smoother running of the show. Use email to inform competitors of deficiencies and “hound” them to submit the information/money/etc. prior to the show. You may want to consider a surcharge for entries that are not complete prior to the beginning of the show; however, this MUST be written in the prize list. NOTE: What is a late entry? For most shows, an entry RECEIVED by the show secretary AFTER THE CLOSING DATE is LATE. However, some shows use the postmark date so an entry postmarked on the closing date is not considered late. The definition of late for your show should be included in the prize list. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Enter Entries > People > Select People (Owner, Rider/Handler, Trainer, Coach) NOTE: This section is for mailed entries. The data from EE is downloaded so you do not need to type in each entry; however, you need to check the entry for accuracy. NOTE: Since the owner, rider/handler, trainer, and/or coach may be the same person, the Horse and Rider data file (HR.hdf) has one list of (horses and) people; therefore, once you enter information for a person in one capacity (for example, owner), if you need to enter the same name as the rider, trainer, and/or coach, that person’s information is already in the HR.hdf file – it does not have to be entered again or re-checked. However, for a new show using a previously-used HR.hdf, you need to check/update the previously-entered horse and people information, based on the current entry form information, to ensure the data is up-to-date. NOTE: Unlike an Entry #, the FVD program will allow multiple people with the same name. For example, you are allowed to enter the name “Suzy Smith” multiple times. This is because there may be more than one person (rider, owner, trainer, and/or coach) with the name Suzy Smith. However, this also allows you to accidentally enter one person multiple times. You need to be judicious when you add new people to the program and when you update people information to avoid duplicate entries. NOTE: This chapter is designed for new users of FVD. See Another Method for Show Entries for a faster method.

• To create an entry in the FVD program, you use the information on the competition entry form and follow three basic steps: 1. Enter or update the People (Owner, Rider/Handler, Trainer, Coach). 2. Enter or update the Horse. 1 3. Create the Entry. 2 • Select ❶ Main Menu / ❷ Show Office / ❸ People. • The ❹ People dialog box opens with the first person on the list (alphabetical using last name). • Using the ❺ People (Lookup) drop-down arrow or type-in box, determine if the Owner is already on the list. o If the Owner is in the list, select the person from the list. Review the information and, using the competition entry form, update the Owner information. See People > Enter People Data for procedures. o If the Owner is not in the list  To remove any text in the People (Lookup) text box, press the Esc key  Click the ❻ Add Person icon.  A blank ❹ People dialog box opens.  Using the competition entry form, enter the Owner information. See People > Enter People Data for procedures. If they are different people, repeat for the entry’s Rider/Handler, Trainer, and/or Coach (if applicable). Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Enter Entries > People > Enter People Data > Name, Address, Telephone, Email, Status, Citizenship, Volunteer • We will use an empty ❶ People dialog box to demonstrate how to enter the people (Owner, Rider/Handler, Trainer, and Coach) data. • The information needed to complete the people data boxes should be in the competition entry packet. • ❷ First Name: Type in the person’s first name. If the owner is a business, type in Business. • ❸ Last Name: Type in the person’s last name. If the owner is a business, type in the name of the business. • ❹ Address: Type in the person’s street address. • ❺ City/State/Zip: Type in the person’s City, State (2-letter abbreviation), and Zip Code (you can enter the Zip+4). • ❻ Country: Type in the person’s country of residence, if needed for your show. • ❼ Telephone: Type in the person’s telephone number. • ❽ Email: Type in the person’s email address. • ❾ Citizenship: Type in the person’s country of citizenship, if needed for your show. • ❿ Volunteer: If the person is also a volunteer at your show and you want to track this using FVD, click the check box to place a check in it. • ⓫ Rider Status: Using the drop-down arrow, enter the person’s status (Open = Pro, AA, JR/YR, or Vintage). • ⓬ DOB: If the person is a JYR, enter the Date of Birth. The program automatically calculates the age. • ⓭ TIN: If your show provides monetary or other prizes that must be declared for tax purposes, for owners enter their Tax Identification Number. See Reports > Post-Show > Owner’s Tax Information Report for a report that uses this number. • ⓮ Notes: Type in any other information you want to record about the person.

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SECTION II. BEFORE THE SHOW Enter Entries > People > Enter People Data > USEF # and USEF Expiration • See USEF AND USDF MEMBERSHIP REQUIREMENTS for an explanation of USEF People membership requirements, exemptions, etc. • ⓯ USEF #. This box must have the person’s USEF membership number or be left blank. 15 o Number in Box: If the person has a USEF membership number (even if it is expired), enter the member # in the box. The USEF member # is on the entry form and the submitted copy of the membership card and/or a printout of the USEF Membership Verification System. o Blank Box: If the person does not have a USEF membership number, leave the box blank. • ⓰ USEF Expiration status is required (the box cannot be left blank unless there is a deficiency). Use the drop-down arrow to select the applicable # = USEF member number, whether current or expired. USEF Expiration: BL = BLANK = Person has never been a USEF member. USEF #

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USEF Expiration Explanation

# #

11/30/2015 11/30/XXXX

BL or #

ACADEMY

BL

AFF

Current USEF 1-Year member. Expires November 30, 2016. Any type of class. Current USEF 3-Year member. Expires November 30 of another year (type in the year). Any type of class. USEF non-member (blank) or USEF membership has expired (enter USEF #). Participating only in Academy Class (limited to horses used regularly in a lesson program). USEF non-member fee not required. AFFidavit. USEF does not have an Affidavit form to verify membership. Do not use.

USEF non-member (blank) or USEF membership has expired (enter USEF #). APPLied for USEF membership or renewal before the show and verification provided. Does not yet have a USEF member #. USEF non-member fee not required. Keep a copy of the verification. USEF non-member. Equine Canada member in a USEF show; provided EC verification. USEF non-member fee not BL EC required. Keep a copy of the verification. USEF non-member. Person has a Foreign Rider License and provided verification. USEF non-member fee not BL FRL required. Keep a copy of the verification. USEF non-member (blank) or USEF membership expired (enter USEF #). Joined or renewed USEF at the Show. You BL or # JAS have the USEF Membership Application and fee (send to USEF after the show). USEF non-member fee not required. USEF non-member (blank) or USEF membership has expired (enter USEF #). Person is only participating in a BL or # LEADLINE Leadline class. USEF non-member fee not required. # Lifetime USEF Life Member. Does not expire. Any type of class. USEF non-member (blank) or USEF membership has expired (enter USEF #). Person is participating in non-exempt classes so is not exempt. USEF non-member fee required. If in doubt, classify the person as a NM and collect the BL or # NM fee. It is important to use NM as this is how the FVD program tracks non-members for the USEF Non-members Report, which helps you determine the money you owe USEF. BL or # NRO Person is Not Recorded Owner of the horse in the entry. ????? USEF non-member (blank) or USEF membership has expired (enter USEF #). Person is only participating in BL or # OPP OPPortunity class(es). USEF non-member fee not required. USEF non-member (blank) or USEF membership has expired (enter USEF #). GR1308: When an entry is under a BL or # PARENT minor’s [under 18] ownership and training, the parent who must sign will be exempt from the Federation nonmember fee. USEF non-member fee not required. USEF non-member (blank) or USEF membership has expired (enter USEF #). USEF membership or renewal is BL or # PEN PENding and verification provided. USEF non-member fee not required. Keep a copy of the verification. USEF non-member (blank) or USEF membership has expired (enter USEF #). Person is only participating in USDF BL or # W/T Introductory Level Test A, B or C Class(es). USEF non-member fee not required. *Not on the FVD drop-down list. USEF non-member (blank) or USEF membership has expired (enter USEF #). Type BL or # EXEMPT* Exempt if the person is exempt from USEF membership for any reason not covered above (only participating in Pas de Deux, Quadrille, W/T and OPP, etc.). USEF non-member fee not required. You cannot verify USEF # or USEF Expiration. Participating in non-exempt classes. Also leave the Cards Verified box BL BL blank. FVD will report a deficiency to be corrected before the show or the first ride. Update FVD when the deficiency is corrected 104 Fox Village Dressage User Manual – 2015 Update 1.1.3. [email protected] www.foxvillage.com BL

APPL

SECTION II. BEFORE THE SHOW Enter Entries > People > Enter People Data > USDF # and USDF Expiration • See USEF AND USDF MEMBERSHIP REQUIREMENTS for an explanation of USDF People membership requirements, exemptions, etc. •  USDF #. This box must have the USDF membership number or be left blank. o Number in Box: If the person has a USDF membership number (even if it is expired), enter the member # in the box. The USDF member # is on the entry form and the submitted copy of the membership card and/or a printout of the USEF Membership Verification System. o Blank Box: If the person does not have a USDF membership number, leave the box blank. •  USDF Expiration status is required (the box cannot be left blank unless there is a deficiency). Use the drop-down arrow (or type text) to select the applicable USDF Expiration: USDF # # # BL or # BL

BL or # BL BL

BL or # BL or # # BL or #

BL or # BL or #

BL or #

BL or #

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NOTE: Do not accept GMO membership card and date as proof of USDF membership.

# = USDF member number, whether current or expired. BL = BLANK = Person has never been a USDF member.

USDF Expiration Explanation 11/30/2015 11/30/XXXX

Current USDF 1-Year member. Expires November 30, 2015. Any type of class. Current USDF 5-Year member. Expires November 30 of another year (type in the year). Any type of class. USDF non-member (blank) or USDF membership has expired (enter USDF #). Participating only in Academy Classes ACADEMY* (limited to horses used regularly in a lesson program). USDF non-member fee not required. AFFidavit. If the person has a current USDF membership # but cannot provide verification to you; s/he must AFF* complete the USDF Competition Affidavit Form and pay a $5 fee (click here). USDF non-member fee not required. If in doubt, assume the person is a non-member and collect the non-member fee. USDF non-member (blank) or USDF membership has expired (enter USDF #). APPLied for USDF membership or APPL* renewal before the show and verification provided. USDF non-member fee not required. Keep a copy of the verification. USDF non-member. Equine Canada member in a USDF show; provided EC verification. USDF non-member fee not EC* required. Keep a copy of the verification. USDF non-member. Person has a Foreign Rider License, provided verification, and is only riding in FEI FRL* Championships and in CDI classes. USDF non-member fee not required. Keep a copy of the verification. Joined USDF at the Show. You have the USDF Membership Application and membership fee (send to USDF after the JAS* show). USDF non-member fee not required. USDF non-member (blank) or USDF membership has expired (enter USDF #). Person is only participating in a LEADLINE* Leadline class. USDF non-member fee not required. Lifetime USDF Life Member. Does not expire. Can ride in any type of class. USDF non-member (blank) or USDF membership has expired (enter USDF #). Person is participating in non-exempt classes so is not exempt. USDF non-member fee required. If in doubt, assume the person is a non-member and Non-member collect the fee. It is important to use Non-member as this is how the FVD program tracks non-members for the USDF Non-members Report, which helps you determine the money you owe USDF. USDF non-member (blank) or USDF membership has expired (enter USDF #). Person is only participating in OPP* OPPortunity class(es). USDF non-member fee not required. USDF non-member (blank) or USDF membership has expired (enter USDF #). Person is only participating in USDF W/T* Introductory Level Test A, B and C Classes. USDF non-member fee not required. USDF non-member (blank) or USDF membership has expired (enter USDF #). Type EXEMPT if the person is exempt EXEMPT* from USDF membership for any reason not covered above (only participating in Pas de Deux, Quadrille, W/T and OPP, etc.). USDF non-member fee not required. You cannot verify USDF # or USDF Expiration. Participating in non-exempt classes. Also leave the Cards Verified box BL blank. FVD will report a deficiency to be corrected before the show or the first ride. Update FVD when the deficiency is corrected. * Not on the FVD drop-down list. Type in the selection if it applies.

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SECTION II. BEFORE THE SHOW Enter Entries > People > Enter People Data > Cards Verified, Local Organizations USDF GM MEMBERSHIP - DO NOT USE GM NUMBER AND GM EXPIRATION: People that are USDF Group Member (GM) members may participate in USEF/USDF shows; however, they cannot qualify for GAIG or national awards. USDF GM members receive a USDF membership number and card with a USDF expiration date; this USDF information must be used to verify membership. The GM number and GM expiration date cannot be used as a proof of USDF membership. NON-MEMBER - IF IN DOUBT, COLLECT THE FEE: If a person cannot prove to you that s/he is a current USEF and/or USDF member, assume the person is a non-member and collect the non-member fee(s). If s/he can later prove s/he was a member before the first ride, you can issue a refund. It is much more difficult to collect a nonmember fee after the show! If USEF and/or USDF determine the person was a non-member, they will expect the show to pay the fee.

• Check the  Cards Verified check boxes to indicate that you have verified the USEF and USDF numbers and expiration status and nonmember fees have been paid. • If the USEF and/or USDF numbers and expiration status cannot be verified, or the person has not paid required non-member fee(s), do not check the applicable box(es). FVD deficiency reports (see Entries without Documentation Report and USDF Qualifiers without Documentation Report) will indicate a deficiency that must be corrected before the show or before the person’s first ride.

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24 • If you will be reporting scores to local organization(s), and if you entered the organization(s) in Show Preferences > Membership, click the  Page 2 tab and enter the applicable information.

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• When you are finished, click  Close. You are returned to the Main Menu.

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SECTION II. BEFORE THE SHOW Enter Entries > People > Delete People 1 2

• Select ❶ Main Menu / ❷ Show Office / ❸ People.

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• Select the person by using the ❹ People (Lookup) drop-down arrow or by typing the person’s last name in the ❺ People (Lookup) box (people can be the owner, rider/handler, trainer, or coach). • The person’s name will appear in the ❻ Name boxes. • Click the ❼ Delete Person icon.

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8 • A ❽ Fox Village Dressage warning message opens. • Click ❾ Yes. • The person will no longer be in the HR.hdf file.

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SECTION II. BEFORE THE SHOW Enter Entries > Horses > Select Horses > Horse (Lookup) NOTE: Unlike an Entry #, the FVD program will allow multiple horses with the same name. For example, you are allowed to enter the horse name “Lady Luck” multiple times. This is because there may be more than one horse with the name Lady Luck. However, this also allows you to accidentally enter one horse more than one time. You need to be judicious when you add new horses to the program to avoid duplicate horse entries.

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• Select ❶ Main Menu / ❷ Show Office / ❸ Horses.

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• The ❹ Horse / Owner dialog box opens. • Using the ❺ Horse (Lookup) drop-down arrow (or by starting to type the horse’s name), determine if the Horse is on the list.

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SECTION II. BEFORE THE SHOW Enter Entries > Horses > Select Horses > Horse on List, Horse NOT on List

IF THE HORSE IS ON THE LIST: • Select the horse from the list. • A ❻ Horse/Owner dialog box opens that is populated with Horse and Owner data entered during a previous show or, in the case of the Owner, may have been entered for this show. • Using the competition entry form, update the Horse data, as described in Horses > Entering Horse Data. • If the owner has changed, using the ❼ Owner (Lookup) drop-down arrow or type-in box, select the new owner. • If not previously done, update the Owner data as described in People > Entering People Data. • When finished, click ❽ Close.

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10 IF THE HORSE IS NOT ON THE LIST: • If there is text in the Horse (Lookup) box, press the Esc key to delete it. • Click the ❾ Add Horse icon. • A blank ❿ Horse/Owner dialog box opens. • Using the competition entry form, enter the Horse data, as described in Horses > Entering Horse Data. • Using the ⓫ Owner (Lookup) drop-down arrow or type-in box, select the owner (this person should have been previously entered, as in People > Entering People Data. • If not previously done, enter/update the Owner data. • When finished, click ⓬ Close.

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SECTION II. BEFORE THE SHOW Enter Entries > Horses > Enter Horse Data > Name, Breed, Sex, Height, Color, Coggins NOTE: Unlike an Entry #, the FVD program will allow multiple horses with the same name. For example, you are allowed to enter the horse name “Lady Luck” multiple times. This is because there may be more than one horse with the name Lady Luck. You need to be judicious when you name the horse to ensure you have not duplicated a horse.

• We will use a blank ❶ Horse/Owner dialog box to demonstrate how to enter the horse data. • ❷ Name: Enter the horse’s name. • ❸ Breed: Enter the horse’s breed (up to 30 characters; however, abbreviations are better as they fit better on FVD reports). o You can enter the data using the ❸ Breed drop-down arrow and selecting from the list, or you can type in the breed. o If the breed you typed in is not already entered in the FVD program:  You get a ❹ Fox Village Dressage information message.  Click ❺ OK.  Press Esc to delete your typing.  Click the ❻ Edit Breeds icon.  The ❼ Breed dialog box opens.  Use the ❽ Add Breed icon to add a new Breed. Enter the new breed in the blank line.  Click ❿ Close.  You can now select the Breed using the ❸ Breed drop-down arrow. • ⓫ Sex: Use the ⓫ Sex drop-down arrow to select the horse’s gender. Ensure you have completed this step for each horse so you can identify stallions and mares and arrange your stabling to keep them separated. • ⓬ Height: Using the drop-down arrow, enter the horse’s height. • ⓭ Color: Enter the horse’s color. Proceed as for Breed, but enter horse colors. • ⓮ Coggins: o If a copy of a current Coggins test is required for your show and it was included in the entry packet, click the ⓮ Coggins check box to place a check in the box ( = yes, you received a current Coggins). Enter the date the Coggins expires as MM/DD/YYYY o If you did not receive a copy of the Coggins, leave the box empty so you will later be prompted by the FVD program to collect this required form ( = no, you did not receive a copy of the current Coggins). Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Enter Entries > Horses > Enter Horse Data > Sire, Dam, Dam Sire, Country of Birth, Breeder, Passport #, Notes

• ⓯ Sire: Enter the name of the horse’s sire. • ⓰ Dam: Enter the name of the horse’s dam. • ⓱ Dam’s Sire: Enter the name of the horse’s dam’s sire. • ⓲ Country of Birth: Type in the name of the country where the horse was born. • ⓳ Year of Birth: Type in the year the horse was born. • ⓴ Breeder: Type in the name of the horse’s breeder (this may be a person, a farm, etc.). •  Passport #: If required for your show, type in the horse’s passport #. •  Notes: Enter any notes you may have about this horse.

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SECTION II. BEFORE THE SHOW Enter Entries > Horses > Enter Horse Data > USEF # and USEF Expiration • See USEF AND USDF MEMBERSHIP REQUIREMENTS for an explanation of USEF Horse Recording requirements, exemptions, etc.

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USEF HORSE RECORDING: • A current USEF recording # or a USDF HID # is required for all non-exempt horses.

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•  USEF #. This box must have the USEF recording number, USDF HID number, or be left blank. o Number in Box: If the horse has a USEF recording number (even if it is expired) or a USDF HID, enter the # in the box. The USEF recording # (or USDF HID #) is on the entry form and the submitted copy of the membership card and/or a printout of the USEF Membership Verification System. o Blank Box: If the horse does not have a USEF recording number or a USDF HID, leave the box blank. •  USEF Expiration status is required (the box cannot be left blank unless there is a deficiency). Use the drop-down arrow to select the applicable USEF Expiration:

USEF # = USEF recording number, whether current or expired. USDF # = USDF HID # BL = BLANK = Horse has never had a USEF recording.

USEF # USEF Expiration Explanation USEF #

11/30/2015

Current USEF Annual Recording. Expires November 30, 2015.

USEF #

Lifetime

USDF #

HID

USDF Horse Identification #. Enter the USDF #. Does not expire. Cannot qualify for championships or awards.

BL or #

APPL

APPLied before the show. No USEF recording or no USDF HID (blank), or USEF recording has expired (enter USEF #). APPLied for USEF Horse Recording or renewal, or USDF HID, before the show and verification provided. Keep a copy of the verification.

BL or #

JAS*

Joined at the Show. No USEF recording or no USDF HID (blank), or USEF recording has expired (enter USEF #). The USEF Horse Application or renewal (or USDF Horse HID Application) was completed, and the fee paid, at the show and you have them to submit to USEF or USDF.

BL or #

EXEMPT*

No USEF recording or no USDF HID (blank), or USEF recording has expired (enter USEF #). The horse is only being ridden in exempt classes. Type in Exempt.

BL

BL

You cannot verify the USEF # (or USDF HID #) and the USEF Expiration. Leave  and  blank. Also leave the Cards Verified box blank. FVD will report a deficiency to be corrected before the show or the first ride. Update FVD when the deficiency is corrected.

USEF Life Recording. Does not expire.

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SECTION II. BEFORE THE SHOW Enter Entries > Horses > Enter Horse Data > USDF # and USDF Expiration

• See USEF AND USDF MEMBERSHIP REQUIREMENTS for an explanation of USDF Horse Registration requirements, exemptions, etc.

USDF HORSE REGISTRATION:

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• A USDF Lifetime Registration # or USDF HID # is required for all non-exempt horses. •  USDF #. This box must have the USDF registration number or be left blank. o Number in Box: If the horse has a USDF Lifetime Registration # or a USDF HID #, enter the # in the box. The USDF registration or HID # is on the entry form and the submitted copy of the membership card and/or a printout of the USEF Membership Verification System. o Blank Box: If the horse does not have a USDF registration or HID number, leave the box blank.

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NOTE: Do not use the date as USDF does not have annual horse registration.

•  USDF Expiration status is required (the box cannot be left blank unless there is a deficiency). Use the drop-down arrow to select the applicable USDF Expiration:

USDF # = USDF registration or HID number BL = BLANK = Horse has never had a USDF registration.

USDF # USDF Expiration Explanation

#

Lifetime

USDF Life Registration. Does not expire. Use for non-exempt and exempt classes, when applicable.

#

HID

Horse has a USDF Horse Identification #. Does not expire. Use for non-exempt and exempt classes, when applicable. Cannot qualify for championships or awards.

BL

APPL

APPLied before the show. No USDF registration # or no USDF HID # (blank). APPLied for USDF horse registration or USDF HID before the show and verification provided. Keep a copy of the verification.

BL

JAS*

Joined at the Show. No USDF registration # or no USDF HID # (blank). The USDF Horse Application was completed, and the fee paid, at the show and you have them to submit to USDF.

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EXEMPT*

The horse is not USDF registered or have a USDF HID and is only being ridden in exempt classes. Type in Exempt.

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You cannot verify the USDF # and USDF Expiration. Leave  and  blank. Also leave the Cards Verified box blank. FVD will report a deficiency to be corrected before the show or the first ride. Update FVD when the deficiency is corrected. * Not on the FVD drop-down list. Type in the selection if it applies.

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SECTION II. BEFORE THE SHOW Enter Entries > Horses > Enter Horse Data > Cards Verified, Local Organizations

27 CARDS VERIFIED: • Check the Cards Verified check boxes to indicate that you have verified the USEF and USDF numbers and current expiration status. • If the horse USEF and/or USDF numbers and current expiration status cannot be verified, do not check the applicable box(es). FVD deficiency reports (see Entries without Documentation Report and USDF Qualifiers without Documentation Report) will indicate a deficiency that must be corrected before the show or before the horse’s first ride. Update FVD when the deficiency has been corrected.

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LOCAL ORGANIZATIONS: • If you will be reporting scores to local organization(s), and if you entered the organization(s) in Show Preferences > Membership, click the  Page 2 tab and enter the applicable information.

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SECTION II. BEFORE THE SHOW Enter Entries > Horses > Enter Horse Data > Owner

OWNER: • Click the  Owner drop-down arrow or type-in box and select the horse’s owner (this person should have been previously entered, as in People > Enter People Data). If not previously done, update the Owner data (see People > Enter People Data).

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• When finished, click Close. You are returned to the Main Menu.

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SECTION II. BEFORE THE SHOW Enter Entries > Horses > Delete a Horse 1 2

• Select ❶ Main Menu / ❷ Show Office / ❸ Horses.

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6 • Select the horse by using the ❹ Horse (Lookup) drop-down arrow or ❺ type-in box or by typing the horse’s name. • The horse’s name will appear in the ❻ Name box. • Click the ❼ Delete Horse icon.

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8 • A ❽ Fox Village Dressage warning message will appear. • Click ❾ Yes. • The horse will no longer be in the HR.hdf file.

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SECTION II. BEFORE THE SHOW Enter Entries > Entry Window

• Now that an Entry’s People and Horse are in the FVD program HR.hdf file, it is time to create the Entry and enter the Entry information. • Dressage shows have Entries – horse and rider combinations – that ride dressage tests. 1 • Each horse/rider combination in the show is a 2 separate entry. If Horse A is ridden by both Rider 1 and Rider 2, Horse A / Rider 1 is one entry and Horse A / Rider 2 is a second separate entry. • Each Entry must be entered into the FVD program. Entry information includes details about the horse, the people [owner(s), rider, trainer, coach (optional)], team (if your show has teams), classes, stabling and associated fees, 3 other fees, and payments. • The Entries function of the FVD program is where you enter this information. • Select ❶ Main Menu / ❷ Show Office / ❸ Entries. • The ❹ Entry dialog box / ❺ Summary tab opens. • There are ❻ seven folder tabs to move you from place to place as you enter Entry information: o Summary o Horse / Owner o Rider / Trainer o Coach / Team o Class Entries o Stabling Fees o Other Fees / Payments • You will proceed in this order as you enter entry information. • At the bottom of the Entry dialog box there is a series of tools: o ❼ Previous Entry: Go to the previous entry o ❽ Entry (Lookup): Enter text to search for a horse, rider, owner, or entry number o ❾ Switch to … icon: Click the icon to switch the look up field for the Entry (Lookup) box between Horse, Rider, Owner, or Entry number. See below for details. o ❿ Next Entry: Go to the next entry o ⓫ Add Entry: Add a new entry o ⓬ Delete Entry: Delete current entry o ⓭ Upload Confirmations: Upload entry confirmation to the entrant. o ⓮ Close: Close the dialog box. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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Delete Current Entry Add a New Entry Go to Next Entry Switch to Horse, Rider, Owner, or Number Look-up Look up Horse, Rider or Owner Name or Entry Number Go to Previous Entry

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SECTION II. BEFORE THE SHOW Enter Entries > Enter the Entry #

NOTES: • For each show, each Entry – horse and rider combination – must have a unique Entry #. This unique Entry # is used for: o Entry # hand written on the competition entry form during entry screening o Entry # in the software program o Bridle # worn during the competition • For each show, since the Entry # is a unique number, once you enter a number, the FVD program will not let you use that number again.

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• In the ❶ Entry # box at the top right (green numerals), enter the first entry number that you wish to use (e.g. 1, 101, 1002, etc.). • Write this number on the top right of the competition entry form. NOTE: Since the Entry # is the same as the bridle number, ensure you have bridle numbers to match the Entry #s!

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SECTION II. BEFORE THE SHOW Enter Entries > Select the Horse > Horse Name

NOTE: Unlike an Entry #, the FVD program will allow multiple horses with the same name. For example, you are allowed to enter the horse name “Lady Luck” multiple times. This is because there may be more than one horse with the name Lady Luck. You need to be judicious when you select the horse to ensure you have the correct horse.

• If you have not already entered the Horse do this first (see Horses > Entering Horse Data).

NOTE: Do NOT type in the Entry # box in an attempt to view a different entry. Your typing will overwrite the Entry # for the entry! Use the Entry (Lookup) box at the bottom left of the Entry dialog box.

There are two methods to select an Entry’s horse: 1. DROP-DOWN ARROW METHOD: • Click the ❶ Horse (Lookup) drop-down arrow. • A ❷ horse name list drops down, displaying the horse names already in the database. • Scroll through the list and select the ❸ horse name want to enter.

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2. TYPE-IN BOX METHOD: • In the ❹ Horse (Lookup) box, start typing the horse’s name. As you type each letter, if there is a match in the Horse and Rider data file (HR.hdf), the program fills in subsequent letters. • When the correct name of the horse is displayed, press Enter.

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SECTION II. BEFORE THE SHOW Enter Entries > Select the Owner • The horse’s name is now in the ❺ Horse (Lookup) box. • The FVD program automatically enters the name of the ❻ Owner.

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• You updated the Owner information in People > Entering People Data and the Horse information in Horse > Entering Horse Data. However, you should check the data to ensure it is correct. • Click the ❼ Horse/Owner tab. • The ❽ Entry / Horse / Owner dialog box opens. • Using information on the competition entry form, verify that the data are correct. • If the data in the dialog box are very different from the data on the competition entry form, use the ❾ Switch to … icon to select ❿ Horse (Lookup) then use the drop-down arrow to see if more than one horse with the same name is in the HR.hdf file. If yes, click on the other horse to see if the data is similar to the competition entry form data. If yes, use this horse. • When you are finished checking/entering horse and owner information, click the ⓫ Summary tab.

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NOTES: (click here for USDF source document) • Horses entered only in USDF Intro Level, Pas de Deux, Quadrille, and/or Opportunity classes are exempt from USEF recording/HID and USDF registration/HID requirements. o If the horse has a USEF and/or USDF number, enter the # in the # box. If the number is current or HID, enter in the info in the Expiration box. If the number is not current, type in Exempt in the Expiration box. o If the horse has no USEF and/or USDF #, enter Exempt in the # and Expiration boxes. • People participating only in USDF Intro Level, Pas de Deux, Quadrille, and/or Opportunity classes are exempt from USEF and USDF memberships (and the non-member fees) requirement. o If a person has a USEF and/or USDF number, enter the # in the # box. If the number is current, enter in the date in the Expiration box. If the number is not current, type in Exempt in the Expiration box. o If a person is not a USDF and/or USDF member, enter Exempt in the # and Expiration boxes. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Enter Entries > Select the Rider and Trainer USEF Rule GR147. Trainer 1. Any adult, or adults, who has the responsibility for the care, training, custody or performance of a horse. 2. Said person must sign the entry blank of any Licensed Competition whether said person be an owner, rider, agent and/or coach as well as trainer. 3. Where a minor exhibitor has no trainer, a parent or guardian must sign and assume responsibility of trainer. 4. The name of the trainer must be designated as such on the entry blank. Interpretation: For show purposes, the trainer is not necessarily the person that is normally paid to train the horse and/or instruct the rider. For show purposes, the trainer is the adult person responsible for the horse while the horse is on the show grounds. The trainer may be the same person as the rider and/or owner. The trainer must sign the competition entry form and have USEF membership requirements. Exception: If the trainer is a non-member parent of a minor, enter Exempt in the # and Expiration boxes (for USEF, select PARENT).

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If you have not already entered the People information (see People > Enter People Data), do this first. Open the Entries dialog box and the Entry # on which you are working (see Entry Window). Ensure you have the correct ❶ Entry #. Select the ❷ Rider name as for the Horse (see 1 Horses > Select Horses). 5 • The rider’s name is entered in the ❷ Rider (Lookup) box. • FVD automatically enters the rider’s name in the ❸ Trainer (Lookup) box. If the trainer is a different person, use the Trainer (Lookup) drop 2 down to select the trainer. 4 • FVD automatically enters the ❹ DOB and Age (you entered this in People > Enter People Data). 3

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• To review/update the Rider information, click the ❺ Rider / Trainer tab. • The ❻ Entry Rider/Trainer dialog box opens. • Using the competition entry form, check the accuracy of the Rider and Trainer data and update it if needed. • When you are finished checking/updating the Rider and Trainer data, click the ❼ Summary tab.

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SECTION II. BEFORE THE SHOW Enter Entries > Select the Coach USEF Rule GR108 Coach. For purposes of these rules, a coach is defined as any adult or adults who receives remuneration for having or sharing the responsibility for instructing, teaching, schooling, or advising a rider, driver, handler or vaulter in equestrian skills. See also GR906.4 and GR908. Interpretation: The coach is the person who is coaching the rider/handler during the competition. This may or may not be the rider’s coach at home. The coach may be the owner, trainer, or someone else. A coach is not required for the competition and a coach signature is optional.

• If you have not already entered the People/Coach, do this first (see People > Enter People Data). • Open the Entries dialog box and the Entry # on which you are working (see Entry Window).

1 4 3 • Ensure you have the correct ❶ Entry #. • For some entries, a ❷ Coach will be designated; however, a coach is not required. • Proceed as for Trainer (see Select the Entry’s Rider and Trainer) to enter the coach information, using the ❸ Coach/Team tab to check/update the information. • When you are finished, click the ❹ Summary tab.

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SECTION II. BEFORE THE SHOW Enter Entries > Other Entry Information, Check Boxes • Open the Entries dialog box and the Entry # on which you are working (see Entry Window and Use the Entry Window to Search for Entry #, Rider, Horse or Owner). Using Entry / Summary tab: OTHER ENTRY INFORMATION • Enter the date of the entry postmark or the online entry date in the ❶ Post Marked box (MM/DD/YYY format). • The ❷ Balance will be automatically completed by the FVD program after the classes and fees are entered (see Class Entries, Stabling Fees and Other Fees/Payments) are entered. • Enter any ❸ Entry Memo necessary for this entry. For example, you may want to enter “Complete” if the entry is complete. If it is missing something, you may want to type the information here, as a reminder for you. This text is included on the Entry Confirmation Report that is sent to the rider.

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CHECK BOXES Click to check the appropriate boxes: • ❹ For Sale: If the horse is for sale, check the box ( = yes the horse is for sale). This will be annotated in the show program. • Signatures: FVD helps you track missing signatures. o ❺ Owner, Rider, Parent (if applicable), Trainer, and Coach (if applicable) Signatures are required on the competition entry form. They can be copies, a FAX, a printed email attachment, or as part of the online entry. o Check the appropriate box if you did not receive the signature(s) ( = yes you NEED the signature). • ❻ Confirmation Mailed: Check the box if/when you upload, mail or email an entry confirmation ( = yes you uploaded/mailed/emailed the entry confirmation). If checked, this entry’s confirmation will not upload or print the next time you upload or print confirmations (prevents duplicates).

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NOTE: See Some Notes About Database Programs for an explanation of check boxes. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Enter Entries > Select the Team If your show has teams, you will need to designate the team names and the entries in each team. • Open the Entries dialog box and the Entry # on which you are working (see Entry Window and Use the Entry Window to Search for Entry #, Rider, Horse or Owner). • Click on the ❶ Coach/Team tab. • Click on the ❷ Team drop-down arrow and select the team name from the list. 1 • The team name is now in the ❸ Team box.

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5 6 • If the Team’s name is not on the drop-down list, click the ❹ Edit Teams icon. • The ❺ Team dialog box opens. • In the ❻ blank line, enter the name of the new team. If there is no blank line, click the ❼ Add Team icon to add a line. • If a team has withdrawn from the show, highlight the team name by clicking the box to the left of the team name, then click the ❽ Delete Team icon to delete the team. • Click ❾ Close.

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• See Managing Teams for information on managing teams. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Enter Entries > Class Entries > Open Class Entries and Select Classes The next step is to enter the class(es) requested by the entry. • Open the Entries dialog box and the Entry # on which you are working (see Entry Window and Use the Entry Window to Search for Entry #, Rider, Horse or Owner)

1 • Select the ❶ Class Entries tab.

• The ❷ Entry / Class Entries dialog box opens. • Click the ❸ Class drop-down arrow and click on the ❹ Class Text / Class Name corresponding to the first class in which the entry is to be entered. You can also type in the class number and press return.

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SECTION II. BEFORE THE SHOW Enter Entries > Class Entries > Class with One Test CLASS WITH ONE TEST: • If the class has a single test, the ❶ Test name will automatically be entered in the test box (you set this up in Select Classes) and the ❷ Fee will automatically be entered in the fee box. • If it is a freestyle class and the required copy of the appropriate freestyle test was received with the competition entry packet, check the ❸ FS Verify box. If the test was not received, do not check the box (FVD will report this as a deficiency).

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SECTION II. BEFORE THE SHOW Enter Entries > Class Entries > Test of Choice Class TEST OF CHOICE CLASS: • If this is a ❶ Test-of-Choice (TOC) class, the automatic test is ❷ Online Test Place Holder (you set this up in Select Classes). Use the ❸ Test drop-down arrow to select the ❹ test requested on the entry form. Ensure the requested/selected test is appropriate for the TOC class. For example, if it is a FEI TOC class, a USDF test may not be selected. • If it is a freestyle class and the required copy of the appropriate a freestyle test was received, check the ❺ FS Verify box. If the test was not received, do not check the box (FVD will report it as a deficiency on the confirmation report).

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SECTION II. BEFORE THE SHOW Enter Entries > Class Entries > Qualifying Status for GAIG Regional Championships • If a rider wants a ride to qualify for the GAIG Regional Championships, the class must be a qualifying class and the rider must pay $10 extra. The rider’s status (Adult Amateur, JR/YR, or Open = Pro) must be entered. If it is not a qualifying ride, the default No does not need to be changed. NOTE : Ensure you have set up the qualification fee before you perform this step. See Show Fees > System Fees.

• By default, the ❶ Qual/Div box has a ❷ No in the box (not a GAIG qualifying ride). • If the entry has requested a GAIG qualifying ride in a GAIG qualifying class, use the ❸ Qual/Div dropdown box to select ❹ Adult Amateur, JR/YR, or Open. • The qualifying ❺ Fee will automatically be added to the fee amount (in this example $45 class fee + $10 qualifying fee = $55 total fee).

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• The completed screen for this example is as below. Note that for the qualifying class (#133), the ❻ Qual/Div box has Adult Amateur in it. Also note that the ❼ Fee for class #133 is $55, which is $10 more than the ❽ Fee for a non-qualifying similar class (#132), which is $45.

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SECTION II. BEFORE THE SHOW Enter Entries > Stabling Fees > Stabling Fees, Stall # NOTE: Ensure you have set up the stabling types and fees before you perform this step. See Show Fees > Custom Fees for the procedure.

• Open the Entries dialog box and the Entry # on which you are working (see Entry Window and Use the Entry Window to Search for Entry #, Rider, Horse or Owner). STABLING FEES: • Click the ❶ Stabling Fees tab. • If, in Show Fees > Custom Fees you selected stabling fees to be automatically entered for all entries, click the ❷ Add Auto Fees button. The fees are automatically entered. • If you did not use automatic fees or there are additional fees, use the ❸ Description drop-down arrow to see the list of available fees. The list includes the stabling ❹ System Fees that are built into FVD (they cannot be deleted) and any ❺ Custom Fees you may have entered in Show Fees: Custom Fees. Decide if you will use the System Fees or the Custom Fees and make this your standard for all entries. • Each item is a separate line. Enter the ❻ Qty (number of items, the default is 1). The ❼ Rate (= cost) is entered automatically. The ❽ Extension (Qty x Rate) will automatically be entered by FVD. • For ❾ Stabling items, enter the horse stall and tack stall as separate lines, if both were requested. o Day Stabling: Under Qty, enter the number of days for the horse stall and the number of days for the tack stall. o Show Stabling: Under Qty, enter 1 for a horse stall and 1 for a tack stall (if requested). • If the entry does not request stabling, include the ❿ Haul In Fee (daily grounds fee), if applicable (this is a System Fee). Enter the Qty (number of days the person will be hauling in). • If the person has requested ⓫ 1 Shavings, include this on the list and 3 the Qty (number of bales requested). 13 6 7 8 • The ⓬ Total Stable Fees box is 2 automatically calculated and entered 10 4 System Fees by the FVD program. 11 9

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STALL # • You will enter the ⓭ Stall # later after stabling has been determined (see Stabling > Enter Stall Numbers). Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Enter Entries > Stabling Fees > Stabling Days, Stall Groups, Stable Comments

STABLING DAYS: • Check the ⓬ Days that the horse will be stabled. This check mark is important as it determines the correct stall counts on the stabling reports. STALL GROUPS: • Explanation: If a rider requests to be stabled with a particular person/farm/group, this is recorded via the ⓭ Stall Group box. You will need to create Stall Group names that represent groups of people who want to stable together. This may be difficult to track because Susie may ask to be stabled with Ann, but Ann may ask to be stabled with XYZ Farm. It is up to you to figure out what they want. It is best to use the name of the most prominent trainer in the group or the name of the most prominent farm. • Create a Stall Group: For each new Stall Group, the first entry received requesting a particular person/barn/ group will require you to enter a Stall Group name in the Stall Group list: o Click on the ⓮ Edit Stall Groups icon. o The ⓯ Stall Group dialog box opens. o To enter a new stall group, click the ⓰ Add Stall Group icon. o Enter the group name on the blank line. o Use one unique term for each stall group. o Click ⓱ Close. • Use a Stall Group: o Click on the ⓭ Stall Group drop-down arrow. o The ⓲ Stall Group list opens. o Select the requested Stall Group name by clicking it. o The ⓳ Stall Group name is entered in the Stall Group box.

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NOTE: For a show stall, the horse will use the stall on the days checked, and the intervening nights. For example, if Friday and Saturday are checked, the horse will arrive Friday, stay in the stall Friday night, and depart on Saturday. If Friday, Saturday, and Sunday are checked, the horse will arrive on Friday, stay in the stall Friday and Saturday nights, and depart on Sunday. For a day stall, the horse may only be in the stall during the checked days, not overnight.

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NOTE: If possible, in the Prize List or on the show web site, encourage competitors to name their own stall groups – it will make the job easier for you.

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STABLE COMMENTS: • If there are any special stabling comments, enter them in the ⓴ Stable Comments box. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Enter Entries > Other Fees / Payments NOTE: Ensure you have set up Show Fees, Payment Types, and Credit Card Types before you perform this step.

• Open the Entries dialog box and the Entry # on which you are working (see Entry Window and Using the Entry Window to Search for Entry #, Rider, Horse or Owner). • Select the ❶ Other Fees / Payments tab. • If you want the auto fees to apply to this entry, click the ❷ Add Auto Fees button.

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❸ OTHER FEES: • Using the ❹ Description drop-down arrow, add any other fees that are applicable to this entry.

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❺ PAYMENTS / CREDITS: • Using the ❻ Payment Type drop-down arrow, select the payment type (Check, Credit Card, Cash, etc.) used by this entry. • Credit Card Payment: o Using the ❼ Credit Card drop-down arrow, select the type of credit card (MasterCard, etc.). o Using the ❽ CC#/CK# box, enter the credit card number. o Using the ❾ Exp box, enter the expiration date of the credit card (MM/YY). • Check Payment: o Using the ❽ CC#/CK# box, enter the check number. • Amount: o Using the ❿ Amount box, enter the amount of the payment. • Total Payments: o The amount paid will automatically be entered in the ⓫ Total Payments box. • Balance: o Any balance due will automatically be calculated and entered in the ⓬ Balance box. o Any overpayment will automatically be calculated and entered with (parentheses) in the ⓬ Balance box. o The balance is also automatically entered in the Summary tab.

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• To print an invoice, click the ⓭ Print Invoice icon. • Click ⓮ Close to close the dialog box.

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SECTION II. BEFORE THE SHOW Enter Entries > Use the Entry Window to Search for Entry #, Rider, Horse, or Owner

• The Entry dialog box is also used to search for entered entries. When you open the Entry dialog box, the default Lookup is ❶ Entry (Lookup). This lets you use the entry # to find the entry.

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• Using the ❷ Switch to … icon, you can search your entries by selecting the following and using their drop-down arrow: o ❸ Entry (Lookup) o ❹ Rider (Lookup) o ❺ Horse (Lookup) o ❻ Owner (Lookup)

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• For example, if you want to look up an entry for which you know the rider name and horse name, but not the Entry #, select ❹ Rider (Lookup) and, using the drop-down arrow, select the rider from the list or type the name in the box and press Return.

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SECTION II. BEFORE THE SHOW

• Click here for EE instructions on importing online entries. • Using the criteria in SCREEN SHOW ENTRIES, review each entry for completeness, accuracy, etc. before accepting the entry into your FVD show.

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SECTION II. BEFORE THE SHOW Confirmation > Upload Confirmations > Open the Service You need to inform the rider that the entry has been received in a timely manner and also inform the rider of any entry deficiencies that must be corrected before the rider will be permitted to enter the show ring. The rider may be notified via any of the following: 1 A. Upload Confirmations service of FVD 3 B. [Snail] Mail C. Email A. UPLOAD CONFIRMATIONS: The Upload Confirmations service of FVD sends an email to the rider/handler, owner, trainer, and coach (people). The email contains a link that opens a web page with all of the entry information, including annotation of any deficiencies (missing Coggins, missing signature, etc.). The people respond to the show secretary, via the web page, that the entry is correct (Accept) or that the entry needs correction(s) (Reject), and use a notes section to communicate with the show secretary. The show secretary tracks the confirmation responses on a web site and can send updated information. The Upload Confirmations service replaces the confirmations via email feature of FVD.

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You can Upload Confirmations via one of two methods: 1. From the ❶ Main Menu, click ❷ Upload Confirmations.

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Or 2. Select ❶ Main Menu / ❸ Show Office / ❹ Entries. The ❺ Entry dialog box opens. Click ❻ Upload Confirmations. NOTE: Upload Confirmations only uploads/updates entries for which the Confirmation Mailed check box is NOT checked. = Upload confirmations will not upload/update an entry. = Upload confirmations will upload/update an entry.

NOTE: After an entry is uploaded, the Confirmation Mailed check box is automatically checked. You will need to uncheck it if you want to resend a confirmation after updating an entry. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Confirmation > Upload Confirmations > Click Upload Now

7 • The FVD ❼ Upload Confirmations to Web dialog box opens. • Click ❽ Upload Now.

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• The rider/handler, owner, trainer, and coach receive a ⓫ FVD Confirmations Mail via email. • They click on the ⓬ link. 11 [email protected]

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SECTION II. BEFORE THE SHOW Confirmation > Upload Confirmations > Entry Information on Web for Rider to Review • The people see the following after clicking the link:

13 14 15 16 17 • The people review the information, then click ⓭ Accept (Everything is perfect) or ⓮ Reject (No, I want to change something or something is not correct). The people can then enter ⓯ Your Name (the person’s name), write ⓰ Notes to the Secretary …, then click ⓱ Submit. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Confirmation > Upload Confirmations > View Confirmations Status via Web Site > Open the Site

• You can view a list of all show confirmations and their status. Open the ⓲ Upload Confirmations to Web (see Upload Confirmations > Open the Service) then click ⓳ Click here to view the confirmations website. 18

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• The ⓴ Fox Village Dressage Confirmation Manager Service web site opens with a list of entry confirmations that have uploaded. • Click on the ❷❶ Entry # to view/respond to the entrant.

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SECTION II. BEFORE THE SHOW Confirmation > Upload Confirmations > View Confirmations Status via Web Site > View an Entry • Under ❷❷ Confirmation, the secretary can see ❷❸ The entry has been accepted and is now closed to changes.

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SECTION II. BEFORE THE SHOW Confirmation > Upload Confirmations > View Confirmations Status via Web Site > Entry Corrections and Reconfirmation • VERY VERY IMPORTANT: • If a person rejected the confirmation [clicked ❷❺ Reject (No, I want to change something or something is not correct)] and requested a change to the entry in the ❷❻ Notes to Secretary (if you are rejecting the entry, please describe briefly and explicitly as possible the reason why) box, the show secretary should update the entry in FVD then send a new confirmation to the person, which will show the change and verify that it was done.

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• If a person requested a change that cannot be done, the show secretary should send a reply to the confirmation response sent by the person, indicating in the ❷❼ Notes to Entrant box that the request cannot be done, and why. 27

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SECTION II. BEFORE THE SHOW Confirmation > Mail Confirmation Notification > Open Entry Confirmation Mailers If you do not want to use the web service, or the rider does not have an email address, you can print and snail mail entry confirmations to competitors. B. [SNAIL] MAIL CONFIRMATION NOTIFICATION:

• To print a confirmation mailer for one entry that you just completed, click the ❶ Entry Confirmation Mailer button.

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• To print confirmation mailers for a group of entries, perhaps from a day’s work, select ❷ Main Menu / ❸ Reports / ❹ Pre-Show / ❺ Entry Confirmation Mailers.

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Section II. Before the Show / 8. Entry Confirmation Notification Confirmation > Mail Confirmation Notification > Select the Style

SELECT THE STYLE: • The ❻ Entry Confirmation Mailer dialog box opens. • For ❼ Mailer Style, select the type of mailer you want to use: o If you wish to use a ❽ Self-Mailer (a printed piece of paper that you fold into thirds, secure with tape, and mail), click this radial button. This is the easiest method for mailing. o If you wish to use a ❾ Window Envelope (a printed piece of paper that you fold and put in a window envelope), click this radial button. o If you wish to use a ❿ Standard Envelope (requires you to also print mailing labels), click this radial button. • Click ⓫ Mailing Labels if you want to print mailing labels to be used with the Standard Envelope style. • Click ⓬ Expanded if you want to print the report in an expanded version on legal sized paper. • Click ⓭ OK.

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NOTE: This report should not be posted on a public web site as it contains personal information (addresses, phone numbers, and email addresses).

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SECTION II. BEFORE THE SHOW Confirmation > Mail Confirmation Notification > View the Standard (Letter-Sized) Report LETTER SIZED: • The ⓮ Entry Confirmation Mailer (Standard) report opens. • Click the ⓯ Last Page icon to display the total number of entries that have been entered. • This is a good time to review your work for errors. For example, you might have forgotten to check the Coggins box indicting you received a copy of the Coggins. Review the information for each and every entry. If you find an error, correct it. • If a ⓰ check box is checked (), the information is missing and needs to be submitted by the rider. You may want to emphasize the missing information with a colored highlighter. 14

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SECTION II. BEFORE THE SHOW Confirmation > Mail Confirmation Notification > View the Expanded (Legal-Sized) Report LEGAL SIZED: • In Mail Confirmation Notifications > Select the Style, if you checked the Expanded box, the ⓱ Entry Confirmation Mailer (Expanded) report opens. It is the same information as the Standard report, but prints on two pieces of paper. • Review the information for each and every entry. • If a check box is checked (), the information is missing and needs to be submitted by the rider. You may want to emphasize the missing information with a colored highlighter. 17

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SECTION II. BEFORE THE SHOW Confirmation > Mail Confirmation Notification > Print the Entry Confirmation Report, Check Confirmation Mailed; Email Confirmation 19 PRINT THE CONFIRMATION MAILER REPORT: • To ⓲ print the report see PRINT. • To close the report dialog box, click ⓳ Close Print Preview.

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CHECK THE CONFIRMATION MAILED CHECK BOX: • Select Main Menu / Entries. • Check the ⓴ Confirmation Mailed check box. • The next time you print the Confirmation Mailer Report, only the newest entries will print.

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• The Self-Mailer / Entry Confirmation Report (Standard) has been designed as a tri-fold to be mailed without an envelope. Fold the paper in thirds, ensuring the address is on the outside. Tape the bottom edge to keep it closed. Place a stamp and mail it.

C. EMAIL CONFIRMATION NOTIFICATION: • • • •

Open the Entry Confirmation Report as on previous pages. Save the report as a PDF file (see Print Preview > Export > PDF or XPS). Email the rider with the report PDF file as an attachment (see Use Email Addresses > Email One Person). Check the Confirmation Mailed check box, as above.

NOTE: To help you track the status/updates of your entries and to make your TD VERY happy, print the Entry Confirmation Report and attach it to the entry packet. You can annotate changes on the paper document, which helps you track updates/changes (the computer does not track changes/updates), and the TD can review the paper document during the show – this helps the TD get oriented while reviewing each entry packet.

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SECTION II. BEFORE THE SHOW Refunds Before Scheduling > Introduction Horses and riders can get injured or ill, which prevents them from participating in the show; therefore, their entry may be scratched before the show or during the competition. This chapter covers scratches that occur before scheduling. See SCRATCH RIDES AND FILL SCRATCHED RIDES for procedures for afterscheduling scratches.

USEF GR912. Cancellation and Withdrawal of Entries. 1. A Licensed Competition may adopt its own policy covering the refunding of fees to an exhibitor who cancels his entries after the official closing date and prior to the competition’s beginning. If a Licensed Competition does not specify its refund policy in the prize list, refunds are required to be made for entries cancelled before the competition begins, upon written request by the exhibitor within 30 days of the competition. 2. A Licensed Competition can set the penalty governing an exhibitor who is permitted to cancel his entries or withdraw from the competition. Such penalty applies only at the competition in question. See GR1305. 3. Competition management must refund any entry fees, (stabling and processing fees exempted) paid in advance by an exhibitor for any horse(s) which is subsequently named to an official US team, participation on which will prevent him/her from competing in that competition. 4. After the competition starts, if a rider is unable to compete due to illness or injury, class fees will be refunded upon presentation of a doctor’s certificate unless otherwise stated in prize list. Stall fees and office fees need not be refunded. USEF GR407. Management Procedures. 1. …Within 10 days after a competition, competition management must forward to the Federation a sum representing the above fee times the number of horses and/or ponies entered in the nonexempt classes of the competition plus the number of horses and/or ponies scratched where the fee is not refunded, … 3. It is a violation for a Licensee to withhold from the Federation any or all of the drug fees collected in accordance with GR407.1, for any purpose, including to defray the expenses incurred providing stalls, passes, and other items to the Federation drug testing personnel, as required by GR407.4 and .5. INTERPRETATION: • In the Prize List, show management must publish its policies regarding scratches and the refund (or not) of fees. • If an entry is scratched from the competition prior to competing, show management must either refund the collected USEF and Drug Fee to the competitor, or they must submit the fee to the USEF.

The FVD program has procedures for full and partial fee refunds before scheduling: 1. Full Refund before Entry in the FVD Program 2. Full Refund after Entry in the FVD Program but before Scheduling 3. Partial Refund after Entry in the FVD Program but before Scheduling

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SECTION II. BEFORE THE SHOW Refunds Before Scheduling > Full Refund Before Entry in the FVD Program

1. FULL REFUND BEFORE ENTRY IN THE FVD PROGRAM: • If the entry has not been entered into the FVD program and the Prize List provides for a full refund, return the entry, including the check, to the submitter. Alternately, advise the competitor that you will shred the check and recycle the entry packet. • Since there is no data in the FVD program, you do not need to edit the program.

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SECTION II. BEFORE THE SHOW Refunds Before Scheduling > Full Refund After Entry in the FVD Program 2. FULL REFUND AFTER ENTRY IN THE FVD PROGRAM BUT BEFORE SCHEDULING: • If the entry has been entered into the FVD program and the Prize List provides for a full refund, return the entry, including the check, to the submitter. Alternately, advise the competitor that you will shred the check and recycle the entry packet. • Since there is data in the FVD program, you must edit the program. IMPORTANT NOTE: Do not perform this procedure after SCHEDULING YOUR SHOW as it will delete rides on your schedule. For most shows, ride fees are not refunded after closing/scheduling of the show. See SCRATCH RIDES AND FILL SCRATCHED RIDES for the procedure to scratch rides after the show is scheduled.

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• The ❹ Entry dialog box opens. • If needed, use the ❺ Switch To… icon to switch to ❻ Entry (Lookup). • To open the entry you want to delete, in the ❼ Entry (Lookup) box, type in the entry number and press the Enter key. • Click on the ❽ Delete Entry icon. • This removes the entry and all associated data, including classes and fees paid under all categories. • Click ❾ Close to return to the Main Menu.

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SECTION II. BEFORE THE SHOW Refunds Before Scheduling > Partial Refund After Entry in the FVD Program > Delete Rides 2. PARTIAL REFUND AFTER ENTRY IN THE FVD PROGRAM BUT BEFORE SCHEDULING: • If the entry has been entered into the FVD program but the Prize List provides for a partial refund, you need to edit the program to reflect the refund. IMPORTANT NOTE: Do not perform this procedure after SCHEDULING YOUR SHOW as it will delete rides on your schedule. For most shows, ride fees are not refunded after closing/scheduling of the show. See SCRATCH RIDES AND FILL SCRATCHED RIDES for the procedure to scratch rides after the show is scheduled.

1 • If your Prize List states that class fees will be refunded, perform this step.

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SECTION II. BEFORE THE SHOW Refunds Before Scheduling > Partial Refund After Entry in the FVD Program > Delete Stabling Fees 1

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• A ⓫ Fox Village Dressage dialog box opens to verify that you wish to delete the fee. • Click ⓬ Yes. • Repeat steps ❾-⓬ for any other stabling fees you want to refund.

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SECTION II. BEFORE THE SHOW Refunds Before Scheduling > Partial Refund After Entry in the FVD Program > Delete Other Fees/Payments 1

• If your Prize List states that other fees will be refunded, perform this step, deleting only those fees that are to be refunded. • For example, the USEF Drug/Horse fee may need to be refunded. (If this fee is not refunded for cancellations/scratches, it must be paid to USEF.)

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SECTION II. BEFORE THE SHOW Refunds Before Scheduling > Partial Refund After Entry in the FVD Program > Determine Refund Amount The following example is for a show that only refunded the 2015 $16 USEF and Drug Fee (USEF GR407: If the USEF & Drug Fee is not refunded to the scratched rider, the show must submit the fee to USEF):

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• After performing the partial refund step(s), the ❶ Balance is the amount of the refund due to the rider. • The ❶ Balance is the following: In this Example Original Payment(s) (Non-refunded Fees = $100 + $292 + $45) Balance = Deleted Fee = Refund Due

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• Check this “by hand” to ensure you have the correct amounts. • If you wish to print an invoice for the rider, click the ❹ Print Invoice icon.

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SECTION II. BEFORE THE SHOW Close Show in EE Close Show is used to close your show so no more entries will be accepted online through EE.

• Click the ❶ Equestrian Entries Integrated Online Tools > Close Show button.

• The ❷ Entries Close Date, Time and Time Zone are automatically reset to the current date and time. • The ❸ Late Entries Close Date, Time and Time Zone, if previously entered, are automatically removed. • (See Publish Show for information on the initial set up these dates and times.) 1

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SECTION II. BEFORE THE SHOW Scheduling > Scheduling Considerations > Introduction, Hours Allowed Scheduling is the process by which you determine the sequence of classes in each ring (blocking the rings) and the sequence of rides within each class. Specific USEF rules must be followed. The scheduler often needs to be creative to fit all riders’ rides in a manner that will follow the rules and create an organized and pleasant show. Some of the scheduling steps cannot be accomplished by a computer – they require human input. Scheduling is therefore more of an art than a science. NOTE: Perform scheduling AFTER the closing date and AFTER all your entries have been entered in the FVD program. USEF Rule DR126.1.d. d. Judges and Technical Delegates. (1) No judge shall be required to officiate longer than 8 hours in one day, unless the judge has agreed in writing, and cannot be required to be on the competition grounds longer than 10 hours. (2) Judges must be given at least a 45-minute lunch break and at least a 10 minute break every 2 hours. INTERPRETATION: • A judge may officiate (judge) 8 hours in a day, exclusive of breaks and lunch. You may ask a judge if s/he will continue beyond their 8 hours of officiating. Some will agree, some will agree but will charge punitive overtime fees, and some will not agree. Get this in writing (an email is fine). Check with the judges early enough so you can hire a part-time judge, if necessary. • Judges must have a break or lunch every 2 hours. • Breaks should be 10 to 15 minutes. [15 minutes is expected unless additional breaks are provided to optimize the schedule] • Lunch should be 45 to 60 minutes. [60 minutes is expected]

[The show may operate 16 hours in a day, including breaks.] BLOCK YOUR RINGS TO ACCOMMODATE THESE RULES.

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SECTION II. BEFORE THE SHOW Scheduling > Scheduling Considerations > Which Judges Can Judge Which Classes?

USEF General Rules, Chapter 10 – Licensed Officials, Sub-Chapter 10-C – Classification – Judges GR1006 General. Licensed judges are classified as Senior, Registered, Recorded, Special, Guest and Learner. A judge will not be licensed in more than 12 divisions. GR1007 Senior Judge. [S] Senior judge classification (S) applies to Dressage. S Dressage judges may officiate in all Federation and FEI Level Dressage classes at Federation Licensed Competitions. GR1008 Registered Judge. [R] Registered Dressage judges may officiate in classes at Fourth Level and below except for FEI Dressage Tests for 5 and 6-year-old horses. Registered Dressage judges may officiate in FEI Junior Tests, FEI Pony Tests, FEI Childrens Tests, FEI Para-Equestrian Dressage Tests, FEI and USEF Dressage Tests for 4 year old horses, and USEF and FEI Eventing Dressage Tests at all levels. Registered Dressage judges may not officiate in any classes above Fourth Level. GR1009 Recorded Judge. [r] A Recorded Dressage judge may officiate at Second Level and below and may not officiate at the Third Level and above. Recorded Dressage judges may not officiate in FEI or USEF Dressage Tests for 4 and 5year old horses or in FEI Pony Tests. Recorded Dressage judges may officiate in Eventing or FEI Para-Equestrian Dressage Tests equivalent to Second Level or below. Recorded Dressage judges may officiate in Eventing Competitions at the Intermediate Level or below. GR1010 Special Judge. [See the rule for more information.] GR 1011 Guest Judge. [See the rule for more information.] GR1012 Learner Judge. [L] A Learner judge is graduate of the L program and a Senior Active Member, 21 years of age or over. The President or Secretary may grant permission, upon the request of a Licensed Competition and for that competition only, to accompany a judge in the ring. [See the rule for more information.] INTERPRETATION – Which Judges Can Judge Which Classes: • Senior (S) Judges: Can judge all dressage tests. • Registered (R) Judges: Can judge Intro, Training, Second, Third and Fourth Levels. Cannot judge FEI Dressage Tests for 5- and 6-year-old horses. May judge FEI Junior Tests, FEI Pony Tests, FEI Children’s Tests, FEI ParaEquestrian Dressage Tests, FEI and USEF Dressage Tests for 4 year old horses, and USEF and FEI Eventing Dressage Tests at all levels. • Recorded (r) Judges: Can judge Intro, Training, First, and Second level classes; cannot judge Third Level and above. Cannot judge FEI or USEF Dressage Tests for 4 and 5year old horses or in FEI Pony Tests. May judge FEI Para-Equestrian Dressage Tests equivalent to Second Level or below. May officiate in Eventing Competitions at the Intermediate Level or below. • Learner (L) “Judges": Cannot judge in USEF licensed / USDF recognized shows but may accompany a judge if formally requested.

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SECTION II. BEFORE THE SHOW Scheduling > Scheduling Considerations > Other Considerations

• Judge Locations: A judge may be moved to another ring if necessary, but it is smarter to keep them in a ring for 2-3 classes. If you need to move a judge, allocate time in the schedule. • Class Variety: If possible, give each judge a variety of class levels – this makes their day more interesting. • Judge Variety: If possible, schedule classes of the same level with different judges so riders can have a variety of judges (and more easily qualify for regional championships). For example, if you have a twoday show, schedule Test 3 with judge 1 on day 1 and with judge 2 on day 2. • Class Day: The show prize list specifies which classes will be held on which days. If at all possible, do not change the day on which a class is held. If management changes the day a class is held and a rider is consequently unable to ride in the class, management is required to refund the rider’s fees. If the day on which a class is held is changed, in the FVD program you must go back to class setup and enter the change. • Upper Level Classes: If needed, schedule the upper level classes in the morning, which will usually have better weather conditions for these strenuous tests. • Musical Freestyles: Schedule all musical freestyles together, preferably in an indoor arena. This makes it easier to manage the sound system and makes it less likely the music will bother other rides. Ensure the schedule allows time for equipment set-up and testing. • Timing/Sequence of Tests of the Same Level: Riders often ride two sequential tests of the same level. Therefore, if possible, sequence the tests to allow these rides without a long span of time between rides. For example, don’t schedule First Level Test 1 early in the morning and First Level Test 2 late in the afternoon. If possible, schedule First Level 1 before First Level 2 so riders can ride a progression of tests.

• Warm-Up: Consider the levels that will be in the warm-up at the same time. Lower level horses/riders can be intimidated by upper level horses/riders and upper level riders may be annoyed by lower level riders. • Small Arena: Para-equestrian Grade I and II tests must be in a small arena. Introductory Level A, B and C tests should be in a small arena. All Training Level tests can be in a small arena but avoid a small arena for Training Level Test 3. Schedule small arena classes together and time them for minimal disruption to other arenas during rearrangement of the arena. Provide time in the schedule for ring work. • Harrow Break: If you have one or more adjacent show rings, do not schedule a harrow break in one arena while the other arena has rides – schedule the rings so harrowing can be done in both rings during a similarly scheduled lunch.

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SECTION II. BEFORE THE SHOW Scheduling > Print Pre-Schedule Report (by Test) > Introduction, Open the Report

• Scheduling your show is not difficult IF.... you have been very accurate in your entries and IF you have set the class times properly. • If something does not look right, it is probably a data entry error: o This is usually a rider error such as using a JYR class number for an Adult Amateur class, or vice versa. o Show entry errors are usually mis-entries in the class entry section, such as selecting the wrong test in the test column. In these cases the “test” doesn’t match the class specifications or the rider’s intention in Test-Of-Choice classes. • You must fix these problems or you will have a very bad show day.

• Scheduling involves the following steps, in sequence: o Review the Pre-Schedule Report (by Test) to look for errors and to look at class sizes o Split classes, if needed o Block the show o Assign ride times o Add breaks and lunch 1 o Conflict resolution o Schedule the rings o Assign the judges 2 o Upload / Post ride times 3

PRE-SCHEDULE REPORT (BY TEST): • Select ❶ Main Menu / ❷ Reports / ❸ PreShow / ❹ Pre-Schedule Report (by Test).

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NOTE: Show days must have been assigned to each class, as described in Select Classes, before you can use this report.

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SECTION II. BEFORE THE SHOW Scheduling > Print Pre-Schedule Report (by Test) > View the Report • The ❺ Pre-Schedule Report (by Test) opens. o This report shows the initial selection of ❻ days, ❼ classes, ❽ total [number of] rides, and ❾ class duration. o Ensure the program has totaled accurately. o Look at the number of rides in each class. If a non-championship class has more than 25 rides, the class must be split. This must done before you block the show. See Pre-Show Report > Class Ride Limit Report for a report of classes with more than 25 rides. See Split Classes for the procedure to split classes.

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SECTION II. BEFORE THE SHOW Scheduling > Print Pre-Schedule Report (by Test) > Print the Report 14 10

• Print this report so you have it for continuous reference as you are blocking the show. • To print the report, click ❿ Print.

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The ⓫ Print report dialog box opens. Click the ⓬ All radial button. Click ⓭ OK. All the pages of the report will print.

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SECTION II. BEFORE THE SHOW Scheduling > Split Classes > USEF Rules, Helpful Hints • Splitting Classes is the process of splitting (dividing) a large class into two or more smaller classes. USEF DR126 Requirements for Dressage Competition Management. 1. The following requirements apply to all Levels 1-5 of Dressage Competitions, except where noted. Specific requirements for specific levels of competitions are listed under .2, below. a. Competition Levels, Divisions and Classes. (1) The competition Level and all classes must be listed in the prize list. (2) When permitted by the rules or special criteria, classes may be divided into separate divisions or sections based on qualifications, age or other eligibility of horses or riders. (3) Divisions or sections of a class are considered to be a separate “class” only if listed as such in the prize list. Divisions or sections of a class may be held in different rings and judged by different judges. When divisions or sections are held under different conditions (i.e, different ring or judges), separate awards must be given. (4) Where more than 25 entries are accepted for a particular class the class must be divided into separate divisions for awards purposes. USEF/USDF championship classes and USEF High Performance Championships, qualifying and selection trials, and observation classes cannot be split. (5) When entries warrant competitions are encouraged to split classes into separate divisions, and to provide separate awards, for Open riders, Adult Amateurs and Junior/ Young Riders. Horses may be ridden only once in any class, including separate divisions or sections of the same class. See DR119.1. INTERPRETATION: • Except for championship classes, classes with more than 25 horse/rider pairs must be split (divided into two or more classes). • Championship classes are not split, even if they are very large. • Competitions are encouraged to split classes into Open (open to all riders, USEF non-members must be in open classes), Adult Amateur, and Junior/Young Rider divisions. NOTE: See Pre-Show Report > Class Ride Limit Report for a report of classes with > 25 rides. Helpful Hints • It is best to split classes before blocking the show and assigning ride times; otherwise, you must adjust your schedule. • You can combine or split by Rider Status; for example, you can have an Open class and a separate AA/JR/YR class at the same level. If you have enough riders, you can have separate Open (= Professional), AA, and JR/YR classes at the same level. Etc. • If you plan to split by Rider Status (Open, AA, JR/YR), you must have previously entered the Rider Status when entering rider information. See People > Enter People Data. • Example: o Class 103.0 is too big – there are 15 Open (= Professional), 10 AA, and 10 JR/YR riders, for a total of 35 riders. o You decide to have a class for Open riders (15 riders) and a separate class for AA/JR/YR riders (20 riders). o Your Class 103.0 will remain as the Open class; the new Class 103.3 will be the AA/JR/YR class. • To help you track classes, you may want to keep your Open classes as the original number (102.0, etc.) and number your AA/JR/YR, AA, JR/YR, etc. classes as your derivative number classes (102.1, 102.2, etc.). See DRESSAGE CLASS NUMBERS AND INFORMATION for recommendations on numbering classes. • Some shows prefer smaller classes so more riders can have the pleasure of taking a ribbon home. For example, Class 103.0 Open has 20 riders – 7 Open, 6 AA, and 7 JR/YR. You are not required by USEF to split this class. But you can split the class to Class 103.0 Open (7 riders), Class 103.1 AA (6 riders), and Class 103.2 JYR (7 riders). With this split, most of the riders will take home a ribbon as a reward for their hard work. They will also be very happy with show management! Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Scheduling > Split Classes > Open and Copy the Class to be Split 1

• Select ❶ Main Menu / ❷ Show Office / ❸ Classes.

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• The ❹ Class dialog box opens. • Using the ❺ Class (Lookup) drop-down arrow or type-in box, select the class you want to split (in this example, Class 103.0). • Click the ❻ View Class Copy icon. 4

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• The ❼ Class Copy dialog box opens. • Your original class number, 102.0 in this example, is automatically entered in the ❽ Original Class Number box. • Type your new class number, 102.3 in this example, in the ❾ New Class Number box. • Click on ❿ OK. 5

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NOTE 1: Class numbers may not contain letters but may contain a decimal to one place (for example, 103.3 but not 103 AJY and not 103.31). NOTE 2: It will be easier for you if you use a standard numbering method. Although NOT required, the following is suggested: • Open Class: 103.0 (0 = Open = all rider statuses may ride in the class; USEF non-members must be in open classes) • AA Class: 103.1 (1 = one status of rider = AA) • JR/YR Class: 103.2 (2 = 2 statuses of rider = JR and YR) • AA/JR/YR Class: 103.3 (3 = 3 statuses of rider = AA, JR, and YR) Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Scheduling > Split Classes > Edit Both Classes • Using the ❶ Class (Lookup) box or drop-down arrow, open the ❷ (Original) Class Number (in this example, 103.0). • Edit ❸ Text to reflect the difference between the classes. In this case for this class, the text remains the same. • Edit ❹ Class Name to reflect the difference between the classes. In this case for this class, the class name remains the same. • Edit ❺ USEF Code. Unchanged for this class. • Edit ❻ Division. Unchanged for this class. • Edit any other data that may be needed.

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• Using the ❼ Class (Lookup) box or drop-down arrow, open the ❽ (New) Class Number (in this example, 103.1). • Edit ❾ Text to reflect the difference between the classes. In this case, the text is now 103.1 as this class will have Adult Amateur (AA) riders. • Edit ❿ Class Name to reflect the difference between the classes. In this case, the class name was changed to Training 3 AA/BLM. • Edit ⓫ USEF Code. It is changed to 1503 for this new class. • Edit ⓬ Division. It is changed from Open to AA for this class. • Edit any other data that may be needed. • Click ⓭ Close to save the changes.

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SECTION II. BEFORE THE SHOW Scheduling > Split Classes > Assign Riders to Each Class > Open Class Splitter 1

2 • Select ❶ Main Menu / ❷ Show Office / ❸ Classes

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• The ❹ Class dialog box opens. • Using the ❺ Class (Lookup) drop-down arrow, select the original class that you are splitting. In this example, it is ❻ 103.0. • Click the ❼ Class Splitter icon.

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SECTION II. BEFORE THE SHOW Scheduling > Split Classes > Assign Riders to Each Class > Open Both Classes in Class Splitter 1

• The ❽ Class Splitter dialog box opens.

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• Using the left ❾ Class (Lookup) drop-down arrow or type-in box, select the ❿ original class text (in this example, 103.0 Open).

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• Using the right ⓫ Class (Lookup) dropdown arrow or type-in box, select the ⓬ new class (in this example, 103.1 AA).

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• You can now view entries in both classes in the ⓭ Class Splitter dialog box. [You will see entries in class 103.1 when you move entries to it. See below.]

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SECTION II. BEFORE THE SHOW Scheduling > Split Classes > Assign Riders to Each Class > Move Riders to the New Class

• To move an AA rider from 103.0 Open to 103.1 AA, click on the ⓮ empty white box to the left of the first AA rider’s name (the white box turns black with a white arrow) and click the ⓯ right arrow.

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• This ⓰ moves the selected horse/rider to the new class. • If you accidentally move the incorrect rider to the new class, use the ⓱ left arrow to move them back to the Open class.

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• Repeat for all other horse/rider pairs to be moved to the new class. • You have now split the class. • Click ⓲ Close to return to the Class dialog box. 18 • Repeat for all other horse/rider pairs to be moved to the new class. • You have now split the class. • Click ⓲ Close to return to the Class dialog box. • IMPORTANT - Change USEF, EC and/or AHA Codes: If an Open class was split to an AA class and/or a JR/YR class, or any other change of rider status, the Codes must be changed. See Select Classes > USEF or EC Code, AHA Code, Date, Ring, Standard Fee, Qualifying Ride for entering the Codes. • Congratulations! You have split one class into two classes. Repeat for any other class you want to split. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Scheduling > Block the Show > Brown Paper Method > Materials, Prepare Paper Now that your entries are finished, with all the riders/horses entered in their classes, you need to “block” the show. Blocking the show refers to arranging each class (each block of rides) into a show ring and time frame that abides by USEF rules and distributes the classes in a manner best suited for the judges, the riders/horses, and the show in general. After you block the show, you schedule the ride times, which determines your show schedule. The computer program can only do so much to help you block your show. Unfortunately, a little bit of human brain power is necessary for this task. Three blocking methods are described – the Brown Paper Method, the Scheduling Sheets Method, and the PowerPoint Method (or other graphics program method).

BLOCKING THE SHOW – BROWN PAPER METHOD: MATERIALS: • Large piece of brown wrapping paper or a similar product. Alternately, a magnetic bulletin board and some magnetic strips that can be cut and taped to the back of paper (to hold them in place). • Construction paper in various colors, colored dots. o Chose a paper color for each type of class (for example, yellow for JR 2” classes, green for YR classes, blue for AA classes, and pink for Open classes), or o Choose a paper color for each level, or o Choose a paper color for each level with dots of different colors for JR/YR, AA, and Open classes, or o Chose a paper color for each judge type, or o Any other method you may choose. PREPARING THE BROWN WRAPPING PAPER: • Draw ❶ vertical lines every 2 inches to make one column per ring per day. • Draw ❷ horizontal lines every 2 inches to make rows for each hour of the show day, plus 1 hour before and 1 hour after. This provides ½ inch for each 15 minutes. • Rule in 10-15 minute ❸ breaks every two show hours and a minimum of 45 minutes for ❹ lunch. This will remind you to include breaks and lunch. Fox Village Dressage User Manual – 2015 Update 1.1.3.

2” Day 1

1 7:00 START

Ring 1

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Ring 2

Ring 3 1

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Ring 4

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Ring 5

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3 BREAK

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LUNCH

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3 BREAK

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SECTION II. BEFORE THE SHOW Scheduling > Block the Show > Brown Paper Method > Blocking the Classes BLOCKING THE CLASSES: • Select the construction paper colored for the first class and cut it into two inch strips. • Using the printed Pre-Schedule Report (by Test) as a guide, check how long the first class is and cut the strip to match. For example: o A 2 hour, 15 minute class would be a 2 1/4" long strip. o A 42 minute class would be about 3/4 inch. • Label the strip and set it into place on the brown paper. To balance days, classes, and judges, you always have to shift paper strips, which makes something else shift, etc. Therefore, using a “movable” method of adhering the paper strips on the brown paper is advisable: o Scotch tape is not the best choice. o Thumbtacks on cork. o Magnetic strips (the most mobile). • Ensuring you follow the rules and considerations in Scheduling Considerations, repeat for each class. • When the classes do not fit, you must shift around until you get an appropriate schedule. • Continue until you have each class “blocked.” • Now that you have it arranged, FASTEN IT DOWN SO IT WILL NOT SHIFT! Ring 1

Ring 2

Ring 3

Ring 4

Ring 5

7:00 8:00 9:00 10:00 11:00 12:00 1:00

NOTE: Judges are not assigned until the classes are set; however, since some classes will require an S judge; some classes can have an S or an R judge; and some class can have an S, R or r judge; you may want to designate an S ring(s) and put FEI classes in that ring(s); designate an R ring(s) and put TR, 1st, 2nd, 3rd, and 4th classes in that ring(s); and designate an r ring and put TR, 1st, and 2nd level classes in that ring(s). This ensures you will not have to move your judges around too much, if at all. This will need to be balanced as you block the classes so judges get variety in levels and riders get variety in judges. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Scheduling > Block the Show > Brown Paper Method > Show Scheduling Sheet SHOW SCHEDULING SHEET: • Print a copy of the Show Scheduling Sheet. • As you block the show, you will write in the class numbers and judge(s), breaks, and lunch for each ring, in sequence. You will use this sheet as a guide to assign the ride times and schedule the rings.

Total time for each column should be no more than 8 hours of judging (exclusive of breaks and lunch), and no more than 10 hours on the show grounds (including breaks and lunch). There should be a 10-15 minute break or 45-60 minute lunch at least every 2 hours. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Scheduling > Block the Show > Scheduling Sheets Method > Prepare Report and Scheduling Sheets BLOCKING THE SHOW – SCHEDULING SHEETS METHOD: PREPARE THE PRE-SCHEDULE REPORT (BY TEST) • Print two copies of the Pre-Schedule Report (by Test) – one will be used as a reference and the other will be used for scheduling blocks. • Cut the classes on one Pre-Schedule Report (by Test) into horizontal strips corresponding to each class. Include the ❶ Total Rides and the ❷ Total Minutes for Class in the strip. A cut strip will look similar to the figure.

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• If desired, using different colored highlighters, highlight each level with a different color, and/or highlight each division (Open, AA, JR/YR) with a different color, and/or highlight for judge type.

PREPARE THE SHEETS/STRIPS • The Scheduling Sheets are located in the Appendices. There are six sheets as follows: o Class Scheduling Sheet > 2-152 Minutes. o Class Scheduling Sheet > 154-304 Minutes. o Class Scheduling Sheet > 306-456 Minutes. o Lunch Scheduling Sheet > 45- and 60-Minutes. o Break Scheduling Sheet > 15- and 10-Minute. o Show Scheduling Sheet. • Determine the number of minutes for the first class. In the above example, the class has 132 minutes. o If the class has ≤ 152 minutes, print Class Scheduling Sheet > 2-152 Minutes. o If the class has > 152 minutes but ≤ 304 minutes, print Class Scheduling Sheet > 154-304 Minutes. o Etc. • Cut the Scheduling Sheets to correspond to the number of minutes for the class. If more than one sheet is needed, tape the sheets together. • Tape the Pre-Schedule Report (by Test) strip to the corresponding prepared Scheduling Sheet(s), to create a Sheet/Strip combination (see diagram on next page). • Repeat for all classes for the day so each class has a Sheet/Strip. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Scheduling > Block the Show > Scheduling Sheets Method > Diagram, Blocking Classes Strip from a Pre-Schedule Report (by Test) taped to the Show Scheduling Sheet

132 min Class Scheduling Sheet > 2-152 Minutes

Sheet/Strip for First Class BLOCKING THE CLASSES • Using a large table or floor, arrange the prepared Sheet/Strips by ring. If you have two rings, you will have two columns. If you have three rings, you will have three columns. Etc. • Print Lunch Scheduling Sheet > 45- and 60-Minutes and Break Scheduling Sheet > 15- and 10-Minute. • Cut out the time blocks for lunch and breaks and include in your blocking process to ensure you have appropriate lunch and break time blocks. • To balance time allowed, classes, breaks, lunch, and appropriate judges, you always have to shift Sheet/Strips, which makes something else shift, etc. • When the classes do not fit, you just have to shift around until you get an acceptable mix of classes, breaks, and lunches in the rings. • Continue until you have each class into the “block.” • Now that you have it arranged, TAPE IT DOWN SO IT WILL NOT SHIFT! Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Scheduling > Block the Show > Scheduling Sheets Method > Show Scheduling Sheet SHOW SCHEDULING SHEET • Print a copy of the Show Scheduling Sheet. • Write in the judge(s), class numbers, breaks and lunch for each ring, in sequence. You will use this sheet as a guide to assign the ride times and schedule the rings.

Total time for each column should be no more than 8 hours of judging (exclusive of breaks and lunch), and no more than 10 hours on the show grounds (including breaks and lunch). There should be a 10-15 minute break or 45-60 minute lunch at least every 2 hours. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Scheduling > Block the Show > PowerPoint Method > Create the Slide > Slide Size BLOCKING THE SHOW – POWERPOINT METHOD: • The previous two blocking methods work very well; however, they are labor intensive, use a lot of paper, and require lots of table or floor space. • If you are a little bit computer savvy and have computer software to create presentations, drawings, or similar programs, you can block your schedule using the computer. Getting started takes a little bit of time, but once you make your template, it is fast and easy. • The following method uses MS PowerPoint and assumes you have a working knowledge of the program. You can adapt it to other graphics type programs. 1 2

A. CREATE THE POWERPOINT SLIDE: • Open PowerPoint in the usual manner. • The program automatically opens with a Title Slide. • Click ❶ Home / ❷ Layout / ❸ Blank. 3

• Change the slide size: o Click ❹ Design / ❺ Slide Size / ❻Custom Slide Size…. 4

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o o o o

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The ❼ Slide Size dialog box opens. Change the ❽ Width to 6 inches. Change the ❾ Height to 5.8 inches. Click ❿ OK.

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o A ⓫ Microsoft PowerPoint dialog box opens. o Click ⓬ Ensure Fit.

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SECTION II. BEFORE THE SHOW Scheduling > Block the Show > PowerPoint Method > Create the Slide > Slide Grids 13 • Right click over your slide. • On the ⓭ dialog box that opens, click ⓮ Grid and Guides… .

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15 • The ⓯ Grid and Guides dialog box opens. • Edit the dialog box to match the diagram. • Click ⓰ OK.

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• You now have a ⓱ blank sized PowerPoint slide with 1” grids that will guide placement of your class rectangles (see below).

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SECTION II. BEFORE THE SHOW Scheduling > Block the Show > PowerPoint Method > Create the Template > Insert a Table 1

B. CREATE THE POWERPOINT TEMPLATE: 2 • Click ❶ Insert / ❷ Table / ❸ Insert Table….

• The ❹ Insert Table dialog box opens. o Change the ❺ Number of columns to 6. o Change the ❻ Number of rows to 10. o Click ❼ OK. 4

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• You now have a table on your slide as in ❽. • You can change the colors, if desired (see a PowerPoint manual for instructions). 8

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SECTION II. BEFORE THE SHOW Scheduling > Block the Show > PowerPoint Method > Create the Template > Size and Label the Table

• To change the size of the table, place your cursor over the dots on any ❾ edge or ❿ corner until a small double arrow appears. • Hold down the left mouse button and move the mouse to expand the edges of the table until the table completely covers, but does not extend over, the slide.

• In the top row of the table, type ⓫ Ring 1, Ring 2, Ring 3, Ring 4, Ring 5, and Time. If you have special names for your rings, you can type the names instead. If you know Ring 1 will always be an S judge, Ring 2 and R judge, etc., you can also enter that information. • In the right column of the table, type the ⓬show times. Your show’s times may be different from the times entered here.

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SECTION II. BEFORE THE SHOW Scheduling > Block the Show > PowerPoint Method > Create the Template > Create Slide Master • Next, you will create a slide master containing your table. • Select ❶ Home / ❷ Select / ❸ Select All. This selects the entire table. • Click ❹ Cut (or Ctrl X). This deletes the sized table from your slide and places it in the clipboard. 1 4 2

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5 6 • Select ❺ View / ❻ Slide Master.

• The ❼ Slide Master view opens. • Using the ❽ scroll bar, scroll up and select the ❾ top slide master (this is the “master” slide master and is larger than the other slide masters). • Select a ❿ text box and, using the delete key on your keyboard (do not use Cut or Ctrl X as you do not want to put this in the clipboard), delete the text box. • Continue until the slide is 7 blank. • You now have a ⓫ blank “master” master slide. 8

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SECTION II. BEFORE THE SHOW Scheduling > Block the Show > PowerPoint Method > Create the Template > Create Slide Master • • • •

Place your cursor over the slide and right click. A ⓬ dialog box opens. Click ⓭ Paste (Use Destination Theme). Alternately, press Ctrl V. 12 13

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14 Slide Master View

• Your ⓮ table has now been inserted on your ⓯ [Master] Slide Master. It will automatically be in every new slide of your “presentation.” • Click ⓰ Close Master View.

• Note that the ⓱ slide, and every new slide in the file, has the table in the background. If you need to edit the table, return to the Slide Master View.

• This file is your template for blocking classes. • Save the file with a file name that indicates it is your template; for example, you could name it ClassBlockingTemplate.pptx. Advanced users may want to save it as a *.potx file (see a PowerPoint manual for more information on PowerPoint template files). • To have a separate slide for each day in the show, copy the first slide. • To have a separate file for each show, copy the file. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Scheduling > Block the Show > PowerPoint Method > Print Pre-Schedule Report (Summary) C. IN FVD, PRINT THE PRE-SCHEDULE REPORT (SUMMARY): • First, if needed, split or combine classes (see Split Classes). • Select ❶ Main Menu / ❷ Reports / ❸ Pre-Show / ❹ Pre-Schedule Report (Summary). 1 5

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• The ❺ Pre-Schedule Report (Summary) opens, which gives you the ❻ Class list with the ❻ Total Minutes for each class. Print this report as you will refer to it in the next steps (see PRINT). 6

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SECTION II. BEFORE THE SHOW Scheduling > Block the Show > PowerPoint Method > Create the First Class Rectangle > Properties 1

D. CREATE THE FIRST CLASS RECTANGLE:

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• Each class will be represented by a rectangle that is sized according to the class duration, in minutes. • Select ❶ Insert / ❷ Shapes / ❸ Rectangle. • Your cursor becomes a cross. Hold down the left mouse button and draw a rectangle.

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• You now have a ❹ rectangle on your slide (the fill color and the line color may vary from this diagram – you will change them shortly).

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5 • To ensure you can always size the box and its text the way you want, left click the box to select it then right click. • From the ❺ options list that opens, click ❻ Format Shape.

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5 • • • •

The ❼ Format Shape task pane opens. From ❽ SHAPE OPTIONS, click ❾ Size & Properties. Click ❿ Text Box. To always size the box the way you want, click the ⓫ Do not Autofit radial button so it is filled with a dot. • To fit the more text in the box, change all the margins to ⓬ 0. • Click the ⓭ X to close the task pane.

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SECTION II. BEFORE THE SHOW Scheduling > Block the Show > PowerPoint Method > Create the First Class Rectangle > Size

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• Click on the ⓭ rectangle (not on any text in the rectangle) so a solid line and the selection handles (little circles on the edges and corners) appear. • Right click • On the dialog box that appears, click ⓮ Size and Position….

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• The ⓯ Format Shape task pane opens. • From ⓰ SHAPE OPTIONS, click ⓱ Size & Properties. • Under ⓲ SIZE: o Set ⓳ Width to 1” (all rectangles will be 1” wide). o Set ⓴ Height to correspond to the duration, in minutes, of the first class, with 2 decimal points.

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• For example: o If the class is 108 minutes long, set Height to 1.08”. o If the class is 78 minutes, set Height to 0.78”. o Etc. • Click the  X to close the task pane. 22

• You now have a class rectangle whose width is the same as each column of your table (1”) and whose height corresponds to the duration, in minutes, of your class.

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SECTION II. BEFORE THE SHOW Scheduling > Block the Show > PowerPoint Method > Create the First Class Rectangle > Select the Rectangle’s Fill Color

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2 • Since each class will have its own rectangle, you need to customize each rectangle with a fill color, line color, line style, and text. • Select the rectangle’s fill color: o As on the previous page, select the rectangle and right click. o Click ❶ Fill. o The ❷ Theme Colors dialog box opens. o Select a color for the rectangle fill. o You can also select ❸ More Fill Colors… to widen the range of available colors.

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o You can choose any colors you like. o You may want to use the traditional colors for the USDF / USEF / FEI dressage tests:  Intro – White  Training – Pink  First – Blue  Second – Yellow  Third – Lavender  Fourth – Green  FEI – Ivory

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o Since the first class in our example is a training level class, and since training level test sheets are pastel pink, a ❹ light pink color was selected from ❸ More Fill Colors…

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SECTION II. BEFORE THE SHOW Scheduling > Block the Show > PowerPoint Method > Create the First Class Rectangle > Select the Rectangle’s Outline Color

1 2 • Select the rectangle outline color: o As on the previous page, select the rectangle and right click. o Click ❶ Outline. o The ❷ Theme Colors dialog box opens. o Select a color for the rectangle line. o You can also select ❸ More Fill Colors… to widen the range of available colors.

3 o You can choose any colors you like. 4 5

o The example has a black outline. o You may want to experiment with line colors; for example, a color for classes that can only go before an S judge, classes that can go before S and R judges, and classes that can be judged by an r judge. 6

o You can use ❹ Weight to change the thickness of the outline. The example has a ¼” outline. o You can use ❺ Dashes to change the outline to a variety of dashed lines. The example stayed with a solid line (no dashes). o ❻ is the appearance of the pink class rectangle that was just created.

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SECTION II. BEFORE THE SHOW Scheduling> Block the Show> PowerPointMethod > Create the First Class Rectangle Add Text to the Rectangle 1

E. ADD TEXT TO THE CLASS RECTANGLE:

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• Left click the rectangle to select it. • To change the font size, click ❶ Home / ❷ Font Size drop-down arrow / ❸ 8 pt.

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• To change the font color, click ❹ Home / ❺ Font Color drop-down and select an appropriate font color. • We selected ❻ Black.

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• You may want to experiment with text colors; for example, a color for classes that can only go before an S judge, classes that can go before S and R judges, and classes that can be judged by an r judge.

• Now, type in: o ❼ Class # (101.0, 111.0, etc.) o ❽ Test abbreviation (Tr1, 1st3, PSG, F-TOC, etc.) o ❾ Rider status (O, AA, JYR, AJY, etc.) o ❿ Number of minutes (108m in this example)

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• You may type in any information you need to track the classes; for example, Champ, Div A, etc.

You have just created your first class rectangle. The other ones are much easier to create! Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Scheduling > Block the Show > PowerPoint Method > Create Other Class Rectangles F. CREATE OTHER CLASS RECTANGLES:

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• Click the ❶ class rectangle to select it – a solid line and selection handles are seen. • Click ❷ Home / ❸ Copy icon (or press Ctrl C). • Click ❹ Paste icon (or press Ctrl V). 1

• You now have a ❺ copy of your first class rectangle. • Using the previous instructions, edit this rectangle to correspond to the next class: o Size – Edit the height of the box corresponding to the minutes in the class o Fill Color – Change if desired o Line Color – Change if desired o Line style – Change if desired o Text –  Class #  Test  Rider status  Duration in minutes  Other text if desired

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• Continue until you have created a rectangle for all the classes on this day. • Use a second slide (page) for the second day. • Etc. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Scheduling > Block the Show > PowerPoint Method > Create Breaks/Lunch Rectangles G. CREATE THE BREAK AND LUNCH RECTANGLES: • • • • •

As previously described, make a copy of a class rectangle. Make the fill black. Make the text white. Type in BREAK, LUNCH, BREAK. Depending upon the length of your breaks and lunch time, size the rectangle according to the total minutes for the 2 breaks and lunch. For example: o If the breaks will be 15 minutes each and the lunch will be 60 minutes, size the rectangle to be 15 + 60 + 15 = 90 minutes (0.9”). o If the breaks will be 10 minutes each and the lunch will be 45 minutes, size the rectangle to be 10 + 45 + 10 = 65 minutes (0.65”). o If needed, you can adjust these minutes as you block the classes. • Copy the break/lunch/break rectangle until you have the same number as the number of rings. • Move the rectangles to the bottom of your table. They stay here as place holders during blocking.

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SECTION II. BEFORE THE SHOW Scheduling > Block the Show > PowerPoint Method > Block the Classes H. BLOCK THE CLASSES: • Now the fun starts! • By moving the class rectangles from column to column, you can easily block your show according to Scheduling Considerations. It becomes a puzzle to fit all the rectangles within the USEF rules and time constraints, while ensuring the riders do not always get the same judge, the judges get a variety of classes, etc. • This example is for a one-day 3-ring show. Note that the break/lunch/break placeholders remain at the bottom. The actual class schedule will be determined as you continue with scheduling. • If you desire, create separate break and lunch rectangles to help you determine if breaks and lunches can be scheduled between classes (see Break/Lunch > Adding a Break/Lunch). • Print the blocked schedule. You will refer to it when you assign ride times.

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SECTION II. BEFORE THE SHOW Scheduling > Assign Rings > Enter Rings in the FVD Program Now that you have blocked your show, you know the rings for each class. You need to add this information to the classes. 1

2 • Select ❶ Main Menu / ❷ Show Office / ❸ Classes. 3

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The ❹ Class dialog box opens. Click the ❺ Edit Rings icon. The ❻ Ring dialog box opens. Enter the ❼ names for each ring (example: 1, Indoor, 1 Indoor, etc.). • Click ❽Close.

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NOTE: If your rings have formal names that you want to use, it is recommended that you also use ring numbers. This will make it much easier for the competitors to determine/locate their rings on the show grounds. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Scheduling > Assign Rings > Assign Rings to Each Class 8

• You are returned to the ❽ Class dialog box. • Use the ❾ Class (Lookup) drop-down arrow or type-in box, select the class for which you want to assign a ring. • Using the ❿ Ring box drop-down arrow, select the ⓫ ring number and/or name for the class, as determined during the Blocking the Show procedures.

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• The Ring # is now entered in the ⓬ Ring box. • To schedule the ring for the next class, click the ⓭ Next Class icon or type the class number in the ⓮ Class (Lookup) box. • Continue assigning the rings until all classes are assigned a ring. • Click ⓯ Close to return to the Main Menu. 13

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SECTION II. BEFORE THE SHOW Scheduling > Assign Judges > Enter the Judges’ Names Now that you have blocked your show, you know the judge(s) for each class. You need to add this information to the classes. 1

2 • Select ❶ Main Menu / ❷ Show Office / ❸ Classes.

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The ❹ Class dialog box opens. Click on the ❺ Edit Judges icon. The ❻ Judge dialog box opens. Enter all of the judges for the show, including: o ❼ First Name o ❽ Last Name (Rating, State) o ❾ Country (if needed for your show)

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• To add a judge, click on the ❿ Add Judge icon.

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• To delete a judge, click on the white box to the left of the First Name (the box turns black), then click the ⓫ Delete Judge icon.

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• When all judges are entered, click ⓬ Close.

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SECTION II. BEFORE THE SHOW Scheduling > Assign Judges > Assign Judges to Each Class

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• You are returned to the ⓭ Class dialog box. • If you need to select the class for which you want to assign a judge, click the ⓮ Class (Lookup) down-arrow and select the Class # or type in the Class # in the ⓯ Class (Lookup) box. • To select the Judge at C, click the ⓰ Judge at C drop-down arrow and click the judge’s name, as determined during the Blocking the Show procedures. • The name is now in the ⓱ Judge at C box. • If applicable, repeat for judges at E, H, M, and B.

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• Click the ⓲ Next Class icon to move to the next class. • Enter the judge(s) for that class, as above. 15

• Continue until all classes have been assigned a judge in all positions.

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• Click ⓳ Close to return to the Main Menu.

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SECTION II. BEFORE THE SHOW Scheduling > Assign Ride Times > Open Scheduling, Select Classes to Schedule

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NOTE: Show days must have been assigned to each class, as described in Select Classes, before you can assign ride times.

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• Select ❶ Main Menu / ❷ Show Office / ❸ Scheduling.

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• The ❹ Scheduling dialog box opens, on which you choose the class numbers for the classes you want to schedule. • You can schedule up to eight classes at a time. A separate dialog box opens for each class; therefore, the number of classes you can schedule at one time depends upon the size and resolution of your computer monitor: o Smaller monitor / lower resolution = fewer classes o Larger monitor / higher resolution = more classes. • Using the sequence entered in your Show Scheduling Sheet or PowerPoint Printout, and the ❺ Class # drop-down arrows or type-in boxes, enter the first group of class numbers on which you wish to work. These should be the first classes in the first ring. • Click ❻ OK.

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SECTION II. BEFORE THE SHOW Scheduling > Assign Ride Times > Adding Start Time, Schedule • Schedule dialog boxes will open with all selected classes side-by-side, in the sequence in which you entered them in the Scheduling window.

NOTE: For large classes, these dialog boxes can be enlarged, allowing you to see the entire class list. Place your cursor over the bottom band – a double arrow appears. Left click and drag down until you can see all the riders in the class. The dialog box will now be longer.

• The FVD program automatically lists the ❼ Entry numbers, ❽ Rider names, and ❾ Test abbreviation. • Enter the ❿ Start Time of the first class using hour, minute, 00 seconds, and AM or PM. For hours less than two digits, enter a 0 then the correct number; for example, 08:00:00 AM is 8 o’clock in the morning. You must enter AM or PM or some riders may be riding after dark! • When you change data in a Schedule dialog box, the ⓫ Schedule button text turns red. Click the ⓫ Schedule button (the text will turn from red to black). • The FVD program will fill in the ⓬ Time that each ride is to start, based on the test durations in the FVD program (see Show Office Functions > Test Durations and DEFAULT TEST DURATIONS IN FVD). • The ⓭ # of Rides and ⓮ End Time for the class is automatically entered. • If needed/desired, enter a break or lunch, as in Break/Lunch > Add a Break/Lunch. It is recommended you do this now as, if you wait until you schedule an entire ring, you will have to go back and adjust all the times.

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NOTE: When the Schedule button is red, it must be clicked before you leave the dialog box. Clicking Schedule causes a recalculation of the ride times in the class after you have made some changes. If you do not click Schedule, your changes will not take effect. This is particularly important when you add or delete breaks. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Scheduling > Assign Ride Times > Adding Next Start Times and Schedules, Close 15

• Now go to the next ⓯ Schedule dialog box for the next class in your sequence. • Type in the End Time from the previous class in the ⓰ Start Time box. • Click the ⓱ Schedule box (the text will turn from red to black). This will fill in the ⓲ [ride] times that each rider is to ride. • The ⓳ # of Rides and ⓴ End Time for the class is automatically entered.

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• If needed/desired, enter a break or lunch, as in Break/Lunch > Entering a Break/Lunch. It is recommended you do this now as, if you wait until you schedule an entire ring, you will have to go back and adjust all the times.

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• Repeat the sequence ⓯ - ⓴ until the ride times for all selected classes have been assigned. • Repeat, starting with Step ❺ of this sub-chapter, using the next group of classes you want to schedule in a ring. • When the classes in Ring 1 have been scheduled, schedule Ring 2. • Etc. • Repeat until all classes in all rings are preliminarily scheduled.

• When you are finished scheduling, click  Close on the  Scheduling dialog box. This closes all the dialog boxes and returns you to the Main Menu. 22 21

NOTE: • To close one ⓯ Schedule dialog box, click its ❷❸ Close button. • To close all the open ⓯ Schedule dialog boxes and the ❷❷ Scheduling dialog box, on the ❷❷ Scheduling dialog box, click ❷❶ Close. • You are returned to Main Menu / Summary. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Scheduling > Break/Lunch > Adding a Break/Lunch > USEF Rules, Break/Lunch within a Class

DR126.1. Requirements for Dressage Competition Management. d. Judges and Technical Delegates. (1) No judge shall be required to officiate longer than 8 hours in one day, unless the judge has agreed in writing, and cannot be required to be on the competition grounds longer than 10 hours. (2) Judges must be given at least a 45-minute lunch break and at least a 10 minute break every 2 hours. INTERPRETATION: Judges must be given at least a 45-minute lunch break and at least a 10 minute break every 2 hours. This means they judge for 2 hrs (or less), have a 10-15 min break, judge for 2 hrs (or less), have a 45-60 min lunch, judge for 2 hrs (or less), have a 10-15 min break, judge for 2 hrs (or less), then the day is done. This gives them no more than 8 hrs of judging and 65 to 90 min of break/lunch, for a 9 hr 5 min to 9 hr 30 min day.

Breaks and lunch must be scheduled “by hand.” They can be scheduled within a class or between classes, depending upon the schedule that you are developing. BREAK/LUNCH WITHIN A CLASS: (between rides) • First schedule the class. • Decide before which ride in the class you wish to add a break and note that time. For example, if the judge started judging at 8:00 AM, you need a break that starts no later than 10:00 AM. Looking at the schedule, the closest time before 10:00 AM is 9:56 AM. This is the time the break will start. • Click the ❶ Add Break icon. • The ❷ Add Break dialog box opens. • Enter the ❸ Time the break should start. In this example, it is 9:56:00 AM. • In the ❹ Duration box, enter the duration of the break in minutes (at least 10 minutes for a break and at least 45 minutes for lunch). In this example, it is 15 min. • Click ❺ OK. • The Add Break dialog box will close and the break has been added.

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NOTE 1: If your show allows, it would make more sense to have the break start before the first ride in this class – at 9:32:00 AM. By doing this, the class will not be broken into 2 segments. Such scheduling should be attempted but often is not possible. You should not start the break AFTER the 10:04 AM ride, as this would provide more than 2 hours between the start and the break. NOTE 2: In a perfect world, a lunch would not occur within a class because it introduces a long wait for riders to get final class results. To avoid this, if the show duration allows, you may want to schedule two 10-minute breaks in the AM, instead of one 15 minute break. This will often let you schedule lunch between classes. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Scheduling > Break/Lunch > Adding a Break/Lunch > Reschedule after a Break/Lunch is Added • Click on ❻ Schedule.

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• This will ❼ reschedule the class, adding the break (and the term ***Break***), and give you a new class ❽ End Time.

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Update to 10:27:00 AM then click Schedule

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• VERY VERY VERY IMPORTANT: The times of the subsequent classes/rides (in a different Schedule dialog box) do not automatically adjust; therefore, if you have already scheduled subsequent classes/rides, you must sequentially enter the new Start Time(s) for the next class(es), thereby rescheduling each ride in each class following the class that you just rescheduled. NOTE: During the Blocking the Show procedure you predetermined when you want your breaks and lunch; therefore, as you schedule each class, you can also add the breaks/lunch, thereby avoiding the need to reschedule each previously scheduled class as you add breaks/lunch.

• Repeat the above procedure to add lunch and an afternoon break, as well as adjust the ride times for follow-on classes if they were previously scheduled. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Scheduling > Break/Lunch > Adding a Break/Lunch > Break/Lunch between Classes BREAK/LUNCH BETWEEN CLASSES • First schedule the class after which you want to schedule a break or lunch. • Note the ❶ End Time of the class. In this example, it is 12:15:00 PM. This is a good time for a lunch break as the judge’s morning break probably ended around 10:15:00 AM (though this varies for each show/ring). • Click the ❷ Add Break button.

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• The ❸ Add Break dialog box opens. • Enter the ❹ Time the break should start. In this example, it is 12:15:00 PM (enter all the digits and PM). • Click in ❺ Duration box and enter the duration of the break in minutes (at least 10 minutes for a break and at least 45 minutes for lunch). The example has a 60 minute lunch break. • Click ❻ OK.

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• The Add Break dialog box will close, ❼ ***Break*** is added at the end of the class at 12:15:00 PM, and ❽ Schedule turns red. However, the ❾ End Time has not yet been updated. • Click ❽ Schedule. 10

• The Break has now been scheduled and a new ❿ End Time is automatically entered. Use this new end time to start your next class. • If later classes have already been scheduled, reschedule them to reflect this break.

NOTE 1: The term ***Break*** is used for both 10-15 minute breaks and 45-60 minute lunches. The term ***Lunch*** is not used. NOTE 2: You can also schedule breaks/lunch between classes by starting the next class 10-15 min (break) or 45-60 minutes (lunch) later than the end of the previous class. However, with this technique, ***Break*** does not appear on the Day Sheets and the break/lunch times are not included on the Judge Schedule Report or the Harrow Report. Therefore, this technique is not recommended. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Scheduling > Break/Lunch > Delete a Break/Lunch You may need to delete a break if you have to change your scheduling due to excess judging time, rider conflicts, etc. • Click on the ❶ white box w black arrow to the left of the break that you want to delete. The box will turn black and the arrow will turn white. • Click on the ❷ Delete Break button.

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• A ❸ Fox Village Dressage warning dialog box opens. • Click on ❹ Yes. 3

4 5 • The ❺ ***Break*** is now gone and the ❻ Schedule button is now red; however, the ❼ End Time has not yet updated. • Click on ❻ Schedule (the text will change from red to black).

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• The ❽ End Time has now changed. Use this as the new start time for the next class. • If later classes have already been scheduled, reschedule them to reflect this break deletion. • When you are finished click the Close button at the right of the scheduling dialog box; this returns you to the Main Menu.

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NOTE: A frustrating aspect of scheduling occurs when lunch must be scheduled when there are only a few rides remaining in a class. Riders, who are usually not aware of USEF judge scheduling requirements, usually complain. If your show schedule allows, you may want to schedule two 10-minute breaks in the morning, which lets you schedule lunch after the class ends. This will give you happy judges and happy riders. As an alternative, you can contact the judge and ask permission to schedule the lunch a bit late; however, this should only be done as a last resort. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Scheduling > Conflict Resolution > USEF Rule, Set Rider/Horse/Class and Date USEF Rules DR126.1. Requirements for Dressage Competition Management. b. Competition Schedule. (5) At least 50 minutes must be scheduled between start times for a rider’s tests on different horses unless he/she has agreed, in writing, to a shorter interval between tests. Time intervals should be allowed between rides for judge’s breaks and awards presentations. Interpretation: If a rider has less than 50 minutes between two rides on different horses, there is a conflict. FVD conflict resolution works to resolve these conflicts.

NOTES: • The procedure to set the conflict resolution time is in Conflict Time. Ensure this time is set to 50 minutes before you perform the following procedures. • Conflict resolution cannot be performed until ALL rides in ALL classes for the show DAY have been scheduled. • An email from the rider is sufficient as a written agreement to a conflict. Add the email to the entry packet.

1 • Select ❶ Main Menu / ❷ Show Office / ❸ Scheduling.

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• The ❹ Scheduling dialog box opens. • Using the ❺ View Conflicts drop-down arrow, select Rider.

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• Using the ❻ Date drop-down arrow, select a date to review. Start with the first day of the show. If the show has only one day, there will be no selection – skip this step.

6 • Click ❼ OK. 7

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SECTION II. BEFORE THE SHOW Scheduling > Conflict Resolution > Open Rider Conflicts, View Classes with Conflicts NOTE: Rider Conflict Resolution indicates a conflict for the rider; it does not indicate whether the conflict is on one horse or two horses. Check the Day Sheets Report to determine this. For USEF, you need to resolve conflicts of less than 50 minutes with one rider on two horses. Although there is no USEF rule, also look for conflicts with one rider on one horse. In this example, the rider is riding the same horse but there is only 18 minutes between the start of the first and second rides, which may not be enough time. Both types of conflicts are handled the same way.

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8 • The ❽ Rider Conflicts dialog box opens. Riders with conflicts will have a check mark in the ❾ Conflict column. • To only view the riders with conflicts, click ❿ Filter Conflicts. 10

• Look at the first ⓫ Entry # and the two Class numbers that share the conflict. In this example, Entry # 103 has a conflict between Class 123 O and Class 122 O with an elapsed time of only 18 minutes. • Click ⓬ Close.

Class 123 O

Class 122 O

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• Select the class numbers in the ⓭ Scheduling / Class # boxes. • Click ⓮ OK.

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• View the ⓯ rider’s position in each class. 15 • In this example, the rider is the 2nd rider for Class #123 O and is the 1st rider for Class #122 O.

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SECTION II. BEFORE THE SHOW Scheduling > Conflict Resolution > Use Forced Order to Change Ride Time(s) • If possible, select an earlier ride time in the earlier class and/or a later ride time in the later class.

• In the earlier class (in this example, Class #123 O), place the earlier class position number (earlier ride time) in the conflicted rider’s ⓰ FO (Forced Order) box (in this example, enter a 1 in the FO box). • Click the ⓱ Schedule button (the text will change from red to black).

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18 • The rider with a conflict is now in ⓲ position 1.

• If needed, repeat with the second class to move the rider ⓳ later in that class.

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• Click ⓴ Close to close both of the Schedule dialog boxes. 20

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SECTION II. BEFORE THE SHOW Scheduling > Conflict Resolution > Check for Resolution of the Conflict • In the  Scheduling dialog box, click  OK. 21 22 • In the  Rider Conflicts dialog box, click  Refresh. • The dialog box “refreshes” to include 23 the change you just made. • Scroll down to the rider in question (or click  Filter Conflicts to only view riders with conflicts) and see if the conflict has been  resolved (unchecked). In this example, the conflict has changed from 18 minutes to 34.5 minutes. This is sufficient for a rider on one horse but is not sufficient for a rider on two horses. • If not resolved, repeat the conflict resolution process to widen the spread between ride times. • If it cannot be resolved by changing ride times, you have two options: o Reschedule your show. o Contact the rider to see if the conflict time is ok. This can be done via email or phone call. Email is preferable as the rider’s return email is your written confirmation. • Proceed down the list to the next rider with a checked conflict box. • Open classes in conflict for the new rider. • Repeat these steps for each rider with check marks in the conflict boxes.

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NOTES: • Some riders may simply be too close or classes too small to permit resolution. Under unusual circumstances, to accommodate riders with multiple horses in the same class, during a long break or a lunch break for a class, another class may be scheduled with a different judge in the same arena. • For small shows, the show secretary may want to communicate with riders when there are not enough rides to accommodate the 50 minute rule. Many riders will be happy to ride lower level tests with less than 50 minutes between tests. Many professional riders do not need more than 30 minutes for a warm-up and are happy to accommodate a tighter schedule. However, you must get written permission (an email will work). • Championship classes must be run in their entirety before another class may start; however, you can add extra breaks or longer breaks to give more time, if necessary. • You can also use the Rider Conflicts dialog box to view riders with a long time between rides (they are not marked with a check). Although not required, you may want to adjust ride times to lessen the time between rides. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Scheduling > Conflict Resolution > Horse and Class Conflicts

• Conflict Resolution is also used to determine conflicts for: o A ❷❼ Trainer: Displays conflicts for a trainer who may need to be with two or more horses. o A ❷❽ Coach: Displays conflicts for a trainer who may need to be with two or more riders. o A ❷❾ Horse: Displays conflicts for a horse that may have more than one rider. o A ❸⓿ Class: Displays conflicts (scheduling errors) whereby two classes overlap in one ring or there is a lapse of time between two classes in one ring.

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• When finished with the first day, in the ❸❶ Scheduling dialog box, click ❸❷ Close. 31 32 • Re-select scheduling, proceed with conflict resolution for the next day(s) and repeat all steps above. • If you had to move any classes during Conflict Resolution, go back to your blocking sheet or computer and make the changes made during the conflict resolution process.

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SECTION II. BEFORE THE SHOW Scheduling > Check Judges’ Hours > USEF Rules, Avoid Fines

USEF Rule DR126.1. Requirements for Dressage Competition Management. d. Judges and Technical Delegates. (1) No judge shall be required to officiate longer than 8 hours in one day, unless the judge has agreed in writing, and cannot be required to be on the competition grounds longer than 10 hours. (2) Judges must be given at least a 45-minute lunch break and at least a 10 minute break every 2 hours. INTERPRETATION • A judge may not be on the show grounds in an official capacity longer than 10 hours. • A judge may officiate 8 hours in a day, exclusive of breaks and lunch. You may ask a judge if s/he will continue 30 to 60 minutes beyond their 8 hours of officiating. Some will agree, some will agree but will charge punitive overtime fees, and some will flatly refuse. Check with the judges early enough so you can hire a part-time judge, if necessary. • Judges must have a break or lunch every 2 hours. • Breaks must be at least 10 minutes; 15 minute breaks are appreciated. • Lunch must be at least 45 minutes; 60 minute lunches are appreciated.

NOTE: Show management is responsible for complying with USEF rules and may be fined if the rules are not followed.

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SECTION II. BEFORE THE SHOW Scheduling > Check Judges’ Hours > Open and Print Judge Schedule Report

1 • You need to look at how many hours you have scheduled for each judge (if you have too many hours you will need to reschedule, get permission from the judge, or hire a second judge for the ring). • Select ❶ Main Menu / ❷ Reports / ❸ During-Show / ❹ Judge Schedule Report.

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• The ❺ Judge Schedule Report opens. • This report counts ❻ Total Time for Day, including breaks/lunch that are listed on the Day Sheets as ***Break*** but not breaks/lunch that are not listed on the Day Sheets as ***Break*** (see Break/Lunch > Add a Break/Lunch > Break/Lunch between Classes). Therefore, if you used this latter technique, you will need to add time for these breaks/lunch. • Click ❼ Print to print the report. • Click ❽ Close Print Preview to close the report.

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SECTION II. BEFORE THE SHOW Scheduling > Check Judges’ Hours > Open Day Sheets Standard Report 1

• Next, click ❶ Main Menu / ❷ Reports / ❸ During-Show Reports / ❹ Day Sheets Standard Report.

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3 • The ❺ Day Sheets report opens. • If you want a report for all show days, click ❻ OK. • If you want a report for one day, click the ❼ Date drop-down arrow, select the ❽ Date you want to examine first. We will look at Saturday. • Click ❻ OK.

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• The ❾ Day Sheets (Standard) report opens. • We will look at ❿ Judge 2 on ⓫ Saturday and compare it to the ⓬ Judge Schedule Report. 9

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SECTION II. BEFORE THE SHOW Scheduling > Check Judges’ Hours > Compare Judge Schedule Report with Day Sheets 1

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• The ❶ Judge Schedule Report shows the ❷ Total Time for Day is 8 hr., 28 min. This complies with the USEF maximum of 10 hours on the show grounds. • The ❸ Day Sheets (Standard) report shows breaks/lunch for ❹ 9:56-10:11AM (15 min), ❺ 12:051:05PM (60 min) and ❻ 2:59PM (15 min), for a total breaks/lunch of 1 hr, 30 min. This complies with the USEF requirements for breaks (at least 10 min) & lunch (at least 45 min) every 2 hours. • The total judging time is (8 hr, 28 min) – (1 hr, 30 min) = 6 hr, 58 min. This complies with the USEF maximum judging time of 8 hours. • Repeat this comparison for all judges in all rings for each day to ensure you have complied by the USEF rules. If not, you will need to adjust your schedule; otherwise, you could be fined by USEF. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW

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SECTION II. BEFORE THE SHOW Ride Time Notification > Post Ride Times to the FVD Web Site > USEF Rules, Methods, Click Upload Ride Times USEF Rule DR126.1. Requirements for Dressage Competition Management. b. Competition Schedule. (2) Organizers must prepare a time schedule including all rides. If possible, competitors should be notified of their riding times prior to arrival at the competition. NOTE: By convention (but not USEF rule), riders should know their ride times about a week before the first class.

• Once you have established your show’s ride times, you can provide them to the competitors in four methods: o Post ride times using the FVD Upload Ride Times and & Results to Web service. o Save ride times as PDF files and post on your web site. o Save ride times as PDF files and email to competitors. o Print ride times and snail mail to competitors.

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POST RIDE TIMES VIA FVD:

• You must first register your show with FVD. See Prepare Your Show for Online Entries > Register Show.

• Click ❶ Main Menu / ❷ Fox Village Dressage Online Tools / ❸ Upload Ride Times. 2 3

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SECTION II. BEFORE THE SHOW Ride Time Notification > Post Ride Times to the FVD Web Site > Open the FVD Upload Service, View Web Page 4 • The ❹ Upload Ride Times & Results to Web dialog box opens. 5 • Click ❺ Click here to view Ride Times & Results website.

• The ❻ Fox Village Dressage Online Entries, Ride Times and Results web page opens. • Results can be viewed ❼ By Class, ❽ By Rider and ❾ Scratch. • Using the ❿ Year and ⓫ State/Province dropdown arrows, find your show. • Navigate through this page to familiarize yourself with its features and functions. • Click ⓬ X to close the web site. 12

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SECTION II. BEFORE THE SHOW Ride Time Notification > Post Ride Times to the FVD Web Site > Upload Now, Generate URLs

• Click ⓭ Upload Now to upload your ride times.

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• A ⓮ Fox Village Dressage information dialog box opens to let you know your ride times have been uploaded. • Click ⓯ OK. 14

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• To generate URLs to post links to the information on your web site, click ⓰ Generate URLs. • The URLs for your results ⓱ By Class, ⓲ By Rider and ⓳ Scratches are inserted into the boxes. • Click each ⓴ Click here to view to see the information linked by the URL. • Copy and paste each URL to your web site to provide links to the information on the FVD web site. • Alternatively, email the links to all the riders.

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• Click  Close to return to the main menu. See Upload Results to Web > Stream Results Live to the FVD Web Site for information on streaming live results. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Ride Time Notification > Save Ride Times Reports as PDF Files > Open and View Rider’s Schedule Report • There are two FVD reports commonly used to provide ride times to competitors: o Rider’s Schedule Report o Day Sheets Standard Report

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RIDER’S SCHEDULE REPORT:

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• Select ❶ Main Menu / ❷ Reports / ❸ During-Show / ❹ Rider’s Schedule Report.

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SECTION II. BEFORE THE SHOW Ride Time Notification > Save Ride Times Reports as PDF Files > Open and View Day Sheets Standard Report • There are two FVD reports commonly used to provide ride times to competitors: o Rider’s Schedule Report o Day Sheets Standard Report (or CDI Report) • We will look at both of these reports and save them as PDF files.

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DAY SHEETS STANDARD REPORT: 3

• Select ❶ Main Menu / ❷ Reports / ❸ During-Show / ❹ Day Sheets Standard Report (or Day Sheets CDI Report). • Select the ❺ Date. • Click ❻ OK.

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6 10 11 12 13 • The ❼ Day Sheets Standard Report opens. • This report lets competitors see the overall schedule of the show, how many riders are in each class, etc. • The report is chronological listing (by ride time) of all rides that provides: o ❽ Ring o ❾ Day o ❿ Class (# and name) o ⓫ Judge o ⓬ Time o ⓭ Entry (#) o ⓮ Rider Name (First, Last) o ⓯ Test (abbreviation) o ⓰ (Rider) Status o ⓱ Q (if Gaig Qual ride) o ⓲ Term (terminated, usually scratch)

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SECTION II. BEFORE THE SHOW Ride Time Notification > Save Ride Times Reports as PDF Files > Save a Report NOTE: In the past, in order to create PDF files, you needed a PDF-Maker program installed on your computer. Fortunately, newer versions of Microsoft Office programs contain this utility. Now it is very easy to create PDF files from FVD. You need to have Acrobat Reader on your computer, which is now included with most new computers. If you do not have Acrobat Reader, it can be downloaded for free (click here).

SAVE A REPORT:

• This example will save the Rider’s Schedule Report. • If not already open, open the file as on the previous page.

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• Click ❶ Export > PDF or XPS.

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• The ❷ Publish as PDF or XPS dialog box opens. • Navigate to ❸ C:  Users  [UserName]  Documents  FVD (or the folder of your choice). • The default file name is ❹ rptRiderSchedule.pdf. If desired, change the file name to more closely reflect the nature of the file. In this example, we used BlueHorseDressage 2015rptRiderSchedule.pdf . 4

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SECTION II. BEFORE THE SHOW Ride Time Notification > Save Ride Times Reports as PDF Files > View the Saved Report 6

• The ❺ Rider’s Schedule Report PDF file opens the PDF reader installed on your computer. • To close the file, click ❻ X.

• Using the previous procedures, save the Day Sheets Standard Report as a PDF file.

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SECTION II. BEFORE THE SHOW Ride Time Notification > Post Ride Times on Your Web Site

In your usual manner, post the saved Rider’s Schedule Report and the Day Sheets Standard Report to your organization’s web site or your show’s website.

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SECTION II. BEFORE THE SHOW Ride Time Notification > Email Ride Times Reports > Paste Rider Email Addresses to the Clipboard Now that you have posted your ride times on a web site, you need to inform your riders that they are available. You can do this via email message. Alternatively, you can email the ride times as attachments. FVD has a utility for pasting rider, owner, trainer, coach emails into the clipboard so you can easily email all of them in one message. 1

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• To place the email addresses of all riders in your clipboard, select ❶ Main Menu / ❷ Show Office / ❸ E-mails to Clipboard

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4 • The ❹ E-mails to Clipboard dialog box opens. • Click the ❺ Riders in Show radial button – it fills with a black dot. • If you want to email to owners, trainers, etc., click the corresponding radial button(s). • Click ❻ OK.

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• A ❼ Fox Village Dressage message opens, informing you that the rider e-mails for the current show have been copied to your clipboard. • Click ❽ OK. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Ride Time Notification > Email Ride Times Reports > Send Email • Open your default email program in the usual manner. • Place your curser in the ❶ To: box and type your email address. • Place your cursor in the ❷ BCC: (Blind Carbon Copy) and keyboard Ctrl V (keyboard shortcut for Paste). Using BCC prevents the disclosure of rider emails to other riders. • The ❸ rider email addresses are pasted into the BCC: box. • Type in a ❹ Subject that will let the recipients know it is a legitimate email regarding the show. • Type a ❺ message to the riders. • If you want/need to send attachments, attach the ❻ Day Sheet Report and the ❼ Rider’s Schedule Report. • Click ❽ Send. • The ride times have been sent to the riders! 1 2

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SECTION II. BEFORE THE SHOW Ride Time Notification > Snail Mail Ride Times > Global Memo If you choose to snail mail ride times, FVD provides some tools to assist you.

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• Decide if you wish to send a general message to all riders with the ride time notification (last minute show changes, phone number during the show, other last minute information not in the Omnibus, etc.). • If a message is desired, select ❶ Main Menu / ❷ Show Office / ❸ Show Information.

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• The ❹ Show Information dialog box opens. • Type the message in the ❺ Global Memo box. • Click ❻ Close to return to the Main Menu. 5

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SECTION II. BEFORE THE SHOW Ride Time Notification > Snail Mail Ride Times > Open the Mailers

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• Select ❶ Main Menu / ❷ Reports / ❸ PreShow / ❹ Ride Schedule Mailers. 4

5 • The ❺ Ride Schedule Mailers screen opens. • Decide what ❻ Mailer Style you want to use (Self Mailer, Window Envelope, or Standard Envelope) by clicking the corresponding radial button. (Self Mailer is the easiest and cheapest method as labels and envelopes are not required.) • Click ❼ OK.

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SECTION II. BEFORE THE SHOW Ride Time Notification > Snail Mail Ride Times > Review and Print the Mailers 8

• The ❽ Ride Schedule Mailer report opens, showing information for each entry on a separate page. The ❾ Global Memo is on each rider’s page.

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• Review each entry’s page to ensure it is correct. • Click the ❿ Print icon o The ⓫ Print dialog box opens. o To print all the pages, click the ⓬ Print Range / All radial button. o Click ⓭ OK. o All the pages will print.

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o To print one or a range of pages, click ⓮ Print Range / Pages. o In the ⓯ From:  To:  boxes, fill in the page number or page number range that you want to print. o Click ⓭ OK. o The selected page(s) will print. 11

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• For ⓰ Self Mailer, fold each sheet in thirds, tape, stamp, and mail. 16 17 • For ⓱ Window Envelope, fold the sheet in thirds and place in a window envelope, stamp, and mail. 18 • For ⓲ Standard Envelope, fold the sheet in thirds and place in a 19 standard envelope. Create rider mailing using ⓳ Mailing Labels. • Affix the labels to the envelopes, stamp, and mail.

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Dressage Tests Sheets > Open and Print the Test Count Report 1

The Test Count Report lets you know how many of each dressage test you need for your show. 2

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• Select ❶ Main Menu / ❷ Reports / ❸ PreShow / ❹ Test Count Report.

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• The ❺ Test Count Report dialog box opens. • Click ❻ Print to print the report, as in Day Sheets Report > Use, Print. • Click ❼ Close Print Preview to close the report. • Using the Test Count Report, determine how many copies of each test you need. • Increase the count by at least 10% to have extra tests on hand for last minute changes, reference copies for the judges, etc.

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Dressage Tests Sheets > Obtain Dressage Test Computer Files on Internet • Computer files for the dressage tests are available from the USEF, USDF, and FEI (including ParaEquestrian Dressage Tests) web sites. [Eventing tests must be purchased via the USEA web site.] • Show Management may print the tests for show purposes. • The tests are rewritten every few years and updated/corrected frequently, so it is best to use the files posted on the web sites every time you print dressage tests. • USEF Dressage Tests (see USEF Dressage Tests and Guidelines): o Click here to obtain the 2015 USEF tests via the USEF web site. o For licensed competitions, the 2015 USEF Dressage Ride Fee for each USEF test is $.45 per ride (see USEF Post Competition Report Form, click here for the 2016 report online). For schooling shows, the tests may be used free of charge. • USDF Dressage Tests (see USDF Dressage Tests): o Click here to obtain the 2015 USDF tests via the USDF web site. o There is no cost per ride. • FEI Dressage Tests (see FEI Dressage Tests): o Click here to obtain the 2015 FEI tests via the FEI web site. o There is no cost per ride. • FEI Para Equestrian Dressage Tests (see FEI Para-Equestrian Dressage Tests): o Click here to obtain the 2013 FEI PE tests via the FEI web site. o There is no cost per ride.

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Dressage Tests Sheets > Paper Size and Colors

• In the USA, dressage tests are printed on 8 ½ x 14 paper. • Although no longer required, printing different test levels/types on different colored paper makes finding tests easier, particularly while in the scoring section. The following are the standard colors with links to Amazon.com (AM) and OfficeSupply.com (OS): o Introductory - white (can be purchased anywhere!) o Training – pink (click here AM) (click here OS) o First – blue (click here AM) (click here OS) o Second – yellow (click here AM) (click here OS) o Third – lavender (click here Staples) o Fourth – green (click here AM) (click here OS) o FEI – ivory (click here AM) (click here OS) o Eventing – gray (click here AM)

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Dressage Tests Sheets > Print Dressage Tests > Open Test, Set Print Properties, Print Each printer has slightly different printing procedures. The following is for a Brother laser printer. • Open the test you want to print (see Obtain Dressage Test Computer Files on Internet). This is the ❶ appearance with Adobe Acrobat Pro. It may look different in other PDF reader programs. • Click the ❷ Print icon.

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• The ❸ Print dialog box opens. • Click ❹ Properties. 3 4

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10 • The ❺ Properties dialog box specific to your printer opens. The appearance is different for each printer type. • IMPORTANT: Using the ❻ Paper Size drop-down arrow, select Legal. If you do not do this, the image will print as 8 ½ x 11 instead of 8 ½ x 14. • If your printer has a duplex feature (prints on both sides of the paper; a printer with this feature is HIGHLY recommended as it will save you lots of time and hassle), using the ❼ Duplex / Booklet drop-down arrow, select Duplex. • Click ❽ OK. • You are returned to the ❸ Print dialog box. • Select the number of ❾ Copies you want to print. • Click ❿ OK. • The dressage tests sheets will print. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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Dressage Tests Sheets > Print Dressage Test Sheet Labels > Open Test Labels FVD has a utility to print labels for the dressage tests. 1

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• Select ❶ Main Menu / ❷ Reports / ❸ Pre-Show / ❹ Test Labels. 4

5 • The ❺ Test Labels dialog box opens. • Using the drop-down, select the ❻ Date for which you want to print the labels. • The dialog box gives you the choice of judge location to be printed. First select the ❼ Judge at C. (After printing out this set of labels, repeat for judges at other locations.)

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Dressage Tests Sheets > Print Dressage Test Sheet Labels > Select Label Type and Size • You have four options for dressage test labels: o Standard Label / Standard Size (4” x 2”) – sorted by Date / Ring / Ride Time. o Standard Label / Small Label (4” x 1-1/3”) – sorted by Date / Ring / Ride Time. o CDI Label / Standard Size (4” x 2”) – sorted by Date / Class / Entry # as ride times are assigned later. o CDI Label /Small Size (4” x 1-1/3”) – sorted by Date / Class / Entry # as ride times are assigned later. Standard Label / Standard Size (4” x 2 “)

Do not check ❽ CDI or ❾ Small

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Check ❽ CDI

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Dressage Tests Sheets > Print Dressage Test Sheet Labels > Print the Test Sheet Labels 11 • In this example, we will use Standard Labels / Standard Size. • Do not check ❽ CDI or ❾ Small. • Click ❿ OK.

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• The ⓫ Test Labels (Standard) report opens for standard labels. • Check the labels to ensure everything is correct. • See PRINT LABELS AND INDEX CARDS for the procedure to print labels and index cards and Default & Recommended Settings > 2”x 4” Labels for specifics on this label.

• The labels print in order of go for each ring; therefore, it is important to keep the original order when you put the labels on the tests. • Place each label in the appropriate position on the appropriate test. Be very careful to place the correct label on the correct test. Do not cover the judge’s signature space or the scoring lines. • For shows with classes that have two or more judges, print out the additional labels needed with the second, third, etc. judge’s position in Step ❼ above. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Stabling > Open and View the Total Stable Report 1

• Select ❶ Main Menu / ❷ Reports / ❸ During-Show / ❹ Total Stable Report. • The ❺ Total Stable Report opens. It is sorted by Stall Group then by Rider Last Name (entries with no Stall Group are first). For each horse/rider combination, it provides: o ❻ Horse Name o ❼ Rider Name o ❽ Stall Group (if entered) o ❾ Horse Sex (needed for stall assignments – separate stallions and mares) o ❿ Entry # o ⓫ Space where the Stall # will be located after entry into the FVD program o ⓬ Stable Comments (if entered) o ⓭ Horse (Stable) or Tack Stall and on which days (a check indicates the horse will stay that day (and night for show stalls). o ⓮ Bedding requested (# of bales) • The last page of the report provides ⓯ total # of stalls for each day and ⓰ total # of bales of bedding (assume more bedding will be requested during the show) • Using a Stall Layout Plan for the facility (you will need to get the specific stall numbers and location from the facility owner/operator or from past shows), make a tentative stall assignment sheet by hand. • Ensure you: o Keep requested Stall Groups together. o Place stallions in stallion proof stalls. o Mares and stallions should not be in adjacent stalls. o Do not use stalls that need repair, etc. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Stabling > Enter Stall Numbers NOTES: • If you are using a Show Template, the stall numbers may already be entered. • For stall numbers 1-9, enter them as 01-09 as this facilitates sequential sorting in the FVD program. If the facility has more than 99 numbered stalls, number the stalls 001, 002, 003, …, 010, 011, …, 099, 100, etc. [For computer nerds: this is required as stall number is a text field, not a number field.] • You may want to enter both the barn name/number and the stall number. In the example we will use, Barn 1 is the barn number and 01, 10, 11, etc. are the stall numbers. You are allowed a maximum of 10 letters and numbers so you may need to use abbreviations for barn names. • Some stalls at some facilities may be in disrepair, in use by another event, etc. Therefore, before you assign stalls, go to the facility and inspect the stalls.

• You need to enter the stall number for each of the stalls you may use at the show facility. This can be done during SET UP A NEW SHOW or after the stalls have been assigned by hand.

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• Select ❶ Main Menu / ❷ Show Office / ❸ Stalls. 3

• The ❹ Stalls dialog box opens. • Using the ❺ Add Stall icon, enter the numbers of all the stalls. • To ensure the stall numbers sort numerically, for stall 1-9, enter them as 01-09 (if you have over 99 stalls, use 001-099).

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• To delete a stall, click the white box next to the stall number (the box turns black) then click the ❻ Delete Stall icon. • A ❼ Fox Village Dressage warning message opens. • To delete the selected stall number, click ❽ Yes.

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SECTION II. BEFORE THE SHOW Stabling > Assign Stall Numbers 1

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• Next you need to enter the assigned stall number for each horse (stable) and tack stall. • Select ❶ Main Menu / ❷ Show Office / ❸ Entries.

• The ❹ Entry dialog box opens with the first Entry # displayed. • If not already displayed, use the ❺ Switch to … icon to switch to ❻ Entry (Lookup). • To select the Entry # for which you want to enter stall numbers, use the ❻ Entry (Lookup) drop-down arrow or type the Entry # in the ❻ Entry (Lookup) box. • Click on the ❼ Stabling Fees tab. • Using the ❽ Stall # dropdown arrow, select the assigned horse Stall # (and for the tack stall #, if requested). • Use the ❾ Next Entry icon to move to the next entry. • Repeat steps 6 - 9 until all entries that have requested stalls (horse stalls and tack stalls) have them assigned in the FVD program. • Click ❿ Close to return to the Main Menu. • Open the Total Stable Report to check your assignments.

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NOTE: FVD does not prevent inadvertent assignment of a stall more than once. Ensure you do not do this! NOTE: See MAKE A STALL LIST FROM DATA EXPORTED TO EXCEL for information on using MS Excel to make a stall list that you can sort by stall number, rider name, and horse name, and distribute to competitors, post on your web site, etc. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Stabling > Print Stable Cards and Tack Stall Cards > Open Stable Cards Report After you have assigned the stall and tack stall numbers in the FVD program, you can print the 3” x 5” Stable / Stabling Cards. They are fastened to the stalls so riders know they are using the correct stall.

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2 • Select ❶ Main Menu / ❷ Reports / ❸ During Show / ❹ Stable Cards.

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5 • The ❺ Stable Cards dialog box opens. • First select ❻ Stabling Cards to create cards for horse stalls. • If you want small cards, click ❼ Small. • Click ❽ OK.

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SECTION II. BEFORE THE SHOW Stabling > Print Stable Cards and Tack Stall Cards > View and Print Stable Cards Report • The ❾ Stabling Cards report opens. • Examine the report for errors, etc. • The standard size is printed onto 3” x 5” laser index cards. See PRINT LABELS AND INDEX CARDS for the procedure to print labels and index cards and Default & Recommended Settings > 3” x 5” Index Cards for specifics on the 3” x 5” index card. • The small size is printed onto 2” x 4” shipping labels. See PRINT LABELS AND INDEX CARDS for the procedure to print labels and index cards and Default & Recommended Settings > 2”x 4” Labels for specifics on the 2” x 4” labels. SMALL SIZE – 2” x 4” SHIPPING LABELS 9

STANDARD SIZE – 3” x 5” LASER INDEX CARDS 9

• To print the Tack Stall Cards, repeat Steps 1-9 above, selecting Tack Stall Cards in Step 6. • The cards/labels are sorted by Stall Group. Resort the horse and tack stall cards according to your stall list. • Prior to arrival of horses at the show, apply stall cards to stalls. Depending upon the facility, they can be affixed with tape, stapler gun, or using a facility-supplied clip or holder. • Print several of your stall lists and post them in convenient places. It is helpful to get them laminated or put them in document protectors. • If desired, send the stall assignments out with the ride times or post on your web page. (Some shows do not provide stall assignments until horses arrive at the show. This helps prevent the unloading of horses prior to submission of the Coggins report.) NOTE: The FVD program also provides Stable Labels that can be used in lieu of the Stable Cards and can also be placed on show packets. See During Show Report > Stable Labels for further information. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Rider Packets > Rider Packet Labels/Sheets > Introduction • When they register with the show office, riders receive a packet containing their bridle number, show program, and other inserts determined by show management. The FVD program creates labels or sheets for the rider packets. • You have a choice of three types of Rider Packet Labels: A. Packet Labels (Detail): Label that details entry deficiencies that must be corrected. B. Packet Labels (Standard): Label that has just the Entry #, rider name, and horse name. C. Packet Sheets: Half sheet of paper with entry deficiency information; the paper is either inserted in the envelope or stapled to the front of the envelope.

A. Packet Label (Detail) 3½” X 5” Label (Avery 5168)

B. Packet Label (Standard) 4” X 2” Label (Avery 5163)

C. Packet Sheet 8 ½” x 5 ½” Paper (Prints 2 per 8 ½” x 11” Sheet of Paper)

• Obtain a sufficient number of envelopes for the number of riders. Most shows use a 9” x 12” envelope. Many colors are available. A smaller sized envelope may be used if you do not have any large handouts. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Rider Packets > Rider Packet Labels (Detail) > 3½” x 5” Labels A. PACKET LABELS (DETAIL): Label that details entry deficiencies that must be corrected. 1

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• Select ❶ Main Menu / ❷ Reports / ❸ Pre-Show / ❹ Packet Labels (Detail). 3

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• The ❺ Packet Labels (Detail) report opens. • See PRINT LABELS AND INDEX CARDS for the procedure to print labels and index cards and Default and Recommended Settings > 3½” x 5” Labels for specifics on this label.

• Apply labels to rider packet envelopes & load with bridle number, program, & other items for the riders. • Store the rider packets in alphabetical order, by rider last name, at the show office check-in desk. NOTE: The Rider Packet Labels (Detail) do not include the stall number. To include the stall number on the rider packet, also use Stable Labels that can also be attached to the Rider Packets. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Rider Packets > Rider Packet Labels (Standard) > 4” x 2” Label This label has just the Entry #, rider name, and horse name. 1

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• Select ❶ Main Menu / ❷ Reports / ❸ Pre-Show / ❹ Packet Labels (Standard). 3

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• The ❺ Packet Labels (Standard) report opens. • See PRINT LABELS AND INDEX CARDS for the procedure to print labels and index cards and Default and Recommended Settings > 2” x 4” Labels. for specifics on this label.

NOTE: Some shows do not use envelopes. They affix the Packet Labels to the bridle numbers.

• Apply labels to rider packet envelopes and load with bridle number, show program, and other items for the riders. • Store in alphabetical order, by rider last name, at the show office check-in desk. NOTE: The Rider Packet Labels (Standard) do not include the stall number. To include the stall number on the rider packet, also use Stable Labels that can be attached to the Rider Packets. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION II. BEFORE THE SHOW Rider Packets > Rider Packet Sheets > 8½” x 5½” Sheets C. Packet Sheets: Half sheet of paper with entry deficiency information; the paper is either inserted in the envelope or stapled to the front of the envelope. 1

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• Select ❶ Main Menu / ❷ Reports / ❸ Pre-Show / ❹ Packet Sheets. 3

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• • • • •

The ❺ Packet Labels (Detail) dialog box opens. Use 8½” x 11” paper. Prints two to an 8 ½ x 11 page. To print the sheets, click the ❻ Print icon. Cut each sheet in half and affix to the rider packets via staple, tape or paper clip.

• Cut the sheets in half and tape or staple to rider packet envelopes. • Load the envelopes with bridle number, show program, and other items for the riders. • Store in alphabetical order, by rider last name, at the show office check-in desk. NOTE: The Rider Packet Sheets do not include the stall number. To include the stall number on the rider packet, also use Stable Labels that can be attached to the Rider Packets. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION III: www.foxvillage.com DURING THE SHOW [email protected]

SECTION III. DURING THE SHOW Scratches > Scratch Rides after Scheduling > Select the Entry There are always horses or riders that come up with something just before or during a show, requiring them to scratch (cancel) a ride in a class, or an entire show. NOTE: This procedure is performed after scheduling you show. For scratches made before scheduling your show, see REFUNDS FOR BEFORE-SCHEDULING SCRATCHES.

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2 • Select ❶ Main Menu / ❷ Show Office / ❸ Entries.

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• The ❹ Entry dialog box opens. • Using the ❺ Entry (Lookup) box, type in the Entry # and press the Enter key, OR • Use the ❻ Entry (Lookup) drop-down arrow to select the Entry #.

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SECTION III. DURING THE SHOW Scratches > Scratch Rides after Scheduling > Expand the Class Information 7 8

• Ensure you have the correct ❼ Entry #. • Select the ❽ Class Entries tab.

• Click on the ❾ Expand icon to expand the class selection (for all classes, this shows three lines of information instead of the standard two lines).

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SECTION III. DURING THE SHOW Scratches > Scratch Rides after Scheduling > Scratch Classes • Click on the ❿ Term Reason drop-down arrow in the third row of the class/ride to be scratched. • Select ⓫ Scratch. • Verify that ⓬ Scratch is in the box. • Repeat for each class to be scratched. • The scratched rides will be annotated on the new Day Sheets, score sheets, and other FVD reports. • Click ⓭ Close to close the dialog box and return to the Main Menu. 10 11

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13 • If the ring dressage test packets have not already been distributed, write “scratch” on the test label. Keep the test in the packet as it will be used by the judge if you fill the scratch. 14 • As scratches often occur after the test packets are distributed to the rings, you may want to use a ⓮ Schedule Changes form (this is not a FVD report). It is a quadricate (4 sheets) carbonless form that can be ordered from a printing company. The form is completed by the rider, the data is entered in the computer, and runners take copies to the scorers, announcer, ring steward, and judge. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION III. DURING THE SHOW Scratches > Fill Scratched Rides > View & Print the Scratches Not Subbed Report 1

NOTE: Both before and during the show, scratches must be entered into the FVD program on a timely basis; otherwise, the scratches are not recorded and are therefore not listed as available to other riders.

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• Use the Scratches Not Subbed Report to keep track of scratched rides that are available to other riders. (Scratches that have not been substituted with another rider.)

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• Select ❶ Main Menu / ❷ Reports / ❸ During-Show / ❹ Scratches Not Subbed Report. 5

• The ❺ Scratches Not Subbed Report opens. • This report lists rides that have been scratched and are therefore available to other riders. It is sorted by day and then by ride time. • When a scratched ride is filled in the FVD program, the ride is automatically removed from the Scratches Not Subbed Report.

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NOTE: If you have a long Scratches Not Subbed Report (many scratches), it may be easier to open the day sheet and look up the particular class for which a rider is looking for a ride. Available rides will have the word “scratch” in the term column corresponding to available ride times.

• To print a paper copy of the Scratches Not Subbed Report, click ❻ Print. As time passes, be careful with the printed report as the computer may have more up-to-date information. • Click ❼ Close Print Preview to close the report and return to the Main Menu.

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SECTION III. DURING THE SHOW Scratches > Fill Scratched Rides > Open the Entry that will Fill the Ride

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2 • Select ❶ Main Menu / ❷ Show Office / ❸ Entries.

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• The ❹ Entry dialog box opens. • Use the ❺ Entry (Lookup) drop-down arrow or ❻ type-in box to select the Entry # of the horse/rider pair that will fill the scratch.

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SECTION III. DURING THE SHOW Scratches > Fill Scratched Rides > View Ride Details, Click Scratches to Sub

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• Look at the ❼ Entry # to verify that the correct entry has been selected. • Click the ❽ Class Entries tab. • The entry’s current class/rides are displayed. • Click the ❾ Expand icon to display the class/ride details.

10 • You can now see the ❿ Day and Time for each class/ride. • Click the ⓫ View Scratches to Sub button.

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SECTION III. DURING THE SHOW Scratches > Fill Scratched Rides > Sub the Class Entry, Correct Q Division (VERY IMPORTANT) 12 13

• The ⓬ Scratch - Sub dialog box opens. • Using the ⓭ scroll bar, find the class you want to fill.

• Select the scratch to be filled by clicking the ⓮ white box (it will turn black). • Click ⓯ Sub. 14 15 16 • A ⓰ Fox Village Dressage warning dialog box opens. • Click ⓱ Yes to fill the scratch with this horse/rider pair (“sub this class entry” in FVD terminology).

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• The ⓲ added class is now listed for this entry. • VERY VERY VERY VERY IMPORTANT: o If this is a qualifying class for which the qualifying fee was paid by both riders, click the ⓳ Qual/Div drop-down arrow and select the ⓴ correct division for the new rider (in this example you need to change Adult Amateur to Open). o If the previous rider had a Q ride but the new rider does not, click the ⓳ Qual/Div dropdown arrow and select the ⓴ No. o If the previous rider did not have a Q ride but the new rider has paid the Q fee, click the ⓳ Qual/Div drop-down arrow and select the ⓴ correct division for the new. o If you do not edit Qual/Div, the Qual/Div status of the PREVIOUS rider carries over to the NEW rider, which you DO NOT WANT, and neither does the rider, nor does USDF! Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION III. DURING THE SHOW Scratches > Fill Scratched Rides > Print a Test Sheet Label for a Filled Scratch • If you want to print a label for the test, click the ❶ white box adjacent to the new class entry (the box turns black). • Click the ❷ Single Test Labels icon. • The ❸ Test Labels dialog box opens. • Select the ❹ letter corresponding to the arena position/judge for which you desire a label (this is usually letter C). • Click ❺ OK.

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4 5 • The ❻ Test Labels (Standard) report opens. • See PRINT LABELS AND INDEX CARDS for the procedure to print labels and index cards and Default and Recommended Settings – 2” x 4” Labels for specifics on this label.

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NOTE: A hand-written label will suffice.

• Pull the correct test, label the test, and put it/them into the appropriate scribe packet or send it to the judge’s stand if the tests have already been distributed.

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• As scratches often occur after the test packets are distributed to the rings, you may want to use a ❼ Schedule Changes form (this is not a FVD report). It is a quadricate (4 sheets) carbonless form that can be ordered from a printing company. The form is completed by the rider, the data is entered in the computer, and runners take copies to the scorers, announcer, ring steward, and judge. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION III. DURING THE SHOW Scratches > Fill Scratched Rides > Collecting Fees NOTE: Riders at shows often want to change a ride time by filling a scratch in their class. This can be done by scratching the old ride time and filling the new ride time scratch. However, the FVD program automatically charges a class fee (and Q fee if applicable) for the new ride time as if the rider was never in the class. You can “balance the books” by creating a refund in Show Fees, which “issues” the refund. However, this will not give you accurate class fee accounting at the end of the show.

1 • To collect fees, select the ❶ Other Fees / Payments tab. • If a new ride was added, there is a new fee ($55 in this example) for the ride that is automatically entered when you schedule the class. • Some shows charge a ❷ Change Fee; in this example, it is $10. • Verify the balance in the ❸ Balance box for the rider. In this example, the rider owes $65.00. • Collect the new fee(s) and enter it in ❹ Payments / Credits.

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Entry Changes > Rider Substitution for an Already Entered Horse and Rider > Change Rider After the closing date / scheduling and during the show, the following entry changes may be needed: 1. Rider substitution for an already entered horse/rider combination. 2. Horse substitution for an already entered horse/rider combination. 3. Late entry for a new horse/rider combination. NOTE: Some show secretaries treat #1 and #2 as new entries with new entry fees, etc. Your show can determine its own policy. #3 is a new entry.

1. RIDER SUBSTITUTION (Rider1/Horse → Rider2/Horse1 NOTE: A rider substitution occurs when rider2 is taking ALL the rides of rider1 on horse1. The Entry # for rider1/horse1 can be used for rider2/horse1. If rider2 is only taking one/some of the rides of rider1 on horse1, then the rider2/horse1 combination is considered a new entry that requires a new Entry #, new fees, etc. If the new entry is made after the show closing date, it may be considered a late entry.

• If needed, select Main Menu / Show Office / People and enter the new rider in the FVD program, as in People > Enter People Data. As with previous entries, you will need verification of the new rider’s USEF and USDF memberships. • Select Main Menu / Show Office / Entries / Summary tab. Using the Entry (Lookup) drop-down arrow or type-in box, select the Entry #. 1

CHANGE RIDER: 2

• Ensure you have the correct ❶ Entry #.

• Using the ❷ Rider (Lookup) drop-down arrow or type-in box, select the name of the new rider. • Select the ❸ Rider / Trainer tab and ensure the new rider’s information is complete and current (see People > Enter People Data).

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Entry Changes > Rider Substitution for an Already Entered Horse and Rider > Update Classes & Fees/Payments UPDATE CLASS ENTRIES: • To update the class data, select the ❹ Class Entries tab. • Review the class entries and make any necessary changes for the new rider. For example, for Q rides, rider1 may have been an Adult Amateur rider and rider2 may be an Open (= Professional) rider. • In this example, Rider01 is an Adult Amateur and Rider09 is an Open rider. Using the ❺ Div dropdown arrow, Adult Amateur must be changed to ❻ Open.

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UPDATE FEES / PAYMENTS: • To update fees, select the ❼ Other Fees / Payments tab. • Make necessary changes. Examples of new fees may be USEF and/or USDF non-member fees, entry Change Fee (not all shows charge this fee), etc. • Check the new balance in the ❽ Balance box. • Collect and enter any new ❾ Payments / Credits, after which the balance should be $0.00 again.

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• See Fill Scratched Rides > Print a Test Sheet Label for a Filled Scratch, for the procedure to print a new label. A hand-written label may be used or you can cross out the name of the original rider and handwrite in the name of the new rider. • Use the tests prepared for Rider1/Horse1 but change the rider name to reflect the new rider. If the tests have already been distributed, the scribe enters the new rider name. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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Entry Changes > Horse Substitution for an Already Entered Horse and Rider > Change Horse, Check Data 2. HORSE SUBSTITUTION (Rider1/Horse1 → Rider1/Horse2 NOTE: A horse substitution occurs when horse2 is substituted for ALL the rides of rider1 on horse1. The Entry # for rider1/horse1 may be used for rider1/horse2. If horse2 is only being substituted for one/some of the rides of rider1 on horse1, then the rider1/horse2 pair are considered a new entry that requires a new Entry #, new fees, etc. If the new entry is made after the show closing date, it may be considered a late entry.

• If needed, select Main Menu / Show Office / Horses and enter the new horse in the FVD program, as in Horses > Entering Horse Data. As with previous entries, you will need verification of the new horse’s USEF recording and USDF registration and of the owner’s USEF and USDF memberships. • Select Main Menu / Show Office / Entries. Using the Entry (Lookup) drop-down arrow or type-in box, select the Entry #. 1 CHANGE HORSE 2

• Ensure you have the correct ❶ Entry #. • Using the ❷ Horse (Lookup) drop-down arrow or type-in box, select the name of the new ❸ Horse.

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CHECK HORSE / OWNER DATA • Select the ❹ Horse / Owner tab and ensure the new horse and owner information is complete and current (see People > Enter People Data and Horses > Enter Horse Data).

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Entry Changes > Horse Substitution for an Already Entered Horse and Rider > Update Classes & Fees/Payments 5

UPDATE CLASS ENTRIES: • Select the ❺ Class Entries tab. • Review the class entries and make any necessary changes for the new horse (an example is adding or deleting qualification status).

UPDATE FEES / PAYMENTS: • To update fees, select the ❼ Other Fees / Payments tab. • Make necessary changes. Examples of new fees may be USEF and/or USDF non-member fees, entry Change Fee (not all shows charge this fee), etc. • Check the new balance in the ❽ Balance box. • Collect and enter any new ❾ Payments / Credits, after which the balance should be $0.00 again.

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• See Fill Scratched Rides > Print a Test Sheet Label for a Filled Scratch, for the procedure to print a new label. A hand-written label may be used or you can cross out the name of the original rider and handwrite in the name of the new horse. • Use the tests prepared for Rider1/Horse1 but change the horse name to reflect the new horse. If the test has already been distributed, the scribe enters the new horse name. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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Entry Changes > Late Entries 3. LATE ENTRY NOTE 1: A late entry occurs when a new horse/rider pair are entered in the show after the closing date (and presumably after scheduling). This could be a completely new entry (new horse and new rider) that show management has allowed into the show. It could also be a rider or horse substitution where the new rider/horse pair does not take all the rides of the original rider/horse pair. For example, rider1/horse1 are scheduled for Training 2 and Training 3. After the show closes, a change is requested so rider1/horse1 are riding in the Training 2 class and rider2/horse1 are riding in the Training 3 class. Since rider2/horse1 are not taking all the rides of rider1/horse1, rider2/horse1 are a new (late) entry. They are entered as a completely new entry with a new Entry #. They are NOT charged the USEF horse/drug fee, stabling/grounds fee, etc. as that was already paid with the original entry. NOTE 2: After you have scheduled your show, it would be very difficult to add new ride times for a new entry; therefore, it is best if the new entry is only allowed to fill scratches. NOTE 3: Many shows charge a late fee for late entries. The fee is typically $50. This is a show management decision that must be stated in the prize list.

• Late entries are entered the same as regular entries, as in ENTER MAILED SHOW ENTRIES, except you are usually filling scratched rides, as in Fill Scratched Rides. • See Fill Scratched Rides > Print a Test Sheet Label for a Filled Scratch, for the procedure to print a new label. A hand-written label may be used or you can cross out the name of the original horse & rider and hand-write in the name of the new horse & rider. • Use the tests prepared for the original (scratched) entry but change the entry #, horse name, rider name, rider status, and Q status to reflect the new entry. If the test has already been distributed, the scribe enters the new information.

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SECTION II. BEFORE THE SHOW

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SECTION II. BEFORE THE SHOW Day Sheets Report > Open the Report Show staff will use the Day Sheets Standard Report (or Day Sheets CDI Report) before and during the show. This report is also often placed in the Show Program. 1

• Select ❶ Main Menu / ❷ Reports / ❸ During-Show / ❹ Day Sheets Standard Report (use Day Sheets CDI Report if you are running a CDI competition).

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• The ❺ Day Sheets dialog box opens. • If you want to open all days of the show, click ❻ OK. • If you want to print one day, using the ❼ Date drop-down arrow, select the ❽ date for which you want to print Day Sheets. • Click ❾ OK.

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• The ❿ Day Sheets (Standard) report opens, which shows the sequence of rides by ⓫ Ring number, and ⓬ time. The ⓭ Class numbers are listed by the order of go, not in numerical order.

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SECTION II. BEFORE THE SHOW Day Sheets Report > Use, Print USE OF THE DAY SHEETS REPORT: • Who needs copies of the Day Sheet report? o You will need a copy of the Day Sheet for pre-show work. o Show Program committee (the report is often in the Show Program). o At the beginning of each show day (or late the evening before), new updated copies that reflect any changes will be needed for:  You  Scribe(s) (As a minimum, provide Day Sheets for the classes appearing before their judge; however, since judges often want to see Day Sheets for the entire show, provide a full set. The scribe Day Sheets should be provided with the packet of tests for the day.)  Technical Delegate(s)  Warm-up Ring Steward(s)  Show Ring Steward(s)  Scoring Office  Show Office  Awards Manager  Photographer  Videographer  Media  Others

PRINT THE DAY SHEETS REPORT:

• Click the ❶ Print icon • The ❷ Print dialog box opens.

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• To print all the pages, click the ❸ Print Range / All radial button. • Click ❹ OK. • All the pages will print. • To print one or a range of pages, click ❺ Print Range / Pages. • In the ❻ From:  To:  boxes, fill in the page number or page number range that you want to print. • Click ❹ OK. • The selected page(s) will print.

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SECTION III. DURING THE SHOW Scoring > Introduction to Scoring > Terminology • Scoring is the process of adding points on the dressage test sheet, deduction points/marks and/or percentages for errors, and calculating the final percentage that determines the class placing. • Before discussing FVD scoring methods, scoring terminology and error management will be discussed. • Different types of dressage tests are scored differently, including the manner in which errors of course are calculated. This manual cannot discuss the details of each type of dressage test; however, it will attempt to explain the basics.

USDF/USEF and FEI SCORING TERMINOLOGY AND ITS APPLICATION TO FVD (see next pages for examples) USDF/USEF TEST SHEET

FEI TEST SHEET

FVD INSTANT SCORING

❶ Point

❶ Mark

The term ❶ Mark is used. The mark for each movement is entered in the left box.

Each dressage test movement earns a point or a mark from 0 - 10 with 0.5 decimal increments. ❷ Coefficient: Important dressage movements have a coefficient of 2 or 3. For such movements, the points/mark earned are multiplied by the coefficient.

The coefficient calculation is automatically performed.

❸ Total: Points * Coefficient

❸ FINAL MARK: Mark * Coefficient

❸ Automatically entered in the right box.

❹ SUBTOTAL: Sum of Total before errors are subtracted.

❹ Total: Sum of FINAL MARKS before errors are subtracted.

NA

❺ ERRORS: Points lost due to errors.

❺ To be deducted / penalty points: Percent and points (marks) lost due to errors

❺ Errors: See below for instructions on how to calculate errors in FVD.

❻ TOTAL POINTS: SUBTOTAL minus any ERRORS (-2 or -6 points)

❻ TOTAL: Total minus penalty points (-2 points/marks per non error of course)

❻ Score Results > Final Score: Total of all Marks minus any penalty points/marks and points/marks equivalent to 2% due to errors of course. Automatically calculated by FVD.

❼ FINAL SCORE > Points: Same as ❻ TOTAL POINTS

NA

NA

❽ FINAL SCORE > Percent: (TOTAL POINTS / Max Points) * 100

❽ TOTAL SCORE in %: ([TOTAL / Max Points]*100) - 2% if there was an error of course.

❽ Score Results > Percentage: {([Total of all Marks minus points/marks] / max marks) * 100 } -2% if there was an error of course. Automatically calculated by FVD.

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SECTION III. DURING THE SHOW Scoring > Introduction to Scoring > Terminology > USDF and Most USEF Tests

EXTRACTS FROM USEF DRESSAGE TEST SHEET

FVD INSTANT SCORING SCREEN

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SECTION III. DURING THE SHOW Scoring > Introduction to Scoring > Terminology > USEF Rider Tests

EXTRACTS FROM USEF RIDER TEST SHEET

FVD INSTANT SCORING SCREEN

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SECTION III. DURING THE SHOW Scoring > Introduction to Scoring > Terminology > YH, Children, Pony & Junior Tests

EXTRACTS FROM FEI YH TEST SHEET

FVD INSTANT SCORING SCREEN

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EXTRACTS FROM FEI DRESSAGE TEST SHEET

FVD INSTANT SCORING SCREEN

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SECTION III. DURING THE SHOW Scoring > Introduction to Scoring > Errors > USEF Statement Regarding Errors NOTE: Prior to 2016, errors in most tests were calculated as in (1) below. As of January 1, 2016, there are now four different test groups, each of which has errors calculated in a different manner.

USEF Announces Rule Change for DR122.5b-e RELEASE: January 21, 2016 AUTHOR/ADMINISTRATOR: USEF Communications Department Lexington, Ky. - Please take note of the rule changes effective February 1, 2016 for Dressage Test error calculation (DR 122.5b-e). These changes were made in order to keep USEF rules consistent with the FEI rules for Dressage Test error calculations. 1. USDF Introductory Level tests and USEF Training Level through Fourth Level Tests: In National tests, every “error of the course” whether the bell is sounded or not, must be penalized, except as noted under DR122.5a: the first time by 2 points; the second time by 4 points; the third time the competitor is eliminated. However, at the discretion of the judge, the rider may continue to finish to test. If the competitor’s continued presence in the ring is about to interfere with the start of the next scheduled ride, then the judge must excuse him/her from the ring. 2. Rider Tests: For Rider test, the deduction for an error shall be: First error: Total Score reduced by 0.5 points Second error: Total Score reduced by 1.0 points Third error: Elimination 3. USEF and FEI Young Horse tests, and FEI Children, Pony Rider and Junior Tests: For these tests, the deduction for an error [of course] shall be: First error: -0.5% ( ½ percentage point) from total score received Second error: -1.0 % (one percentage point) from total score received Third error: Elimination 4. FEI Young Rider through Grand Prix Tests: In FEI tests (except FEI Children, Pony, Junior, and Young Horse Tests), every “error of the course” whether the bell is sounded or not, must be penalized, except as noted under DR122.5a: the first time by 2 percentage points from the total score received; the second time by elimination; However, at the discretion of the judge, the rider may continue to finish the test. If the competitor’s continued presence in the ring is about to interfere with the start of the next scheduled ride, then the judge must excuse him/her from the ring. Please refer to DR122.5b-e, Execution and Judging of Tests, of the USEF Dressage Rules for this Rule in its entirety. NOTE FOR 3 and 4: For other errors (see FEI Dressage Rules, Art 430.6.2), deduct 2 marks per error. Riders are not eliminated for these errors. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION III. DURING THE SHOW Scoring > FVD Manual Scoring vs. Instant Scoring > Introduction

• The FVD program has three methods of scoring: 1. Nothing on the Computer During the Show – Use FVD Manual Scoring 2. Partially on the Computer During the Show – Use FVD Manual Scoring 3. Totally on the Computer During the Show – USE FVD Instant Scoring

• Manual Scoring: The scorers hand calculate the scores & percentages and use their calculations to place the class and make awards. The final scores & percentages (but not the movement-by-movement scores from the judges’ test sheets) are entered in the computer later (later in the day, in the evenings of a multi-day show , and/or after the show has finished). • Instant Scoring: A computer operator enters movement-by-movement scores from the judges’ test sheets and the computer calculates the scores & percentages. This is compared to a hand calculation performed by a scorer. The computer is used to place the classes. • Show management usually decides which technique to use. The decision is usually based on available equipment and staff/volunteers. The decision must be made before the show starts. NOTE: A paper printout of the calculation is no longer required; however, it can be useful when looking for the source of an error. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION III. DURING THE SHOW Scoring > FVD Manual Scoring vs. Instant Scoring > Comparison

1. MANUAL SCORING NOTHING ON THE COMPUTER DURING THE SHOW

2. MANUAL SCORING PARTIALLY ON THE COMPUTER DURING THE SHOW

3. INSTANT SCORING TOTALLY ON THE COMPUTER DURING SHOW

Test sheets go to scoring department. Scoring department calculates scores and percentages using a calculator and annotates them on the test sheets. If a calculator printed tape is used, the tape is stapled to the test sheet. Scoring department hand writes scores and percentages on the Handwritten Score Sheet. When a class is finished, the scoring department determines class placings by hand.

DURING SHOW

Scoring department hand writes class placings on Handwritten Score Sheet.

Results are hand written on results posters.

• Handwritten Score Sheets are provided to the computer operator who enters the final scores into the computer. • The computer calculates the final percentages. • The computer operator verifies that the computer-calculated percentage matches the scoring section-calculated percentage.

• Test sheets are provided to computer operator who enters the scores movement-bymovement into the computer. • The computer calculates the final scores and percentages. • The computer operator verifies that the computer-calculated scores and percentages match the scoring section-calculated scores and percentages.

Hand-entered placings are verified by the FVD program.

Placings are determined by the FVD program.

Results may be hand-written on a results poster or a computer printout may be used.

AFTER SHOW

A computer operator uses Handwritten Score Sheets to enter final scores into the computer, which calculates the final percentages. The FVD program sorts the rides by score/ percentage and the computer operator hand-enters the placings in the computer. Show results submitted electronically to USEF and USDF.

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SECTION III. DURING THE SHOW Scoring > FVD Manual Scoring > Nothing on the Computer During the Show > Set Up Manual Scoring SCORING METHOD 1: This Practically All Hand Work method uses Manual Scoring and no use of the computer during the show. Scorers hand-calculate each score and percentage then determine the placing. Later (the evening of each show day or after the show), each score is entered in the computer, the computer calculates the percentages, and the placings are performed. Electronic submission to USEF and USDF can then be accomplished. 1 2 • To select Manual Scoring, select ❶ Main Menu / ❷ Show Office / ❸ Show Preferences

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• The ❹ Show Preferences dialog box opens. • In the ❺ General tab / ❻ Scoring, select ❼ Manual Scoring by clicking the radial button so it is filled with a black dot. • Click ❽ Close to return to the Main Menu.

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SECTION III. DURING THE SHOW Scoring > FVD Manual Scoring > Nothing on the Computer During the Show > Print Handwritten Score Sheets > Open Report 1 2

NOTE: Print the Handwritten Score Sheets at the last possible moment before they are used. This ensures the scorers have the most current show information.

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• Select ❶ Main Menu / ❷ Reports / ❸ During Show / ❹ Handwritten Score Sheets.

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• The ❺ Handwritten Score Sheets report opens. For each ring, the report contains the class information and an area on which scorers write in the scores, percentages, and placings by hand. • Click the ❻ Print icon to print all the sheets.

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SECTION III. DURING THE SHOW Scoring > FVD Manual Scoring > Nothing on the Computer During the Show > Print Handwritten Score Sheets > Number of Pages

7 • The ❼ Print dialog box opens. • To print all the pages in the report, for ❽ Print Range, click the ❾ All radial button so it is filled in. • Click ❿ OK. • All pages of the report are printed.

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• To print specific pages, for ❽ Print Range, click the ⓫ Pages radial button so it is filled in, then enter the ⓬ From: and To: pages you want to print. In this example, pages 1-3 were selected. • Click ⓭ Print. • In this example, pages 1, 2 and 3 are printed.

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SECTION III. DURING THE SHOW Scoring > FVD Manual Scoring > Nothing on the Computer During the Show > Calculate and Record Scores 1

Ring 2

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• Staple together the printed ❶ Handwritten Score Sheets for each ring. • Give them to the Head Scorer.

2 • When the ❷ dressage test sheets come in from the rings, the scoring department computes the scores and percentages using a calculator and records them on the test sheet. If a calculator printer tape is used, the tape is attached to the test sheet. • The Head Scorer then ❸ writes the points and percentages on the Handwritten Score Sheets. • When the class is finished, the Head Scorer places the class and writes the placings on the Handwritten Score Sheet. 3

• The test sheets or the Handwritten Score Sheets are the reference for posting scores on the results posters (do this as soon as the scores are available as it makes happy competitors!). • At the end of the day/show, the original Handwritten Score Sheets go to the computer operator for entry into the ❹ FVD program. • For the procedures to enter scores in the computer and to place a class using Manual Scoring, see Manual Scoring > Partially on the Computer During the Show > Enter Scores in the Computer and Manual Scoring > Partially on the Computer During the Show > Placing the Class, respectively.

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SECTION III. DURING THE SHOW Scoring > FVD Manual Scoring > Partially on the Computer During the Show > Set Up Manual Scoring SCORING METHOD 2: This method uses Manual Scoring with some use of the computer during the show. Scorers hand-calculate each score and percentage, and may also place the class. Only the final score is entered in the computer; the program then calculates the final percentage and is used to place the class. 1 • Select ❶ Main Menu / ❷ Show Office / ❸ Show Preferences.

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• The ❹ Show Preferences dialog box opens. • In the ❺ General tab / ❻ Scoring, select ❼ Manual Scoring. • Click ❽ Close to return to the Main Menu.

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SECTION III. DURING THE SHOW Scoring > FVD Manual Scoring > Partially on the Computer During the Show > Enter Scores in the Computer

PROCESS: • When a test sheet arrives, the scoring department computes the points and percentage using a calculator and records them on the test sheet. If a calculator printer tape is used, the tape is attached to the test sheet. • When a class is finished, the scoring department may or may not place the class. • The points, percentages [and placings] are recorded on the Handwritten Score Sheet. • METHOD 1: o Copies are made of the Handwritten Score Sheet for the class. On each copy, the completed class is circled with a thick marker. Copies are provided to the awards table (with the test sheets), the announcer (if applicable), and the computer operator. o The computer operator enters the points into the computer. The computer calculates the percentages and is used to place the class. The FVD results are compared to those on the Handwritten Score Sheet to verify accuracy. • METHOD 2: o The Handwritten Score Sheet for the class is provided to the computer operator. o The computer operator enters the points into the computer. The computer calculates the percentages and is used to place the class. The FVD results are compared to those on the Handwritten Score Sheet to verify accuracy. o The Handwritten Score Sheet for the class is returned to the scoring department for use in other classes on the sheets. o The results are printed from the computer and provided to the awards table (with the test sheets) and the announcer (if applicable). The computer printout may also be posted as the final results of the class. 1

2 ENTER SCORES (POINTS) INTO THE COMPUTER: • Select ❶ Main Menu / ❷ Scoring. • Using the ❸ Class (Lookup) drop-down arrow or type-in box, select the ❹ Class to be scored.

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4 NOTE: This procedure is also used for Manual Scoring > Nothing on the Computer During the Show except the computer operator is entering the scores after the show day and/or after the show.

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SECTION III. DURING THE SHOW Scoring > FVD Manual Scoring > Partially on the Computer During the Show > Enter Scores in the Computer, cont’d.

• Click the ❺ Score box.

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6 • The ❻ Manual Score Sheet dialog box opens. • If there were no errors in the test: • Enter the FVD ❼ Judge Scores (points) under the letter for the judge’s position and press Enter. • If there is more than one judge, repeat for other judge position(s). • The program automatically enters the final score (based on all the judges) in the ❽ Final Score box and the percent in the ❾ Percent box.

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• If there were errors in the test (see Errors): • USDF and most USEF Tests: • From the ❿ SUBTOTAL, subtract the ⓫ ERRORS (-2 points or -6 points) to obtain the ⓬ TOTAL POINTS. • Enter ⓬ TOTAL POINTS in the FVD ❼ Judges Scores box. • If there is more than one judge, repeat for other judge position(s). • The program automatically enters the final score (based on all the judges) in the ❽ Final Score box and the percent in the ❾ Percent box. Continued on next page… Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION III. DURING THE SHOW Scoring > FVD Manual Scoring > Partially on the Computer During the Show > Enter Scores in the Computer, cont’d. • USEF Rider Tests: • From the ⓭ Subtotal, subtract the ⓮ Errors (-0.5 points or -1.5 points) to obtain the ⓯ Total Points. • Enter ⓰ TOTAL POINTS in the FVD ❼ Judges Scores box. • If there is more than one judge, repeat for other judge position(s). • The program automatically enters the final score (based on all the judges) in the ❽ Final Score box and the percent in the ❾ Percent box.

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• USEF YH; FEI YH, Children, Pony, Junior Rider: Because of the changes introduced by FEI, you will need to do some math. Use the table below for formulas. You may want to create an Excel spreadsheet to assist you. • STEP 1 (if there are other errors): • From the ⓰ Subtotal Points (before errors), subtract the ⓱ Error Points for other errors (-2 points per error). This gives the ⓲ Adjusted Points. • If there are no errors of course, enter the Adjusted Points in the FVD ❼ Judges Scores box. • FVD calculates the Final Percent. • STEP 2 (if there are errors of course): • Calculate the ⓳ Prelim Percent. • From the Prelim Percent, subtract the ⓴ Error Percent (-0.5% or -1.5%) to obtain the ❷❶ Final Percent. • Multiply the Final Percent by the ❷❸ Max Points to obtain the ❷❷ Final Points. • Enter the ❷❷ Final Points in the FVD ❼ Judges Scores box. • If there is more than one judge, repeat with the raw score(s) for other judge position(s). • The program automatically enters the final score (based on all the judges) in the ❽ Final Score box and the percent in the ❾ Percent box. Max Points

Subtotal Points

Error Points

Adjusted Points

Prelim Percent

Error Percent

Final Percent

Final Points

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MaxPts (on test sheet)

SubPts (on test sheet)

Epts (on test sheet)

AdjPts = SubPts - Epts

P% = AdjPts / MaxPts

E% (on test sheet)

F% = P% - E%

Fpts = F% * MaxPts

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SECTION III. DURING THE SHOW Scoring > FVD Manual Scoring > Partially on the Computer During the Show > Enter Scores in the Computer, cont’d.

• FEI Young Rider through Grand Prix: Because of the changes introduced by FEI, you will need to do some math. Use the table below for formulas. You may want to create an Excel spreadsheet to assist you. • STEP 1 (if there are other errors): • From the ⓰ Subtotal Points (before errors), subtract the ⓱ Error Points for other errors (-2 points per error). This gives the ⓲ Adjusted Points. • If there are no errors of course, enter the Adjusted Points in the FVD ❼ Judges Scores box. • FVD calculates the Final Percent. • STEP 2 (if there are errors of course): • Calculate the ⓳ Prelim Percent. • From the Prelim Percent, subtract the ⓴ Error Percent (2%) to obtain the ❷❶ Final Percent. • Multiply the Final Percent by the ❷❸ Max Points to obtain the ❷❷ Final Points. • Enter the ❷❷ Final Points in the FVD ❼ Judges Scores box. • If there is more than one judge, repeat with the raw score(s) for other judge position(s). • The program automatically enters the final score (based on all the judges) in the ❽ Final Score box and the percent in the ❾ Percent box. Max Points

Subtotal Points

Error Points

Adjusted Points

Prelim Percent

Error Percent

Final Percent

Final Points

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MaxPts (on test sheet)

SubPts (on test sheet)

Epts (on test sheet)

AdjPts = SubPts - Epts

P% = AdjPts / MaxPts

E% (on test sheet)

F% = P% - E%

Fpts = F% * MaxPts

Also written on test sheet.

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SECTION III. DURING THE SHOW Scoring > FVD Manual Scoring > Partially on the Computer During the Show > Enter Scores in the Computer, cont’d. • If there is no score for an Entry, using the ❷❹ Term drop-down arrow, select the reason for the termination of the ride: o Eliminated: The judge eliminated the rider. The horse/rider may compete in other classes. o HC: Hors de Concours – The rider rode w/o a recorded score. Show management must agree to an HC ride prior to the start of the class. o No Show: The competitor failed to notify the competition secretary of his/her intention to scratch. o Retired: The test was stopped and the rider/horse pair may no longer participate in the competition w/o permission from the competition management. [NOTE: This appears to be an eventing term.] o Scratch: The rider voluntarily withdrew prior to the beginning of the class. o Withdrew: The rider voluntarily stopped the ride and, with the permission of the judge, left the arena w/o completing the test. The horse/rider may compete in other classes in the show. o Vet Out: The rider withdrew at the recommendation of a veterinarian.

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• When all scores for this recording session for this class are entered, click ❷❺ Close.

NOTE: For results reports sent to USEF and USDF, if a ride has no score, a S (scratch), E (eliminated), R (retired), or VW (voluntarily withdrew) are required in the Place box. With FVD, you enter this information in the Term box. The FVD Program enters this information in the final report sent to USEF and USDF. How nice!

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SECTION III. DURING THE SHOW Scoring > FVD Manual Scoring > Partially on the Computer During the Show > Place the Class

• When every score for the class has been entered, click ❶ Quick Place.

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• This ❷ sorts the entries, with the highest percentage score first, etc., but does NOT enter the placing in the ❸ Place box.

• Type the place (1, 2, 3, 4, etc.) sequentially in the ❹ Place boxes. • Take care in placing ties as the FVD program does not sort ties by Collective Marks; therefore, you may need to place 1, 2, 4, 3, … or 1, 2, 3, 3, 5, …, depending upon the Collective Marks results. • If the entry has a score but did not place, FVD will automatically enter 0 in the place box, which is required by USEF and USDF. • If a rider did not finish the test (has no score), use the ❺ Term box, as on the previous page. FVD will automatically enter S (scratch), E (eliminated), R (retired), or VW (voluntarily withdrew) in the place box, which is required by USEF and USDF. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION III. DURING THE SHOW Scoring > FVD Manual Scoring > Partially on the Computer During the Show > Print a Score Report 1 2 • To print a final report, select ❶ Main Menu / ❷ Scoring. • Check the ❸ Final box and click ❹ Report.

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• The ❺ Final Score Report opens. • Check the report to ensure you are looking at the correct class, the results are correct, and you have selected a reason for any ride without a score. • To print the report, click the ❻ Print icon. • If the report is generated during the show: o Post the results at the designated area. o Supply a copy to the announcer. o Supply a copy to the awards table. o If you do not have a Handwritten Score Sheet, keep a copy for archiving.

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SECTION III. DURING THE SHOW Scoring > FVD Instant Scoring > Totally on the Computer > Set Up Instant Scoring SCORING METHOD 3: This method uses Instant Scoring – movement-by-movement entry of scores in the computer, computer-calculated total scores and percentages, and computer-determined class placings. It can be used in the show office or at the judge’s stand (requires networked computers). 1 2 • To select Instant Scoring, use ❶ Main Menu / ❷ Show Office / ❸ Show Preferences 3

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• The ❹ Show Preferences dialog box opens. • In the ❺ General tab / ❻ Scoring, select ❼ Instant Scoring. • Click ❽ Close to return to the Main Menu.

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SECTION III. DURING THE SHOW Scoring > FVD Instant Scoring > Totally on the Computer > Entering Scores > Open Class Score Screen • When the dressage test sheets come in from the rings, the scoring department computes the scores and percentages using a calculator and records them on the test sheet. • If a calculator printer tape is used, the tape is attached to the test sheet. [The tape is not required; however, it is a good reference if the scorer calculation and the computer calculation do not match.] • The test sheet is then sent to the computer operator. • The computer operator enters the movement-by-movement points and the computer performs the calculations. 1

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• Select ❶ Main Menu / ❷ Scoring. • Using the ❸ Class (Lookup) drop-down arrow, select the ❹ number of the class to be scored. Alternately, type the class number in the box and press return.

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• Select the ❺ judge position by clicking the corresponding radial button so it has a black dot in it. In this example, the judge is at C. • Click ❻ Score.

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NOTE FOR CLASSES WITH MORE THAN ONE JUDGE: • If the class has more than one judge, after Step 18 on the next page, return to Step 5 and select the radial button corresponding to the next judge. Enter the scores from that judge. Etc. • When all judge scores are entered, you can view and print all scores on one report. See MultiJudge Sheets. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION III. DURING THE SHOW Scoring > FVD Instant Scoring > Totally on the Computer > Entering Scores > Select Entry # and Enter Marks • The ❼ Scoring - C dialog box opens. • Ensure you have selected the correct ❽ Class and Judge Position. In this example, it is Class 103, Judge at C. • Using the ❾ Entry (Lookup) dropdown arrow or the text box, or using the ❿Previous Entry and ⓫ Next Entry icons, select the correct ⓬ Entry #. In this example, it is Entry #111. • Place the curser in ⓭ Standard Marks Box 1 (left column) and enter the points for the first movement. Press Enter. The number is automatically multiplied by the coefficient, if applicable, and entered in the right column. The cursor is automatically moved to the next Standard Marks box. • Continue entering points, ensuring you have the correct movement points in the correct box. • When you have finished the Standard Marks, the curser automatically moves to the ⓮ Collectives Marks Box 1 (left column). • Enter the points for each collective mark. The total is automatically calculated by the computer, using the coefficients, and entered in the right column box.

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SECTION III. DURING THE SHOW Scoring > FVD Instant Scoring > Totally on the Computer > Entering Scores > Errors > Intro through Fourth Level

• If there are any errors, see Scoring > Introduction to Scoring for an explanation of points or percentages lost for the different types of tests and number of errors and when a rider is eliminated. • Intro through 4th level: • One error: Click ⓯ Calc. The ⓰ Error Calculator box opens. Enter 2 in the ⓱ Points box. Click ⓲OK. FVD subtracts 2 from the ⓳ Final Score and calculates the ⓴ Percentage. • Two errors: Repeat as for one error except enter 6 in the Points box. FVD subtracts 6 from the Final Score and calculates the Percentage. • Three errors: Elimination. See instructions for Term Reason.

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SECTION III. DURING THE SHOW Scoring > FVD Instant Scoring > Totally on the Computer > Entering Scores > Errors > Rider Tests

• Rider tests: • One error: Click ⓯ Calc. The ⓰ Error Calculator box opens. Enter 0.5 in the ⓱ Points box. Click ⓲ OK. FVD subtracts 0.5 from the ⓳ Final Score and calculates the ⓴ Percentage. • Two errors: Repeat as for one error except enter 1.5 in the Points box. FVD subtracts 1.5 from the Final Score and calculates the Percentage. • Three errors: Elimination. See instructions for Term Reason.

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Ring 1

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10:39:00 AM

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SECTION III. DURING THE SHOW Scoring > FVD Instant Scoring > Totally on the Computer > Entering Scores > Errors > USEF YH, FEI YH, FEI Children, FEI Pony, FEI Junior Tests > Errors of Course

• USEF Young Horse, FEI Young Horse, FEI Children, FEI Pony, and FEI Junior Tests : • One error of course: Click ⓯ Calc. The ⓰ Error Calculator box opens. Enter 0.5% in the ⓱ Percentage box. Click ⓲OK. FVD subtracts 0.5% from the ⓴ Percentage and calculates the ⓳ [Final] Percentage. • Two errors of course: Repeat as for one error except enter 1.5% in the Percentage box. FVD subtracts 1.5% from the Percentage and calculates the [Final] Percentage. • Three errors of course: Elimination. See instructions for Term Reason.

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SECTION III. DURING THE SHOW Scoring > FVD Instant Scoring > Totally on the Computer > Entering Scores > Errors > USEF YH, FEI YH, FEI Children, FEI Pony, FEI Junior Tests > Errors of Course and Other Errors • USEF Young Horse, FEI Young Horse, FEI Children, FEI Pony, and FEI Junior Tests : • One error of course and one other error: Click ⓯ Calc. The ⓰ Error Calculator box opens. Enter 0.5% in the ⓱ Percentage box and 2 in the ⓲ Points box. Click ⓳OK. FVD subtracts 2 marks from the ⓴ Final Score, calculates the %, then subtracts 0.5% from the ❷❶ Percentage and calculates the ⓳ [Final] Percentage. • Two errors of course and one other error: As for one error of course and one other error except enter 1.5% in the Percentage box and 2 in the Points box. • Two errors of course and two other errors: As for two errors of course and one other error except enter 1.5% in the Percentage box and 4 in the Points box. • Etc. • One other error: As for one error of course and one other error except only 2 in the Points box. • Two other errors: As for one other error except enter 4 in the Points box. • Etc. • Three errors of course with or without other errors: Elimination. See instructions for Term Reason.

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One error of course One other error

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SECTION III. DURING THE SHOW Scoring > FVD Instant Scoring > Totally on the Computer > Entering Scores > Errors > FEI Young Rider through Grand Prix Tests > Errors of Course • FEI Young Rider through FEI Grand Prix: • No other errors, one error of course, : Click ⓯ 2%. FVD subtracts 2% from the ⓰ Percentage and calculates the ⓱ [Final] Percentage • Two errors of course, no other errors: Elimination. See instructions for Term Reason.

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SECTION III. DURING THE SHOW Scoring > FVD Instant Scoring > Totally on the Computer > Entering Scores > Errors > FEI Young Rider through Grand Prix Tests > Errors of Course and Other Errors • FEI Young Rider through FEI Grand Prix: • One error of course and one other error: Click ⓯ Calc. The ⓰ Error Calculator box opens. Enter 2% in the ⓱ Percentage box and 2 in the ⓲ Points box. Click ⓳OK. FVD subtracts 2 points from ⓴ Final Score, calculates the percentage, then subtracts 2% from ❷❶ Percentage to determine the ❷❷[Final] Percentage. • One error of course and two other errors: As for one error of course and one other error, except enter 2% in the Percentage box and 4 in the Points box. • One other error: As for one error of course and one other error except only enter 2 in the Points box. • Two other errors: As one other error except enter 4 in the Points box. • Etc. • Two errors of course with or without other errors: Elimination. See instructions for Term Reason.

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One error of course One other error

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SECTION III. DURING THE SHOW Scoring > FVD Instant Scoring > Totally on the Computer > Entering Scores > Term Reason • If the ride was terminated, use the ⓲ Term Reason drop-down box and select the reason.

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• Compare the computer input and results to the test sheet and scorer results. If any entries or calculations do not match, reenter/recalculate until they match. • To print the score sheet, click the ⓳ Print icon. • If desired, staple the test sheet, the printed score sheet, and the calculator tape together so they can be given to the rider. • Repeat for all the rides of the class. • When finished with this task, click ⓴ Close. You can reopen the class for additional entries as the tests sheets arrive. • If multiple classes are coming to the scoring desk, they are scored then sorted into a class folder to hold until the class is finished and ready to be awarded. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION III. DURING THE SHOW Scoring > FVD Instant Scoring > Totally on the Computer > Printing/Posting Interim Scores > Open Report 1 • Particularly for large classes, it is a good idea to post scores as they are calculated (post scores roughly every 20 minutes or every 3-5 rides). • You can print an Interim Score Report for posting interim scores.

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• Select ❶ Main Menu / ❷ Scoring. • Using the ❸ Class (Lookup) drop-down arrow, select the class number to be reported. • Remove the check mark by the ❹ Final box by clicking on the box. • Click on ❺ Report.

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• The ❻ Score Report opens. • If the rides go to multiple pages, use the ❼ Page selector to find the correct rides(s) to be reported. • Review the report on the screen to ensure this is/are the sheet(s) you want to print. • Click ❽ Print.

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SECTION III. DURING THE SHOW Scoring > FVD Instant Scoring > Totally on the Computer > Printing/Posting Interim Scores > Print Report 9

• The ❾ Print dialog box opens. • Using ❿ Print Range / From: and To:, enter the page range you want to print. • Click ⓫ OK – the selected page(s) is/are printed.

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• Click ⓬ Close Print Preview to close the report.

• Post these Interim Score Report sheets until the entire class has finished and the placings have been entered.

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SECTION III. DURING THE SHOW Scoring > FVD Instant Scoring > Totally on the Computer > Placing the Class > Open Place 1

NOTE: For results reports sent to USEF and USDF, if a ride has no score, a S (scratch) E (eliminated), R (retired), or VW (voluntarily withdrew) are required in the Place box. You enter this information in the Term box. The FVD program enters this information in the final report sent to USEF and USDF.

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• Place the class after all scores have been entered. 3 • Select ❶ Main Menu / ❷ Scoring. • Using the ❸ Class (Lookup) drop-down arrow, select the class number. • Click on the ❹ Place box. • The ❺ Place / Rank Class form opens. The entries are automatically sorted with the highest 4 ❻ % (Percent) first, the next highest second, etc. • Using the ❼ Pl (Place) column, manually place the class (1, 2, 3, 4, etc.). • Take care in placing ties as the FVD program does not sort ties by Collective Marks; therefore, you may need to place 1, 2, 4, 3, … or 1, 2, 3, 3, 5, …, depending upon the Collective Marks results. • If the entry has a score but did not place, FVD will automatically enter 0 in the place box for the USEF and USDF reports. • If a rider did not finish the test (has no score), enter S (scratch), E (eliminated), R (retired), or VW (voluntarily withdrew) in the place box. • Click ❽ Close to close the dialog box.

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SECTION III. DURING THE SHOW Scoring > FVD Instant Scoring > Totally on the Computer > Placing the Class > Open Report, Print

• Click the ❿ Final check box so it has a check in it (). • Click on ⓫ Report.

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• The ⓬ Score Report dialog box opens. Note that it has the word ⓭ Final at the bottom. • Ensure you have the correct ⓮ Class on the screen. In this example, it is Class: 103. • To print the Score Report, click the ⓯ Print icon. • Click on ⓰ Close Print Preview.

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13 • Post the report on the score board. • Make extra copies for the Announcer, Awards Desk, and the Show Secretary Desk. • Repeat for all classes, when they are completed.

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SECTION III. DURING THE SHOW Scoring > FVD Instant Scoring > Totally on the Computer > eScribe Mode

• To use eScribe, click the ❶ padlock icon.

1 • An ❷ eScribe Mode dialog box opens. • Follow the instructions on the box. • Click ❸ OK. 2

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• ❹ The screen now has this appearance.

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SECTION III. DURING THE SHOW Scoring > FVD Instant Scoring > Totally on the Computer > eScribe Mode, cont’d.

WHAT IS eSCRIBING? • During a show, there are two scribes in a judge's booth: • One scribe is completing the paper score sheet. • The second is the eScribe, who enters the scores on a networked computer that is set up in eScribe Mode. The computer user only has access to the scoring features of FVD. • Since the eScribe's computer is networked, the show office has instant access to the scores and, if equipment is available and the show policy allows, the instant scores can be broadcast. • When using eScribing, the paper score sheet has the official marks; if there is a discrepancy between a paper score sheet mark and an electronic mark, the mark on the paper score sheet is used. 2

• HOW TO eSCRIBE:

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• Use ❶ Instant Scoring. • Click ❷ Main Menu > ❸ Scoring. • Click the ❹ padlock icon.

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5 • An ❺❺ eScribe Mode dialog box opens. • Follow the instructions on the box. • Click ❻ OK. 6

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SECTION III. DURING THE SHOW Scoring > FVD Instant Scoring > Totally on the Computer > eScribe Mode, cont’d.

• ❼ The screen now has this appearance. • The computer user only has access to the scoring features of FVD.

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8 • Before a class starts, select the class using ❽ Class (Lookup) then click ❾ Score.

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• The ❿ Scoring - C (or other judge position letter) screen opens. • Before a ride starts, select the entry using ⓫Entry (Lookup). • Enter the ⓬ Standard Marks for each movement as they are called out by the judge. • Enter the ⓭ Collective Marks as they are called out by the judge. • Enter ⓮ Errors, if needed. • Enter ⓯ Term Reason, if needed.

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• Before the following ride starts, repeat starting at ⓫ Entry (Lookup).

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• When a class is completed, click ⓰ Close.

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• For the following class, repeat starting at ❽ Class (Lookup). 15 • When eScribing is finished, the computer technician should click the ⓰ padlock icon and enter the 4 digit code to close eScribe Mode. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION III. DURING THE SHOW

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SECTION III. DURING THE SHOW Place & Close a Class > Place a Class by Groups • Classes can be placed in one of three methods: o Standard: All riders are considered equally and are placed 1-n, based on their scores. o Rider Status: Riders are first grouped as Open, Adult Amateur or JR/YR, as annotated on the rider information dialog box, then each of these three groups is placed separately 1-n. o Ride Status: For qualifying rides (the entry paid the Q fee for a Q class), the rides are grouped by Q-Open, Q- Adult Amateur, Q-YR/JR, and QNo, then each of these four groups is placed separately 1-n. • Classes may be placed by groups in both Manual Scoring and Instant Scoring. • These methods let you have ONE class with a mixture of riders or rides, but separate placings. ONE class rather than several classes split up by division, all riding the same tests, can be easier to schedule and work with conflict resolution.

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• To select a placing method, select ❶ Main Menu / ❷ Scoring . • The ❸ Place default is ❹ Standard. • Click ❸ Place. • The Place / Rank Class dialog box opens (see next page). • Hand type the placings.

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• To select another placing method, use the ❺ Place drop-down arrow and select ❻ Rider Status or ❼ Ride Status. • Click ❽ Place. • The Place / Rank Class dialog box opens (see next page). • Hand type the placings (see next page for examples). • If the entry has a score but did not place, FVD will automatically enter 0 in the place box for the USEF and USDF report. • If a rider did not finish the test (has no score), ensure the Term is entered (see Enter Scores in the Computer). FVD will automatically enter S (scratch), E (eliminated), R (retired), or VW (voluntarily withdrew) in the place box for the USEF and USDF report Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION III. DURING THE SHOW Place & Close a Class > Place a Class by Groups, cont’d. • Standard Placing: Only the scores are considered.

• Rider Status Placing: First the riders are grouped by status (Adult Amateur, JR/YR, Open), then the placings are determined for each rider status.

• Ride Status Placing: First the rides are grouped by GAIG qualifying status (Adult Amateur, JR/YR, Open, No), then the placings are determined for each ride status.

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SECTION III. DURING THE SHOW Place & Close a Class > Close Class

NOTE: DO NOT DO THE FOLLOWING UNTIL YOU ARE ABSOLUTELY SURE YOU WILL NOT NEED TO MAKE ANY CHANGES AS YOU WILL NOT BE ABLE TO DO SO!!! IN MOST CASES, DO NOT USE THIS FEATURE.

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• When the final scores and reports are completed and accepted by USEF and USDF, you might want to close the class, which prevents any accidental changes later. • Select ❶ Main Menu / ❷ Scoring. • Using the ❸ Class (Lookup) drop-down arrow, select the number of the class you want to close. • Click on ❹ Close Class.

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5 • A ❺ Fox Village Dressage warning dialog box opens. • Click on ❻ Yes to prevent inadvertent changes. 6

NOTE: This procedure was created for large shows with multiple computer users. In this circumstance, after a class is placed and printed, it can be a good idea to close the class to avoid any accidental changes. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION III. DURING THE SHOW

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SECTION III. DURING THE SHOW Upload Results > FVD Online Entries, Ride Times & Results Web Site 1

• During and after the show you have options to upload your results to the FVD web site. • Select ❶ Main Menu / ❷ Fox Village Dressage Online Tools / ❸ Upload Results.

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• The ❹ Upload Ride Times & Results to Web dialog box opens. • Click ❺ Click here to view Ride Times & Results website. • The ❻ Fox Village Dressage Online Entries, Ride Times and Results web page opens. • Results can be displayed ❼ By Class, ❽ By Rider, ❾ By Horse and ❿ Scratch. Navigate through this page to familiarize yourself with its features and functions.

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7 Show Name Show Name Show Name Show Name Show Name Show Name

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Show Name Show Name Show Name

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Show Name Show Name Show Name Show Name

Show Name Show Name Show Name Show Name

Show Show Show Show

Name Name Name Name

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SECTION III. DURING THE SHOW Upload Results > Upload Results to the FVD Web Site

• To upload your show’s results, click ❶ Upload Now.

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2 • A ❷ Fox Village Dressage dialog box opens advising you that the results have been uploaded. • Click ❸ OK. 3

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SECTION III. DURING THE SHOW Upload Results > Stream Results Live to the FVD Web Site

• If you are at the show, your computer has an internet connection, and you are entering scores in the computer, you can stream your results live to the FVD website. • To activate this feature, click ❶ Start.

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• The dialog box now has a message ❷ Your results are currently streaming, informing you that your results are automatically loaded on to the FVD website every five minutes.

2 3 • To stop the streaming, click the ❸ Stop button. • The dialog box now has a message ❹ Your results have stopped streaming.

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• The streamed results automatically upload class results as they are entered in your show computer. The screen displays results by class, by rider, by horse and scratch, with results sorted by percentages, showing the highest percentage first. • This feature is very convenient for competitors and anyone interested in “real-time” show results. For example, after a rider completes a ride, s/he can use an internet-connected cell phone, tablet, etc. to log on to http://www.foxvillage.com/FVDShowResults/(ofjofsepaywffv2y4vbkutzg)/Show.aspx to find their scores and how they place in the class, in real time. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION III. DURING THE SHOW Upload Results > Generate URLS

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• You can also generate URLs to your show’s web pages on the FVD website. • To activate this feature, click ❶ Generate URLs.

• The URLs for your results ❷ By Class, ❸ By Rider, and ❹ for Scratches are inserted into the boxes. • Click each ❺ Click here to view to see the information linked by the URL. • Copy and paste each URL to your web site to provide links to the information on the FVD web site.

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• Click ❻ Close to return to the Main Menu.

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SECTION IV. AFTER THE SHOW

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SECTION III. DURING THE SHOW High Score Report > Introduction • Many dressage shows provide awards to the horse/rider combination with the highest score of the show (Overall High Score) and the second highest score of the show (Reserve High Score). There may also be awards for the highest score at each level (Training, First, Second, Third, Fourth, FEI, MFS), as well as awards for the highest score for each rider status (Open, Adult Amateur, JR/YR). This report helps you determine the high score winners for your show. You must first enter all the scores for the level/status. • Whenever possible, these reports are generated during (at the end of) the show so riders can receive their ribbons and accolades. 1 NOTE : Overall, level, and rider status high score awards are usually only awarded to rides in Training, 1st, 2nd, 3rd, 4th, and FEI (PSG, Intermediate, and GP). Awards for freestyles, quadrilles, and Pas de Deux rides would be separate awards. However, this is a decision to be made by show management.

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• Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ High Score Report.

• The ❺ High Score Report dialog box opens • Click the ❻ Date drop-down arrow to select the date. If you want results for the entire show, do not select a date.

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• Using successive ❼ Order By drop-down arrows, you can select the order by which the report data is sorted. You can choose up to five sort criteria: 1. Breed 2. Class 3. Level 4. Status [Open, AA, JR/YR] 5. Test • If you click ❽ OK without making an Order By selection, the report lists every ride in the show, sorted from highest to lowest percentage score. Use this list to determine your show’s overall high score and reserve high score winners.

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SECTION III. DURING THE SHOW High Score Report > Sorted by Level > Select the Order By (Level) • Sorting the report by Level gives you the highest score for each level (Training, 1st, 2nd, 3rd, 4th, and FEI). 1

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• Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ High Score Report.

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5 6 • The ❺ High Score Report dialog box opens. • Using the first ❻ Order By drop down arrow, select ❼ Level.

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• ❽Level now appears in the Order By box. • If you want to include another Order By, use the second drop-down arrow to select your next criterion. In this example we will only sort by level. • Click ❾ OK.

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SECTION III. DURING THE SHOW High Score Report > Sorted by Level > View Report by Level • The ❿ [High] Score Report opens, sorted by Level, which contains: o ⓫ Entry # o ⓬ Rider name o ⓭ Horse name o ⓮ Test o ⓯ Breed o ⓰ Class # o ⓱ Class [Name] o ⓲ Status o ⓳ Score o ⓴ Percent o  Place • If desired, click  Print to print the report. • When you are ready to close the report, click  Close Print Preview. 10 22 23

Highest Training Level

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SECTION III. DURING THE SHOW High Score Report > Sorted by Level > Determine High Score Winner by Level • The report sorted by Level has the following sequence: o Training Level, starting with the highest Training Level score and ending with the lowest score. o First Level, starting with the highest First Level score and ending with the lowest score. o Second Level, starting with the highest Second Level score and ending with the lowest score. o Third Level, starting with the highest Third Level score and ending with the lowest score. o Fourth Level, starting with the highest Fourth Level score and ending with the lowest score. o FEI Levels, starting with the highest FEI Level score and ending with the lowest score. o Other tests not usually awarded high score awards, such as freestyles, etc. • The first horse/rider on the list is the Training Level High Score, as seen on the previous page. • With a pen, draw a line between the last (lowest) Training Level score and the first (highest) First Level score. Repeat for First/Second, Second/Third, Third/Fourth, and Fourth/FEI.

Lowest Training Level Highest First Level

• The first horse/rider at each level is the high score winner for that level. You may want to highlight this horse/rider. • Record all of these winners. This is usually written on a separate piece of paper and/or hand-annotated on the High Score Report printout.

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SECTION III. DURING THE SHOW High Score Report > Sorted by Status > Select the Order By (Status) • Sorting the report by Status gives you the highest score for each rider status (Adult Amateur, JR/YR, Open). 1

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• Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ High Score Report.

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• The ❺ High Score Report dialog box opens. • Using the first ❻ Order By drop down arrow, select ❼ Status.

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• ❽ Status now appears in the Order By box. • If you want to include another Order By, use the second drop-down arrow to select your next criterion. For example, you could first select Status and then select Level. • In this example we will only sort by ❽ Status. • Click ❾ OK.

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SECTION III. DURING THE SHOW High Score Report > Sorted by Status > View Report by Status • The ❿ [High] Score Report opens, sorted by Level, which contains: o ⓫ Entry # o ⓬ Rider name o ⓭ Horse name NOTE : In the example shown, only Training, First, Second, Third, o ⓮ Test Fourth, Prix St. Georges, Intermediare, and Grand Prix rides were o ⓯ Breed included in the high score awards; therefore, the para-equestrian rides o ⓰ Class # were not counted in this list. Show management determines o ⓱ Class [Name] qualifications for high score awards; this should be included in the o ⓲ Status prize list. o ⓳ Score o ⓴ Percent o  Place • If desired, click  Print to print the report. • When you are ready to close the report, click  Close Print Preview. 10

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Highest Adult Amateur

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SECTION III. DURING THE SHOW High Score Report > Sorted by Status > Determine High Score Winner by Status • The report sorted by Status has the following sequence: o Adult Amateur, starting with the highest Adult Amateur score and ending with the lowest score. o JR/YR, starting with the highest JR/YR score and ending with the lowest score. o Open [= Professional or USEF non-member], starting with the highest Open score and ending with the lowest score. • The first horse/rider on the list is the Adult Amateur High Score (see previous page). • With a pen, draw a line between the last (lowest) Adult Amateur score and the first (highest) JR/YR level score. Repeat for JR/YR / Open.

Lowest Adult Amateur

Highest JR/YR

• Different shows have different rules on which classes are included in High Score Awards. In most cases, only include rides that are Training Level, First Level, Second Level, Third Level, Fourth Level, and FEI (Prix St. Georges, Intermediaire I, Intermediaire A, Intermediaire B, Intermediaire II and Grand Prix). Do not include Introductory Level, Pas de Deux, Quadrille, Musical Freestyles, Opportunity classes, etc. • The first horse/rider at each status for included classes is the high score winner for that status. You may want to highlight this horse/rider. • Record all of these winners. This is usually written on a separate piece of paper and/or annotated on the High Score Report printout.

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SECTION IV. AFTER THE SHOW

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SECTION IV. AFTER THE SHOW USEF Reports > Introduction • You have VERY LITTLE TIME to submit your results to USEF. Some reports must be physically in the USEF office within 48 hours; others are required within 10 working days. Consult the USEF guidelines (see links below) for details. • Ensure all classes have been placed – even single ride classes must have been placed. • If a ride had no score, ensure you used the Term box (see Enter Scores in the Computer) so FVD will enter S (scratch), E (Eliminated), R (Retired), or VW (Withdrew) in the place box, which is required for the USEF and USDF *.dat file. • Two Reports must be sent to USEF: o Snail Mail Report: USEF Post Competition Report Form and your payment(s) (Chapter 16.B.) o Email Report: USEF Electronic Submission of Show Results (Chapter 16.C.)

• USEF web forms and guidelines: o USEF 2016 Post Competition Report Form: Click here. o USEF 2016 Post Competition Report Form (fill-in version): Click here. o USEF 2016 Rules: The 2016 USEF guidelines are in GR1214: Click here. o USEF 2012 Electronic and Manual Results Criteria: Click here. (current for 2016) o USEF 2017 Results Criteria Template (*.xls): Click here. o USEF 2016 Section Codes (*.xls) (Dressage is lines 117-171): Click here. o USEF 2016 Dressage Results Template: Click here.

• This chapter covers the steps to prepare and send these reports to USEF. The following chapter covers reports for USDF.

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SECTION IV. AFTER THE SHOW USEF Reports > USEF Results Rules • The USEF Rules covering results are in 2016 GR1214 Results (click here to download).

USEF Rule GR1214. Results. 1. SUBMIT RESULTS: a. All competition results and other data as specified by USEF in the license agreement may be electronically transmitted to USEF within 10 days following a Licensed competition including all corrections, changes and additions to the prize list. b. All results must meet the criteria and format of the Federation result template as published by USEF and must be submitted as outlined in the license agreement. c. A fee may be assessed for any required data not received electronically. d. Full results are defined as the names and Federation numbers of all horses, riders and owners in all classes. In the event of an entry under multiple ownership, only one owner need be a Member of pay a Show Pass fee. The competition is responsible for listing either the active member or the person that paid the Show Pass fee in the results. (Exception GR901.9). e. JUMPERS: … f. DRESSAGE: Results for Dressage Competitions and Regular or Local competitions holding open Dressage or Dressage Sport Horse Breeding classes must include the Federation and USDF membership and identification/recording numbers for all owners, riders, handlers and horses for whom this information is required for the competition. This material is needed in order to include the winnings of exhibitors in the Federation’s permanent records. 2. LISTS: The secretary of each Federation Licensed Competition must, within 10 calendar days of the competition, send to the Federation, either electronically or by mail with proof of delivery, a list of judges, stewards, technical delegates and competition officials, as well as the names and addresses of all ribbon winners, the amount of money won if applicable, and number of entries in the Federation Medal classes and USEF/ USDF dressage qualifying and championship classes, the first place winners of all other Equitation classes. 3. MEDAL CLASSES: Competitions offering Medal classes must make a complete report to the Federation in order that Federation memberships can be checked and credit given winners. Names and addresses of all ribbon winners and the numbers of entries in a class must be included. 4. FINE FOR INCOMPLETE/LATE RESULTS: If the competition fails to file a full set of results postmarked within 10 calendar days of the closing of the competition, the Federation will levy a fine of $250. If the fine is not paid, future competition dates might be retracted or not awarded. The competition has the right to request a waiver of this fine, provided they can show good cause. 5. SUBMISSION DISPUTES: If management disputes that the results were not timely filed or that the above fine is not properly owing, it may appeal in writing to the Federation within 30 days of management’s receipt of the Federation’s notice of fine, specifying the grounds for the appeal. The Federation’s CEO or Executive Director, a special committee appointed by the President or the Hearing Committee will consider the appeal and may waive a part or all of the fine upon a finding of good cause why the application was not timely filed and/or a finding that extreme hardship results from the automatic penalty. 6. NOTICE OF NON-RECEIPT: Within 30 days of the deadline for filing any report or paperwork required under the Rules, the Federation must notify the Official Competition Contact responsible for filing such report or paperwork in the event that it has not been received. 7. RETIREMENT CEREMONIES: The Federation must be notified of any retirement ceremony held at any Licensed Competition. See GR812.

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SECTION IV. AFTER THE SHOW USEF Reports > USEF Post Competition Report Form > The Form • Open the 2016 USEF Post Competition Report Form: o Print version: Click here. o Fill-in version: Click here. • This 3-page form is updated annually and sometimes within a year; therefore, each time you prepare the results of a show, download the document from the USEF website to ensure you have the most current version. • You will complete this form by hand or on the computer, then print and mail it to USEF with your payment(s). • The STEP annotations below refer to the procedures on the following pages and where to find the data in FVD.

STEP A STEP B

STEP C

STEP D STEP E

STEP F STEP G

STEP H STEP I

STEP J STEP K

STEP L

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SECTION IV. AFTER THE SHOW USEF Reports > USEF Post Competition Report Form > The Form

STEP F

STEP B

STEP G

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SECTION IV. AFTER THE SHOW USEF Reports > USEF Post Competition Report Form > FVD USEF Post Competition Report 1 The FVD USEF Post Competition Report is the source of most of the information required for the USEF Post Competition Report Form.

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• Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ USEF Post Competition Report.

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• The ❺ USEF Post Competition Report opens. Information you will need to complete the USEF Post Competition Report Form is annotated below. • Click the ❻ Print icon to print the report. • Click ❼ Close to close the report.

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FVD USEF Post Competition Report

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STEP A STEP B STEP B

STEPS C, E, H STEP G STEP D STEP B

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SECTION IV. AFTER THE SHOW USEF Reports > USEF Post Competition Report Form > Completing the Form > STEP A: Competition Information

STEP A – COMPETITION INFORMATION: • Write or type in: • ❶ COMP # (Competition #) • ❷ COMPETITION NAME (official name of your show) • ❸ DATE [of the show] • ❹ LOCATION [of the show]

USEF Post Competition Report Form, page 1

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123456 June 6-7, 2015

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2015 Blue Horse Dressage Show Anytown, ST

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SECTION IV. AFTER THE SHOW USEF Reports > USEF Post Competition Report Form > Completing the Form > STEP B: Non-Member Information STEP B – NON-MEMBER INFORMATION AND FEES: • For USEF, Non-Member Fee = Show Pass Fee. • From the FVD USEF Post Competition Report, determine the total number of USEF Non-Members that participated. In this example, the total is ❶ 2. Write/type in this number on the ❷ USEF Post Competition Report Form. Multiply this number by $30, the USEF Non-Member (Show Pass) fee. In this example ❸ 2 x $30 = $60. Write/type in this number on the USEF Post Competition Report Form.

FVD USEF Post Competition Report

3

1

1

USEF Post Competition Report Form, page 1

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2

$60

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SECTION IV. AFTER THE SHOW USEF Reports > USEF Post Competition Report Form > Completing the Form > STEP B: Non-Member Information • Next you need the names of the non-members for page 3 of the form. 1 • Select ❶ Main Menu / ❷ Reports / ❸ Post Show / ❹ Show Fee Summary. 2

3

• Using the ❺ drop-down arrow, select ❻ USEF Show Pass.

4

5

• You can now see the ❼ information for the USEF non-members who paid the USEF Show Pass fee.

6

• Enter the information on page 3 of the USEF form. USEF Post Competition Report Form, page 3

FirstName10 LastName10 FirstName20 LastName20

√ √

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SECTION IV. AFTER THE SHOW USEF Reports > USEF Post Competition Report Form > Completing the Form > STEPS C: Drug, D: Ride Fees, E: Comp Fee STEP C – DRUG/HORSE USEF FEES: • From the FVD USEF Post Competition Report, determine the USEF Fees (per horse) collected. In this example, the fee was paid for ❶ 30 horses. On the USEF Post Competition Report Form, write/type in this number to the right of ❷ USEF Fees (per horse). This number is multiplied by $16, the 2012 USEF Fee, to determine the total amount collected and therefore due to USEF. In this example, 30 x $16 = $480. Write/type this number in the ❸ line. NOTE: If the fee is not $16 (or the current USEF fee), edit the fee in Show Fees.

FVD USEF Post Competition Report

3

1

USEF Post Competition Report Form, page 1

2

30

$480

1

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STEP D – DRESSAGE RIDE FEES: • From the FVD USEF Post Competition Report, determine the number of Dressage Ride Fees (the number of Training through Fourth level rides = USEF tests) collected. In this example, there were ❹ 46 Training through Fourth Level rides. On the USEF Post Competition Report Form, write this number to the right of ❺ DRESSAGE RIDE FEES (per ride) / USEF training – Fourth Level dressage rides (except Freestyle). Multiply the number by $0.45, the amount of the Dressage Ride Fee, to determine the amount collected and therefore due to USEF. In this example, 46 x $0.45 = $20.70. Write/type this number in the ❻ line. FVD USEF Post Competition Report

4 USEF Post Competition Report Form, page 1

5

46

$20.70

4

6

STEP E – COMPETITION FEES: • From the FVD USEF Post Competition Report, determine the USEF Fees (per horse) collected = # of horses. In this example, the fee was paid for ❼ 30 horses. • On the USEF Post Competition Report Form, write/type in this number to the right of ❽ USEF Fees (per horse). This number is multiplied by $1.50, the USEF Fee, to determine the total amount due to USEF. In this example, 30 x $1.5 = $45.00. Write/type this number in the ❾ line. FVD USEF Post Competition Report

7 USEF Post Competition Report Form, page 1

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30

$45.00

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SECTION IV. AFTER THE SHOW USEF Reports > USEF Post Competition Report Form > Completing the Form > STEP F: Membership STEP F – MEMBERSHIP APPLICATION FEES: NOTE: Tracking USEF membership fees can be difficult because there are four types of USEF membership categories but only two categories on the USEF Post Competition Report Form (see below). For the USEF Post Competition Report Form: • Active Membership = 1-Year Junior membership and 1-Year Senior membership categories. The amounts collected for both of these types of memberships are added and entered under Active Membership. • 3 Year Active Membership = 3-Year Junior and Senior membership category. • The form does not have an entry for the Life Member category. To make life easier for you, you might want to encourage riders/owners/trainers to join USEF and send you verification before the show.

USEF Membership Categories on 2015 USEF Membership Application

USEF Membership Categories on 2016 USEF Post Competition Report Form

1

2

• Select ❶ Main Menu / ❷ Reports / ❸ Post Show / ❹ Show Fee Summary. 3

4

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SECTION IV. AFTER THE SHOW USEF Reports > USEF Post Competition Report Form > Completing the Form > STEP F: Membership, cont’d. 5 6

• The ❺ Show Fee Summary dialog box opens. • Using the ❻ drop down arrow, select the ❼ membership category you are seeking. o The list content depends upon the show fees you established in Show Fees and the fees you collected for the show. This could include the System Fee Membership Recording Application or multiple Custom Fees you set up for the multiple categories of USEF membership. o The broad categories 3 Year Active Membership and Active Membership are on page 1 of the USEF Post Competition Report and page 2 of the form requires a list of the people who paid membership fees. Therefore it is recommended that you capture these fees in FVD and record their payment.

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• In this example, we have one ❽ USEF 1 Year Senior Membership, which is an Active Membership. In this example there were no other USEF membership applications so this is the only entry in this category.

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• For this example, we see that the rider paid the USEF 1 Year Senior Membership fee of ❽ $55, for a total of ❾ $55 collected by the show office during the show. Show management must record the $55 on the USEF Post Competition Report and send the $55 USEF.

NOTE: The FVD Profit(Loss) Statement report will also provide the amounts collected for USEF memberships; however, the report does not provide the name of the person who paid the fee. Since USEF requires the names on the USEF Report of Fees, the Show Fee Summary is used. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION IV. AFTER THE SHOW USEF Reports > USEF Post Competition Report Form > Completing the Form > STEP F: Membership, cont’d.

• From the FVD Show Fee Summary, you have determined the ⓫ total number of USEF Active Membership fees paid (1 in this example) and the ⓬ total fee owed to USEF for Active Membership ($55 in this example).

11

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• On page 1 of the USEF Post Competition Report Form, enter ⓭ 1 and ⓮ $55. USEF Post Competition Report Form, page 1

1

$55

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• On page 2 of the USEF Post Competition Report Form, under ⓯ MEMBERSHIP APPLICATION FEES, enter the ⓰ LIST NAMES (riders, owners and trainers), the ⓱ AMOUNT PAID, ⓲ SEPARATE PAYMENT ENCLOSED (YES / NO), ⓳ USEF and ⓴ USHJA, if applicable. USEF Post Competition Report Form, page 2

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FirstName05 LastName05

17

18

19

$55

x

x

20

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SECTION IV. AFTER THE SHOW USEF Reports > USEF Post Competition Report Form > Completing the Form > STEP G: Horse Recording STEP G – HORSE RECORDING FEES: NOTE: Tracking USEF horse recording fees can be difficult because there are two types of USEF horse recording categories that could apply to a show horse (the other categories are for young horses), but only one category on the USEF Post Competition Report Form (see below). For the USEF Post Competition Report Form: • USEF HORSE RECORDING IN PAYMENT = LIFETIME RECORDING and ANNUAL RECORDING categories. The amounts collected for both of these types of recordings are added and entered under USEF Horse Recording in Payment. To make life easier for you, you might want to encourage riders/owners/trainers to join record their horse(s) and send you verification before the show.

USEF Horse Recording Categories on 2015 USEF Horse Application

USEF Horse Recording Category on 2015 USEF Post Competition Report Form

1

2

• Select ❶ Main Menu / ❷ Reports / ❸ Post Show / ❹ Show Fee Summary. 3

4

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SECTION IV. AFTER THE SHOW USEF Reports > USEF Post Competition Report Form > Completing the Form > STEP G: Horse Recording > Annual 5 6

ANNUAL RECORDING: • The ❺ Show Fee Summary dialog box opens. • Using the ❻ drop down arrow, select the recording fee you are seeking. o The list content depends upon the show fees you established in Show Fees and the fees you collected for the show. o This could include the System Fee Horse Recording Application or Custom Fees for USEF Lifetime Recording and/or USEF Annual Recording; these custom fees are on the USEF Post Competition Report so including them in your show fees is recommended. • In this example, we select ❼ USEF Annual Horse Recording.

7

8

• For this show, we see that one rider paid the USEF Annual Horse Recording Fee of ❽ $75, for a total of ❾ $75 collected by the show office during the show. Show management must record the $75 on the USEF Post Competition Report and send the $75 USEF.

9

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LIFETIME RECORDING:

• Using the ❿ drop down arrow, select the recording fee you are seeking. o The list content depends upon the show fees you established in Show Fees and the fees you collected for the show. o This could include the System Fee Horse Recording Application or Custom Fees for USEF Lifetime Recording and/or USEF Annual Recording; these custom fees are on the USEF Post Competition Report so including them in your show fees is recommended. • In this example, we select ⓫ USEF Lifetime Horse Recording.

11

8

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• For this show, we see that one rider paid the USEF Lifetime Horse Recording Fee of ⓬ $200, for a total of ⓭ $200 collected by the show office during the show. Show management must record the $200 on the USEF Post Competition Report and send the $200 USEF.

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SECTION IV. AFTER THE SHOW USEF Reports > USEF Post Competition Report Form > Completing the Form > STEP G: Horse Recording, cont’d. • From the FVD Show Fee Summary, you have determined the ⓮ USEF Annual Horse Recording fees paid and the ⓯ USEF for Lifetime Recording fees paid. The total of these fees must be recorded on the USEF Post Competition Report Form.

8

915

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• Enter the information in ⓰ USEF HORSE RECORDING INCLUDED IN PAYMENT on page 1 of the USEF Post Competition Report Form. USEF Post Competition Report Form, page 1

$275 16

• Enter the information in ⓱ HORSE APPLICATION FEES on page 2 of the USEF Post Competition Report Form. USEF Post Competition Report Form, page 2

17 FirstName23 LastName23

$75

FirstName08 LastName08

$200

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Section IV. After the Show / 1. Final Reports for USEF USEF Reports > USEF Post Competition Report Form > Completing the Form > STEPS H: # of Horses, I: Spectators, J: $ Due STEP H – TOTAL NUMBER OF HORSES ENTERED: • From the FVD USEF Post Competition Report, determine the total number of horses entered by using the number of USEF fees paid. In this example, there were ❶ 30 USEF Fees paid and therefore 30 horses entered in the show. On the USEF Post Competition Report Form, write in this number in the ❷ TOTAL NUMBER OF HORSES ENTERED line. 1 USEF Post Competition Report Form, page 1

30

2

STEP I – ESTIMATED SPECTATOR ATTENDANCE: • For a local dressage show, if you do not have a method to determine the number of spectators, this may be estimated as 2 times the number of rides (total class entries). Using the FVD USEF Post Competition Report, determine the ❸ Total Class Entries = number of rides. In this example there were ❹ 62 rides in the show; therefore, an estimate of the spectators is 124. On the USEF Post Competition Report Form, write/type in this number in the ❹ ESTIMATED SPECTATOR ATTENDANCE line. FVD USEF Post Competition Report

3

4

USEF Post Competition Report Form, page 1

4

30 124

STEP J – AMOUNT DUE TO USEF: • First, calculate the subtotal for each section of the USEF Post Competition Report Form. In this example: o First section’s subtotal is $60 + $480 + $20.70 + $45.00 = $605.70 o Second section’s subtotal is $55.00 + $275.00 = $330.00. o Enter these numbers in lines ❺ SUB TOTAL and ❻ SUB TOTAL. • Next, calculate the total by adding the SUB TOTALs, which is the TOTAL AMOUNT ENCLOSED. In this example, the total is $605.70 + $330.00 = $935.70. Enter this number in the ❼ TOTAL AMOUNT ENCLOSED line. USEF Post Competition Report Form, page 1

30 124

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$605.70

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$330.00

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SECTION IV. AFTER THE SHOW USEF Reports > USEF Post Competition Report Form > Completing the Form > STEPS K: Signature, L: Payment STEP K – SIGNATURE: • The Contact/Secretary signs the USEF Post Competition Report Form in ❶ SIGNATURE line . USEF Post Competition Report Form, page 1

$935.70

30 124 Suzy Secretary 1

• STEP L – PAYMENT INFORMATION: Complete the ❷ PAYMENT INFORMATION section. NOTE: Some of the fees, such as USEF Membership and USEF Horse Recording, may have been paid in competitor checks made out to USEF. Do not include these amounts in the PAYMENT INFORMATION. USEF Post Competition Report Form, page 1

2 9 3 5

# # # # # # # # # # # # # # # #

7 0

# #

# # # #

Mary Smith # # # # #

Mary Smith

• Snail Mail the following to USEF using the USEF address on the form: o USEF Post Competition Report Form o Your check (if not using a credit card) o Participant checks made out to USEF o Membership Application forms collected during the show o Horse Recording Application forms collected during the show • Do not send USEF Medication Report Forms with this packet as they go to a different address.

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SECTION IV. AFTER THE SHOW USEF Reports > USEF Post Competition Report Form > Completing the Form > Completed Form

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SECTION IV. AFTER THE SHOW USEF Reports > USEF Post Competition Report Form > Completing the Form > Completed Form, cont’d.

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SECTION IV. AFTER THE SHOW USEF Reports > USEF Electronic Submission of Show Results > Create the ASCII File USEF has some rather complicated instructions and Excel templates for the electronic submission of results (click here then click Results if you want to see some of the USEF information). Fortunately for the FVD user, FVD is programmed to provide the information required by USEF when you submit the electronic file generated by FVD. Thank you Pete and Ron for simplifying this process for us all! 1

2

3 • Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ USEF eScores. 4

5 • The ❺ USEF eScores dialog box opens. • The ❻ Open e-mail program to send attachment check box is checked by default. It is best to save the ASCII file that the FVD program creates, then email it to USEF with other files. Therefore, click the check in the ❻ Open e-mail program to send attachments check box to ❼ remove the check. • Click ❽ OK.

6 8

7 NOTE: USEF must be notified of classes that did not fill (classes for which there were no entries). FVD automatically creates this information and includes it in the USEF e-report. How nice! Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION IV. AFTER THE SHOW USEF Reports > USEF Electronic Submission of Show Results > Verify File Name 9 • A ❾ Fox Village Dressage information dialog box opens to inform you that the file has been saved. It is saved in the C:\Users\...\My Documents\FVD folder. • Click ❿ OK to return to the Main Menu.

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• Navigate to your ⓫ C:  Users  [UserName]  Documents  FVD folder. The file name of the file that you just saved will be your show’s USEF/USDF number followed by the dat extension. In this example, the show’s number is 123456, so file name is ⓬ 123456.dat. Do not change this file name as it is the file name required by USEF. Double check to ensure it is the correct show number – you entered this with Main Menu / Show Office / Show Information and a previous typo could cause you a big headache!

11

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SECTION IV. AFTER THE SHOW USEF Reports > USEF Electronic Submission of Show Results > Send Email Attachment to USEF

• Next, email the file to USEF: o In the usual manner, open your default email program and start a new email message. o To: – In the To… box, enter ⓭ [email protected]; this is the email address to which USEF results are emailed. o Subject – In the Subject: box, enter the ⓮ Show Name – Show Number (in this example, it is Blue Bird 2009 - 12345). o Attach the File – Using the method for your email program, attach the *.dat file (in this example, it is 123456.dat). The file name is automatically entered in the ⓯ Attachment area (you do not type it in). o Message – A ⓰ message is not required. o Send – Click the ⓱ Send button. • Your attachment is now on its way to USEF! • If you do not receive a return email acknowledgement, the email was not delivered – resend it.

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SECTION IV. AFTER THE SHOW USDF Reports > Introduction • You have VERY LITTLE TIME to submit your results to USDF. Some reports must be physically in the USEF or USDF office within 48 hours; others are required within 10 working days. Consult the USDF guidelines (see links below) for details. • Ensure all classes have been placed – even single ride classes must have been placed. • If a ride was not finished, ensure E (Eliminated), R (Retired), or WD (Withdrew) are entered in the scoring Term box. In the final report, FVD will annotate the place box, as required by USEF.

• Two Reports must be sent to USDF: o Snail Mail Report: USDF Report of Fees and your payment(s) o Email Report: USDF Electronic Submission of Show Results • USDF web forms and guidelines: o 2015 USDF Report of Fees: Click here. o USDF Results, Fees, and Paperwork Submission Guidelines: Click here.

• This chapter covers the steps to prepare and send these reports to USDF. The previous chapter covered reports for USEF.

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SECTION IV. AFTER THE SHOW USDF Reports > USDF Guidelines • The following are USDF Results Guidelines: o USDF Results, Fees, and Paperwork Submission Guidelines: Click here. o Additional information from the USDF website (click here): Electronic Result Submission Standard (ERSS) In an effort to make results submission as simple as possible for show management the USDF ERSS is identical to the USEF Universal Results Template. This template is found on the USEF Web site at the following link: USEF Forms and Guidelines. Please ensure that your results meet the reporting requirements to avoid the possibility of penalties for incomplete or incorrectly formatted results. Please email your results in the required ERSS format to [email protected]. Staff will confirm your email has been received. If you do not receive a confirmation email within one business day please contact USDF immediately. Below are some helpful hints to help ensure your file meets the USDF’s requirements: • The file must be named “competition number.dat” or “competition number.xls” (example: “320818.dat”). • Use the correct USEF/USDF competition number. • Class numbers may include letters and numbers but may not include quotation marks. • Class names may not include quotation marks. • Use the correct term in the placing field when a horse/rider does not complete the test [scratched (S), eliminated (E), excused (EX) or no show (NS)] and do not submit a score. • If a rider rides Hors de Concours use the term “HC” in the placing field and do not submit a score. • If the horse birth date is unknown then leave blank, do not use an incorrect year. • Ensure the file is for the correct competition year.

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SECTION IV. AFTER THE SHOW USDF Reports > USDF Report of Fees > The Form • Open and print the following USDF documents: o 2015 (or current year) USDF Report of Fees: Click here. o Results, Fees, and Paperwork Submission Guidelines: Click here. • The USDF Report of Fees form is downloaded and saved, filled-in and saved again, printed, then mailed with check(s) covering the fees due to USDF. • These documents change at least annually; therefore, each time you send the results of a show, download the documents from the website to ensure you have the most current version. • The form looks very daunting; however, don’t despair – the FVD program takes the pain out of the reporting process! • The STEP annotations below refer to the procedures on the following pages.

STEP A

STEP E STEP F STEP B

STEP C

STEP D STEP G STEP H

2016 USDF Report of Fees Page 1

2016 USDF Report of Fees Page 2

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SECTION IV. AFTER THE SHOW USDF Reports > USDF Report of Fees p.1 > FVD USDF Qualifying Rides Report 1 The FVD program’s USDF Qualifying Rides Report is used to complete page 1 of the USDF Report of Fees.

2

• Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ USDF Qualifying Rides Report. 3 FVD USDF Qualifying Ride Fees Report

5 12 11

4

5 6

7

8

9 10 • The ❺ USDF Qualifying Rides Report opens. • The report contains: o ❻ Test o ❼ # of Rides o ❽ Q Fee o ❾ Total Q Fee for each Q test o ❿ Total of Qualifying Ride Fees • If desired, click ⓫ Print to print the report. • Click ⓬ Close Print Preview to close the report.

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SECTION IV. AFTER THE SHOW USDF Reports > USDF Report of Fees p.1 > STEPS A: Show Info, B: # of Q Rides, C: Q Fees STEP A – SHOW INFORMATION: Write/type in the ❶Competition Name, the ❷ Competition Date, and the ❸ USDF/USEF Competition #. USDF Report of Fees, page 1

Blue Horse Dressage Show 2015 1 123456

June 6-7, 2015 2

3

STEP B – NUMBER OF RIDES: Look at the first qualifying test on the FVD USDF Qualifying Rides Report (❹Training Level, Test 3 2015). In this example, the # of Rides is ❺ 6. In the 2015 USDF Report of Fees, in the ❻ # of Qualifying Rides box corresponding to Training Level, Test 3 2015, enter ❼ 6.

STEP C – QUALIFYING FEES: Look at the first qualifying test on the FVD USDF Qualifying Rides Report (❹ Training Level, Test 3 2011). In this example, the Total Q Fee is ❽ $60. In the 2015 USDF Report of Fees, in the ❾ Qualifying Fees box corresponding to Training Level, Test 3 2015, enter ❿ $60.

REPEAT STEPS B-C for all qualifying tests in your show. STEP C Data

STEP B Data

FVD USDF Qualifying Rides Report

4

5

8

STEP D Data USDF Report of Fees, page 1

STEP B Data

6

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SECTION IV. AFTER THE SHOW USDF Reports > USDF Report of Fees p.1 > STEP D: Subtotal of Q Fees STEP D – SUBTOTAL OF QUALIFYING RIDE FEES: After all # of Qualifying Rides and Qualifying Fees have been entered, in the ⓫ SUBTOTAL OF QUALIFYING RIDE FEES box, enter the ⓬ Sum of the Qualifying Ride Fees. In this example, the subtotal is $220. STEP C Data

STEP B Data

FVD USDF Qualifying Rides Report

4

5

8

STEP D Data STEP B Data

USDF Report of Fees, page 1

STEP C Data

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SECTION IV. AFTER THE SHOW USDF Reports > USDF Report of Fees p.2 > STEPS E: Subtotal of Q Fees, F: Additional Fees NOTE: Before you complete page 2 of the USDF Report of Fees, ensure you have entered all the collected fees in the FVD program.

STEP E – SUBTOTAL OF QUALIFYING RIDE FEES: On the top of page 2 of the 2015 USDF Report of Fees, write/type in the ❶ SUBTOTAL OF QUALIFYING RIDE FEES FROM THE FRONT OF THE FORM, which is determined at the bottom of page 1 . In this example, it is $1,020. USDF Report of Fees, page 2

1

STEP F – ADDITIONAL FEES: • The USDF Report of Fees, page 2 has data for: USDF Report of Fees, page 2

• You previously set up the fees for your show in Show Fees. The FVD program has System Fees (built-in fees) and Custom Fees (additional fees that you can add). To simplify completion of the 2015 USDF Report of Fees, it is recommended that you add USDF Custom Fees (click here), so you are prepared if any of the fees are submitted during your show.

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SECTION IV. AFTER THE SHOW USDF Reports > USDF Report of Fees p.2 > STEP F: Additional Fees > FVD Profit(Loss) Statement Report 1

The paid USDF fees are found in the FVD Profit (Loss) Statement Report. 2 • Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ Profit(Loss) Statement. 3 5

4

STEP F

• The ❺ Profit / (Loss) Statement report opens. This report lists the income (and expenses) for your show, including the System Fees and the Custom Fees you set up.

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SECTION IV. AFTER THE SHOW USDF Reports > USDF Report of Fees p.2 > STEP F: Additional Fees > FVD Profit(Loss) Statement Report, cont’d. o Using the ❻ Other Fees figures on the FVD Profit(Loss) Statement report, complete the ❼ ADDITIONAL FEES section of the USDF Report of Fees. The FVD Profit(Loss) Statement report does not provide the ❽ NUMBER; therefore, you need to do some reverse math, and check the collected forms, to determine the Number. Enter the ❾ TOTAL $ RECEIVED from the FVD Profit(Loss) Statement report . FVD Profit(Loss) Statement

6

USDF Report of Fees, page 2

7

9

8 1

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$75

1

$25

2

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SECTION IV. AFTER THE SHOW USDF Reports > USDF Report of Fees p.2 > STEPS G: Totals, H: Credit Card Information • STEP G – TOTALS: Complete the totals section of the USDF Report of Fees: o Add the SUBTOTAL OF QUALIFYING RIDE FEES FROM THE FRONT OF THE FORM and all the ADDITIONAL FEES and write the total in the ❶ GRAND TOTAL OF FEES ENCLOSED (Including Subtotal of Qualifying Rides from front) box. o Add the total of any checks or credit card payments for USDF fees that were made out to USDF and write it in the ❷ SUBTRACT TOTAL $ PAID BY COMPETITORS (Personal Checks / Credit Cards) TO USDF box. (Send the checks made out to USDF with your USDF form and check.) IN this example, we have $250 worth of checks made out to USDF. o Subtract line ❷ from line ❶ and write the value in the ❸ TOTAL AMOUNT OWED BY SHOW TO USDF box. When you mail the USDF Report of Fees to USDF, enclose a check for this amount or complete the credit card section (STEP H).

USDF Report of Fees, page 2

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• STEP H – CREDIT CARD INFORMATION: If you are paying USDF via credit card, complete this section and sign. USDF Report of Fees, page 2

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SECTION IV. AFTER THE SHOW USDF Reports > USDF Report of Fees p.2 > STEPS I: List of USDF Non-Members, J: Mail 1

• STEP I – LIST OF USDF NON-MEMBERS: o To print a list of USDF non-members, select ❶ Main Menu / ❷ Reports / ❸ Post-Show / ❹ Non-members Report. o The ❺ Non-member Report dialog box opens. o Click the ❻ USDF radial button. o Click ❼ OK. 5

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7 o The ❽ USDF Nonmembers Report report 8 opens. o The names and total number should match the number of non9 member forms you have received and the fees you have collected. If not, review your data for errors and make corrections. o Click ❾ Print to print the report. o Click ❿ Close to close the report. o If it is just a few names, enter them on the USDF form.

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• STEP J – MAIL: Using the address on the USDF Report of Fees, mail the following: o USDF Report of Fees form o Your check (if you are not using a credit card) o Other checks made out to USDF (for people and horse memberships, USDF Affidavit, etc.) o USDF Membership forms o USDF Lifetime Horse Registration applications and fees o USDF Upgrade to Lifetime Horse Registration forms and fees o USDF Horse Identification Number applications and fees o USDF Affidavit forms o USDF Non-Members Report (from FVD) Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION IV. AFTER THE SHOW USDF Reports > USDF Report of Fees > Payment, Completed Form • PAYMENT: Payment can be done in one of three methods: 1. Credit card: Complete the credit card information on the form. 2. Online: Use the URL on the form to submit payment online. 3. Check: Mail a check with the remainder of the packet going to USDF. • COMPLETED FORMS:

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SECTION IV. AFTER THE SHOW USDF Reports > USDF Electronic Submission of Show Results

• USDF requires email submission of the USEF *.dat file. • To email the file to USDF: o In the usual manner, open your default email program and start a new email message. o In the To… box, enter ❶ [email protected]. o In the Subject: box, enter ❷ the Show Name – Show Number (in this example, it is 2015 Blue Horse Dressage Show - 12345). o Attach the USEF ❸ *.dat file. o A ❹ message is not required. o Click the ❺ Send button. o Your attachment is now on its way to USDF! o If you do not receive a return email acknowledgement, the email was not delivered – resend it.

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SECTION IV. AFTER THE SHOW

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SECTION IV. AFTER THE SHOW Media Reports > Simple Score Report for the Media > Options After all recording, scoring etc. have been completed on the computer, you create reports for the media, which can include your web site, your organization’s newsletter, local horse/dressage newsletters, The Chronicle of the Horse, etc. 1

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• Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ Score Reports - Media.

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4 • The ❺ Media Scoring Reports dialog box opens. • Make the choices desired: o ❻ Entire Show: Check the box if you want the results for the entire show. o ❼ Day: Use the drop-down arrow to select one day of the show. o ❽ Place Limit:  Enter a number corresponding to the number of places in each class (this is usually 6; for championship classes it is often 10).  Alternately, if your targeted media only wants the top 3 places, enter 3.  Leave the box blank to get all results. o ❾ Group by Rider Status: Check the box if you want the results sorted by rider status (AA / JYR / Open). Not an available selection with Simple Media Report. o ❿ Simple Media Report: Check the box if you want a report that includes only the Class Name, Judge(s) Name(s) and Location, Class Placing, Rider Name, Horse Name, and Percentage. (If you do not check this box, you get a report with more information.) • In this example, we have selected Entire Show, Place Limit 6, and Simple Media Report. • Click ⓫ OK. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION IV. AFTER THE SHOW Media Reports > Simple Score Report for the Media > Open the Report • The ⓬ Score Report Media Simple dialog box, with the selected criteria, opens. • If desired, click ⓭ Print to print the report.

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SECTION IV. AFTER THE SHOW Media Reports > Simple Score Report for the Media > Save the Report as a *.pdf File, Email • • • •

This report is often emailed, as a *.pdf file, to the press so they may report the results of your show. To save this report as a *.pdf file, see Print Preview > Export > PDF or XPS. Click ⓮ Close Print Preview to close the report and return to the Main Menu. To email the report to the media, use your default email program and attach the report PDF.

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SECTION IV. AFTER THE SHOW Media Reports > Simple Score Report for the Media > Place Limit, File Names

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All Riders

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Places 1-3

• Places: Some media centers require a report with all places, only 3 places, or another variation. To create these reports, repeat the previous steps, except in ❶ Place Limit, enter: o ❷ Nothing for a report with all riders, o ❸ 3 for a report listing only the first 3 places, o or another number, as needed.

• File Names: o For a Places 1-3 report, the file name could be similar to 2015BlueHorse_Places1-3_ScoreReportMediaSimple.pdf, which indicates the report has places 1-3. o For an all riders report, the file name could be similar to 2015BlueHorse_ALL_ ScoreReportMediaSimple.pdf, which indicates the report has ALL riders. o Etc.

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SECTION IV. AFTER THE SHOW Media Reports > Simple Score Report for the Media > Who Gets the Media Report? • Who gets the Simple Media Report? o If you are located in USDF Region 1 or have a current year CBLM Qualifying show, the ALL Report is needed for the Col. Bengt Ljungquist Memorial (CBLM) Championships. Email the ALL Report to [email protected]. o If your organization has its own awards program, newsletter, and/or web page, email the ALL Report, Places 1-6 Report, Places 1-3 Report, or another variation (depending upon the specific requirements) to the awards committee chair, newsletter editor, and/or web master. o If you want to have your results published in the Chronicle of the Horse, email the Places 1-3 Report in Word to [email protected]. See Print Preview > Export > Word for information on saving the report as a Word file. o If there are other media/press to which you want to send a report, find out their requirements and email the proper report.

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SECTION IV. AFTER THE SHOW Media Reports > [Non] Simple Score Report for the Media 1

• If your media customers desire more show information, you can provide a [Non] Simple Media Report. • Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ Score Reports – Media.

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• The ❺ Media Scoring Reports dialog box opens. • Select the criteria you need but do not check the ❻ Simple Media Report check box.

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• The ❼ Score Report Media [Non] Simple opens. • This report includes: o Class Name o Judge Name(s) and location o Entry # o Rider Name o Horse Name o Dressage Test o Rider Status o Raw Score o Percentage o Class Placing

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SECTION V. EVERY DAY

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SECTION V. EVERY DAY Backup the Files > Introduction • You must keep all paper and computer records of a show for 3 years. Nothing gets thrown out!!!!!! • It is important to FREQUENTLY backup the files associated with your show: Show File, Show Template File, Horse & Rider File and Test File. Do this every day!!!!!

NOTE: If you have not already done so in Show Preferences > Backup Storage Device, select your backup device (usually a removable drive).

• The file name extensions for working files and backup files are as follows: File

Working File Extension

Backup File Extension

Show File

*.sdf

*.sbk

Show Template File

*.kdf

*.kbk

Horse & Rider File

HR.hdf

HR.hbk

Test File

Test.tdf

Test.tbk

NOTE: FVD files can also be backed up to the cloud. Since each cloud service has its own specific procedures for uploading files, the procedures are not covered in this manual. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION V. EVERY DAY Backup the Files > Show File > Open the Show File Backup Utility BACKING UP THE SHOW FILE: • Between entry sessions, during the show, and after the show ends, select ❶ Utilities / ❷ Show File / ❸ Backup. 1 3 2

4 • A ❹ Fox Village Dressage warning dialog box opens. • Click ❺ Yes. 5 6 7

8 • The ❻ Show Backup Source dialog box opens to the folder containing the Show File (❼ C:  Users  [UserName]  Documents  FVD). In this example, the Show Data File is ❽BlueHorseDressageShow2 015.sdf. • Click the file name and it appears in the ❾ File Name box. • Click ❿ Open.

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SECTION V. EVERY DAY Backup the Files > Show File > Backup the Show File • The ⓫ Show Backup Destination dialog box opens to the drive/folder/subfolder you selected in Show Preferences > General Tab > Backup Storage Device. In this example, the backup destination is a data drive named D: and the folder is FVD-Backup (⓬ D:/FVD-Backup). • In the ⓭ File name box, enter a name for the backup file. Some people include today’s date in the file name so they can easily determine the date the backup file was created and differentiate it from other backup files. Other people use the same file name each time so the new backup file over writes the previous backup file. • In this example, the entered file name is 2014-12-14_BlueHorseDressage2015_ShowFileBackup.sbk to reflect: o 2014-12-14 identifies the date the file was backed up. o BlueHorseShow2015 identifies the show. o ShowFileBackup identifies it as a backup of the show file (in case I forget the meaning of *.sbk). o .sbk is the default FVD file extension for a Show Backup File and is automatically added by FVD. • Click ⓮ Save. 11 12

13 14 15 • A ⓯ Fox Village Dressage dialog box opens, informing you the Backup was completed successfully. • Click ⓰ OK. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION V. EVERY DAY Backup the Files > Show File > Open the Show File • The ⓱ Open Show File dialog box opens. • Select your ⓲ show name and click ⓳ Open. 17

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19 • You are returned to the ⓴ Fox Village Dressage ribbon. 20

• Congratulations! You have backed up your Show File to your designated backup location. • Next backup your Show Template File. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION V. EVERY DAY Backup the Files > Show Template File > Open the Show Template File Backup Utility BACKING UP THE SHOW TEMPLATE FILE: • Between entry sessions, during the show, and after the show ends, select ❶ Utilities / ❷ Show Template File / ❸ Backup. 1 3 2

4 • A ❹ Fox Village Dressage warning dialog box opens. • Click ❺ Yes. 5 6 7 • The ❻ Show Template Backup Source dialog box opens to the folder containing the Show Template File (❼ C:  Users  [UserName]  Documents  FVD  Support). In this example, the Show Template File is ❽BlueHorseDressageXXXXT emplate.kdf. • Click the file name and it appears in the ❾ File Name box. • Click ❿ Open.

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SECTION V. EVERY DAY Backup the Files > Show Template File > Backup the Show Template File • The ⓫ Show Backup Destination dialog box opens to the drive/folder/subfolder you selected in Show Preferences > General Tab > Backup Storage Device. In this example, the backup destination is a data drive named D: and the folder is FVD-Backup (⓬ D:/FVD-Backup). • In the ⓭ File name box, enter a name for the backup file. Some people include today’s date in the file name so they can easily determine the date the backup file was created and differentiate it from other backup files. Other people use the same file name each time so the new backup file over writes the previous backup file. • In this example, the entered file name is 2014-12-14_BlueHorseDressage2015_ShowTemplate Backup.sbk to reflect: o 2014-12-14 identifies the date the file was backed up. o BlueHorseShow2015 identifies the show. o ShowTemplateBackup identifies it as a backup of the show file (in case I forget the meaning of *.kbk). o .kbk is the default FVD file extension for a Show Template Backup File and is automatically added. • Click ⓮ Save. 11 12

13 14 15 • A ⓯ Fox Village Dressage dialog box opens, informing you the Backup was completed successfully. • Click ⓰ OK. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION V. EVERY DAY Backup the Files > Show Template File > Open the Show Template File • The ⓱ Open Show Template File dialog box opens. • Select your ⓲ template name and click ⓳ Open. 17

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18 19 • You are returned to the ⓴ Fox Village Dressage ribbon. 20

• Congratulations! You have backed up your Show Template File to your designated backup location. • Next backup your Horse & Rider File. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION V. EVERY DAY Backup the Files > Horse & Rider File > Open the Horse & Rider Backup Utility BACKING UP THE HORSE & RIDER FILE • Between entry sessions, during the show, and after the show ends, select ❶ Utilities / ❷ Horse & Rider File / ❸ Backup. 1 3 2

4 • A ❹ Fox Village Dressage warning dialog box opens. • Click ❺ Yes. 5

6 7 • The ❻ Test File Backup Source dialog box opens to the folder containing the Horse & Rider File (❼ C:  Users  [UserName]  Documents  FVD). In this example, the Horse & Rider File is ❽ BlueHorseDressage2015HR.tdf. • Click the file name and it appears in the ❾ File Name box. • Click ❿ Open.

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SECTION V. EVERY DAY Backup the Files > Horse & Rider File > Backup the Horse & Rider File • The ⓫ Horse & Rider Backup Destination dialog box opens to the drive/folder/subfolder you selected in Show Preferences > General Tab > Backup Storage Device. In this example, the backup destination is a data drive named D: and the folder is FVD-Backup (⓬ D:/FVD-Backup). • In the ⓭ File name box, enter a name for the backup file. Some people include today’s date in the file name so they can easily determine the date the backup file was created and differentiate it from other backup files. Other people use the same file name each time so the new backup file over writes the previous backup file. • In this example, the entered file name is 2014-12-14_BlueHorseDressage2015_HorseAndRiderFile Backup.hbk to reflect: o 2014-12-14 identifies the date the file was backed up. o BlueHorseShow2015 identifies the show. o HorseAndRiderFileBackup identifies it as a backup of the Horse & Rider file. o .hbk is the default FVD file extension for a Horse & Rider Backup File and is automatically added. • Click ⓮ Save. 11 12

13 14 15 • A ⓯ Fox Village Dressage dialog box opens, informing you the Backup was completed successfully. • Click ⓰ OK. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION V. EVERY DAY Backup the Files > Horse & Rider File > Link the Horse & Rider File • The ⓱ Link Horse & Rider File dialog box opens. • Select your ⓲ Horse & Rider file name and click ⓳ Open. 17

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18 19 • You are returned to the ⓴ Fox Village Dressage ribbon. 20

• Congratulations! You have backed up your Horse & Rider File to your designated backup location. • Next backup your Test File. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION V. EVERY DAY Backup the Files > Test File > Open the Test File Backup Utility BACKING UP THE TEST FILE • Between entry sessions, during the show, and after the show ends, select ❶ Utilities / ❷ Test File / ❸ Backup. 1

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4 • A ❹ Fox Village Dressage warning dialog box opens. • Click ❺ Yes. 5 6 7 • The ❻ Test Backup Source dialog box opens to the folder containing the Test File (❼ C:  Users  [UserName]  Documents  FVD). In this example, the Test File is ❽ BlueHorseDressage2015Test.tdf. • Click the file name and it appears in the ❾ File Name box. • Click ❿ Open.

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SECTION V. EVERY DAY Backup the Files > Test File > Backup the Test File • The ⓫ Test Backup Destination dialog box opens to the drive/folder/subfolder you selected in Show Preferences > General Tab > Backup Storage Device. In this example, the backup destination is a data drive named D: and the folder is FVD-Backup (⓬ D:/FVD-Backup). • In the ⓭ File name box, enter a name for the backup file. Some people include today’s date in the file name so they can easily determine the date the backup file was created and differentiate it from other backup files. Other people use the same file name each time so the new backup file over writes the previous backup file. • In this example, the entered file name is 2014-12-14_BlueHorseDressage2015_TestFileBackup to reflect: o 2014-12-14 identifies the date the file was backed up. o BlueHorseShow2015 identifies the show. o TestFileBackup identifies it as a backup of the test file. o .tbk is the default FVD file extension for a Test Backup File and is automatically added by FVD. • Click ⓮ Save. 11 12

13 14 15 • A ⓯ Fox Village Dressage dialog box opens, informing you the Backup was completed successfully. • Click ⓰ OK. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION V. EVERY DAY Backup the Files > Test File > Link the Test File • The ⓱ Link Test File dialog box opens. • Select your ⓲ Test file name and click ⓳ Open.

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18 19 • You are returned to the ⓴ Fox Village Dressage ribbon. 20

• Congratulations! You have backed up your Test File to your designated backup location. • You have completed backing up all your show files. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION V. EVERY DAY Backup the Files > Verify the Backup Files

• Navigate to the drive/folder/subfolder on which you saved your backup files. • In this example, the backup files are located at ❶ D:  FVD Backup. • The four backup files are located in this folder: o ❷ 2014-12-14_BlueHorseDressage2015_HorseAndRiderFileBackup.hbk = backup of Horse & Rider File. o ❸ 2014-12-14_BlueHorseDressage2015_ShowFileBackup.sbk = backup of Show File. o ❹ 2014-12-14_BlueHorseDressage2015_ShowTemplateFileBackup.kbk = backup of Template File. o ❺ 2014-12-14_BlueHorseDressage2015_TestFileBackup.tbk = backup of Test File. 1

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SECTION V. EVERY DAY Restore the Files > Show File > Open the Show File Restore Utility You will need to Restore the Backup files created in BACKUP THE FILES to save/use them on your computer (in the case of a hard drive crash) or save/use them on a new computer. The Restore Utility is used to do this. RESTORE THE SHOW FILE: • Select ❶ Utilities / ❷ Show File / ❸ Restore 1

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4 • A ❹ Fox Village Dressage dialog box opens. • Click ❺ Yes. 5 6

• The ❻ Show Restore Source dialog box opens in the ❼ device/folder where you have stored your backup files. In this example, the folder is D:  FVD-Backup and the file is ❽ 2014-1214_BlueHorseDressage2015 _ShowFileBackup.sbk. • Double-click ❽ 2014-1214_BlueHorseDressage2015 _ShowFileBackup.sbk to select it as the show file to restore. • Alternately, single-click the show file to select it (its background turns blue) then click ❾ Open. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION V. EVERY DAY Restore the Files > Show File > Restore the Show File • The ❿ Show Restore Destination dialog box opens and the ⓫ C:  Users  [UserName]  Documents  FVD folder is open as the destination folder. • Double-click on the Show File name. In this example, we would double-click on ⓬ BlueHorseDressage2015.sdf. If you want to use a different name, type it in. • Alternately, single-click the Show File name to select it (its background turns blue) then click ⓭ Save. 10 11

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14 • The ⓮ Confirm Save As dialog box opens. If you want to replace your existing file, click ⓯ Yes. 15

16 • A ⓰ Fox Village Dressage information dialog box opens to inform you that the Backup file has been restored to your hard drive successfully. • Click ⓱ OK.

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SECTION V. EVERY DAY Restore the Files > Show File > Open the Show File • The ⓱ Open Show File dialog box opens. • Select your ⓲ show name and click ⓳ Open. 17

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18 19 • You are returned to the ⓴ Fox Village Dressage ribbon. 20

• Congratulations! Your Show File has been restored. • Next restore your Show Template File. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION V. EVERY DAY Restore the Files > Show Template File > Open the Template File Restore Utility RESTORE THE SHOW TEMPLATE FILE • Select ❶ Utilities / ❷ Show File / ❸ Restore 1

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4 • A ❹ Fox Village Dressage dialog box opens. • Click ❺ Yes. 5 • The ❻ Show Template Restore Source dialog box opens in the ❼ device/folder where you have stored your backup files. In this example, the folder is D:  FVD-Backup and the file is ❽ 2014-1214_BlueHorseDressage2015 _ShowTemplateFile Backup.kbk. • Double-click ❽ 2014-1214_BlueHorseDressage2015 _ShowTemplateFile Backup.kbk to select it as the show file to restore. • Alternately, single-click the template file to select it (its background turns blue) then click ❾ Open. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION V. EVERY DAY Restore the Files > Show Template File > Restore the Show Template File • The ❿ Show Template Restore Destination dialog box opens and the ⓫ C:  Users  [UserName]  Documents  FVD  Support folder is open as the destination folder. • Double-click on the Show Template File name. In this example, we would double-click on ⓬ BlueHorseDressageXXXXTemplate.kdf. If you want to use a different name, type it in. • Alternately, single-click the Template File name to select it (its background turns blue) then click ⓭ Save. 10 11

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13 14 • The ⓮ Confirm Save As dialog box opens. If you want to replace your existing file, click ⓯ Yes. 15

16 • A ⓰ Fox Village Dressage information dialog box opens to inform you that the Backup file has been restored to your hard drive successfully. • Click ⓱ OK.

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SECTION V. EVERY DAY Restore the Files > Show Template File > Open the Show Template File • The ⓱ Open Show Template File dialog box opens. • Select your ⓲ Template File name and click ⓳ Open. 17

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18 19 • You are returned to the ⓴ Fox Village Dressage ribbon. 20

• Congratulations! Your Show Template File has been restored. • Next restore your Horse & Rider File. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION V. EVERY DAY Restore the Files > Horse & Rider File > Open the Horse & Rider File Restore Utility RESTORE THE HORSE & RIDER FILE: • Select ❶ Utilities / ❷ Show File / ❸ Restore 1

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4 • A ❹ Fox Village Dressage dialog box opens. • Click ❺ Yes. 5 • The ❻ Horse & Rider Restore Source dialog box opens in the ❼ device/folder where you have stored your backup files. In this example, the folder is D:  FVD-Backup and the file is ❽ 2014-1214_BlueHorseDressage2015 _HorseAndRiderFile Backup.kbk. • Double-click ❽ 2014-1214_BlueHorseDressage2015 _HorseAndRiderFile Backup.kbk to select it as the show file to restore. • Alternately, single-click the template file to select it (its background turns blue) then click ❾ Open. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION V. EVERY DAY Restore the Files > Horse & Rider File > Restore the Horse & Rider File • The ❿ Horse & Rider Restore Destination dialog box opens and the ⓫ C:  Users  [UserName]  Documents  FVD folder is open as the destination folder. • Double-click on the Show Template File name. In this example, we would double-click on ⓬ BlueHorseDressage2015-HR.hdf. If you want to use a different name, type it in. • Alternately, single-click the Horse & Rider File name to select it (its background turns blue) then click ⓭ Save. 10 11

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13 14 • The ⓮ Confirm Save As dialog box opens. If you want to replace your existing file, click ⓯ Yes. 15 16 • A ⓰ Fox Village Dressage information dialog box opens to inform you that the Backup file has been restored to your hard drive successfully. • Click ⓱ OK.

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SECTION V. EVERY DAY Restore the Files > Horse & Rider File > Link the Horse & Rider File • The ⓱ Link Horse & Rider File dialog box opens. • Select your ⓲ Horse & Rider file name and click ⓳ Open. 17

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18 19 • You are returned to the ⓴ Fox Village Dressage ribbon. 20

• Congratulations! Your Horse & Rider file has been restored. • Next restore your Test File. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION V. EVERY DAY Restore the Files > Test File > Open the Test File Restore Utility RESTORE THE TEST FILE • Select ❶ Utilities / ❷ Show File / ❸ Restore 1

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4 • A ❹ Fox Village Dressage dialog box opens. • Click ❺ Yes. 5 • The ❻ Test Restore Source dialog box opens in the ❼ device/folder where you have stored your backup files. In this example, the folder is D:  FVD-Backup and the file is ❽ 2014-1214_BlueHorseDressage2015 _HorseAndRiderFile Backup.kbk. • Double-click ❽ 2014-1214_BlueHorseDressage2015 _HorseAndRiderFile Backup.kbk to select it as the show file to restore. • Alternately, single-click the template file to select it (its background turns blue) then click ❾ Open.

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SECTION V. EVERY DAY Restore the Files > Test File > Restore the Test File • The ❿ Test Restore Destination dialog box opens and the ⓫ C:  Users  [UserName]  Documents  FVD folder is open as the destination folder. • Double-click on the Test File name. In this example, we would double-click on ⓬ BlueHorseDressage2015-Test.tdf. If you want to use a different name, type it in. • Alternately, single-click the Horse & Rider File name to select it (its background turns blue) then click ⓭ Save. 10 11

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13 14 • The ⓮ Confirm Save As dialog box opens. If you want to replace your existing file, click ⓯ Yes. 15 16 • A ⓰ Fox Village Dressage information dialog box opens to inform you that the Backup file has been restored to your hard drive successfully. • Click ⓱ OK.

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SECTION V. EVERY DAY Restore the Files > Test File > Link the Test File • The ⓱ Link Test File dialog box opens. • Select your ⓲ Test file name and click ⓳ Open. 17

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18 19 • You are returned to the ⓴ Fox Village Dressage ribbon. 20

• Congratulations! Your Test File has been restored. • You have restored all of your FVD files! Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION V. EVERY DAY Another Backup Method > Navigate to the Files • BACKUP THE FILES and RESTORE THE FILES present a method to backup and restore your FVD files. • If you are familiar with the Windows folder/file structure and how to copy and paste files from one folder to another, this chapter presents another method. It does not change the file extensions. • It is recommended that you copy the files to an external storage device such as an external hard drive, jump/thumb drive, memory card, etc. By doing this, if your computer’s hard drive fails, your backup will be retrievable. Also, you can store the backup in a different room/building/city in case your computer’s location suffers a natural or other disaster. NOTE: • The previous backup method creates new file extensions for the backup files: o ShowFile.sdf  ShowFile.sbk o ShowTemplate.kdf  ShowTemplate.kbk o HR.hdf  HR.hbk o Test.tdf Test.tbk • With this method, the file extensions do not change.

LOCATE THE FILES YOU WANT TO BACKUP • Navigate to the folder where your FVD files are saved. This is usually ❶ C:  Users  [UserName]  Documents  FVD. • You will see the subfolders and files in the FVD folder. • In this example, we will first backup the ❷ BlueHorseDressage2015.sdf, ❸ BlueHorseDressage2015HR.hdf, and ❹ BlueHorseDressage2015-Test.tdf files. • Then we will backup the template file (*.kdf), which is usually located at C:  Users  [UserName]  Documents  FVD  Support.

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SECTION V. EVERY DAY Another Backup Method > Select & Copy Files to the Clipboard NOTE: The following steps used Windows 8.1. The steps will vary on different versions of Windows.

SELECT THE FILES • Point the cursor at the ❻ BlueHorseDressage2015.sdf file and left click. The background will turn blue. • Depress the Ctrl key (do not release it until told to do so below) then point the cursor at the ❼ BlueHorseDressage2015-HR.hdf file and left click. The background will turn blue. • Without releasing the Ctrl key, point the cursor at the ❽ BlueHorseDressageTest.tdf file and left click. The background will turn blue. • Now all three files have been selected (they all have a blue background). • Release the Ctrl key.

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COPY THE FILES TO THE WINDOWS CLIPBOARD • With the cursor over the highlighted file names, right click and select ❾ Copy.

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• The files are now in the windows clipboard.

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SECTION V. EVERY DAY Another Backup Method > Paste Files to an External Storage Device PASTE FILES TO AN EXTERNAL STORAGE DEVICE • First connect/insert the external storage device. • Navigate to the external storage device. In this example, it is an external drive named ❶ Local Disk (K:). • With your cursor in the information area, right click and select ❷ Paste.

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• The ❸ FVD files have been copied to the local disk.

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SECTION V. EVERY DAY Another Backup Method > Template File, Create Subfolders for the Backup Files (Optional) BACKUP SHOW TEMPLATE FILE Using the above procedures, navigate to the C:  Users  [UserName]  Documents  FVD  Support folder and copy your template file to the backup device.

OPTIONAL - CREATE A FOLDER OR FOLDERS FOR THE BACKUP FILES • If desired, create a folder on the external device that will contain all your backup files. Or create multiple folders that will hold a series of backup files. In this example, we will create the FVD-Backup folder. The method varies depending on the Windows version. • Click ❷ New Folder. • In the ❸ New Folder box that appears, type in the folder name. • You now have a ❹ FVD-Backup folder on the external drive.

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NOTE: Windows and many of the external hard drives now on the market include software that can be set up to automatically create backups. Consult the Windows and/or hard drive manuals for the procedure.

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SECTION V. EVERY DAY Another Restore Method > Copy and Paste Files Back to FVD Folder, to Another Computer, or Email

COPY

PASTE

COPY AND PASTE YOUR BACKUP FILES TO YOUR FVD FOLDER • If you have a hard drive failure or other type of mishap, simply copy and paste your most recent backup to your FVD folder. This is performed exactly as in the previous steps, except the files are copied from the external device and are pasted into your computer’s FVD folder (*.sdf, hr.hdf, and test.tdf) or FVD\Support folder (*.kdf). • After copying and pasting the files, Repair All Links.

COPY AND PASTE YOUR FILES TO ANOTHER COMPUTER • Make a backup of your most recent files to the external device, as previously described. • If not already done, install FVD on the second computer. • Insert/connect your external device to the second computer. • Copy and paste your most recent backup to the FVD folder of the second computer. This is performed exactly as above, except the files are copied from the external device and are pasted into the FVD folder (*.sdf, hr.hdf, and test.tdf) or FVD\Support folder (*.kdf). • This can also be accomplished by networking the two computers. • After copying and pasting the files, Repair All Links.

EMAIL YOUR FILES TO ANOTHER PERSON • Open your default email program and complete the To: box, Subject: box, and write a message. • Attach the *.sdf, HR.hdf, Test.tdf, and *.kdf in the usual manner. • Send the email. • The recipient then saves the files to the appropriate folders on his/her FVD computer, links the files, and gets to work. • In a pinch, you can email the files to yourself - this is another method of backing up the files! Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VI. APPENDICES

NOTE: Appendix A provides guidance regarding USEF and USDF membership requirements. Rules change frequently; therefore, consult the USEF and USDF web sites for the most up-to-date and complete information.

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SECTION VI. APPENDICES Memberships > USEF and USDF People and Horse Membership Types

• In order to participate in USEF licensed / USDF recognized shows, USEF and USDF have specific membership requirements for people (riders, handlers, owners, trainers, coaches, business owners) and horses (USEF Recording, USDF Registration). PEOPLE - USEF: • USEF People Membership Types (2016 - click here): o USEF 1-Year Junior (expires November 30 of the membership year) o USEF 1-Year Senior (expires November 30 of the membership year) o USEF 3-Year Junior or Senior (expire November 30 at the end of the third membership year) o USEF Life Member (membership does not expire) • USEF People Non-member: May participate if USEF Show Pass Fee (= non-member fee) is paid (one fee/person/show). Cannot qualify for GAIG or national awards. HORSES - USEF: • USEF Horse Recording Types (2016 - click here): o USEF Annual Recording (expires November 30 of the recording year) o USEF Lifetime Recording (recording does not expire) PEOPLE - USDF: • USDF People Membership Types (2016 - click here): o USDF 1-Year Participating (expires November 30 of the membership year) o USDF 1-Year Youth Participating (expires November 30 of the membership year) o USDF 5-Year Participating (expires November 30 at the end of the fifth membership year) o USDF Lifetime Participating (membership does not expire) o USDF Business (expires November 30 of the membership year) (owners only) o USDF Group Member (GM) Membership (expires November 30 of the membership year) (see NOTE) o USDF Education Membership (expires November 30 of the membership year) (not for competitions) • USDF People Non-member: May participate if USDF Non-member Fee is paid (one fee/person/show). Cannot qualify for GAIG or national awards. HORSES - USDF: • USEF Non-recorded Horse: May not participate. Must have at least a USDF HID. Cannot qualify for GAIG or national awards. • USDF Horse Registration (2015 - click here): o USDF Horse Identification Number (HID) (does not expire) (cannot qualify for GAIG or national awards) o USDF Lifetime Horse Registration (does not expire) o NOTE: There is no USDF Annual Horse Registration • USDF Non-registered Horse: May not participate. Must have at least a USDF HID. Cannot qualify for GAIG or national awards. EXCEPTIONS/EXEMPTIONS: • Special classes, people and horse categories are exempt from the above. See the next page for details. USDF GM MEMBERSHIP - DO NOT USE GM NUMBER AND EXPIRATION: People that are USDF Group Member (GM) members may participate in USEF/USDF shows. They cannot qualify for GAIG or national awards. USDF GM members receive a USDF membership number and expiration; this USDF information must be used to verify membership. The GM number and expiration cannot be used as a proof of USDF membership. NON-MEMBER - IF IN DOUBT, COLLECT THE FEE: If a person cannot prove to you that s/he is a current USEF and/or USDF member, assume the person is a non-member and collect the non-member fee(s). If s/he can later prove s/he was a member before the rides, you can issue a refund. It is much more difficult to collect a non-member fee after the show! If USEF and/or USDF determine the person was a non-member, they will expect the show to pay the fee. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VI. APPENDICES Memberships > Introduction, Links to USEF and USDF Membership Documents In order to participate in USEF licensed / USDF recognized shows, USEF and USDF have specific membership requirements for people (riders, handlers, owners, trainers, coaches, business owners) and horses (USEF Recording, USDF Registration) and USEF requires payment of the USEF and Drug Fee. Some types of classes are exempt. The following are reference web sites/pages and documents (note: links to web sites, rules, and documents are frequently updated so these links could be out-of-date): • USEF & USDF: PEOPLE AND HORSES: o USEF Verification (verify USEF and USDF people and horse memberships) – click here. This is the most convenient method to determine the person and horse membership status in both USEF and USDF. • USEF: PEOPLE AND HORSES: o 2016 GR1308 Membership and Document Requirements – click here. o 2016 GR205 Participation (Show Pass fee = non-member fee) – click here. o 2016 GR407 Management Procedures (exemptions from USEF Drug fee payment) – click here. PEOPLE: o 2016 USEF Membership Application – click here. HORSE: o 2016 Horse Recording / ID Application – click here. CLASSES: o 2016 USEF GR138 Opportunity Classes – click here. o Important Information for NEW USEF Dressage “Opportunity” Classes – click here. • USDF: PEOPLE & HORSES: o USDF Master Verification (use to verify people and horse USDF memberships) – click here. o USDF Membership / Horse Registration Requirements – click here. o USDF Exception List – click here. PEOPLE: o USDF Print Membership Card – click here. o USDF People Membership Types – click here. o USDF Membership Application – click here. HORSE: o USDF Print Horse Card (certificate) – click here. o USDF Horse Registration Form – click here. o USDF HID and Lifetime Horse Registration Check Sheet – click here. o USDF Transfer of Ownership Instructions – click here. o USDF Transfer of Ownership / Horse Name Change Form – click here. o USDF Transfer of Ownership Form II – click here. o USDF Lease Recording Form – click here.

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SECTION VI. APPENDICES Memberships > Exceptions/Exemptions - USEF • Special classes and special people categories are exempt from USEF and USDF memberships and horse recording/registration. • USEF Exception List:  USEF GR1308 Membership and Document Requirements – click here.  USEF GR1308 – Parent Trainer. When an entry is under a minor’s (under 18) ownership and training, the parent who must sign will be exempt from the Federation non-member fee.  USEF GR821 – Opportunity Classes – click here. • Horses, riders, owner, trainers, and coaches participating only in Opportunity classes are exempt from Federation [USEF] and affiliate organization [USDF] membership and Horse Identification (HID) requirements and non-member/Show Pass fees, but are required to list the Federation membership number if the participant is a member. • Horses entered only in these classes are still subject to and must comply with the Drugs and Medications rules and are subject to drug testing. • Horses entered only in these classes: o Are exempt from the Federation fee, including the Equine Drugs and Medication fee. o Are not required to have a Horse Identification (HID) or Recording Number but are to list the HID or Recording number if the horse has been assigned this number. • Riders/drivers/handlers entered only in these classes are exempt from the Federation membership requirements and are not required to pay a Show Pass [non-member] fee but are required to list the Federation membership number if the participant is a member. • The competition must submit full results of all Opportunity Classes as required in GR1214. Horses with HID or Recording numbers and participants with USEF membership numbers are to have these numbers listed in the results. NOTE: Horses ONLY in non-opportunity introductory level classes are NOT exempt from the USEF & Drug fee.

NOTE: If a person and/or a horse is/are participating in an exempt class and a non-exempt class, the people must have USEF and USDF memberships or pay the non-member fees and the horse must have at least a USDF HID #.

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SECTION VI. APPENDICES Memberships > Exceptions/Exemptions – USDF, USEF & USDF Summary • USDF Exception List (click here): o Exempt Classes:  USDF Introductory Level Classes  Opportunity Classes  Pas de Deux Classes  Quadrille Classes  Individual Breed Classes (IBC) at DSHB competitions o Exempt People:  Riders, Owners and Trainers participating only in exempt classes.  Handlers of horses competing in DSHB in-hand or group classes  Foreign Competitors participating in FEI Championships and in CDI classes are waived from USDF membership. o Exempt Horses:  Horses competing only in exempt classes.  Horses competing only in Individual Breed Classes (IBC) at DSHB competitions  Horses ridden in leadline, exhibitions, games and races, classes for 4-H members, walk-trot, and academy classes.  Horses ridden only by foreign competitors participating in FEI Championships and in CDI classes are exempt from USDF registration.  Horses competing only in breed restricted dressage or DSHB classes at regular competitions (i.e. all Arabian, all Friesian, all Morgan classes ,etc.  Sires and dams of horses in DSHB group classes, where those sires and dams are not actually competing in the same competition. NOTE: If a person and/or a horse is/are participating in an exempt class and a non-exempt class, the people must have USEF and USDF memberships or pay the non-member fees and the horse must have at least a USDF HID #.

• Summary for USEF/USDF and Opportunity, Introductory, Pas de Deux, and Quadrille: For Horse and People Only in This Type of Class Opportunity USDF Introductory USDF Pas de Deux USDF Quadrille

USEF People* Membership Exempt Exempt Exempt Exempt

USEF Horse Registration Exempt Exempt Exempt Exempt

USEF & Drug Fee Exempt Not Exempt Not Exempt Not Exempt

Can be USEF USDF People** Drug Tested? Membership YES Exempt YES Exempt YES Exempt YES Exempt

USDF Horse Recording Exempt Exempt Exempt Exempt

* USEF People = Rider, Owner and Trainer ** USDF People = Rider and Owner

NOTE: Previously para-equestrian riders, owners and horses were exempt from USDF memberships. Memberships are now required. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VI. APPENDICES Memberships > Non-Qualifying Classes

• The following are membership requirements to participate in a USEF licensed / USDF recognized dressage competition (a show that is not breed restricted) in a non-GAIG-qualifying status as an open, adult amateur, or junior rider/young rider (JR/YR). (See the next page for qualification requirements.) • The requirements for local championships and other special categories of classes/awards may be more stringent. Consult the rules for the particular class(es)/awards for further information. • The two easiest ways to provide/receive copies of membership cards with the show entry is through (1) use of Equestrian Entries for online show entries, and (2) the USEF and Affiliates Membership Verification System at www.eqverification.org. If you receive an entry with confusing/missing documentation, your simplest solution is to check the memberships on this system. USEF (copies of all membership cards, or the verification print-out, must be in the entry)

USDF (copies of all membership cards, or the verification print-out, must be in the entry)

Horse

Must have: 1) USEF Lifetime Recording, or 2) Current USEF Annual Recording, or 3) USDF HID or LHR

Must have: 1) USDF Lifetime Horse Registration (LHR) or 2) USDF Horse Identification Number (HID)

Rider/Handler (mandatory)

Must be: 1) Current active USEF Competing Member, or 2) Pay $30 USEF per show (not per entry) (non-member) fee.

Must be: 1) Current USDF Participating Member (PM) or Business Member (BM), or 2) Current USDF Group Member Organization (GMO) member, or 3) Have a Non-Member (NM) number/card and pay a $25 USDF per show non-member fee (person must complete the USDF Non-Member form), or 4) If the person has a non-member number/card but cannot provide a copy, pay a $25 USDF per show non-member fee plus a $5 Affidavit fee. Person must complete the USDF Non-Member form, or 5) If the person does not have a USDF non-member number/card, pay a $25 USDF per show non-member fee. Person must complete the USDF Non-Member form.

PARTICIPANT

and 3) For Adult Amateur classes – USEF Senior Amateur Member on USEF Membership Card or Non-Member Amateur Card, or on the verification print-out.

Owner, (mandatory)

At least one owner* must be: 1) Current active USEF Competing Member, or 2) Pay $30 USEF per show (non-member) fee.

At least one owner* must be: Same as for the Rider/Handler

*NOTE: For a horse with more than one owner, at least one owner must be both an active USEF member and an active USDF member or must pay the non-member fee(s). If the owner is a business, the business (not the owner of the business) must be a business member of both USEF and USDF, or pay the non-member fee(s). Trainer (mandatory)

Must be: 1) Current active USEF Competing Member, or 2) Pay $30 USEF per show non-member fee.

No USDF membership required.

Coach (optional)

Must be: 1) Current active USEF Competing Member, or 2) Pay $30 USEF per show non-member fee.

No USDF membership required.

• NOTE 1: The above does not apply to exempt classes, for which the rider, owner, trainer and horse are exempt from membership requirements and non-member fees. • NOTE 2: The USEF non-member fee is also called a Show Pass. • NOTE 3: Non-member fees change every few years. Ensure you know the current fees before submitting or entering a show entry. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VI. APPENDICES Memberships > GAIG Qualifying and Championship Classes • The following are membership requirements to qualify in a Great American Insurance Group (GAIG) Regional Dressage Championship qualifying or championship class (Open, Adult Amateur, or JR/YR division). • The two easiest ways to provide/receive copies of membership cards with the show entry is through (1) use of Equestrian Entries for online show entries, and (2) the USEF and Affiliates Membership Verification System at www.eqverification.org (see Show Office Functions 18.D.). If you receive an entry with confusing/missing documentation, your simplest solution is to check the memberships on this system. USEF (copies of all membership cards must be submitted with the entry)

USDF (copies of all membership cards must be submitted with the entry)

Horse

Must have: 1) USEF Lifetime Recording, or 2) Current USEF Annual Recording

Must have: USDF Lifetime Horse Registration (LHR)

Rider/Handler (mandatory)

Must be: 1) Current active USEF Competing Member 2) For Adult Amateur classes – USEF Senior Amateur Member

Must be: Current USDF Participating Member (PM)

Owner* (mandatory)

At least one owner* must be: 1) Current active USEF Competing Member 2) For Adult Amateur classes – USEF Senior Amateur Member

At least one owner* must be: 1) Current USDF Participating Member (PM), or 2) Current USDF Business Member (BM)

PARTICIPANT

*NOTE: For a horse with more than one owner, at least one owner must be both an active USEF member and an active USDF member or must pay the non-member fee(s). If the owner is a business, the business (not the owner of the business) must be a business member of both USEF and USDF, or pay the nonmember fee(s). Trainer (mandatory)

Must be: Current active USEF Competing Member

No USDF membership required.

Coach (optional)

Must be: Current active USEF member

No USDF membership required.

NOTE: Non-members may ride in GAIG qualification classes but they may not qualify for the GAIG championships.

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NOTE: See How to Obtain and Prepare Dressage Test Sheets for further information.

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SECTION VI. APPENDICES Dressage Tests > USEF Click here for USEF guidelines and tests. USEF Training Level Tests (optional pink paper) 2015 Training Level Test 1 2015 Training Level Test 2 2015 Training Level Test 3 USEF First Level Tests (optional blue paper) 2015 First Level Test 1 2015 First Level Test 2 2015 First Level Test 3 USEF Second Level Tests (optional yellow paper) 2015 Second Level Test 1 2015 Second Level Test 2 2015 Second Level Test 3 USEF Third Level Tests (optional lavender paper) 2015 Third Level Test 1 2015 Third Level Test 2 2015 Third Level Test 3 USEF Fourth Level Tests (optional green paper) 2015 Fourth Level Test 1 2015 Fourth Level Test 2 2015 Fourth Level Test 3

Rider Tests 2015 Training Level Rider Test (optional pink paper) 2015 First Level Rider Test (optional blue paper) 2015 Second Level Rider Test (optional yellow paper) Dressage Seat Equitation 2015 USEF DSE Medal Score Sheet 2015 USEF DSE Score Sheet USEF Young Horse Test 2015 USEF Four-Year-Old Test See FEI Young Horse Tests USEF Developing Horse 2012 USEF Developing Horse Prix St. Georges Test 2012 USEF Developing Horse Grand Prix Test Brentina Cup 2007 USEF National Young Adult "Brentina Cup" Test

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SECTION VI. APPENDICES Dressage Tests > USDF Click here for guidelines and tests.

USDF INTRODUCTORY LEVEL TESTS 2015 Introductory Test A 2015 Introductory Test B 2015 Introductory Test C USDF FREESTYLE TESTS 2015 Freestyle - Training Level (white or pink paper) 2015 Freestyle - First Level (white or pastel blue paper) 2015 Freestyle - Second Level (white or pastel yellow paper) 2015 Freestyle - Third Level (white or lavender paper) 2015 Freestyle - Fourth Level (white or pastel green paper) USDF QUADRILLE TESTS 2015 Quadrille - Introductory Level (white paper) 2015 Quadrille - Training Level (white paper) 2015 Quadrille - First Level (white paper) 2015 Quadrille - Second Level (white paper) 2015 Quadrille - Third Level (white paper) 2015 Quadrille - Freestyle (white paper) USDF PAS DE DEUX TEST Pas de Deux (white paper) USDF SPORT HORSE TESTS USDF Sport Horse Individual Class Scoresheets Dressage Sport Horse Prospects (white or yellow paper) Dressage Sport Horse Breeding Stock (white or pink paper) Dressage Sport Horse Group Class (white or blue paper) Dressage Sport Horse Prospects Under Saddle (white or green paper) USDF Sport Horse Master Class Scoresheets Dressage Sport Horse Prospects (white or yellow paper) Dressage Sport Horse Breeding Stock (white or pink paper) Dressage Sport Horse Group Class (white or blue paper) Dressage Sport Horse Prospects Under Saddle (white or green paper) USDF Sport Horse Miscellaneous Scoresheets Dressage Sport Horse Championship Class Scoresheet (white or tan paper) Amateur Handler Scoresheet (white paper) Materiale (white or ivory paper) Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VI. APPENDICES Dressage Tests > FEI Click here for the tests FEI SENIORS Prix St-Georges Intermediate I 2015 Intermediate A 2015 Intermediate B 2014 Intermediate II 2015 Grand Prix 2015 Grand Prix Special FEI FREESTYLE TO MUSIC Pony Riders Juniors Young Riders Intermediate I Grand Prix U-25 Grand Prix 16-25 FEI YOUNG RIDERS Preliminary Competition Team Competition (Prix St-Georges) Individual Competition FEI JUNIORS Preliminary Competition Team Competition Individual Competition FEI PONY RIDERS Preliminary Competition Team Competition Individual Competition FEI CHILDREN Preliminary Competition Team Competition Individual Competition FEI YOUNG HORSES FEI Dressage Test for 4-year old horses Preliminary Dressage Test for 5-year old horses FEI Dressage Test for 5-year old horses - Final Preliminary Dressage Test for 6-year old horses FEI Dressage Test for 6-year old horses - Final FEI REGIONALGAMES Preliminary Competition Team Competition Individual Competition Fox Village Dressage User Manual – 2015 Update 1.1.3.

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Section VI. Appendices / Appendix B. USEF, USDF, and FEI Dressage Tests Dressage Tests > FEI Para-Equestrian Click here for the tests Dressage Tests Grade Ia Novice Test Team Test Individual Championship Test Freestyle Test Dressage Tests Grade Ib Novice Test Team Test Individual Championship Test Freestyle Test Dressage Tests Grade II Novice Test Team Test Individual Championship Test Freestyle Test Dressage Tests Grade III Novice Test Team Test Individual Championship Test Freestyle Test Dressage Tests Grade IV (20x40) Novice Test Team Test Individual Championship Test Dressage Tests Grade IV (20x60) Novice Test Team Test Individual Championship Test Freestyle Test

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Section VI. Appendices / Appendix C. USEF Section Codes USEF Section Codes > Listed by Category Effective 1 December 2004, Dressage USEF Section Codes are required for all recognized classes. In FVD, they are entered in the Classes USEF Code box (see Select Classes). Click here for the 2015 USEF source document, lines 139-193 & 524-527. USDF MUSICAL FREESTYLE USDF TRAINING LEVEL FREESTYLE [use 1598] 1541 USDF FIRST LEVEL FREESTYLE 1538 USDF SECOND LEVEL FREESTYLE 1539 USDF THIRD LEVEL FREESTYLE 1540 USDF FOURTH LEVEL FREESTYLE

USDF INTRODUCTORY LEVEL 9951 WALK/TROT CLASSES (EXEMPT NON-MEMBER FEE) USEF OPPORTUNITY CLASSES 5702 OPPORTUNITY CLASS 5703 OPPORTUNITY CLASS AMATEUR USEF TRAINING LEVEL 1502 TRAINING LEVEL DRESSAGE [OPEN] 1503 TRAINING LEVEL DRESSAGE A/A 1546 TRAINING LEVEL DRESSAGE JR/YR

FEI MUSICAL FREESTYLE 1532 FEI PRIX ST GEORGES FREESTYLE 1534 FEI INTERMEDIATE I FREESTYLE 1526 FEI GRAND PRIX FREESTYLE

USEF FIRST LEVEL 1504 FIRST LEVEL DRESSAGE [OPEN] 1505 FIRST LEVEL DRESSAGE A/A 1506 FIRST LEVEL DRESSAGE JR/YR

JUNIOR AND YOUNG RIDERS, YOUNG ADULT 1597 FEI JR/YR (TEAM AND INDIVIDUAL) 1555 FEI GRAND PRIX RIDERS AGES 20 - 25 1554 USEF YOUNG ADULT "BRENTINA CUP"

USEF SECOND LEVEL 1507 SECOND LEVEL DRESSAGE [OPEN] 1508 SECOND LEVEL DRESSAGE A/A 1509 SECOND LEVEL DRESSAGE JR/YR

FEI PONY DRESSAGE 1594 FEI PONY DRESSAGE YOUNG HORSE 1551 [USEF]/FEI 4 YR OLD YOUNG HORSE 1542 FEI 5 YR OLD YOUNG HORSE 1543 FEI 6 YR OLD YOUNG HORSE

USEF THIRD LEVEL 1510 THIRD LEVEL DRESSAGE [OPEN] 1511 THIRD LEVEL DRESSAGE A/A 1512 THIRD LEVEL DRESSAGE JR/YR

DEVELOPING HORSE 1553 USEF DEVELOPING HORSE 1552 FEI PRIX ST GEORGES, HORSES 7-9

USEF FOURTH LEVEL 1513 FOURTH LEVEL DRESSAGE [OPEN] 1514 FOURTH LEVEL DRESSAGE A/A 1515 FOURTH LEVEL DRESSAGE JR/YR

DRESSAGE SPORT HORSE BREEDING 5905 DSHB YOUNG HORSE 5901 DSHB YRLG DRESSAGE BREEDING 5902 DSHB 2 YR OLD DRESSAGE BREEDING 5903 DSHB 3 YR OLD DRESSAGE BREEDING 5906 DSHB 4 YR OLD DRESSAGE BREEDING 5904 DSHB MATURE HORSE (5 YR AND ABOVE) 5900 DRESSAGE SPORT HORSE BREEDING* 1596 DRESSAGE BREEDING-MATERIALE (U/S)

FEI PRIX ST GEORGES 1531 FEI PRIX ST GEORGES DRESSAGE [OPEN] 1530 FEI PRIX ST GEORGES DRESSAGE A/A 1529 FEI PRIX ST GEORGES DRESSAGE JR/YR FEI INTERMEDIATE I 1533 FEI INTERMEDIATE I DRESSAGE [OPEN] 1544 FEI INTERMEDIATE I DRESSAGE A/A 1545 FEI INTERMEDIATE I DRESSAGE JR/YR

OTHER DRESSAGE 1500 DRESSAGE [TEST OF CHOICE] 1598 MISC DRESSAGE [Rider Tests, Intermed A & B, etc.] 6900 DRESSAGE SEAT MEDAL 9950 NON-MEMBER EXEMPTED CLASSES

FEI INTERMEDIATE II 1535 FEI INTERMEDIATE II DRESSAGE [OPEN] 1547 FEI INTERMEDIATE II DRESSAGE A/A 1548 FEI INTERMEDIATE II DRESSAGE JR/YR FEI GRAND PRIX 1537 FEI GRAND PRIX DRESSAGE [OPEN] 1549 FEI GRAND PRIX DRESSAGE A/A 1550 FEI GRAND PRIX DRESSAGE JR/YR 1556 FEI GRAND PRIX SPECIAL DRESSAGE

* Championships, Breed Restricted Classes, Foal of Current Year, Breeders Group, Get of Sire, Produce of Dam, Etc.

NOTE: If there is no code for a class, use 1598 MISC DRESSAGE. Ex.: Rider tests, FEI Int A & B, etc. NOTE: For USEF purposes, a class limited to AA and JR/YR riders (no Professional riders) is considered an Open class. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VI. APPENDICES USEF Section Codes > Listed by Number 1500 1502 1503 1504 1505 1506 1507 1508 1509 1510 1511 1512 1513 1514 1515 1526 1529 1530 1531 1532 1533 1534 1535 1537 1538 1539 1540 1541 1542 1543 1544 1545 1546 1547 1548 1549 1550 1551 1552 1553 1554 1555 1556 1594 1596 1597 1598 5702 5703 5900 5901 5902 5903 5904 5905 5906 6900 9950 9951

DRESSAGE - TOC TRAINING LEVEL DRESSAGE A/A TRAINING LEVEL DRESSAGE FIRST LEVEL DRESSAGE A/A FIRST LEVEL DRESSAGE JR/YR FIRST LEVEL DRESSAGE SECOND LEVEL DRESSAGE A/A SECOND LEVEL DRESSAGE JR/YR SECOND LEVEL DRESSAGE THIRD LEVEL DRESSAGE A/A THIRD LEVEL DRESSAGE JR/YR THIRD LEVEL DRESSAGE FOURTH LEVEL DRESSAGE A/A FOURTH LEVEL DRESSAGE JR/YR FOURTH LEVEL DRESSAGE GRAND PRIX FREESTYLE JR/YR PSG DRESSAGE A/A PSG DRESSAGE PRIX ST. GEORGE LEVEL PRIX ST GEORGE FREESTYLE INTERMEDIATE I INTERMEDIATE I FREESTYLE INTERMEDIATE II GRAND PRIX LEVEL - OPEN SECOND LEVEL FREESTYLE THIRD LEVEL FREESTYLE FOURTH LEVEL FREESTYLE FIRST LEVEL FREESTYLE FEI YOUNG DRESSAGE HORSE - 5YO FEI YOUNG DRESSAGE HORSE - 6YO A/A INTERMEDIATE I DRESSAGE JR/YR INTERMEDIATE I DRESSAGE JR/YR TRAINING LEVEL DRESSAGE A/A INTERMEDIATE II DRESSAGE JR/YR INTERMEDIATE II DRESSAGE A/A GRAND PRIX DRESSAGE JR/YR GRAND PRIX DRESSAGE FEI YOUNG DRESSAGE HORSE - 4YO FEI PRIX ST GEORGE 7-9 YO USEF DEVELOPING HORSE USEF YOUNG ADULT "BRENTINA CUP" FEI GRAND PRIX RIDERS AGES 20 - 25 GRAND PRIX SPECIAL FEI PONY DRESSAGE DRESSAGE BREEDING-MATERIALE FEI JR/YR (TEAM AND INDIVIDUAL) MISC DRESSAGE [any test w/o a code] OPPORTUNITY CLASS OPPORTUNITY CLASS - AMATEUR DRESSAGE SPRT HRS BREEDING YRLG DRES. BRDG. 2 YR OLD DRES. BRDG. 3 YR OLD DRES. BRDG. DSHB MATURE HORSE DSHB YOUNG HORSE DSHB 4-YEAR-OLD DRESSAGE SEAT MEDAL Non-member exempted classes Walk/Trot classes (exempt non-member fee)

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SECTION VI. APPENDICES USEF Section Codes > Listed by FVD

Additional USEF Section Codes you may need: 5702 5703 9950 9951

OPPORTUNITY CLASS OPPORTUNITY CLASS - AMATEUR Non-member exempted classes Walk/Trot classes (exempt non-member fee)

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SECTION VI. APPENDICES EC Section Codes > Listed by FVD

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SECTION VI. APPENDICES Default Test Durations > Listed in FVD

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SECTION VI. APPENDICES Dressage Class Numbers > Recommendations Although not required by USEF or USDF, the following standard nomenclature for class numbers is recommended: Use a four-digit number such as: 1234

Third number = Class “level” or “category”

First number = show day Show Day

#

Level or Category

#

First show day

1

Training, Children, Fillies/Colts. Etc.

0

Second show day

2

First Level, Pony, Yearlings, PE Grade Ia & Ib, etc

1

Third show day

3

Second Level, JR, PE Grade II, 2YO, etc.

2

Etc.

n

Third Level, YR, PE Grade III, 3YO, etc.

3

Fourth Level, Brentina, PE Grade IV 20x40, 4+YO

4

FEI (PSG, Int, GP), YH, PE Gr IV 20x60, Group

5

USDF MFS, DH, PE TOC, Prospects US

6

FEI MFS, Materiel

7

Quadrille & Pas de Deux, Games, IBC

8

Intro, DSE, Amateur handler

9

Second number = Class type Category

# 2nd,

3rd,

4th,

Intro, Training, 1st, PSG, Int, GP, USDF MFS, FEI MFS, Quadrille, and Pas de Deux

0*

Children, Pony, JR, YR, Brentina, YH, DH, Materiel, Games, DSE

1

Para-Equestrian

2

Dressage Sport Horse Breeding

3

Fourth number = “test” or “other”

* If you only have “0” type classes in your show, the “0” is optional. If you have 0 and any 1-7 type classes, the 0 is also optional; however, this could lead to confusion and the computer will not sort the numbers correctly.

• For example, a Day 2 - First Level - Test 3 class would be: 2013 (or 213). Any time class 2013 (or 213) is mentioned, the day, type, level, and test would be obvious. • See Appendix E.2. for resulting recommended class numbers. • If one class is split into two or more classes, the derivative classes are assigned decimals. For example, if class #2013 is split into two classes, the original Open class is #2013 (or 2013.0) and the new class is #2013.1, etc. A recommended nomenclature is as follows: o 2013.0 = Open Class (0 for Open) o 2013.1 = AA Class (1 type of rider status) o 2013.2 = JR/YR Class (2 types of rider status) o 2013.3 = AA/JR/YR Class (3 types of rider status) Fox Village Dressage User Manual – 2015 Update 1.1.3.

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Test or Other

#

PSG, Quad Trng, PE Gr1B TOC, DSHB Championship

0

Test 1, Int 1, 1st MFS, Int 1 MFS, Quad 1st, Preliminary Test, USEF YH 4YO, DH PSG, DSE, PE Novice, Fillies, Etc.

1

Test 2, Int 2 , 2nd MFS, GP MFS, Quad 2nd , Team, Brentina, FEI YH 4YO, DH GP, Colts, Etc.

2

Test 3, GP, Individual, 3rd MFS, Quad 3rd, Individual, YH 5YO Prelim, Geldings, Etc.

3

Test 4, GPS, 4th MFS, Quad 4th, Pony/JR/YR/PE MFS, YH 5YO Final, Etc.

4

FEI TOC (Int, GP), USDF MFS TOC, FEI MFS TOC, Quad TOC, YH 5YO Prelim, PE TOC, Etc.

5

FEI TOC (PSG, Int, GP), Pas de Deux, YH 6YO Final, PE TOC

6

YH TOC, Etc.

7

None

8

None

9

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SECTION VI. APPENDICES Dressage Class Info > Intro, Tr-GP, MFS, Quadrille, Pas de Deux D1 D2 D3

USDF Introductory A 2015 USDF Introductory B 2015 USDF Introductory C 2015

I-A I-B I-C

L/S L/S L/S

6 6 6

4/5 4/5 5/6

r, R, S r, R, S r, R, S

USEF SEC CODE OPEN 9951 9951 9951

D4 D5

Opportunity Class Opportunity Class Amateur

OPP OPPA

T T

T T

T T

r, R, S r, R, S

5702 NA

NA 5703

NA NA

D01 D02 D03

USEF Training Level Test 1 2015 USEF Training Level Test 2 2015 USEF Training Level Test 3 2015

T-1 T-2 T-3

L/S L/S L/S

7 7.5 7

4/5 4:30/5:30 4/5

r, R, S r, R, S r, R, S

1502 1502 1502

1503 1503 1503

1546 1546 1546

10010107 10020307 10030307

D11 D12 D13

USEF First Level Test 1 2015 USEF First Level Test 2 2015 USEF First Level Test 3 2015

1-1 1-2 1-3

L L L

7 7.5 8

5 5:30 6

r, R, S r, R, S r, R, S

1504 1504 1504

1505 1505 1505

1506 1506 1506

10110307 10120307 10130300

D21 D22 D23

USEF Second Level Test 1 2015 USEF Second Level Test 2 2015 USEF Second Level Test 3 2015

2-1 2-2 2-3

L L L

7.5 8.5 8

5:30 5:30 6

r, R, S r, R, S r, R, S

1507 1507 1507

1508 1508 1508

1509 1509 1509

10210300 10220300 10230307

D31 D32 D33

USEF Third Level Test 1 2015 USEF Third Level Test 2 2015 USEF Third Level Test 3 2015

3-1 3-2 3-3

L L L

8 8 8

6 6 6

R, S R, S R, S

1510 1510 1510

1511 1511 1511

1512 1512 1512

10310307 10320307 10330307

D41 D42 D43

USEF Fourth Level Test 1 2015 USEF Fourth Level Test 2 2015 USEF Fourth Level Test 3 2015

4-1 4-2 4-3

L L L

8 7.5 8.5

6 5:30 6:30

R, S R, S R, S

1513 1513 1513

1514 1514 1514

1515 1515 1515

10410300 10420307 10430307

D50 D51 D52 D53 D54 D55 D56 D57 D58 D59

FEI Prix St. Georges 2009/2015 FEI Intermediaire I 2009/2015 FEI Intermediaire A 2015 FEI Intermediaire B 2015 FEI Intermediaire II 2014/2015 FEI Grand Prix 2009/2015 FEI Grand Prix Special 2009/2015 FEI TOC (Int) FEI TOC (GP) FEI TOC (PSG, Int, GP)

PSG I-1 I-A I-B I-2 GP GPS FTOCI FTOCG FTOCA

L L L L L L L L L L

9 9 10 9 9 9 9 T T T

5:50 5:30 5:10 5:45 5:25 5:45 6:40 T T T

S S S S S S S S S S

1531 1533 1598 1598 1535 1537 1556 1500 1500 1500

1530 1544 1598 1598 1547 1549 NA NA NA NA

1529 1545 1598 1598 1548 1550 NA NA NA NA

19050300 19060100 19070200 19070300 19070100 19130100 19220100

D60 D61 D62 D63 D64 D65

USDF MFS Training 2015 USDF MFS First 2015 USDF MFS Second 2015 USDF MFS Third 2015 USDF MFS Fourth 2015 USDF MFS TOC 2015

FS0 FS1 FS2 FS3 FS4 DFSC

L L L L L L

9 9 9 9 9 T

5 5 5 5 5 T

r, R, S r, R, S r, R, S R, S R, S #

1598 1541 1538 1539 1540 1500

NA NA NA NA NA NA

NA NA NA NA NA NA

D71 D72 D75

FEI MFS Int I 1998/2009 FEI MFS GP 1999/2009 FEI MFS TOC

FSI1 FSGP FFC

L L L

9 9 T

4:30 - 5 5:30 - 6 T

S S S

1534 1526 1500

NA NA NA

NA NA NA

D86 D80 D81 D82 D83 D84 D85

USDF Quadrille Intro 2015 USDF Quadrille Training 2015 USDF Quadrille First 2015 USDF Quadrille Second 2015 USDF Quadrille Third 2015 USDF Quadrille MFS 2015 USDF Quadrille TOC 2015

QB QT Q1 Q2 Q3 QM QC

L L L L L L L

8 8.5 8.5 8.5 8.5 NA T

6 5:50 6 6 6 5-7 (T) T

r, R, S r, R, S r, R, S r, R, S R, S R, S #

9950 9950 9950 9950 9950 9950 1500

NA NA NA NA NA NA NA

NA NA NA NA NA NA NA

D86

USDF Pas de Deux 2015

PdD

L

10

5-6 (T)

#

9950

NA

NA

CLASS TEST NO.

ABR

ARENA SIZE

FVD MIN

TEST MIN

JUDGE LEVEL

USEF SEC CODE AA NA NA NA

USEF SEC CODE JR/YR NA NA NA

EC SECTION CODE 19720100 19720200 19720300

10140900 10240900 10330900 10430900 19060900 19220900

D = Day of the show (first day of the show =1, second day of the show = 2, etc.) # = Judge level determined by the test levels requested. T = For TOC & Opportunity Classes, see information for the test offered. USEF Section Codes: For AA/JYR classes, use the Open code Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VI. APPENDICES

NOTE: See Scheduling > Block the Show > Scheduling Sheets Method and Scheduling > Block the Show > Show Scheduling Sheet for the use of these optional sheets.

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SECTION VI. APPENDICES

G.1. Class Scheduling Sheets > 2-152 Minutes

02 04 06 08 10 12 14 16 18 20 22 24 26 28 30 32 34 36 38 40 42 44 46 48 50 52 54 56 58 60 62 64 66 68 70 72 74 76 78 80 82 84 86 88 90 92 94 96 98 100 102 104 106 108 110 112 114 116 118 120 122 124 126 128 130 132 134 136 138 140 142 144 146 148 150 152

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SECTION VI. APPENDICES

G.2. Class Scheduling Sheets > 154-304 Minutes

154 156 158 160 162 164 166 168 170 172 174 176 178 180 182 184 186 188 190 192 194 196 198 200 202 204 206 208 210 212 214 216 218 220 222 224 226 228 230 232 234 236 238 240 242 244 246 248 250 252 254 256 258 260 262 264 266 268 270 272 274 276 278 280 282 284 286 288 290 292 294 296 298 300 302 304

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SECTION VI. APPENDICES

G.3. Class Scheduling Sheets > 306-456 Minutes

306 308 310 312 314 316 318 320 322 324 326 328 330 332 334 336 338 340 342 344 346 348 350 352 354 356 358 360 362 364 366 368 370 372 374 376 378 380 382 384 386 388 390 392 394 396 398 400 402 404 406 408 410 412 414 416 418 420 422 424 426 428 430 432 434 436 438 440 442 444 446 448 450 452 454 456

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SECTION VI. APPENDICES G.4. Lunch Scheduling Sheets > 45- and 60-Minute Lunch

02 04 06 08 10 12 14 16 18 20 22 24 26 28 30 32 34 36 38 40 42 44 45

02 04 06 08 10 12 14 16 18 20 22 24 26 28 30 32 34 36 38 40 42 44 46 48 50 52 54 56 58 60

45 MINUTE LUNCH

60 MINUTE LUNCH

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SECTION VI. APPENDICES G.5. Break Scheduling Sheets > 15- and 10-Minute Breaks 02 04 06 08 10 12 14 15

15 MINUTE BREAK

02 04 06 08 10 12 14 15

15 MINUTE BREAK

02 04 06 08 10 12 14 15

15 MINUTE BREAK

02 04 06 08 10 12 14 15

15 MINUTE BREAK

02 04 06 08 10 12 14 15

15 MINUTE BREAK

02 04 06 08 10

10 MINUTE BREAK

02 04 06 08 10

10 MINUTE BREAK

02 04 06 08 10

10 MINUTE BREAK

02 04 06 08 10

10 MINUTE BREAK

02 04 06 08 10

10 MINUTE BREAK

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SECTION VI. APPENDICES G.6. Show Scheduling Sheet Class #: Write in class numbers for each ring, in order of go. X: Judge: Write in the letter position(s) and the judge name(s). Include breaks and lunch. Use the completed sheet for scheduling.

Ring 1

Ring 2

Ring 3

Ring 4

Ring 5

Ring 6

Ring 7

Class # X: Judge

Class # X: Judge

Class # X: Judge

Class # X: Judge

Class # X: Judge

Class # X: Judge

Class # X: Judge

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SECTION VI. APPENDICES Dressage and Other Tests Built Into FVD

For TOC classes

• As of May 15, 2016, FVD has these tests, in the order presented, built into the program. • The more commonly used dressage tests are highlighted here. • The tests can be edited or deleted, and new tests can be added. See Show Office Functions > Test Editor for the procedure to edit, delete and add tests. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VI. APPENDICES Print Labels and Cards > Introduction

The FVD program uses the following labels and index cards for the following purposes: Size

Use

Example

Settings

1” x 2-5/8” shipping labels

Prize List Mailing Labels Stabling Labels Tack Stall Labels Owner Mailing Labels

Avery 5260

1” x 2-5/8” Labels

1-1/3” x 4” address labels

Dressage Test Sheets (small labels)

2” x 4” shipping labels

Dressage Test Sheets Packet Labels (Standard)

Avery 5163

2” x 4” Labels

3-1/2” x 5” shipping labels

Packet Labels (Detail)

Avery 5168

3-1/2” x 5” Labels

3” x 5” laser index cards

Stable Cards Tack Stall Cards

Avery 5388

3” x 5” Index Cards

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SECTION VI. APPENDICES Print Labels and Cards > Print a Test Page Using a Plain Piece of Paper > Open a Report For most printers, the FVD default or recommended settings will accurately print the text in the correct location on the labels/cards. However, some printers may require adjustment of the settings. To avoid wasting expensive labels, it is a good idea to first test the printout on plain paper, make adjustments if needed, then print the final labels. We will use 1” x 2-5/8“ Prize List Mailing Labels (Avery 5260) as an example to check the printing accuracy and to make adjustments if needed. These instructions can be used for any of the labels/index cards used by the program. 1 • Click ❶ Main Menu / ❷ Reports / ❸ PreShow / ❹ Packet Labels (Standard).

2 3

• The ❺ Prize List Labels dialog box opens. • Enter a ❻ Last Show Date and select the ❼ Order By that you prefer. • Click ❽ OK. 4

5

6 8

7 8

• The ❾ Prize List Labels report opens. • Check the labels to ensure they are the ones you intend to print.

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SECTION VI. APPENDICES Print Labels and Cards > Print a Test Page Using a Plain Piece of Paper > Print a Report, Overlay with Label Sheet

• Ensure plain paper is loaded in your printer. • Select ❿ Print.

10

11 12

• The ⓫ Print dialog box opens. • If needed, using the ⓬ Printer / Name: drop down arrow, select your printer. • To print just the first page of labels, click the ⓭ Pages radial button then enter 1 in both the ⓮ From: and ⓯ To: boxes. • Click ⓰ OK.

14

13

15

16

17

• The ⓱ first page prints out on plain paper. • Place a ⓲ label sheet on top of the print out and hold them up to a light so the printed sheet can be seen through the label sheet. • If the alignment is not correct, for example ⓳ part of the top line of text would not be printed on the label, you will need to adjust the print settings. Go to Adjust Print Settings for the procedure. • If the alignment is correct, you can print your labels. Go to Print the Labels for the procedure.

18

19

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SECTION VI. APPENDICES Print Labels and Cards > Adjust Print Settings > Open Print • Different printers may need different settings in order to print labels and index cards correctly. If the default or recommended FVD settings (see Default & Recommended Settings) do not work for your printer, do the following.

• After opening any ❶ label/index card report dialog box, click ❷ Print.

1

2

3

• The ❸ Print dialog box opens. • Click ❹ Setup… .

4

Continued on next page…

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SECTION VI. APPENDICES Print Labels and Cards > Adjust Print Settings > Page Setup > Print Options, Columns • The ❺ Page Setup dialog box opens, which has two tabs: o ❻ Print Options o ❼ Columns • The print settings are adjusted in these tabs.

6

5

7

8 9 10 11

• Start with the ❺ Print Options tab. The graphic shows the FVD margin default settings for the Prize List Labels (Avery 5260 1” x 2-5/8”). • You can change the ❽ Top, ❾ Bottom, ❿ Left and ⓫ Right margins to correct the alignment of the printed text with the labels. o For example, if part of the top line of text is printed above the label, you need to increase the size of the top margin to move the text down. o As another example, if the left side of the text is printed left of the label, you need to increase the size of the left margin to move the text to the right.

12 • Next, we will look at the ⓬ Columns tab. • Under ⓭ Grid Settings, you can adjust: o ⓮ Number of Columns: (number of vertical columns on the text/label sheet) o ⓯ Row Spacing: (space between horizontal rows on the text/label sheet) o ⓰ Column Spacing: (space between vertical columns on the text/label sheet) • Under ⓱ Column Size, you can adjust: o ⓲ Width: (width of each text/label) o ⓳ Height: (height of each text/label) • Under ⓴ Column Layout, you can adjust the order in which the labels print. This is usually not changed.

13 14 15 16 17 18

19

20

21 • After each adjustment, print one sheet of labels/index cards on a plain piece of paper, as in Print a Test Page Using a Plain Piece of Paper, to test the adjustment. • Unfortunately, the adjustments are a matter of trial and error until you get it right. Once you determine the correct settings for your printer, write them down so you can use them the next time you print the same labels. • When you are finished making the print adjustments, click OK. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VI. APPENDICES Print Labels and Cards > Print the Labels > Determine # of Label Sheets, Open Printer Properties

3 • To determine how many label sheets you will need, click the ❶ Last Page arrow. • The number that appears in the ❷ Page: box is the number of label sheets you will need. In this example, 24 label sheets are needed.

2

1

• Load the required number of label sheets in your printer. Refer to your printer’s manual for instructions on loading the label sheets. Some printers require the labels to be face up, others face down; some require the top to be facing into the printer, others require the top to be facing away from the printer.

1

4 5 • To set your printer’s paper type for labels (or card stock for index cards), click ❸ Print. • The ❹ Print dialog box opens. • To adjust the printer properties, click ❺ Properties.

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SECTION VI. APPENDICES Print Labels and Cards > Print the Labels > Adjust Printer Properties, Print

6

• Your printer’s ❻ Properties dialog box opens (in the example, we seen properties for Brother printer; different printers will have different dialog boxes). • For this printer, select the ❼ Media type dropdown arrow and select ❽ Label for labels (or ❾ Thicker Paper for index cards). • Click ❿ OK at the bottom of the Properties dialog box.

7 9 8

10

4

• Click ⓫ OK on the Print dialog box. • Your labels will print.

11

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SECTION VI. APPENDICES Print Labels and Cards > Default & Recommended Settings > 1”x 2-5/8” Labels

1” x 2-5/8” Labels - Avery 5260 Prize List Stabling Labels Tack Stall Labels Owner Mailing Labels

same

same

same

same

same

same DEFAULT

same

RECOMMENDED

DEFAULT RECOMMENDED

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SECTION VI. APPENDICES Print Labels and Cards > Default & Recommended Settings > 2”x 4” Labels

2” x 4” Labels - Avery 5163 [Dressage] Test Labels Packet Labels (Standard)

0.6

2

0.5

0”

0.3

0.2” DEFAULT RECOMMENDED

0.3 DEFAULT RECOMMENDED

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SECTION VI. APPENDICES Print Labels and Cards > Default & Recommended Settings > 3-1/2” x 5” Labels

3-1/2” x 5” Labels - Avery 5168 Packet Labels (Detail)

0.6

same

0.5

same

0.3

same DEFAULT

0.3 DEFAULT

RECOMMENDED

RECOMMENDED

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SECTION VI. APPENDICES Print Labels and Cards > Default & Recommended Settings > 3” x 5” Index Cards

3” x 5” Index Cards - Avery 5388 Stable Cards Tack Stall Cards

1.05

same

1

same

1.75

same DEFAULT RECOMMENDED

1 DEFAULT RECOMMENDED

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SECTION VI. APPENDICES

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SECTION VI. APPENDICES Networking Show Computers > Introduction • Most shows have a scoring section dedicated to scoring test sheets. For shows that enter scores on the computer during the show, a computer (or computers) dedicated to scoring activities is preferable. This scenario requires at least two computers in the show office – one for the show secretary (secretary/server computer) and one (or more) for the scoring section (scoring/client computer). The two (or more) computers must be networked – connected so they can exchange files, printers, and other devices. Very large shows may have multiple computers for the show office and multiple computers for scoring, including computers in the judge stands used for eScoring. • The secretary/server has the FVD program and data files. The scoring/client has the FVD program and uses the secretary/server data files via the network. • This manual will cover the use of one secretary/server computer and one scoring/client computer. Additional computers can be networked in a similar manner; however, if many computers and many computer users are involved, it is recommended that a network administrator be hired. • Computers can be networked with wires (Ethernet cables) or without wires (wireless or WiFi). For FVD, to ensure data is not lost, the internet connection can be wired or wireless; however, the computers should be connected with wires (Ethernet cables). • Basic equipment required for networking two FVD computers:

Wired Internet Connection

Wireless Internet Connection

Internet Access (requires a data plan)

Cable Modem

4G LTE Hotspot

Computer Network Connector

Router

Wireless Bridge

Computers with Network Interface Cards (NIC)*

1. Secretary/server computer with FVD and data files 2. Scoring/client computer with FVD; uses secretary/server data files via the network

* Most modern laptop computers have internal Network Interface Cards (NIC) with an Ethernet port for connecting to a wired network.

• Schematic diagrams for the wired and wireless internet connection setups is on the next two pages. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VI. APPENDICES Networking Show Computers > Basic Diagram with Wired Internet Access

Wired Internet Access

Internet

Wired Internet Access Cable Modem Requires a data plan. This may be provided by the show facility.

Wired (Ethernet) Cable

Router

Wired (Ethernet) Cables • MS Access 2013 or later • FVD • License.dll • Data

• MS Access 2013 or later • FVD • License.dll

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SECTION VI. APPENDICES Networking Show Computers > Basic Diagram with Wireless Internet Access

Wireless Internet Access

Internet

4G LTE (Wireless) Internet Access

4G LTE Hotspot Requires a data plan from a provider. This may be provided by the facility. Wireless (WiFi) Signal

Wireless Bridge Click Here for Source

Wired (Ethernet) Cables

• MS Access 2013 or later • FVD • License.dll • Data

• MS Access 2013 or later • FVD • License.dll

Scoring/Client Computer

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SECTION VI. APPENDICES Networking Show Computers > FVD Computer Setup, Network vs. Homegroup • Setup the Computers to Run FVD • Both computers must have: • MS Access 2013 or later or the runtime version. • Fox Village Dressage software installed on the C:/Users/UserName/Documents/FVD folder. • The license.dll file obtained when you paid for FVD (copy the file from the Secretary/Server computer to the Scoring/Client computer). • The Secretary/Server computer has the show data files (*.sdf, HR.hdf, and test.tdf). • Network vs. Homegroup • Windows computers have two methods to be networked: • Network: • The traditional method of networking computers. Was revamped with Windows 7. Provides more functionality than a Homegroup; however, it also presents more complications. Used in businesses with many computers; may also be used for small networks. • Networks show computers on the network. • Online Network resources: • Click here – What you need to set up a home network • Click here – Start here to set up a home network in Windows 7 (Microsoft) • Click here – Setting up a home network (Microsoft) • Click here – Networking home computers running different versions of Windows (Microsoft) • Click here – Setting up a wireless network (Microsoft) • Homegroup: • Homegroups were introduced with Windows 7. It is a “joined” set of machines predominantly for small home/office setups. A Homegroup is created by a user/computer and the other computers can then “join” the Homegroup by entering the password. • Homegroups show “users” in the Homegroup and what they have shared. • Online Homegroup resources: • Click here – Create a Homegroup (Microsoft) • Click here – How to Set Up a Homegroup in Windows 7 (Dummies) • Click here – How to Set up a Network Homegroup (wikiHow) • Click here – Learning Windows 7: Create a Homegroup & Join a New Computer to It (How-To Geek)

Computers “found” by the Network

Users in the Homegroup

• For FVD, if you only have a few computers, a Homegroup may be the easiest way to network the computers; however, a Network will also work. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VI. APPENDICES Networking Show Computers > Set Up a Network > Open Network and Sharing Center

SET UP A NETWORK USING NETWORK • Plan Your Network: Determine if you will have wired or wireless internet connection. • Get Internet Access: If needed, sign up with an internet service provider (ISP) and an appropriate data plan. The cable modem or 4G LTE hotspot is often leased or purchased with the plan. • Get the Necessary Hardware: Purchase the router or wireless bridge and Ethernet cables. • Set Up the Router or Wireless Bridge: Use instructions that came with your equipment. • Connect the Equipment and Computers: Use instructions that came with the equipment and the previous diagrams. • Set Up the Network on the Secretary/Server Computer: • Open Network and Sharing Center: The method to do this varies for each version of Windows. • Windows 10: Click the ❶ Cortana icon at the bottom left of the screen, type ❷ network, then click ❸ Network and Sharing Center.

3

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2

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SECTION VI. APPENDICES Networking Show Computers > Set Up a Network > Set Up a New Connection or Network • The ❹ Control Panel\All Control Panel Items\Network and Sharing Center window opens. • Click ❺ Set up a new network connection or network. 4

5

• The ❻ Set up a Connection or Network / Choose a connection option window opens. • Click ❼ Set up a new network. • Click ❽ Next.

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• The wizard will walk you through the process of adding other computers and devices to the network. Go to the next page fir detailed information…

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SECTION VI. APPENDICES Networking Show Computers > Set Up a Network > Network Location, Enable Sharing • Choose a Network Location: • The first time that you connect to a network, you must choose a network location. This automatically sets the appropriate firewall and security settings for the type of network that you connect to. If you connect to networks in different locations (for example, a network at your home, at a local coffee shop, or at work), choosing a network location can help ensure that your computer is always set to an appropriate security level. • There are four network locations (home, work, public, domain); choose Home or Work network: • Home network for home networks or when you know and trust the people and devices on the network. Network discovery is turned on for home networks, which allows you to see other computers and devices on the network and allows other network users to see your computer. • Work network for small office or other workplace networks. Network discovery, which allows you to see other computers and devices on a network and allows other network users to see your computer, is on by default. • Procedure: • As on the previous page, open the Network and Sharing Center. • Click Home network or Work network. • Click the name of the network location you want. • Enable Sharing on Your Network: • Network discovery is a network setting that affects whether your computer can see (find) other computers and devices on the network and whether other computers on the network can see your computer. By default, Windows Firewall blocks network discovery, but you can enable it. To share FVD files you need to enable network discovery. • As on the previous page, open the Network and Sharing Center. • Click ❾ Change advanced sharing settings.

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SECTION VI. APPENDICES Networking Show Computers > Set Up a Network > Enable Sharing, cont’d.

• The ❿ Control Panel\All Control Panel Items\Network and Sharing Center\Advanced sharing settings window opens. • Click ⓫ Turn on network discovery to see other network computers and devices and to make this computer visible to other network computers. • Click ⓬ Turn on file and printer sharing so that files and printers you have shared from this computer can be accessed by people on the network. • Click ⓭ Save changes. 10

11

12

13

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SECTION VI. APPENDICES Networking Show Computers > Set Up a Network > Share Secretary/Server FVD Folder • Share Secretary/Server computer FVD folder: • Navigate to the ⓮ C:/Users/UserName/Documents/FVD folder. • Right click the folder name. • On the window that opens, click the ⓯ Share with and ⓰ Specific people…

14

15

16

• On the ⓱ File Sharing window that opens, use the ⓲ drop-down arrow and click ⓳ Everyone. • Click ⓴ Share. 17

18 19

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SECTION VI. APPENDICES Networking Show Computers > Set Up a Network > Set Up FVD on the Scoring/Client Computer Set Up FVD on the Scoring/Client Computer: • STEP 1 – Open FVD using the FVD.accde file located on the Scoring/Client Computer: • If you created a FVD.accde shortcut icon on the Scoring/Client computer desktop, double click the icon. • Alternately, to open the FVD program from the FVD folder, on the Scoring/Client computer, navigate to ❶ C:  Users  [UserName]  Documents  FVD and double-click on ❷ FVD.accde.

1

2

NOTE: You can also use one of the many navigation tools available to Window users.

• The FVD program will open using the FVD.accde file located on the Scoring/Client computer.

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SECTION VI. APPENDICES Networking Show Computers > Set Up a Network > Set Up FVD on the Scoring/Client Computer, cont’d. Set Up FVD on the Scoring/Client Computer, cont’d.: • STEP 2 – Link to the *.sdf, HR.hdf and Test.tdf files located on the Secretary/Server computer: • If you have not previously opened a show on the Scoring/Client computer, FVD will ask you if you want to create a new show. Click No. • On the FVD ribbon, click ❶ Open.

1

• The ❷ Open Show File window opens. 2

Continued on next page…

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SECTION VI. APPENDICES Networking Show Computers > Set Up a Network > Set Up FVD on the Scoring/Client Computer, cont’d. • Scroll to the bottom of the ❸ left pane until you see ❹ Network. • Click on the ❺ > to open the list of Network computers.

3

5

4

• Click on the Secretary/Server computer. In this example, it is ❻ XPS8500. • Double click ❼ Users. 4

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SECTION VI. APPENDICES Networking Show Computers > Set Up a Network > Set Up FVD on the Scoring/Client Computer, cont’d. • Double click on the UserName folder. In this example, it is ❽ Leslie. 7

8

• Double click on the ❾ Documents folder. 8

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SECTION VI. APPENDICES Networking Show Computers > Set Up a Network > Set Up FVD on the Scoring/Client Computer, cont’d. • Double click on the ❿ FVD folder. 9

10

• Double click on the show file name. In this example, it is ⓫ BlueHorseDressage2015.sdf. 10

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SECTION VI. APPENDICES Networking Show Computers > Set Up a Network > Set Up FVD on the Scoring/Client Computer, cont’d. • The ⓬ Link Horse & Rider File window opens. • Double click the HR.hdf file. In this example, it is ⓭ BlueHorseDressage2015-HR.hdf. 12

13

• The ⓮ Link Test File window opens. • Double click the Test.tdf file In this example it is ⓯ BlueHorseDressage2015-Test.tdf. 14

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SECTION VI. APPENDICES Networking Show Computers > Set Up a Network > Set Up FVD on the Scoring/Client Computer, cont’d. • FVD is now ready for you to enter scores. You are running the program on the Scoring/Client computer but the files you are using are on the Secretary/Server computer. Any time a scorer enters a score on the Scoring/Client computer, the changes take place in the files on the Secretary/Server computer. The show secretary therefore has immediate access to the scores entered into the computer.

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SECTION VI. APPENDICES Networking Show Computers > Set Up a Homegroup > Create a Homegroup

SET UP A NETWORK USING HOMEGROUP • Plan Your Network: Determine if you will have wired or wireless internet connection. • Get Internet Access: If needed, sign up with an internet service provider (ISP) and an appropriate data plan. The cable modem or 4G LTE hotspot is often leased or purchased with the plan. • Get the Necessary Hardware: Purchase the router or wireless bridge and Ethernet cables. • Set Up the Router or Wireless Bridge: Use instructions that came with your equipment. • Connect the Equipment and Computers: Use instructions that came with the equipment and the previous diagrams. • Create a Homegroup on the Secretary/Server Computer: • The method to do this varies for each version of Windows. • Windows 10: On the Secretary/Server computer, click the ❶ Cortana icon at the bottom left of the screen, type ❷ Homegroup. Click ❸ HomeGroup.

3

1

2 • Other Windows Versions: Click the Start button, then click Control Panel, then search for Homegroup. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VI. APPENDICES Networking Show Computers > Set Up a Homegroup > Create a Homegroup, cont’d. • The ❹ Control Panel\All Control Panel HomeGroup window opens. • Click ❺ Create a homegroup. 4

5

• The ❻ Create a homegroup window opens. Read the information. • Click ❼ Next. 6

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SECTION VI. APPENDICES Networking Show Computers > Set Up a Homegroup > Create a Homegroup, cont’d. • The ❽ Share with other homegroup members window opens. • Using the dropdown arrows, select ❾ Shared for all Permissions. • Click ❿ Next.

8

9

• The ⓫ Use this password to add other computers to your homegroup window opens. • Click ⓬ Print password and instructions. • Click ⓭ Finish.

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SECTION VI. APPENDICES Networking Show Computers > Set Up a Homegroup > Set Up Sharing • On the Secretary/Server computer, navigate to the ❶ FVD folder.

1 • Right click on the ❶ FVD folder. • Select ❷ Share with >, ❸ Homegroup (view and edit) 1

2 3

• The files on the Secretary/Server computer FVD folder can now be viewed and edited by user of other computers on the Homegroup. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VI. APPENDICES Networking Show Computers > Set Up a Homegroup > Add the Scoring/Client Computer to the Homegroup

• Add the Scoring/Client Computer to the Homegroup • Windows 10: On the Scoring/Client computer, click the ❶ Cortana icon at the bottom left of the screen, type ❷ Homegroup. Click ❸ HomeGroup.

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1

2 • Other Windows Versions: Click the Start button, then click Control Panel, then search for Homegroup.

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SECTION VI. APPENDICES Networking Show Computers > Set Up a Homegroup > Add the Scoring/Client Computer to the Homegroup, cont’d. • The ❹ Share with other home computers window opens. • Click ❺ Join now.

4

5

• The ❻ Join a Homegroup window opens. Read the information. • Click ❼ Next.

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7

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SECTION VI. APPENDICES Networking Show Computers > Set Up a Homegroup > Add the Scoring/Client Computer to the Homegroup, cont’d. • The ❽ Share with other homegroup members window opens. • Click the down-arrow so that all Permissions are ❾ Shared. • Click ❿ Next.

8

9

10 • The ⓫ Type the homegroup password window opens. Read the information. • Type the ⓬ password provided when the homegroup was created on the Secretary/Server computer. • Click ⓭ Next.

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SECTION VI. APPENDICES Networking Show Computers > Set Up a Homegroup > Add the Scoring/Client Computer to the Homegroup, cont’d. • The ⓮ You have joined the homegroup window opens. • Click ⓯ Finish.

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15

• Open file explorer. • At the bottom of the listing you will find the homegroup users.

User on Secretary/Server Computer User on Scoring/Client Computer

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SECTION VI. APPENDICES Networking Show Computers > Set Up a Homegroup > Set Up FVD on the Scoring/Client Computer Set Up FVD on the Scoring/Client Computer: • STEP 1 – Open FVD using the FVD.accde file located on the Scoring/Client Computer: • If you created a FVD.accde shortcut icon on the Scoring/Client computer desktop, double click the icon. • Alternately, to open the FVD program from the FVD folder, on the Scoring/Client computer, navigate to ❶ C:  Users  [UserName]  Documents  FVD and double-click on ❷ FVD.accde.

1

2

NOTE: You can also use one of the many navigation tools available to Window users.

• The FVD program will open using the FVD.accde file located on the Scoring/Client computer.

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SECTION VI. APPENDICES Networking Show Computers > Set Up a Homegroup > Set Up FVD on the Scoring/Client Computer, cont’d. Set Up FVD on the Scoring/Client Computer, cont’d.: • STEP 2 – Link to the *.sdf, HR.hdf and Test.tdf files located on the Secretary/Server computer: • If you have not previously opened a show on the Scoring/Client computer, FVD will ask you if you want to create a new show. Click No. • On the FVD ribbon, click ❶ Open.

1

• The ❷ Open Show File window opens. 2

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SECTION VI. APPENDICES Networking Show Computers > Set Up a Homegroup > Set Up FVD on the Scoring/Client Computer, cont’d. • Scroll to the bottom of the ❸ left pane until you see ❹ Homegroup. • Click on the ❺ > to open the list of Homegroup users.

4 3

5

4

• Click on the Secretary/Server User. In this example, it is ❻ Leslie Raulin. • Note the ❼ list of shared homegroup resources on the Secretary/Server User Leslie Raulin. The list includes the ❽ FVD folder since it was previously shared (see Set Up Sharing).

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SECTION VI. APPENDICES Networking Show Computers > Set Up a Homegroup > Set Up FVD on the Scoring/Client Computer, cont’d. • Double click the ❽ FVD folder.

8

• The ❾ Open Show File window opens. • Double click on the show file name. In this example, it is ❿ BlueHorseDressage2015.sdf. 9

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SECTION VI. APPENDICES Networking Show Computers > Set Up a Homegroup > Set Up FVD on the Scoring/Client Computer, cont’d. • The ⓫ Link Horse & Rider File window opens. • Double click the HR.hdf file. In this example, it is ⓬ BlueHorseDressage2015-HR.hdf. 11

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• The ⓭ Link Test File window opens. • Double click the Test.tdf file In this example it is ⓮ BlueHorseDressage2015-Test.tdf. 13

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SECTION VI. APPENDICES Networking Show Computers > Set Up a Homegroup > Set Up FVD on the Scoring/Client Computer, cont’d. • FVD is now ready for you to enter scores. You are running the program on the Scoring/Client computer but the files you are using are on the Secretary/Server computer. Any time a scorer enters a score on the Scoring/Client computer, the changes take place in the files on the Secretary/Server computer. The show secretary therefore has immediate access to the scores entered into the computer.

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SECTION VII. PROGRAM FUNCTIONS

• The previous version of FVD had many functions from the File drop-down menu. These functions are now located in other sections of FVD. • The ❶ FILE tab does not open a ribbon; it takes the user to a screen with ❷ Exit and ❸ Arrow that returns the user to the ❹ Fox Village Dressage ribbon.

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SECTION VII. PROGRAM FUNCTIONS

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❶ Fox Village Dressage opens a ribbon with the following functions: ❷ Create New Show Using ❸ Blank Show File ❹ Existing Show Template ❺ Show File ❻ Open ❼ Show Template ❽ Create Show Template ❾ Open Show Template ❿ File Linking ⓫ Repair All Links ⓬ Show File ⓭ Horse & Rider File ⓮ Test File Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Fox Village Dressage > Create New Show Using > Blank Show File PURPOSE: Blank Show File is used to create a new show with a blank show file.

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• Creating a new show using a Blank Show File is a process whereby you create a new show from “scratch” – you enter everything from the beginning. • See PREPARE THE FVD PROGRAM FOR THE NEW SEASON for procedures.

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SECTION VII. PROGRAM FUNCTIONS Fox Village Dressage > Create New Show Using > Existing Template PURPOSE: Existing Show Template is used to create a new show from an existing show template file.

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• Creating a new show using an Existing Show Template is a process whereby you create a new show based on a previously created template file that has basic information already entered • See Create a New Show Template for procedures to create a show template. • See Create a New Show with an Existing Template File for procedures to create a new show from a show template.

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SECTION VII. PROGRAM FUNCTIONS Fox Village Dressage > Show File > Open PURPOSE: Open is used to open a previously created show. • When you open FVD, it automatically opens the show on which you were previously working. If you want to continue to work on the same show, you do not need to do anything. • If you want to work on a different show, you need to open the second show. The Show File > Open function does this for you.

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• Opening a show is a process whereby you open a previously created show. • See Open the Show File for procedures. • After you open the file, link the show file (*.sdf) to the HR.hdf and Test.tdf files (see Link Files for procedures.

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SECTION VII. PROGRAM FUNCTIONS Fox Village Dressage > Show Template > Create Show Template PURPOSE: • Create Show Template is used to create a Show Template file that contains all the information for a recurring show. With a Show Template, all you need to do is create a new show with the template, update information if needed, add your entries, and schedule the show. • A Show Template is particularly helpful if you sponsor the same show every year with the same classes, the same stalls, etc. • The template avoids the re-entering of the recurring show information and show preferences for every show. • Create a show template file BEFORE you create a new show.

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• See Create a New Show Template for details on creating a show template. • By default, Show Template files are saved in the FVD/Support folder and have the extension *.kdf.

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SECTION VII. PROGRAM FUNCTIONS Fox Village Dressage > Show Template > Open Show Template PURPOSE: Open Show Template is used to open [and edit] a Show Template that you previously created. For example, the facility may have built a new barn so you need to add more stalls, you may have a new show secretary email address, etc. 1

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• On the ❶ Fox Village Dressage tab, click ❷ Show Template / ❸ Open Show Template.

• The ❷ Open Show Template File dialog box opens in the ❸ C:  Users  [UserName]  Documents  FVD  Support folder. • Click the template file you want to open. In this example, we will open the ❹ BlueHorseDressageXXXXTemplate.kdf file. • Edit the file as in SET UP A NEW SHOW.

4

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SECTION VII. PROGRAM FUNCTIONS Fox Village Dressage > File Linking > Repair All Links PURPOSE: • Repair All Links is used to link the FVD files so they share data. • As described in INTRODUCTION, the FVD program has a number of different files. Key files include: o Show Data File (*.sdf ) (* = the name of your show file) o Horse & Rider File (HR.hdf) o Test File (Test.tdf) • Before you can use a show file (*.sdf), it must be linked to the HR.hdf and the Test.tdf. The Repair All Links File function provides the linkage. • Perform the function every time you create a new file and every time you move files to a new computer or new folders on the same computer.

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• See Link Files for procedures to link the files.

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SECTION VII. PROGRAM FUNCTIONS Fox Village Dressage > File Linking > Show File PURPOSE: • File Linking > Show File performs a similar function to Repair All Links, but only for the Show File. • It is mainly used for networking computers together so they can share the same files on a mapped drive.

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• To link your FVD files, use the Repair All Links function.

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SECTION VII. PROGRAM FUNCTIONS Fox Village Dressage > File Linking > Horse & Rider File PURPOSE: • File Linking > Horse & Rider File performs a similar function to Repair All Links, but only for the Horse & Rider File. • It is mainly used for networking computers together so they can share the same files on a mapped drive.

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• To link your FVD files, use the Repair All Links function.

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SECTION VII. PROGRAM FUNCTIONS Fox Village Dressage > File Linking > Test File PURPOSE: • File Linking > Test File performs a similar function to Repair All Links, but only for the Test File. • It is mainly used for networking computers together so they can share the same files on a mapped drive.

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• To link your FVD files, use the Repair All Links function.

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SECTION VII. PROGRAM FUNCTIONS

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❶ Utilities opens a ribbon with the following functions: ❷ Program File ❸ Compact ❹ Show File ❺ Compact ❻ Backup ❼ Restore ❽ Show Template File ❾ Compact ❿ Backup ⓫ Restore ⓬ Horse & Rider File ⓭ Compact ⓮ Backup ⓯ Restore ⓰ Test File ⓱ Compact ⓲ Backup ⓳ Restore Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Utilities > Program File > Compact PURPOSE: • Program File > Compact is used to compact (decrease the size of) the FVD Program File (FVD.accde). • As you delete old database information and add new information, the space within your FVD Program File (FVD.accde) can become fragmented. The result is that, over time, your FVD Program File can grow larger than it needs to be to store your data and it takes the computer longer to use the file. • To remove unused space, you should compact your FVD Program File periodically.

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• On the ❶ Utilities tab, ❷ Program File group, click ❸ Compact. • The Program File compacts without any interaction from you. • You are returned to the ❹ Fox Village Dressage ribbon.

• On the ❶Help tab, ❷ Online Manuals, click ❸ Quick Start. • • • •

See Utilities > Show File > Compact to compact the Show File. See Utilities > Show Template File > Compact to compact the Show Template File. See Utilities > Horse & Rider File > Compact to compact the Horse & Rider File. See Utilities > Test File > Compact to compact the Test File.

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SECTION VII. PROGRAM FUNCTIONS Utilities > Show File > Compact

PURPOSE: • Show File > Compact is used to compact (decrease the size of) the Show File (*.sdf). • As you delete old database information and add new information, the space within your Show File (*.sdf) can become fragmented. The result is that, over time, your Show File can grow larger than it needs to be to store your data. • To remove unused space, you should compact your Show File periodically. 1

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• On the ❶Utilities tab, ❷ Show File group, click ❸ Compact. • The ❹ Compact Show File dialog box opens. • Select the ❺ show file (*.sdf) that you want to compact. • Click ❻ Open. • A ❼ Fox Village Dressage information dialog box informs you that the file was successfully compacted. • Click ❽ OK.

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• You are returned to the Utilities ribbon. • • • •

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See Utilities > Program File > Compact to compact the Program File. See Utilities > Show Template File > Compact to compact the Show Template File. See Utilities > Horse & Rider File > Compact to compact the Horse & Rider File. See Utilities > Test File > Compact to compact the Test File.

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SECTION VII. PROGRAM FUNCTIONS Utilities > Show File > Backup

PURPOSE: • Show File > Backup backs up your FVD Show File (*.sdf). • It is always a good idea to backup important computer files, preferably on a different storage device that your computer hard drive. This is also true for your FVD files, after each day of entering entries, during the show, and after the show. 1

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• See Backup the Files > Show File for procedures to backup the Show File.

• Also see ANOTHER METHOD TO BACKUP AND RESTORE FILES for another method to backup files.

BACK UP YOUR FILES AFTER EVERY USE!

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SECTION VII. PROGRAM FUNCTIONS Utilities > Show File > Restore PURPOSE: • Show File > Restore restores your backed up Show File (the backup file is *.sbk). • If you have a computer and/or hard drive crash, want to send files to another person, etc., you need to restore your previously backed-up Show File to a new computer so you can continue to work on your show without starting all over.

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• See Restore the Files > Show File for procedures to restore the Show File.

• Also see ANOTHER METHOD TO BACKUP AND RESTORE FILES for another method to backup and restore files.

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SECTION VII. PROGRAM FUNCTIONS Utilities > Show Template File > Compact

PURPOSE: • Show Template File > Compact is used to compact (decrease the size of) the Show Template File (*.kdf). • As you delete old database information and add new information, the space within your Show Template File (*.kdf) can become fragmented. The result is that, over time, your Show Template File can grow larger than it needs to be to store your data. • To remove unused space, you should compact your Show Template File periodically. 1

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• On the ❶Utilities tab, ❷ Show Template File group, click ❸ Compact. • The ❹ Compact Show Template File dialog box opens. • Select the ❺ show template file (*.sdf) that you want to compact. • Click ❻ Open. • A ❼ Fox Village Dressage information dialog box informs you that the file was successfully compacted. • Click ❽ OK.

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• You are returned to the Utilities ribbon. • • • •

See Utilities > Program File > Compact to compact the Program File. See Utilities > Show File > Compact to compact the Show File. See Utilities > Horse & Rider File > Compact to compact the Horse & Rider File. See Utilities > Test File > Compact to compact the Test File.

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SECTION VII. PROGRAM FUNCTIONS Utilities > Show Template File > Backup

PURPOSE: • Show Template File > Backup backs up your FVD Show Template File (*.sdf). • It is always a good idea to backup important computer files, preferably on a different storage device that your computer hard drive. This is also true for your FVD files, after each day of entering entries, during the show, and after the show. 1

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• See Backup the Files > Show Template File for procedures to backup the Show Template File.

• Also see ANOTHER METHOD TO BACKUP AND RESTORE FILES for another method to backup files.

BACK UP YOUR FILES AFTER EVERY USE!

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SECTION VII. PROGRAM FUNCTIONS Utilities > Show Template File > Restore PURPOSE: • Show Template File > Restore restores your backed up Show Template File (the backup file is *.kbk). • If you have a computer and/or hard drive crash, want to send files to another person, etc., you need to restore your previously backed-up Show Template File to a new computer so you can continue to work on your show without starting all over.

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• See Restore the Files > Show Template File for procedures to restore the Show Template File.

• Also see ANOTHER METHOD TO BACKUP AND RESTORE FILES for another method to backup and restore files.

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SECTION VII. PROGRAM FUNCTIONS Utilities > Horse & Rider File > Compact

PURPOSE: • Horse & Rider File > Compact is used to compact (decrease the size of) the Horse & Rider File (HR.hdf). • As you delete old database information and add new information, the space within your Horse & Rider File (HR.hdf) can become fragmented. The result is that, over time, your Horse & Rider File can grow larger than it needs to be to store your data. • To remove unused space, you should compact your Horse & Rider File periodically. 1 3

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• On the ❶Utilities tab, ❷ Horse & Rider File group, click ❸ Compact. • The ❹ Compact Horse & Rider File dialog box opens. • Select the ❺ Horse & Rider File (HR.hdf) that you want to compact. • Click ❻ Open. • A ❼ Fox Village Dressage information dialog box informs you that the file was successfully compacted. • Click ❽ OK.

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• You are returned to the Utilities ribbon. • • • •

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See Utilities > Program File > Compact to compact the Program File. See Utilities > Show File > Compact to compact the Show File. See Utilities > Show Template File > Compact to compact the Show Template File. See Utilities > Test File > Compact to compact the Test File.

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SECTION VII. PROGRAM FUNCTIONS Utilities > Horse & Rider File > Backup

PURPOSE: • Horse & Rider File > Backup backs up your Horse & Rider File (HR.hdf). • It is always a good idea to backup important computer files, preferably on a different storage device that your computer hard drive. This is also true for your FVD files, after each day of entering entries, during the show, and after the show. 1

3

2

• See Backup the Files > Horse & Rider File for procedures to backup the Horse & Rider File.

• Also see ANOTHER METHOD TO BACKUP AND RESTORE FILES for another method to backup files.

BACK UP YOUR FILES AFTER EVERY USE!

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SECTION VII. PROGRAM FUNCTIONS Utilities > Horse & Rider File > Restore PURPOSE: • Horse & Rider File > Restore restores your backed up Horse & Rider File (the backup file is HR.hbk). • If you have a computer and/or hard drive crash, want to send files to another person, etc., you need to restore your previously backed-up Horse & Rider File to a new computer so you can continue to work on your show without starting all over.

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• See Restore the Files > Horse & Rider File for procedures to restore the Horse & Rider File.

• Also see ANOTHER METHOD TO BACKUP AND RESTORE FILES for another method to backup and restore files.

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SECTION VII. PROGRAM FUNCTIONS Utilities > Test File > Compact

PURPOSE: • Test File > Compact is used to compact (decrease the size of) the Test File (Test.tdf). • As you delete old database information and add new information, the space within your Test File (Test.tdf) can become fragmented. The result is that, over time, your Test File can grow larger than it needs to be to store your data. • To remove unused space, you should compact your Test File periodically. 1 3

2

• On the ❶Utilities tab, ❷ Test File group, click ❸ Compact. • The ❹ Compact Test File dialog box opens. • Select the ❺ Test File (HR.hdf) that you want to compact. • Click ❻ Open. • A ❼ Fox Village Dressage information dialog box informs you that the file was successfully compacted. • Click ❽ OK.

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• You are returned to the Utilities ribbon. • • • •

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See Utilities > Program File > Compact to compact the Program File. See Utilities > Show File > Compact to compact the Show File. See Utilities > Show Template File > Compact to compact the Show Template File. See Utilities > Horse & Rider File > Compact to compact the Horse & Rider File.

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SECTION VII. PROGRAM FUNCTIONS Utilities > Test File > Backup

PURPOSE: • Test File > Backup backs up your Test File (Test.tdf). • It is always a good idea to backup important computer files, preferably on a different storage device that your computer hard drive. This is also true for your FVD files, after each day of entering entries, during the show, and after the show. 1

3

2

• See Backup the Files > Test File for procedures to backup the Test File.

• Also see ANOTHER METHOD TO BACKUP AND RESTORE FILES for another method to backup files.

BACK UP YOUR FILES AFTER EVERY USE!

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SECTION VII. PROGRAM FUNCTIONS Utilities > Test File > Restore PURPOSE: • Test File > Restore restores your backed up Test File (the back up file is Test.tbk). • If you have a computer and/or hard drive crash, want to send files to another person, etc., you need to restore your previously backed-up Test File to a new computer so you can continue to work on your show without starting all over.

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• See Restore the Files > Test File for procedures to restore the Test File.

• Also see ANOTHER METHOD TO BACKUP AND RESTORE FILES for another method to backup and restore files.

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SECTION VII. PROGRAM FUNCTIONS

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❶ Help opens a ribbon with the following functions: ❷ Online Manuals ❸ Quick Start ❹ User Manual ❺ User Manual (DSHB) ❻ Support ❼ Wiki ❽ GoToAssist ❾ GoToMeeting ❿ License ⓫ Activate ⓬ About

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SECTION VII. PROGRAM FUNCTIONS Help > Online Manuals > Quick Start PURPOSE: Quick Start opens the Fox Village Dressage Quick Start Manual (*.pdf file). The FVD Quick Start Manual will quickly get you up and running as a FVD user.

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5 • On the ❶Help tab, ❷ Online Manuals group, click ❸ Quick Start. • Depending upon your computer’s security settings, a ❹ Microsoft Office dialog box might open. • Click ❺OK. • The ❻ Fox Village Dressage Quick Start *.pdf file opens. • The manual is designed to be used as an electronic file but may also be printed. • Using your usual procedures for PDF files, Save and/or Print the file. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Help > Online Manuals > User Manual PURPOSE: User Manual opens the Fox Village Dressage User Manual (*.pdf file). The user manual is a comprehensive guide to the FVD program.

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5 • On the ❶Help tab, ❷ Online Manuals group, click ❸ User Manual. • Depending upon your computer’s security settings, a ❹ Microsoft Office dialog box might open. • Click ❺OK. • The ❻ Fox Village Dressage User Manual *.pdf file opens. • The manual is designed to be used as an electronic file but may also be printed (over 600 pages!). • Using your usual procedures for PDF files, Save and/or Print the file. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Help > Online Manuals > User Manual (DSHB) PURPOSE: User Manual (DSHB) opens the FVD DSHB User Manual (*.pdf file). This manual is an companion manual to the FVD User Manual that covers use of the program for Dressage Sport Horse Breeding shows.

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• On the ❶Help tab, ❷ Online Manuals group, click ❸ User Manual (DSHB). • Depending upon your computer’s security settings, a ❹ Microsoft Office dialog box might open. • Click ❺OK. • The ❻ Fox Village Dressage User Manual (DSHB) *.pdf file opens. • The manual is designed to be used as an electronic file but may also be printed (over 600 pages!). • Using your usual procedures for PDF files, Save and/or Print the file. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Help > Support > Wiki PURPOSE: Wiki opens the FVD Wiki web site. The FVD Wiki is in its infancy. Join us in its development!

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• On the ❶ Help tab, ❷ Support group, click ❸ Wiki.

• The ❹ FVD Wiki web page opens. • The Wiki is under development.

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NOTE: A wiki (pronounced /ˈwɪki/ WIK-ee) is a website that allows the easy creation and editing of any number of interlinked web pages via a web browser using a simplified markup language or a WYSIWYG text editor. Wikis are typically powered by wiki software and are often used to create collaborative websites, to power community websites, for personal note taking, in corporate intranets, and in knowledge management systems.

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SECTION VII. PROGRAM FUNCTIONS Help > Support > GoToAssist PURPOSE: GoToAssist opens the GoToAssist web site. This is an online customer support method that FVD may use in the future.

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• On the ❶ Help tab, ❷ Support group, click ❸ GoToAssist. • The ❹ GoToAssist web site opens with a logon screen. • This is a future support system for FVD.

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SECTION VII. PROGRAM FUNCTIONS Help > Support > GoToMeeting PURPOSE: GoToMeeting opens the GoToMeeting web site. This is an online meeting service.

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• On the ❶ Help tab, ❷ Support group, click ❸ GoToMeeting. • The ❹ GoToMeeting web site opens with a logon screen.

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NOTE: GoToMeeting is an online meeting service that enables individuals and organizations to easily, securely and cost-effectively collaborate, present information and demonstrate products online. This managed service is unique because of its innovative flat-fee All You Can Meet® pricing model that enables businesses to benefit more frequently from the value of online meetings. With GoToMeeting, organizations will increase productivity, decrease costs, expand reach and generate revenue opportunities. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Help > License > Activate PURPOSE: Activate opens FVD Activate. You use this function to purchase FVD, renew FVD, or receive a new license, and enter your Activation Key. After you purchase FVD, via email you will receive an Activation Key and a license file (license.dll). 1

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• On the ❶ Help tab, ❷ License group, click ❸ Activate. • The ❹ Fox Village Dressage Activation dialog box opens. • With this dialog box, you can: o ❺ Purchase FVD. o ❻ Renew FVD. o ❼ Request a new license. o Enter your ❽ Activation Key. After you enter your Activation Key, click ❾ Activate to activate the program.

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SECTION VII. PROGRAM FUNCTIONS Help > About PURPOSE: About opens the FVD About dialog box. Use this function to learn about FVD and about your FVD license.

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• On the ❶ Help tab, click the ❷ Activate arrow. • The ❸ About Fox Village Dressage box opens. Click the text.

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• Click ❹ About Fox Village Dressage dialog box opens. • With this dialog box, you can: o View the FVD ❺ Copyright. o View the ❻ FVD Contact Information. o View your ❼ Your Contact Information. o Your ❽ FVD Version (you receive a prompt to upgrade when a new version is released). • Click ❾ Close when you have finished viewing the information.

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5 6 Your Name Your Address Your Phone Number Your Email Address Your FVD Expiration Date

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SECTION VII. PROGRAM FUNCTIONS

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SECTION VII. PROGRAM FUNCTIONS Show Office > Show Information PURPOSE: Show Information is used to enter information about your show. 1

• Select ❶ Main Menu / ❷ Show Office / ❸ Show Information. 2

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• The ❹ Show Information dialog box opens. • See Show Information for procedures to enter your show’s information. • Click ❺ Close to close the dialog box and return to the Main Menu.

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SECTION VII. PROGRAM FUNCTIONS Show Office > Show Preferences PURPOSE: Show Preferences is used to enter your preferences for managing your show. 1 • Select ❶ Main Menu / ❷ Show Office / ❸ Show Preferences.

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• The ❹ Show Preferences dialog box opens. • See Show Preferences for procedures. • Click ❺ Close to close the dialog box.

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SECTION VII. PROGRAM FUNCTIONS Show Office > Show Fees PURPOSE: Show Fees is used to enter the fees for your show. 1 • Select ❶ Main Menu / ❷ Show Office / ❸ Show Fees.

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• The ❹ Show Fees dialog box opens. • See Show Fees for procedures to enter your show’s fees. • Click ❺ Close to close the dialog box. 4

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SECTION VII. PROGRAM FUNCTIONS Show Office > Payment Types PURPOSE: Payment Types is used to enter the types of payments you accept for your show (cash, credit card, checks, etc.). 1 2

3 • Select ❶ Main Menu / ❷ Show Office / ❸ Payment Types.

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• The ❹ Payment Type dialog box opens. • See Payment Types for procedures to enter your show’s payment types. • Click ❺ Close to close the dialog box. 5

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SECTION VII. PROGRAM FUNCTIONS Show Office > Credit Card Types PURPOSE: Credit Card Types is used to enter the types of credit cards you accept for your show .

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3 • Select ❶ Main Menu / ❷ Show Office / ❸ Credit Card Types.

4 • The ❹ Credit Card Type dialog box opens. • See Credit Card Types for procedures to enter your show’s credit card types. • Click ❺ Close to close the dialog box. 5

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SECTION VII. PROGRAM FUNCTIONS Show Office > Stalls

PURPOSE: Stalls is used to enter (barn and) stall numbers prior to assigning stalls to entries. 1 2

3

• Select ❶ Main Menu / ❷ Show Office / ❸ Stalls.

4 • The ❹ Stalls dialog box opens. • See Enter Stall Numbers for procedures on entering your show’s stall information.

• Click ❺ Close to close the dialog box. 5

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SECTION VII. PROGRAM FUNCTIONS Show Office > Stall Groups PURPOSE: Stall Groups is used to enter the names of Stall Groups in the program. Stall Groups are used to identify multiple entries who want to be stabled together. A Stall Group name is entered in the FVD program, then the name is selected for each entry in the group. NOTE: Using information on the entry forms, you may need to develop Stall Group names. For example, Mary may ask to be stabled with Nancy, and Nancy may ask to be stabled with John. You need to make the association between Mary, Nancy, and John and develop one Stall Group name for their group. The easiest way to do this is to use the name of the most prominent barn or the last name of the most prominent rider/trainer in the group.

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• Select ❶ Main Menu / ❷ Show Office / ❸ Stall Groups.

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4 • The ❹ Stall Groups dialog box opens. • Enter the names of Stall Groups. • See Stabling Fees > Stabling Days, Stall Groups, Stable Comments for another method to enter Stall Groups and how to select a Stall Group for an entry. • Click ❺ Close to close the dialog box.

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SECTION VII. PROGRAM FUNCTIONS Show Office > Classes PURPOSE: Classes is used to enter information about the dressage classes being offered at your show. 1 2

• Select ❶ Main Menu / ❷ Show Office / ❸ Classes.

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• The ❹ Class dialog box opens. • See Select Classes for procedures to enter your show’s class information. • Click ❺ Close to close the dialog box.

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SECTION VII. PROGRAM FUNCTIONS Show Office > Entries PURPOSE: Entries is used to enter your show’s entries (horses and people).

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• Select ❶ Main Menu / ❷ Show Office / ❸ Entries.

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• The ❹ Entry dialog box opens. • See ENTER MAILED SHOW ENTRIES for procedures to enter your show’s entries. • Click ❺ Close to close the dialog box.

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SECTION VII. PROGRAM FUNCTIONS Show Office > Horses PURPOSE: Horses is used to enter information about horses (and their owners) in your show. 1 2

• Select ❶ Main Menu / ❷ Show Office / ❸ Horses.

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• The ❹ Horse / Owner dialog box opens. • See Horses > Select Horses and Horses > Enter Horse Data (horses) and People > Select People and People > Enter People Data (owners) for procedures to enter the information. • Click ❺ Close to close the dialog box.

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SECTION VII. PROGRAM FUNCTIONS Show Office > People PURPOSE: People is used to enter information about people (owners, riders/handlers, trainers, and coaches) in your show. NOTE: When working on entries, you enter information on horses, owners, riders, trainers, and coaches. A person can be more than one category; for example, an owner can also be a rider and/or a trainer. Therefore, the FVD program puts all people (and horse) information in one data file, the HR.hdf. The People dialog box is another way to enter information about all people, regardless of their status.

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• Select ❶ Main Menu / ❷ Show Office / ❸ People. 3

4 • The ❹ People dialog box opens. • See People > Select People and People > Enter People Data for procedures to enter your show’s people (owners, riders, trainers, and coaches). • Click ❺ Close to close the dialog box. 5

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SECTION VII. PROGRAM FUNCTIONS Show Office > Test Durations

PURPOSE: • Test Durations is used to edit (change) the test durations built into the FVD program. • Dressage tests have standard ride time durations, in minutes, from initial halt/salute to final halt/salute. • For show scheduling, additional administrative time is needed before and after each test for the rider to enter the ring and for the judge to complete the test sheet. • The FVD program has default FVD Test Durations for each test (see Default Test Durations > Listed in FVD), consisting of both ride time and administrative time, that are used during scheduling. The FVD program user can edit the FVD Test Durations if more or less time is desired. 1 2 • Select ❶ Main Menu / ❷ Show Office / ❸ Test Durations.

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• The ❹ Test Durations dialog box opens. • Using the ❺ slider, scroll through the list of tests until the test for which you want to edit the duration is visible. • Highlight the ❻ Minutes duration for the test. • Edit the time by typing in a new number. • Repeat for any other test you want to edit.

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• Click ❼ Close.

• During Scheduling, FVD will use the new Test Duration for the edited test(s). NOTE 1: In FVD, the test duration includes the time for the dressage test and for judge admin time. For example, the 2015 Training Level Test 3 should be ridden in 4 min (small arena) or 5 min (large arena). FVD uses 7.0 min in scheduling so the judge has time to write remarks and sign the test sheet. NOTE 2: If you are running a schooling show, you may want to provide plenty of time for the judge to talk to the riders. For example, you may want to give 10 minutes for the test. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Show Office > Test Editor > Open PURPOSE: Test Editor is used to edit the dressage tests in the FVD program. Test information is in the Test.tdf file. • See Dressage Tests Built into the FVD Program to see a list of the included tests. • With Test Editor, tests can be edited or deleted, and new tests can be added.

NOTE: Edit tests with great care. If you edit a standard test, it could inaccurately change the show results.

1 2

• Select ❶ Main Menu / ❷ Show Office / ❸ Test Editor. 3

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SECTION VII. PROGRAM FUNCTIONS Show Office > Test Editor > Enter Test Information • The ❹ Test Editor dialog box opens with the following: o ❺ Standard Marks numbers are the numbers of the test movements marks for the test. o ❻ Standard Marks boxes contain the coefficients for each test movement. o ❼ Collective Marks numbers are the numbers of the collective marks for the test. o ❽ Collective Marks boxes contain the coefficients for each collective mark. o ❾ Test ID Number is automatically entered by the FVD Program. o ❿ Test Name is the test name. o ⓫ Test Short Name is a short name that you can give a test. Each test short name must be unique – it can only be given to one test. o ⓬ Duration (min.) is the time provided to for the test (ride time + administrative time). o ⓭ Report Style is

• • • •

o ⓮ Decimal (0-2) is the number of decimal points in the score. Decimals are allowed in freestyles, young horse tests, and others. 0.5 decimals are now allowed in USEF and USDF tests. o ⓯ Standard Count is the number of standard marks (movements) in the test. o ⓰ Collective Count is the number of collective marks in the test. o ⓱ Possible Score is the maximum possible score for the test. o ⓲ Descriptions provide a short description of each movement. Use the ⓳ drop-down arrow or the ⓴ Previous Test and Next Test icons to select a test. Use the ❷❶ Add Test icon to open a blank test that can be edited and saved. Use the ❷❷ Delete Test icon to 4 delete a test. Click ❷❸ Close to save your edits and close the dialog box. 5 6 9 10 11 12 13 14 15 16 17 18 7 8

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SECTION VII. PROGRAM FUNCTIONS Show Office > Scheduling PURPOSE: Scheduling is used to schedule the rides in your show. 1

2

• Select ❶ Main Menu / ❷ Show Office / ❸ Scheduling. 3

• The  Scheduling dialog box opens. 4 5

6

• See SCHEDULING YOUR SHOW for information on using the Scheduling dialog box and scheduling the show. • Click ❺ OK to view the classes entered in the Scheduling dialog box. • Click ❻ Close to close the Scheduling dialog box.

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SECTION VII. PROGRAM FUNCTIONS Show Office > Income [and Invoice] > Introduction, Top Information • PURPOSE: Income [and Invoice] is used to enter income and create an invoice for a customer who is providing money (income) to the show that is not part of a show entry. NOTE: The data entered in this invoice is how you enter a payment and create an invoice for a non-entry customer. It does not link to an Entry #; therefore, it is not a method to enter/edit fees/payments for an entry. For example, during the show a rider buys more bedding. If you create the invoice using the function described on this page, the purchase is not reflected on the fees paid by the rider. If you want the purchase to be reflected on the fees paid by the rider, the purchase must be entered under the Entry # (see Stabling Fees and Other Fees / Payments). If instead a non-entry person rents a vendor booth, purchases a show program, makes a donation to the show, etc., you enter the payment (income) and create an invoice using the function described in this section. 1

• Select ❶ Main Menu / ❷ Show Office / ❸ Income.

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3 4 5 6 9

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• The ❹ Income dialog box opens, which has three sections to be completed: 1. Top information 2. Charges 3. Payments

1. TOP INFORMATION: • ❺ The FVD Program automatically enters the name of the show and the show address. • ❻ Customer: Enter the name and address of the person/company to whom the invoice will be sent. Type them as for an envelope. • ❼ Invoice #: Enter an invoice number. You can use up to ten letters and numbers. • ❽ Date: The FVD program automatically enters today’s date. • ❾ Memo: If desired, enter a memo about the invoice. You can use up to 50 letters and numbers.

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SECTION VII. PROGRAM FUNCTIONS Show Office > Income [and Invoice] > Charges 2. CHARGES: • ❿ Category: Use the dropdown arrow to select the category of charges. The FVD program does not pre-populate the drop-down list – the list is developed by you as you work on your show. DO NOT TYPE IN A CATEGORY THAT IS NOT IN THE INCOME CATEGORIES LIST AS THE PROGRAM WILL NOT LET YOU BACK OUT OF A HANDTYPED ENTRY THAT IS NOT ON THE LIST. If the category you want to use is not on the dropdown list, go to Step ⓫.

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DO NOT TYPE IN A CATEGORY THAT IS NOT IN THE INCOME CATEGORIES LIST AS THE PROGRAM WILL NOT LET YOU BACK OUT OF A HAND-TYPED ENTRY THAT IS NOT ON THE LIST. SEE STEP 11

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17

• ⓫ Edit Income Categories: Click the button to add a new category to the list.

Print Invoice/Statement Delete Invoice Add Invoice Next Invoice Look up an invoice Previous Invoice

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• The ⓬ Income Category dialog box opens. • To add a ⓭ new category, type the name of the category in the box. • To delete a category, click on the ► to the left of the category name and click the ⓮ Delete Income Category icon. • Click ⓯ Close to save your changes and return to the Income dialog box. 14

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• ⓰ Amount: Enter the dollar amount of the charge. • Repeat steps 10 – 16 for additional charges. • ⓱ Total Charges: The FVD program will automatically calculate and enter the total of the charges. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Show Office > Income [and Invoice] > Payments, Print Invoice/Statement

3. PAYMENTS: •  Payment Type: Use the drop-down arrow to enter the type of payment (refund, cash, check, credit card, paid to USDF). •  Credit Card: Use the drop-down arrow to enter the type of credit card. •  CC# / CK#: Enter the credit card number or the check number. •  Exp: Enter the expiration date of the credit card. •  Amount: Enter the amount paid. • Repeat steps 18-22 for additional payments.

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•  Total Payments: The FVD Program will automatically enter the total of the payments. •  Balance Due: The FVD Program will automatically enter the balance due. If there is a credit, the amount will be in (parens).

25 26 Print Invoice/Statement Delete Invoice Add Invoice Next Invoice Look up an invoice Previous Invoice

• Click  Print Invoice/Statement to print the invoice. • Click  Close to return to the Main Menu.

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SECTION VII. PROGRAM FUNCTIONS Show Office > Expenses [and Checks] > Information, Top Information • PURPOSE: Expenses [and Checks] is used to enter an expense and create a check. NOTE: Dressage shows cost money! This function is how you track your show expenses. Even if you do not want to print a check, you should still enter the expenses if you use FVD to track your expenses. For example, this is where you enter the cost of ribbons, trophies, bedding, use of the facility, insurance, monetary prizes, etc.

1 2 • Select ❶ Main Menu / ❷ Show Office / ❸ Expenses.

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• The ❹ Expenses dialog box opens. TOP INFORMATION: • ❺ Check #: Enter the check number. • ❻ Date: The FVD program automatically enters today’s date. • ❼ Pay to the Order of: Enter the name of the person/company to whom/which the check is written. • ❽ This amount is automatically entered by the FVD program after the expense is entered. • ❾ Address, etc.: Enter the address, etc. of the person/company to whom/which the check is written. • ❿ Memo: Enter a short memo regarding the expense. • ⓫ The FVD program automatically enters the name of the show secretary. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Show Office > Expenses [and Checks] > Category, Print Check

CATEGORY INFORMATION: • ⓬ Category: Use the dropdown arrow to select the category of expense. DO NOT TYPE IN A CATEGORY THAT IS NOT IN THE EXPENSES CATEGORIES LIST AS THE PROGRAM WILL NOT LET YOU BACK OUT OF A HAND-TYPED ENTRY THAT IS NOT ON THE LIST. If the category you want to use is not on the drop-down list, go to step 13. • ⓭ Edit Expense Categories icon: Click the icon to add a new category to the list.

13

12

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• The ⓮ Expense Category dialog box opens. • To add a ⓯ new category, type the name of the category in the box adjacent to the * (the * changes to a ►). • To delete a category, click on the ► to the left of the category name and click the ⓰ Delete Income Category icon. • Click ⓱ Close to save your changes and return to the Expense dialog box.

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Print Current Check Delete Expense Add Expense Next Expense Look up an expense Previous Expense

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• Use the ⓬ Category drop-down arrow to select the category. • ⓲ Amount: Enter the amount of the expense. • Repeat steps ⓬-⓲ to enter any additional expenses for this person/vendor/etc. • To print a check, click ⓳ Print Current Check. 16

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SECTION VII. PROGRAM FUNCTIONS Show Office > Expenses [and Checks] > Check • The ⓴ Check dialog box opens. • Using custom ordered checks (available from your bank or the internet), use  Print to print the check. • Click  Close Preview to close the check.

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SECTION VII. PROGRAM FUNCTIONS Show Office > Check List [= To Do List] PURPOSE: Check List is used to create a To Do List.

1 2

• Select ❶ Main Menu / ❷ Show Office / ❸ Check List.

3 • The ❹ Check List dialog box opens. • ❺ Due Date: Enter the date the task must be completed (MM/DD/YYYY). • ❻ Description: Enter a description of the task. It can be a simple title or a long message. • ❼ Finished: When the task has been completed, click (check) the box. • ❽ Add Item icon: Click to add another task to the list. • ❾ Delete Item icon: Click to delete a task from the list. • Click ❿ Close to save your changes and return to the Main Menu.

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6

7

8 9

11

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• With your cursor in the Description box, ⓫ Press shift + F2 to zoom on description. 12 • The ⓬ Zoom dialog box opens in which you can view and edit your Description. • Click ⓭ OK to save your changes and return to the ❹ Check List dialog box.

13

• Click ❿ Close to save your changes and return to the Main Menu.

NOTE: Instead of the above, the check list can be used to track entries that are on a wait list but are not entered in the FVD program. In the ❺ Due Date column, enter the date the entry was received/requested. In the ❻ Description column, enter the class #, rider name, and email address. If you have a pre-show scratch, refer to the list to fill the scratch. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Show Office > Horse and Rider DB Management > Delete Old Horses and People, Clear Check Boxes PURPOSE: Horse & Rider DB Management is used to clean up your database: • Delete “old” horses and people that may never again enter one of your shows: o Update the Last [Most Recent] Show Date for horses and people. o Purge [Delete] Records - horses and people whose “Last Show Date” is prior to a given date. • Clear [selected] Check Boxes for horses and people in your HR.hdf file.

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• Select ❶ Main Menu / ❷ Show Office / ❸ Horses and Rider DB Management. • See Horse & Rider Database Management for procedures.

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SECTION VII. PROGRAM FUNCTIONS Show Office > Membership Verification > About PURPOSE: Membership Verification is used to verify USEF and USDF memberships. Based on membership numbers entered into FVD, it uses the membership data of USEF and USDF to check the current membership status of all the horses and people. NOTE: In order to charge the correct fees and determine if an entry qualifies for a GAIG Q ride, you need USEF and USDF membership numbers and status for all people and horses in your show (except for entries only in exempt classes – see USDF Exception List). There are a number of methods to obtain the membership information, all of which can have a lag time from membership application/payment: • Mailed Entry Packet: Paperwork sent to you with a mailed entry packet. • Equestrian Entries: Information provided in EE show entry downloads. • USEF Affiliates Membership Verification Service: You search by number, horse name, owner last name, organization name, and/or rider name to obtain USEF and USDF membership information. • FVD Membership Verification (this topic): Using data in the current show, search by individual or farm numbers or by horse numbers. This feature does not change or reset your membership confirmations.

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NOTE: USDF has specific guidelines on what can and cannot be accepted as proof of membership for people and horses. See USDF Acceptable Proof of Membership for Shows. USDF does not accept a GMO membership card as proof of USDF GMO membership.

2

NOTE: USEF proof of membership can be obtained by the person from the USEF web site at a person’s USEF My Way Account. See USEF FAQs Proof of Membership for Competition Purposes.

3 • Select ❶ Main Menu / ❷ Show Office / ❸ Membership Verification.

5

6

• The ❹ Membership Verification dialog box opens. • Read the text on ❺ About. • Click ❻ USEF Verification.

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SECTION VII. PROGRAM FUNCTIONS Show Office > Membership Verification > USEF > Select Type of Verification 7

8

• The ❼ USEF Verification dialog box opens. • Using the ❽ Membership Type drop-down arrow, select the membership type (Individual & Farm or Horse). • Click ❾ Download.

9

• A ❿ Fox Village Dressage dialog box opens telling you that your rider/owner/trainer/coach USEF numbers for the current show have been copied into your clipboard. • Click ⓫ OK.

10

11

12 13 • The ⓬ USEF: Competition Secretaries :: Individual & Farm Lookup: Multiple dialog box opens. • Place your cursor in the ⓭ box then press Ctrl + V (this pastes the contents of your clipboard into the box).

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SECTION VII. PROGRAM FUNCTIONS Show Office > Membership Verification > USEF > Paste Numbers in Search Box, Submit

• Your rider/owner/trainer/coach USEF numbers for the current show have been pasted into the ⓭ box. • Click ⓮ Submit.

13

NOTE: If you just need to verify one number, you can enter that number by hand and click Submit.

14

• A ⓯ dialog box opens asking you if you want to open or save the results. • Click your preference.

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SECTION VII. PROGRAM FUNCTIONS Show Office > Membership Verification > USEF > Compare Results to Show Data • The ⓰ FarmAndIndividual#####.txt – Notepad dialog box opens. • The data is sorted by the membership number and contains: o USEF Membership number of Farm or Individual. o F or I for Farm or Individual. o Farm Name or Individual Name. o Farm or Individual Status – Recorded Farm, Undeclared, Senior, etc. o Birthdate o Discipline – Dressage o Status – Amateur, etc. o Membership Status – Active, etc. NOTE: USDF data for USDF GMO o Competition Status – Competes in all Breeds/Disciplines, etc. members is often out of date as GMOs must report memberships to USDF, o State which then updates the database. o Zip Code Therefore, always verify the report o USDF Membership Status results with the individual. o Non-Member Fees recommendations. o Date the data was obtained by you. • You can use the print-out to verify memberships in your show. This is done by hand, not electronically. 16 FARM NAME F NAME L NAME F NAME L NAME

NOTE: If an incorrect or fictitious number is in the FVD data, the Data will be 0.

• Use this list to update the people information (see People > Enter People Data > USEF). 17

• Click ⓱ X on the USEF dialog box to close the dialog box.

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SECTION VII. PROGRAM FUNCTIONS Show Office > Membership Verification > USDF > Select Type of Verification 1 • Select ❶ Main Menu / ❷ Show Office / ❸ Membership Verification.

2

3

4 5 6

• The FVD ❹ Membership Verification dialog box opens. • Click ❺ USDF Verification. • Click ❻ Person Membership Verification.

7 • The FVD ❼ Membership Verification dialog box opens. • Click ❽ USDF Verification.

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SECTION VII. PROGRAM FUNCTIONS Show Office > Membership Verification > USDF > People Membership Verification Report

9 • The ❾ USDF Person Membership Verification Report – Fox Village Dressage report opens. • The report has two lists: o Verified Memberships. o Non-verified Memberships. • Use this list to update the people information (see People > Enter People Data > USDF, Cards Verification). • Click ❿ Close Print Report to close the report.

NOTE: The fictitious show used in examples for this manual has all fictitious people and horses, except for one (the author and her horse). Therefore, all but one of the people on this list cannot be verified because they do not exist!

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SECTION VII. PROGRAM FUNCTIONS Show Office > Membership Verification > USDF > Horse Membership Verification Report

• To obtain a Horse Membership Verification Report, repeat the previous steps ❶ - ❿, choosing ⓫ Horse Membership Verification.

11

• When you are finished verifying memberships, click ⓬ Close. 12

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SECTION VII. PROGRAM FUNCTIONS Show Office > Membership Verification > USDF > Qualifiers w/o Documentation • Select ❶ Main Menu / ❷ Show Office / ❸ Membership Verification.

1 2

• The FVD ❹ Membership Verification dialog box opens. • Click ❺ USDF Verification. • Click ❻ Qualifiers w/o Documentation. 4 5

3 6

7

• The ❼ USDF Person Membership Verification Report - Fox Village Dressage report opens. • The report lists entry details for Q rides that require additional membership documentation. You need to obtain and verify (and enter in FVD) this missing information before the entry can have a Q ride. • Click ❽ Close Print Report to close the report.

NOTE: The fictitious show used in examples for this manual has all fictitious people and horses, except for one (the author and her horse). Therefore, all but one of the people on this list cannot be verified because they do not exist!

• When you are finished verifying memberships, click ❾ Close.

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SECTION VII. PROGRAM FUNCTIONS Show Office > Export Utility [to MS Excel] > Select Table to Export PURPOSE: Export Utility [to MS Excel] is used to export FVD data to a MS Excel spreadsheet file. Once the data is in a MS Excel file, you can use it to create form letters, custom labels, stall lists, etc. 1 2

• Select ❶ Main Menu / ❷ Show Office / ❸ Export Utility. 3

4 5

• The ❹ Export Utility dialog box opens.

• Use the ❺ Table drop-down arrow to select a table to export: o Class o Entry o Entry Fees o Horse o Ride o People o USDF Champ Verify by Entry o USDF Champ Verify by Class

5 6

• In this example will use ❻ Class. • Click ❼ OK.

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SECTION VII. PROGRAM FUNCTIONS Show Office > Export Table [to MS Excel] > Name the File, Save the File 8 9 • The ❽ New MS Excel File dialog box opens. • By default, the ❾ FVD folder opens. Create/Navigate to a new folder if you want to save the file in a different folder. • In the ❿ File Name: box, type a name for your file. It is recommended that you use a file name that includes the year, the name of the show, and the type of table. In this example, the file name is BlueHorseDressage-Class.xls. • Click ⓫ Save.

10 11

12 • A ⓬ Fox Village Dressage information dialog box opens letting you know the table was exported successfully. • Click ⓭ OK.

13

14 • Open the ⓮ FVD folder that contains the ⓯ Excel file you just created. • Double click the ⓯ file name to open the file.

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SECTION VII. PROGRAM FUNCTIONS Show Office > Export Table [to MS Excel] > View the File • The ⓰ MS Excel File opens.

• Follow the same procedure to create MS Excel files containing information about each Entry, Entry Fees, Horse, Ride, People (includes riders/handlers, owners, trainers, and coaches), and USDF Championship Verification. • The following page lists the fields exported for each of the possible selections. • You can use the information in these files to create custom labels, make a stall list, provide information for the show program, etc.

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SECTION VII. PROGRAM FUNCTIONS Show Office > Export Table [to MS Excel] > Fields in Each Export Table • The following information (columns) is included in each exported Excel file: CLASS

ENTRY

ENTRY FEES

HORSE

RIDE

PEOPLE

USDF Champ Verification Entry

USDF Champ Verification Class

Class [#]

Entry [#]

Entry [#]

Name [Horse]

Entry [#]

First Name

IngEntryID

Class Number

Name [Class]

Horse [Name]

Horse [Name]

Breed

Rider First Name

Last Name

Horse [Name]

Class Name

Display Form

Horse For Sale

Rider First Name

Height

Rider Last Name

Address

Horse USEF [#]

Date

Need Owner Signature

Rider Last Name

Color

Horse Name

City

Horse USDF [#] Horse [Name]

Ring

Rider [Name]

Description [Fee]

Sex

Force Order

State

Owner Last Name

Horse USEF [#]

Fee

Need Rider Signature

Rate

Sire

Class

Zip Code

Owner First Name

Horse USDF [#]

Dam

Org Code

Country

Owner USEF [#]

Owner Last Name

Dams Sire

Test

Telephone

Owner USDF [#]

Owner First Name

Qualifying Fee Trainer [Name] Quantity

IngEntryID

Prize

Need Trainer Signature

Sponsor

Coach [Name] Stall [#]

Birth Country

Time

E-mail

Rider Last Name

Owner USEF [#]

Start Time

Need Coach Signature

Birth Year

Qual/Div

Citizenship

Rider First Name

Owner USDF [#]

End Time

Need Parent Signature

Breeder

Term Reason

TIN

Rider USEF [#]

Rider Last Name

Breaks

Confirmation Mailed

Coggins

Subbed Out

Status

Rider USDF [#]

Rider First Name

Rides

Post Marked

Passport

Rank E

DOB

Rider Status

Rider USEF [#]

Closed

Stall Group

USAE [USEF]

Rank H

USAE

Q1

Rider USDF [#]

Test

Stall Previous Sunday

USAE [USEF] Expiration

Rank C

USAE Expiration

Q2

Rider Status

Judge E

Stall Previous Monday

USAE [USEF] Verified

Rank M

USAE Verified

Level

Q1

Judge H

Stall Tuesday

USDF

Rank B

USDF

Verified

Q2

Judge C

Stall Wednesday

USDF Expiration

Place

USDF Expiration

Level

Judge M

Stall Thursday

USDF Verified

Prize

USDF Verified

Verified

Judge B

Stall Friday

Other

Conflict

Other

Stall Saturday

Other Expiration

Elapse

Other Expiration

Stall Sunday

Other Verified

Free Style Verify

Other Verified

Stall Monday

Last Show

Volunteer

Stable Comments

Notes

Last Show

Entry Memo

Owner [Name]

Notes

Total

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SECTION VII. PROGRAM FUNCTIONS Show Office > Emails to Clipboard PURPOSE: Emails to Clipboard is used to copy the email addresses of people to your Windows clipboard. Using your default email program, you can then paste the clipboard contents into the To… box (or BCC: box) and thereby send an email to people in your show. You can select which group(s) of people to include. • Select ❶ Main Menu / ❷ Show Office / ❸ Rider Emails to Clipboard. • The ❹ E-mails to Clipboard dialog box opens. • You have the following options (❺ E-mail Filter): o Riders in Show – copies the email addresses of all the riders in your show to the clipboard. o Owners in Show – copies the email addresses of all the owners in your show to the clipboard. o Trainers in Show – copies the email addresses of all the trainers in your show to the clipboard. o Coaches in Show – copies the email addresses of all the coaches in your show to the clipboard. o All People in Show – copies the email addresses of all the riders, owners, trainers, and coaches in your show to the clipboard. o All People in HR Database – copies the email addresses of all the people in your HR database to the clipboard. Lets you enter a ❻ Last Show Date, which limits the people to those who showed since the date you enter. • Make your selection then click ❼ OK.

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5

• A ❽ Fox Village Dressage information dialog box opens, indicating the email addresses have been copied to the clipboard. 8 • Click ❾ OK.

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• To email the selected people, open your default email program in the usual manner and paste the contents of your clipboard (the people email addresses) into the To… box. Alternately, to avoid broadcasting the email addresses to other people, paste into the BCC… box and put your email address in the To: box. • Compose your email in the usual manner, add any attachment(s) you may want to email, and send. • This is a handy method to send a message to all the selected people, with attachments such as the Rider’s Schedule Report, etc. • See USE EMAIL ADDRESSES and for more information on emails. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS

NOTE: Scoring is explained in SCORING, PLACE CLASSES. This chapter explains additional FVD scoring tools.

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SECTION VII. PROGRAM FUNCTIONS Scoring > Multi-Judge Sheets > Enter First Judge PURPOSE: • Multi-Judge Sheets is used during Instant Scoring when a class has more than one judge. • After the individual movement marks are entered, the Multi-Judge Sheet displays all the marks on one sheet of paper. 1 • Select ❶ Main Menu / ❷ Scoring. • Ensure you are using ❸ Instant Scoring. See SCORING & PLACING CLASSES for procedures. 2 • Select the ❹ position of the first judge by 3 clicking the radial button corresponding to the judge letter position. C is automatically selected when you start scoring. 5 • Using the ❺ Class (Lookup) drop-down arrow, 6 select the class you want to score. 4 • Click ❻ Score.

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• The ❼ Scoring - C dialog box opens. • Using the ❽ Entry (Lookup) dropdown arrow or the text box, or using the ❾Previous Entry and ❿ Next Entry icons, select the correct ⓫ Entry #. In this example, it is Entry #121. • Enter the ⓬ Marks as in Entering Scores. • Click ⓭ Close.

Continued on next page…

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SECTION VII. PROGRAM FUNCTIONS Scoring > Multi-Judge Sheets > Enter Next Judge • You are returned to the ⓮ Scoring dialog box. • Click the ⓯ radial button corresponding to the ring position of the next judge. In this example we clicked B. • Click ⓰ Score.

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• The ⓱ Scoring - B dialog box opens. • Select the entry # and enter the ⓲ Marks as on the previous page and as in Entering Scores. • Click ⓳ Close.

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• You are returned to the ⓴ Scoring dialog box. • Enter marks for additional judges, if applicable. • Click ❷❶ Multi-Judge Sheets. Continued on next page… Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Scoring > Multi-Judge Sheets > View Multi-Judge Sheet

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• The ❷❷ Scoring Multi-Judge Sheet dialog box opens. • The sheet displays: o ❷❸ Calculated Marks from each judge. o ❷❹ Total for each judge. o ❷❺ Percent for each judge. o ❷❻ Final Score for the ride. o ❷❼ Percentage for the ride. • Click ❷❽ Refresh if the scores were changed in the scoring dialog box. • Click ❷❾ Print to print the sheet. • Click ❸⓿ Previous Rider or ❸❶ Next Rider to view the sheet of the next rider. • Alternately, click the ❸❷ Entry (Lookup) drop-down arrow to select a different entry #. • Click ❸❸ Close when you are finished.

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SECTION VII. PROGRAM FUNCTIONS Scoring > Special Score Reports > Team Tab > Team Report > Open the Report PURPOSE: • Team Tab is used to place Teams. • Some dressage shows have teams, which are usually 3-4 rider/horse pairs whose scores are tallied to determine team placings. • Teams are entered into the FVD program during the Entry phase. See Select the Entry’s Team for procedures. • The scores for each individual in a team are entered in the usual manner (see SCORING, PLACE CLASSES). • If desired, each individual in the class may be placed (see SCORING, PLACE CLASSES or PLACE BY GROUPS, CLOSE). • Placing of the teams is then performed as follows: 1

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3 o Select ❶ Main Menu / ❷ Scoring o Using the ❸ Class (Lookup) drop-down arrow, select the class to be scored. o Click ❹ Special Score Reports

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5 6 o The ❺ Special Score Reports dialog box opens. o Select the ❻ Team tab. o Click ❼ Team Report.

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SECTION VII. PROGRAM FUNCTIONS Scoring > Special Score Reports > Team Tab > Team Report > View the Report

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The ❽ Score Report opens. In the report, the rides are grouped by ❾ Team, then by ❿ Score (high to low) within each team. Each team’s score (⓫ total points and ⓬ team percent) is listed. If desired, click ⓭ Print to print the report. The teams are NOT listed by place – that is done by hand. Look at the team percentages to determine the highest percentage (1st place), next highest percentage (2nd place), etc. In this example, Team B is 1st, Team A is 2nd, Team C is third, and Team D is 4th. Make a note of the placings or write them on your report print-out. • Click ⓮ Close Print Preview to close the report. 8 14 13

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SECTION VII. PROGRAM FUNCTIONS Scoring > Special Score Reports > Team Tab > Place Team 1 o Select ❶ Main Menu / ❷ Scoring o Using the ❸ Class (Lookup) drop-down arrow, select the class to be scored. o Click ❹ Special Score Reports

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• The ❺ Special Score Reports dialog box opens. • Select the ❻ Team tab. • Click on ❼ Place Team.

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• The ❽ Team dialog box opens. • Using the team placings determined on the previous page, enter the ❾ Place for each team. • Click ❿ Close to save your changes, which returns you to the ❺ Special Score Reports dialog box. • On the ❺ Special Score Reports dialog box, click ⓫ Close to close the report and return to the Main Menu.

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SECTION VII. PROGRAM FUNCTIONS Scoring > Special Score Reports > Breed Tab (in FVD DSHB User Manual) 1 2 3 • Select ❶ Main Menu / ❷ Scoring • Using the ❸ Class (Lookup) drop-down arrow, select the class to be scored. • Click ❹ Special Score Reports 4

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• The ❺ Special Score Reports dialog box opens. • Select the ❻ Breed tab. • See the separate FVD Dressage Sport Horse Breeding User Manual (click here).

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SECTION VII. PROGRAM FUNCTIONS Scoring > Special Score Reports > Combined Tab > Set Criteria • PURPOSE: The Combined tab provides a score report for shows that combine the results of two or three classes for each rider/horse pair to determine the final scores and final placings. 1 • Select ❶ Main Menu / ❷ Scoring • Using the ❸ Class (Lookup) drop-down arrow, select the first class to be scored 2 • Click ❹ Special Score Reports • The ❺ Special Score Reports dialog box opens. • Select the ❻ Combined tab. • Using the ❼ Class 1 (Lookup) drop-down arrow or type-in box, select the first class to be included. • Using the ❽ Class 2 (Lookup) drop-down arrow or type-in box, select the second class to be included. • If you are including a third class, click the ❾ Triple check box then, using the ❿ Class 2 (Lookup) drop-down arrow or type-in box, select the third class to be included.

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• The results can be calculated two ways: 1. Total Points: The total points for the 2 (or 3) classes divided by the total possible points for the 2 (or 3) classes. For example, a rider scores 200, 220,and 230 (total = 650) in classes with maximum scores of 300, 340, and 360 (total = 1000). The percentage for this rider is 650/1000 = 65.000%. For this method, DO NOT check the ⓫ Average Percent Scores checkbox. 2. Average Percent Scores: The 2 (or 3) percentages for each of the riders is averaged. For example, a rider had 200/300 = 66.666%, 220/340 = 64.706%, and 230/360 = 63.889%. The percentage for this rider is the average of 66.666% + 64.706% + 63.88%9 = 65.087%. For this method, CHECK the ⓫ Average Percent Scores checkbox. • In the example, we will perform a ⓬ dual (2 classes) report with Total Points as the calculation method. Click ⓭ OK. 5 6 7 8 10

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SECTION VII. PROGRAM FUNCTIONS Scoring > Special Score Reports > Combined Tab > View the Report • The ⓮ Combined Score Report (Dual) opens. The report has listed, and sorted from highest to lowest percentage, the horse/rider pairs that rode in both classes. • To place the class, click the ⓯ Print icon and the report prints. Hand enter the placings in the ⓰ Place column. • Click ⓱ Close Print Preview to close the report.

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SECTION VII. PROGRAM FUNCTIONS Reports > Pre-Show > Class List Report PURPOSE: The Class List Report is used to create a list of all the classes in the show. 1 2 • Select ❶ Main Menu / ❷ Reports / ❸ PreShow / ❹ Class List Report.

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• The ❺ Class List Report opens. • The list contains: o ❻ Class # o ❼ Class Name o ❽ Day of the class • Click ❾ Print to print the report. • Click ❿ Close Print Preview to close the report.

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SECTION VII. PROGRAM FUNCTIONS Reports > Pre-Show > Class Key Report PURPOSE: The Class Key Report is used to create a list of all the classes in the show, including the USEF/AHA Codes and the Default EC Codes if they are used. 1 2 • Select ❶ Main Menu / ❷ Reports / ❸ Pre-Show / ❹ Class Key Report.

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• The ❺ Class Key Report opens. • The list contains: o ❻ Class # o ❼ Class Test o ❽ Class Name o ❾ Day o ❿ USEF Codes o ⓫ AHA Codes (on the report if AHA codes were entered (see Select Classes). o ⓬ Default EC Code (on the report if EC was selected as the National Level (see Show Preferences > Membership). • Click ⓭ Print to print the report. • Click ⓮ Close Print Preview to close the report.

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SECTION VII. PROGRAM FUNCTIONS Reports > Pre-Show > Class Ride Limit Report PURPOSE: The Class Ride Limit Report is used to report a class that has more than the maximum of 25 rides. 1 • Select ❶ Main Menu / ❷ Reports / ❸ PreShow / ❹ Class Ride Limit Report.

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• If there is no class with more than the maximum of 25 rides, a ❺ Fox Village Dressage information dialog box opens advising you this is the case. • Click ❻ OK to close the dialog box. 5 7

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• If there is/are one or more class(es) with more than the maximum of 25 rides, the ❼ Class Ride Limit report opens. • The report includes the ❽ Class #, ❾ Name, and ❿ Number of Rides. • If any listed class is NOT a championship class, by USEF DR126 rule, you must split the class (see Split Classes).

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SECTION VII. PROGRAM FUNCTIONS Reports > Pre-Show > Entries without Documentation Report 1

PURPOSE: The Entries without Documentation Report is used to create a list of entries that are missing required USEF and/or USDF membership documentation for the horse, owner, rider, trainer, and/or coach. If an entry is on the list, information is missing and the rider needs to be contacted.

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• Select ❶ Main Menu / ❷ Reports / ❸ PreShow / ❹ Entries without Documentation Report.

5 13 12 • The ❺ Entries without Documentation Report opens. • The report contains: o ❻ Entry # (the report is sorted by Entry #, with the lowest number first). o ❼ Horse Name, USEF and USDF #s o ❽ Owner Name, USEF and USDF #s o ❾ Rider Name USEF and USDF #s o ❿ Trainer Name, USEF and USDF numbers o ⓫ Coach Name, USEF and USDF #s • Key: o  ######: Number verified and membership is current. o  ######: Number not verified and/or membership not current. o  : No number provided. Status unknown. o  nmr or  pend: Non-member or pending membership status verified. o  nmr or  pend: Non-member or pending membership status not verified. • Click the ⓬ Print icon to print the report. • Click ⓭ Close Print Preview to close the report.

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SECTION VII. PROGRAM FUNCTIONS Reports > Pre-Show > Entry Confirmation Mailers 1

PURPOSE: Entry Confirmation Mailers is used to mail and/or email a confirmation that the show entry packet has been received and processed. The document contains all the entry’s information that is entered in the FVD program and includes entry deficiencies.

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• Select ❶ Main Menu / ❷ Reports / ❸ PreShow / ❹ Entry Confirmation Mailers. 7

• The ❺ Entry Confirmation M… dialog box opens. • Click your preferences. • Click ❻ OK.

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6 • The ❼ Entry Confirmation Mailers report opens. • The document contains all the entry’s information entered in the FVD program. • This report is sent to the rider as an entry receipt confirmation and as a way to inform the rider of entry deficiencies. • See Mail Confirmation Notification for procedures to use this report, its variations, and how to print the report. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Reports > Pre-Show > Horses without Coggins Report PURPOSE: The Horses w/o Coggins Report is used to create a list of all entries that are missing the Coggins Report. 1

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• Select ❶ Main Menu / ❷ Reports / ❸ PreShow / ❹ Horses without Coggins Report.

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• The ❺ Horses without Coggins Report opens. • The report contains: o ❻ Entry # # (the report is sorted by entry # with the lowest number first) o ❼ Horse name o ❽ Rider name o ❾ Rider Telephone o ❿ Rider Email • The rider needs to be contacted for submission of the Coggins (horses may not be taken off the trailer before the show manager/secretary receives a copy of the current Coggins). • If desired, click the ⓫ Print icon to print the report. • Click ⓬ Close Print Preview to close the report.

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SECTION VII. PROGRAM FUNCTIONS Reports > Pre-Show > Packet Labels (Standard) PURPOSE: Packet Labels (Standard) is used to create labels that are placed on the show packets that are given to the competitors. 1 2 • Select ❶ Main Menu / ❷ Reports / ❸ PreShow / ❹ Packet Labels (Standard) report.

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• The ❺ Packet Labels (Standard) report opens. • The report contains: o ❻ Show Name o ❼ Show Date o ❽ Rider Name (the report is sorted by the rider’s last name) o ❾ Entry # o ❿ Horse Name • See RIDER PACKET LABELS/SHEETS for more information on using and printing these labels.

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SECTION VII. PROGRAM FUNCTIONS Reports > Pre-Show > Packet Labels (Detail) PURPOSE: Packet Labels (Detail) is used to create labels that are placed on the show packets that are given to the competitors. The label alerts show management to missing information that must be collected when the competitor registers at the show office.

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• Select ❶ Main Menu / ❷ Reports / ❸ PreShow / ❹ Packet Labels (Detail) report.

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• The ❺ Packet Labels (Detail) report opens. • The report contains: o ❻ Show Name o ❼ Show Date o ❽Rider Name (the report is sorted by the last name) o ❾ Entry # o ❿ Horse Name o ⓫ Payment/refund due o ⓬ Items missing from entry • See RIDER PACKET LABELS/SHEETS for more information on using and printing these labels.

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SECTION VII. PROGRAM FUNCTIONS Reports > Pre-Show > Packet Sheets 1

PURPOSE: Packet Sheets is used to print sheets that are cut in half and attached to the show packets that are given to the competitors. The sheets alert show management to missing information that must be collected when a competitor registers at the show office.

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• Select ❶ Main Menu / ❷ Reports / ❸ PreShow / ❹ Packet Sheets.

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• The ❺ Packet Sheet report opens. • The report contains: o ❻ Show Name o ❼ Entry # o ❽ Rider Name (the report is sorted by the rider’s last name) o ❾ Horse Name o ❿ Amount Due o ⓫ Items missing from entry

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• See RIDER PACKET LABELS/SHEETS for more information on using and printing these sheets.

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SECTION VII. PROGRAM FUNCTIONS Reports > Pre-Show > Pre-Schedule Report [by Class] PURPOSE: The Pre-Schedule Report [by Class] is a report of the classes and rides, sorted by Show Day, then Class #, then by Entry #. The report provides helpful information to use before scheduling to help you plan your show.

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• Select ❶ Main Menu / ❷ Reports / ❸ PreShow / ❹ Pre-Schedule Report.

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• The ❺ Pre-Schedule Report opens. • The report contains: o ❻ Show Date o ❼ Class # and Name o ❽ Entry # o ❾ Rider [Name] o ❿ Horse [Name] o ⓫ Time for each ride. o ⓬ Ring [#] o ⓭ Total Rides (for each class) o ⓮ Total Minutes (for each class) • If desired, click the ⓯ Print icon to print the report. • Click ⓰ Close Print Preview to close the report.

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SECTION VII. PROGRAM FUNCTIONS Reports > Pre-Show > Pre-Schedule Report (by Ring) 1

PURPOSE: The Pre-Schedule Report (by Ring) is a report of the classes and rides, sorted by Day, Ring #, then by Class #, then by Entry #. The report provides helpful information to use before scheduling to help you plan your show.

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• Select ❶ Main Menu / ❷ Reports / ❸ PreShow / ❹ Pre-Schedule Report (by Ring). 4

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• The ❺ Pre-Schedule Report (by Ring) opens. • The report contains: o ❻ Show Date o ❼ Ring Number o ❽ Class # and Name o ❾ Entry # o ❿ Rider [Name] o ⓫ Horse [Name] o ⓬ Time for each ride. o ⓭ Total Rides (for each class) o ⓮ Total Minutes (for each class) • If desired, click the ⓯ Print icon to print the report. • Click ⓰ Close to close the report.

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SECTION VII. PROGRAM FUNCTIONS Reports > Pre-Show > Pre-Schedule Report (by Rider’s Status) PURPOSE: The Pre-Schedule Report (by Rider’s Status) is a report of the classes and rides, sorted by Day, Class #, then by Rider Status (Blank, Adult Amateur, JR/YR, Open), then by Entry #. The report provides helpful information to use before scheduling to help you plan your show.

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• Select ❶ Main Menu / ❷ Reports / ❸ PreShow / ❹ Pre-Schedule Report (by Rider’s Status).

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• The ❺ Pre-Schedule Report (by Rider’s Status) opens. • The report contains: o ❻ Show Date o ❼Class # and Name o ❽ Rider Status o ❾ Ring # o ❿ Entry # o ⓫ Rider o ⓬ Horse o ⓭ Time for each ride. o ⓮ Total Rides for each status o ⓯ Total Minutes for each status o ⓰ Total Rides for the class o ⓱ Total Minutes for the class • If desired, click the ⓲ Print icon to print the report. • Click ⓳ Close Print Preview to close the report.

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SECTION VII. PROGRAM FUNCTIONS Reports > Pre-Show > Pre-Schedule Report (by Test) PURPOSE: The Pre-Schedule Report (by Test) is a report of the classes and rides, sorted by Day, Class #, then by Test, then by Entry #. The report provides helpful information to use before scheduling to help you plan your show.

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• Select ❶ Main Menu / ❷ Reports / ❸ PreShow / ❹ Pre-Schedule Report (by Test). 5

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• The ❺ Pre-Schedule Report (by Test) opens. • The report contains: o ❻ Show Date o ❼ Class # and Name o ❽ Test o ❾ Ring # o ❿ Entry # o ⓫ Rider [Name] o ⓬ Horse [Name] o ⓭ Time for each ride. o ⓮ Total Rides for each class o ⓯ Total Minutes for each test. o ⓰ Total Minutes for each class • See Print Pre-Schedule Report (by Test). for an example of how this report may be used to help schedule the show.

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SECTION VII. PROGRAM FUNCTIONS Reports > Pre-Show > Pre-Schedule Report (Summary) 1

PURPOSE: The Pre-Schedule Report (Summary) is a report of the days, classes, ring #, # of Rides, and Total Minutes, sorted by Day then Class #. The report provides helpful information to use before scheduling to help you plan your show.

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• Select ❶ Main Menu / ❷ Reports / ❸ PreShow / ❹ Pre-Schedule Report (Summary). 4

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• The ❺ Pre-Schedule Report (Summary) opens. • The report contains: o ❻ Show Date o ❼ Class # and Name o ❽ Ring # o ❾ Total Rides for each class o ❿ Total Minutes for each class o ⓫ Total Rides for each day o ⓬ Total Minutes for each day • On the last page of the report: o ⓭ Total Rides for the show (on the last page of the report) • If desired, click the ⓮ Print icon to print the report. • Click ⓯ Close to close the report.

Last Page of Report

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SECTION VII. PROGRAM FUNCTIONS Reports > Pre-Show > Pre-Schedule Report (by Ring Summary) PURPOSE: The Pre-Schedule Report (by Ring Summary) is a report of the days, classes, ring #, # of Rides, and Total Minutes, sorted by Day, then Ring #, then Class #. The report provides helpful information to use before scheduling to help you plan your show.

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• Select ❶ Main Menu / ❷ Reports / ❸ PreShow / ❹ Pre-Schedule Report (by Ring Summary). 4

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• The ❺ Pre-Schedule Report (by Ring Summary) opens. • The report contains: o ❻ Show Date o ❼ Ring # o ❽ Class # and Name o ❾Total Rides for each class o ❿ Total Minutes for each class o ⓫ Total Rides for each day o ⓬ Total Minutes for each day o ⓭ Total Rides for the show (on last page) • If desired, click the ⓮ Print icon to print the report. • Click ⓯ Close Print Preview to close the report.

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SECTION VII. PROGRAM FUNCTIONS Reports > Pre-Show > Prize List Labels 1

PURPOSE: Prize List Labels is used to create mailing labels of people involved in your previous shows. You can use the mailing labels to mail copies of your new show’s Prize List.

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• Select ❶ Main Menu / ❷ Reports / ❸ PreShow / ❹ Prize List Labels. • The ❺ Prize List Labels dialog box opens. • Enter the ❻ Last Show Date that you would like included (MM/DD/YYYY). For example, if you want to go back two years, use a date that is two years prior to your current show’s date(s). • Check either ❼ Last Name, First Name or ❽ Zip Code, Last Name, First Name to specify the order in which the labels are sorted. • Click ❾ OK.

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• The ❿ Prize List Labels report opens. • The report contains the names and addresses of previous competitors listed in your Horse & Rider (HR.hdf) file. • See Use the HR.hdf File to mail the Prize List. For the use of these labels. (This assumes you have used your HR.hdf file for previous shows.)

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SECTION VII. PROGRAM FUNCTIONS Reports > Pre-Show > Ribbon Report (Basic) PURPOSE: The Ribbon Report (Basic) counts the number of ribbons you will need for the show if you do not separate the awards by rider status (Adult Amateur, JR/YR, Open). 1 • Select ❶ Main Menu / ❷ Reports / ❸ PreShow / ❹ Ribbon Report (Basic).

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• The ❺ Ribbon Report (Basic) opens. • The report contains: o ❻ Show Name o ❼ Class # and Name o ❽ Max number of places for each class o ❾ Number of Rides for each class o ❿ Number of 1st thru 14th place for each class o ⓫ Total Ribbons for each class • The report’s last page contains: o ⓬ Total number of Rides for the show o ⓭ Total number of Ribbons for each place for the show o ⓮ Total number of ribbons for the show • If desired, click ⓯ Print to print the report. • Click ⓰ Close Print Preview to close the report.

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SECTION VII. PROGRAM FUNCTIONS Reports > Pre-Show > Ribbon Report (by Rider Status) PURPOSE: The Ribbon Report (by Rider Status) counts the number of ribbons you will need for the show if you separate the awards by rider status (Adult Amateur, JR/YR, Open). 1 • Select ❶ Main Menu / ❷ Reports / ❸ PreShow / ❹ Ribbon Report (by Rider’s Status). 2 5

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• The ❺ Ribbon Report (by Rider’s Status) opens. • The report contains: o ❻ Show Name o ❼ Class # and Name o ❽ Rider Status (Adult Amateur, JR/YR, Open) o ❾ Max number of places for each status/class o ❿ Number of Rides for each status/class o ⓫ Number of 1st thru 14th place for each status /class o ⓬ Total Ribbons for each status/class • The last page contains: o ⓭ Total number of Rides o ⓮ Total number of Ribbons (1st thru 14th) for each status/class o ⓯ Total number of ribbons • If desired, click ⓰ Print to print the report. • Click ⓱ Close Print Preview to close the report. NOTE: The report does not account for Pas de Deux (2 riders per test ) or Quadrille (4 riders per test) nor does it account for ties. Always order about 5-10% extra ribbons! [email protected]

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SECTION VII. PROGRAM FUNCTIONS Reports > Pre-Show > Ride Schedule Mailers 1

PURPOSE: This report is used to create a ride times sheet that can be snail mailed and/or emailed to the riders. It can also be placed in rider packets, if desired.

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• Select ❶ Main Menu / ❷ Reports / ❸ PreShow / ❹ Ride Schedule Mailers. • The ❺ Ride Schedule Mailers dialog box opens. • Select the ❻ Mailer Style to be used. • Click ❼ OK.

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10 7 • The ❽ Ride Schedule report opens. • The report contains: o ❾ Show Name, Date, Show Contact, Rider Name o ❿ Information regarding the rider’s rides. o ⓫ Show Name and Address o ⓬ Rider Name and Address

• For procedures to print the report, see PRINT. • Snail mail the report, if desired. • For procedures to save the report as a PDF file, see Export > PDF or XPS. • For procedures to email the report PDF to the rider, see Email One Person. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Reports > Pre-Show > Test Count Report 1

PURPOSE: The Test Count Report is used to determine how many test sheets of each test are needed for the show.

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• The ❺ Test Count Report opens. • The report contains: o ❻ Show Name o ❼ Test Name o ❽ # of Tests Needed • See Open and Print the Test Count Report for further information on the use of this report.

NOTE: Always print a few extra of each test. The judges expect a blank test sheet for reference, and the show office might need blank test sheet when filling scratches, etc.

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SECTION VII. PROGRAM FUNCTIONS Reports > Pre-Show > Test Labels PURPOSE: The Test Labels report is used to create test labels that are applied to the dressage test sheets prior to the show.

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• Select ❶ Main Menu / ❷ Reports / ❸ PreShow / ❹ Test Labels. • The ❺ Test Labels dialog box opens. • Using the ❻ drop down arrow, select the ❼ day of the show for which you want to print labels. • Select the ❽ Judge position for which you desire to make labels; this is usually C. • Click ❾ OK. 5

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• The ❾ Test Labels (Standard) report opens. • The report contains: o ❿ Show Name o ⓫ Date o ⓬ Class # and Test o ⓭ Qualifier (Q) or not (no Q) o ⓮ Entry # o ⓯ Rider status (Adult Amateur, JR/YR, Open). o ⓰ Horse and Rider names. o ⓱ Time, Ring, and Judge. • See Print Dressage Test Sheet Labels for further information on the printing and use of this report. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Reports > Pre-Show > USDF Qualifiers without Documentation Report PURPOSE: Entries in USDF qualifying classes who requested, and paid the $10 fee, that the ride be a qualifying ride, must meet USDF and USEF membership requirements. The USDF Qualifiers without Documentation Report lists Q entries with missing horse, owner, and/or rider membership information.

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• Select ❶ Main Menu / ❷ Reports / ❸ PreShow / ❹ USDF Qualifiers without Documentation Report. 4 • The ❺ USDF Qualifiers without Documentation Report opens. • The report contains: o ❻ Entry #. o ❼ Horse:  Name  USEF Number  USEF Number o ❽ Owner:  Name  USEF Number  USEF Number o ❾ Rider:  Name  USEF Number  USEF Number o ❿ Rider Telephone number. • What the information means: o  Number: Membership number & card submitted and verified. o  Number: Membership number submitted but not verified with a card. o  No Number: Membership number & card have not been submitted.

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• Entries on this report have deficiencies that must be resolved before the ride. For the ride to be a Q ride, all numbers must be submitted and current expiration verified. The numbers and verification may be obtained via the various online searches available (see Membership Verification). Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Reports > Pre-Show > Volunteer Report 1

PURPOSE: The Volunteer report is used to create a list of show participants that are also show volunteers. See People > Enter People Data > Name, Address, Telephone, Email, Status, Citizenship, Volunteer for the procedure to designate a person as a volunteer.

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• Select ❶ Main Menu / ❷ Reports / ❸ PreShow /  Volunteer Report. 5 7

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• The ❺ Volunteer Report opens. • Riders, Owners, Trainers, and Coaches checked as volunteers in the Entry dialog box are listed. • Click ❻ Print to print the report. • Click ❼ Close Print Preview to close the report.

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SECTION VII. PROGRAM FUNCTIONS

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SECTION VII. PROGRAM FUNCTIONS Reports > During-Show > Announcer’s “Order of Go” Report (Detail) PURPOSE: The Announcer’s “Order of Go” Report (Detail) provides detailed information for the announcer (or others with a need for detailed information), organized in order of go for the entire show (by time, not by ring). 1 • Select ❶ Main Menu / ❷ Reports / ❸ DuringShow / ❹ Announcer’s Report.

• The ❺ Announcer’s Report dialog box opens. • Using the ❻ Date drop-down dialog box, select the date. 5 • Click ❼ OK. 6

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• The ❽ Announcer’s “Order of Go” Report (Detail) opens. • The report contains: 21 o ❾ Time o ❿ Entry # o ⓫ Ring o ⓬ Rider, Horse, Sire [Names] o ⓭ Rider’s Address, Horse Age, Breed, 9 10 11 Dam [Name] o ⓮ Horse’s Height o ⓯ Stat/Div, Color, DamSire [Name] o ⓰ Class, Class Name, Sex o ⓱Owner, Breeder [Names] o ⓲ Term o ⓳ Test o ⓴Q • Click  Print to print the report. • Click  Close Print Preview to close the report and return to the Main Menu. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Reports > During-Show > Announcer’s “Order of Go” Report (Summary) PURPOSE: The Announcer’s “Order of Go” Report (Summary) provides summary of information for the announcer (or others with a need for summary information), organized in order of go for the show (by time, not by ring). 1 • Select ❶ Main Menu / ❷ Reports / ❸ DuringShow / ❹ Announcer’s Report. 2 • The ❺ Announcer’s Report dialog box opens. • Using the ❻ Date drop-down dialog box, select the 4 3 date. • Click the ❼ Summary5check box so it has a . • Click ❽ OK. 6

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• The ❾ Announcer’s “Order of Go” Report (Summary) opens. • The report contains: o ❿ Time o ⓫ Entry # o ⓬ Ring o ⓭ Rider [Name] o ⓮ Horse [Name] o ⓯ [Rider] Stat/Div o ⓰ Class o ⓱ Class Name o ⓲ Term o ⓳ Test o ⓴Q • Click  Print to print the report. • Click  Close Print Preview to close the report and return to the Main Menu.

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SECTION VII. PROGRAM FUNCTIONS Reports > During-Show > Class Schedule - Judge Assignment Report PURPOSE: The Class Schedule - Judge Assignment Report provides the schedule of classes, including start/stop times and class duration, and the class judges. 1 2 4

3 • Select ❶ Main Menu / ❷ Reports / ❸ During-Show / ❹ Class Schedule - Judge Assignment Report.

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• The ❺ Class Schedule / Judge Assignment Report opens. • The report contains: o ❻ Date o ❼ Ring o ❽ Start Time o ❾ End Time o ❿Duration of the class o ⓫ Class # o ⓬ Class Name o ⓭ Judge Name(s) • Click ⓮ Print to print the report. • Click ⓯ Close Print Preview to close the report and return to the Main Menu.

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• See Check Judges’ Hours for the use of this report. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Reports > During-Show > Day Sheets CDI Report 1

PURPOSE: The Day Sheets CDI Report provides daily show information in a CDI format. 2

• Select ❶ Main Menu / ❷ Reports / ❸ During-Show / ❹ Class Schedule / Day Sheets CDI Report. • The ❺ Days Sheets dialog box opens. • Using the ❻ drop-down arrow, select the day for which a report is desired (or leave it blank to get a report for all days). • Click ❼ OK. 5

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7 • The ❽ CDI Day Sheets report opens. • The report 25 contains: o ❾ Ring # o ❿ Class # o ⓫ Class Name 9 o ⓬ Judge(s) o ⓭ Ride Time 10 o ⓮ Entry # 13 14 o ⓯ Rider o ⓰ Citizenship o ⓱ Horse o ⓲ Owner o ⓳ Birth [Cty] o ⓴ Breed o  Sex o  Age o  Sire o  Dam • Click  Print to print the report. • Click  Close Print Preview to close the report and return to the Main Menu.

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SECTION VII. PROGRAM FUNCTIONS Reports > During-Show > Day Sheets Standard Report PURPOSE: The Day Sheets Standard Report provides daily show information in a standard (nonCDI) format.

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• Select ❶ Main Menu / ❷ Reports / ❸ During-Show / ❹ Class Schedule / Day Sheets CDI Report.

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• The ❺ Days Sheets dialog box opens. • Using the ❻ drop-down arrow, select the day for which a report is desired (or leave blank to get a report for all show days). • Click ❼ OK.

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7 9 • The ❽ Day Sheets Standard Report opens. • The report contains: o ❾ Ring # o ❿ Class # o ⓫ Class Name o ⓬ Judge(s) o ⓭ Ride Time o ⓮ Entry [#], Rider [Name] o ⓯ Horse [Name] o ⓰ Test o ⓱ Stat/Div o ⓲Q o ⓳ Term o ⓴ Lines for Scores • Click  Print to print the report. • Click  Close Print Preview to close the report and return to the Main Menu.

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• See DAY SHEETS STANDARD REPORT and REPORTS IN THE SHOW PROGRAM for use of this report. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Reports > During-Show > Entry By Reports PURPOSE: The Day Sheets Standard Report provides daily show information in a standard (nonCDI) format.

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• Select ❶ Main Menu / ❷ Reports / ❸ During-Show / ❹ Entry By Reports.

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3 • The ❺ Entry By Reports dialog box opens. • Click ❻ By Rider. • Click ❼ OK. 8 16

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• The ❽ Entry By Rider Report opens. • The report contains: o ❾ Rider [Name] o ❿ Entry # o ⓫ Horse [Name] o ⓬ Owner [Name] o ⓭ Trainer [Name] o ⓮ Coach [Name] • Click ⓯ Print to print the report. • Click ⓰ Close Print Preview to close the report and return to the Main Menu. • On the ❺ Entry By Report dialog box, click any of the other options (By Horse, By Owner, By Trainer, By Coach) to open a similar report sorted by the option selected.

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SECTION VII. PROGRAM FUNCTIONS Reports > During-Show > Hand Written Score Sheets PURPOSE: Hand Written Score Sheets are used for recording scores for Manual Scoring (see Manual Scoring > Practically All Hand Work During the Show). 1 2 • Select ❶ Main Menu / ❷ Reports / ❸ DuringShow / ❹ Hand Written Score Sheets.

• The ❺ Hand Written Score Sheets report opens. • The report contains: o ❻ Ring # o ❼ Class # o ❽ Class [Name] o ❾ Judge [Name] 19 o ❿ [Ride] Time o ⓫ Entry # o ⓬ Rider [Name] o ⓭ Horse [Name] 6 o ⓮ Test 7 o ⓯ Stat/Div o ⓰Q 10 11 o ⓱ Term o ⓲ Spaces/boxes for hand written scores and placings • Click ⓳ Print to print the report. • Click ⓴ Close Print Preview to close the report.

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• See Manual Scoring > Practically All Hand Work During the Show and Make Large-Sized Results Posters for uses of this report.

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SECTION VII. PROGRAM FUNCTIONS Reports > During-Show > Harrow Schedule Report PURPOSE: To ensure good footing, arenas are usually “dragged” with a harrow before the show begins and in the middle of the show day, as a minimum. This is often accomplished during a judge’s break or lunch. The Harrow Schedule Report list times in each arena when harrowing could be performed.

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• Select ❶ Main Menu / ❷ Reports / ❸ DuringShow / ❹ Harrow Schedule Report. 5

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• The ❺ Harrow Schedule Report opens. • The report contains: o ❻ Date o ❼ Ring # o ❽ Time a break/lunch begins o ❾ Duration (min) of the break/lunch • Use this report to schedule the dragging of your rings. • Click ❿ Print to print the report. • Click ⓫ Close Preview to close the report.

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NOTE: Breaks/Lunch are scheduled as in Break/Lunch > Adding a Break/Lunch. The Harrow Schedule Report is a listing of the breaks and lunches, by ring, with time and duration. Harrow time should be considered when breaks and lunches are scheduled. Show management selects which rings will be harrowed at which time. Do not harrow a ring that is adjacent to a ring with rides in progress! Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Reports > During-Show > Horse Inspection Report 1

PURPOSE: CDI shows require an inspection of the horses to ensure they are physically fit for showing. The Horse Inspection Report is used to record the inspection results. It is printed and provided to the veterinarian. The results are not entered into the FVD program.

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• Select ❶ Main Menu / ❷ Reports / ❸ DuringShow / ❹ Horse Inspection Report.

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• The ❺ Horse Inspection Report opens. • The report contains: o ❻ Entry # o ❼ Horse [Name] o ❽ Passport # o ❾ Rider [Name] o ❿ Citizenship o ⓫ Accepted box o ⓬ Not Accepted box o ⓭ Reinspect box o ⓮ Passport Return Signature • Use this report to mark, by hand, the inspection status of each horse. • Click the ⓯ Print icon to print the report. • Click ⓰ Close Preview to close the report.

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SECTION VII. PROGRAM FUNCTIONS Reports > During-Show > Judge Schedule Report USEF Rule DR126.1. Requirements for Dressage Competition Management. d. Judges and Technical Delegates. (1) No judge shall be required to officiate longer than 8 hours in one day, unless the judge has agreed in writing, and cannot be required to be on the competition grounds longer than 10 hours. (2) Judges must be given at least a 45-minute lunch break and at least a 10 minute break every 2 hours.

PURPOSE: The Judge Schedule Report tells you how many hours a judge is scheduled to officiate and be on the show grounds. 1 • Select ❶ Main Menu / ❷ Reports / ❸ DuringShow / ❹ Judge Schedule Report. 2 5 17 3

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• The ❺ Judge Schedule Report opens. • The report contains: o ❻ Judge name o ❼ Day o ❽ Start Time o ❾ End Time o ❿ Duration of each class o ⓫ Class # o ⓬ Class Name o ⓭ Ring o ⓮ Station (C, E, etc.) o ⓯ Total Time for Day (hr/min). • Click ⓰ Print to print the report. • Click ⓱ Close Print Preview to close the report. • See Check Judges’ Hours for information on using this report.

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SECTION VII. PROGRAM FUNCTIONS Reports > During-Show > Rider’s Schedule Report 1 PURPOSE: The Rider’s Schedule Report lists each rider (alphabetically by last name) and the classes each has entered.

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• Select ❶ Main Menu / ❷ Reports / ❸ DuringShow / ❹ Rider’s Schedule Report.

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• The ❺ Rider’s Schedule Report opens. • The report contains: o ❻ Rider name o ❼ Day of the show o ❽ Ride Time o ❾ Ring # o ❿ Entry # o ⓫ Horse [Name] o ⓬ Judge at … [Name] o ⓭ Class # o ⓮ Test Name o ⓯ Qual/Div • Click ⓰ Print to print the report. • Click ⓱ Close to close the report.

• For procedures to print the report, see PRINT. • Snail mail the report, if desired. • For procedures to save the report as a PDF file, see Export > PDF or XPS. • For procedures to email the report PDF to the rider, see Email One Person. • Alternatively (or in addition), post the PDF of this report on your show’s web site. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Reports > During-Show > Ring Steward’s Report 1

PURPOSE: The Ring Steward’s Report provides information needed by Ring Stewards to manage each ring. All rides for the day are listed, in each ring, in order of go.

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• Select ❶ Main Menu / ❷ Reports / ❸ DuringShow / ❹ Ring Steward’s Report.

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• The ❺ Ring Steward’s Report dialog box opens. • Use the ❻ drop down arrow to select the ❼ date (or leave this blank to get all dates). • Click ❽ OK.

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• The ❾ Ring Steward’s “Order of Go” Report opens. • The report contains: o ❿ Date o ⓫ Ring # o ⓬ Time o ⓭ Entry # o ⓮ Rider name o ⓯ Horse name o ⓰ Class # and name o ⓱ Term • Click ⓲ Print to print the report. • Click ⓳ Close Print Preview to close the report.

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• Print a copy of this report for each ring steward. Some ring stewards or shows prefer to use Day Sheets. • If you check the ⓴ Horse Detail box, the report will contain details about the horse (Breed, Sex, Height, Color).

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SECTION VII. PROGRAM FUNCTIONS Reports > During-Show > Scratches Not Subbed Report 1 PURPOSE: The Scratches Not Subbed Report lists scratched rides that have not been filled (substituted) by other riders. When a scratched ride is filled (subbed), the ride is no longer listed on the report.

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• Select ❶ Main Menu / ❷ Reports / ❸ DuringShow / ❹ Scratches Not Subbed Report.

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• The ❺ Scratch-Sub Report opens. • The report contains: o ❻ Day o ❼ Time o ❽ Class # o ❾ Class Name o ❿ Test o ⓫ Ring • The report is sorted by: o Day o Time • Click ⓬ Print to print the report. • Click ⓭ Close Print Preview to close the report.

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• This report is only valuable if all scratches have been entered in the computer. • During the show, you can refer to this report on the computer to determine available rides. • You can also print the report (frequently) so you and others can refer to it, thereby assisting in filling available rides. • See SCRATCH RIDES AND FILLING SCRATCHED RIDES for procedures. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Reports > During-Show > Show Roster Report (by Entry #) 1

PURPOSE: The Show Roster Report (by Entry #) lists competitors by Entry #. It is often used in a show program.

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• Select ❶ Main Menu / ❷ Reports / ❸ DuringShow / ❹ Show Roster Report. • The ❺ Show Roster Report dialog box opens. • Click ❻ Report Style / Entry #. (See next page for a By Rider’s Name report.) • Click ❼ OK.

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• The ❽ Show Roster Report (by Entry #) report opens. The report contains: o ❾ Entry # o ❿ Horse [Name], Breeder [Name] o ⓫ Age, Sire o ⓬ Breed o ⓭ Height, Dam o ⓮ Color o ⓯ Sex o ⓰ Rider name, Owner name o ⓱ Rider’s Address, Owner’s Address • Click ⓲ Print to print the report. • Click ⓳ Close Print Preview to close the report.

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• This report can be used in the Show Program. See Print Preview > Export > Word to save it as an editable Word file. See Print Preview > Export > PDF or XPS to save it as a *.pdf file. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Reports > During-Show > Show Roster Report (by Rider) 1

PURPOSE: The Show Roster Report (by Rider) lists competitors by Rider’s [Last] Name. It is often used in a show program. 2

• Select ❶ Main Menu / ❷ Reports / ❸ DuringShow / ❹ Show Roster Report. 3 • The ❺ Show Roster Report dialog box opens. • Click the ❻ Report Style you desire (the report can be sorted by Entry # or by the Rider last name). In this example, we are looking at the By Rider’s [Last] Name report. • Click ❼ OK.

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5 18 6 7 • The ❽ Show Roster Report (by Rider) report opens. The report contains: o ❾ Rider [Name], Owner [Name] (or * if rider = owner). o ❿ Rider’s Address, Owner’s Address o ⓫ Entry # o ⓬ Horse [Name], Breeder [Name] o ⓭ [Horse] Age, Sire [Name] o ⓮ Breed o ⓯ [Horse] Height, Dam [Name] o ⓰ [Horse] Color o ⓱ [Horse] Sex • Click ⓲ Print to print the report. • Click ⓳ Close Print Preview to close the report.

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SECTION VII. PROGRAM FUNCTIONS Reports > During-Show > Stable Cards > [Horse] Stabling Cards 1

PURPOSE: [Horse] Stabling Cards is used to make [Horse] Stall Cards. These are 3” x 5” cards that are affixed to each horse’s stall.

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• Select ❶ Main Menu / ❷ Reports / ❸ DuringShow / ❹ Stable Cards.

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• The ❺ Stable Cards dialog box opens. • Under ❻ Stall Type, select ❼ Stabling Cards. • Click ❽ OK.

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• The ❾ Stabling Cards report opens. • Each page of the report has information for three stabling cards. • The report contains: o ❿ Rider Name o ⓫ Horse Name o ⓬ Stall Group Name o ⓭ Entry # o ⓮ Sex o ⓯ Breed o ⓰ Color o ⓱ Height o ⓲ EMERGENCY INFORMATION (to be completed by the rider) o ⓳ Extra Bedding o ⓴ Stall # o  Days reserved. • The report is sorted by: o Stall Group (entries w/o a stall group are listed first) o Entry #

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• See Print Stable Cards and Tack Stall Cards for details on the printing and use of this report. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Reports > During-Show > Stable Cards > Tack Stall Cards 1

PURPOSE: This report is used to make Tack Stall Cards. These are 3” x 5” cards that are affixed to each tack stall.

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• Select ❶ Main Menu / ❷ Reports / ❸ DuringShow / ❹ Stable Cards.

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• The ❺ Stable Cards dialog box opens. • Under ❻ Stall Type, select ❼ Tack Stall Cards. • Click ❽ OK.

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• The ❾ Tack Stall Cards report opens. • Each page of the report has information for three stabling cards. • The report contains: o ❿ Rider Name o ⓫ Stall Group Name o ⓬ Tack Stall designation o ⓭ EMERGENCY INFORMATION (to be completed by the rider) o ⓮ Days reserved. o ⓯ Stall # • The report is sorted by Stall Group (entries w/o a stall group are listed first)

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• See Print Stable Cards and Tack Stall Cards for details on the printing and use of this report.

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SECTION VII. PROGRAM FUNCTIONS Reports > During-Show > Stable Labels > [Horse] Stabling Labels PURPOSE: Instead of [Horse] Stall Cards, you may desire [Horse] Stall Labels to indicate horse stall assignments. These are 1” x 2-5/8” labels that are affixed to each horse’s stall and/or the rider packets.

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• Select ❶ Main Menu / ❷ Reports / ❸ DuringShow / ❹ Stable Labels. • The ❺ Stable Labels dialog box opens. • Under ❻ Stall Type, select ❼ Stabling Labels. • Click ❽ OK.

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5 6 7 8 • The ❾ Stabling Labels report opens. • Each page of the report has information for 30 Stabling Labels. • The report contains: o ❿ Horse Name o ⓫ Sex o ⓬ Rider Name o ⓭ Entry # o ⓮ Stall Group Name o ⓯ Bedding # o ⓰ Stall # • The report is sorted by: o Stall Group (entries w/o a stall group are listed first) o Entry #

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• See PRINT LABELS AND INDEX CARDS for the procedure to print labels and Default & Recommended Settings > 1’ x 2-5/8” Labels for specifics on this label.

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SECTION VII. PROGRAM FUNCTIONS Reports > During-Show > Stable Labels > Tack Stall Labels PURPOSE: Instead of Tack Stall Cards, you may desire Tack Stall Labels to indicate tack stall assignments. These are 1” x 2-5/8” labels that are affixed to each tack stall and/or the rider packets. • Select ❶ Main Menu / ❷ Reports / ❸ DuringShow / ❹ Stable Labels. • The ❺ Stable Labels dialog box opens. • Under ❻ Stall Type, select ❼ Tack Stall Labels. • Click ❽ OK.

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• The ❾ Tack Stall Labels report opens. • Each page of the report has information for 30 Tack Stall Labels. • The report contains: o ❿ Rider Name o ⓫ Entry # o ⓬ Tack Stall designation o ⓭ Stall Group Name o ⓮ Stall # • The report is sorted by: o Stall Group (entries w/o a stall group are listed first) o Entry #

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Tack Stall Stall Group Name Stall: #

• See PRINT LABELS AND INDEX CARDS for the procedure to print labels and Default & Recommended Settings > 1’ x 2-5/8” Labels for specifics on this label.

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SECTION VII. PROGRAM FUNCTIONS Reports > During-Show > Stable Report > [Horse] Stable Report

PURPOSE: • The Stable Report (this report) contains information on horse stalls only. • The Tack Stall Report (see next page) contains information on tack stalls only. • The Total Stable Report (see Reports > PostShow > Total Stable Report) contains information on horse stalls and tack stalls, all in one report.

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• Select ❶ Main Menu / ❷ Reports / ❸ DuringShow / ❹ Stable Reports. 4 • The ❺ Stable Report dialog box opens. • Under ❻ Stall Type, select ❼ Stable Report. • Click ❽ OK.

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• The ❾ Stable Report opens. • The report contains: o ❿ Horse name, Rider name, Stall Group o ⓫ Sex, Entry #, Stall # o ⓬ Day(s) reserved o ⓭ Bedding ordered • Click ⓮ Print to print the report. • Click ⓯ Close Print Preview to close the report. • The report is sorted by: o Stall Group (entries w/o a stall group are listed first) o Entry # • Print this report for your Stabling Manger. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Reports > During-Show > Stable Report > Tack Stall Report PURPOSE: • The Stable Report (see previous page) contains information on horse stalls only. • The Tack Stall Report (this report) contains information on tack stalls only. • The Total Stable Report (see Reports > Post-Show > Total Stable Report) contains information on horse stalls and tack stalls, all in one report. 1 • Select ❶ Main Menu / ❷ Reports / ❸ DuringShow / ❹ Stable Reports. • The ❺ Stable Reports dialog box opens. • Under ❻ Stall Type, select ❼ Tack Stall Report. 5 • Click ❽ OK. 6

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9 • The ❾ Tack Stall Report opens. • The report contains: o ❿ Rider name, Stall Group o ⓫ Entry #, Stall # o ⓬ Day(s) reserved • The report is sorted by: o Stall Group (entries w/o a stall group are listed first) o Entry #

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• Click ⓭ Print to print the report. • Click ⓮ Close Print Preview to close the report. • Print this report for your Stabling Manger.

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SECTION VII. PROGRAM FUNCTIONS Reports > During-Show > Team Roster Report 1 PURPOSE: The Team Roster Report lists the members (horse and rider) of teams.

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• Select ❶ Main Menu / ❷ Reports / ❸ DuringShow / ❹ Team Roster Report.

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• The ❺ Team Roster Report opens. • The report contains: o ❻ Team name o ❼ Entry # for each Horse/ Rider combination o ❽ Horse name o ❾ Rider name • Click ❿ Print to print the report. • Click ⓫ Close Print Preview to close the report.

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• See Select the Entry’s Team for procedures on entering teams in the FVD program. • See Scoring > Special Score Reports > Team Tab for procedures on scoring teams.

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SECTION VII. PROGRAM FUNCTIONS Reports > During-Show > Total Stable Report

PURPOSE: • The Stable Report (see Reports > During-Show > Stable Reports > [Horse] Stabling Report) contains information on horse stalls only. • The Tack Stall Report (see Reports > During-Shows > Stable Reports > Tack Stall Report) contains information on tack stalls only. • The Total Stable Report (this report) contains information on horse stalls and tack stalls, all in one report. • Select ❶ Main Menu / ❷ Reports / ❸ DuringShow / ❹ Total Stable Report. 5

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• The ❺ Total Stable Report opens. • The report contains: o ❻ Horse name, Rider name, Stall Group o ❼ Sex, Entry #, Stall # o ❽ Day(s) reserved o ❾ Bedding ordered, Type of stall (Horse or Tack) o ❿ Preferences declared in the entry packet (if any) or other notes • The report is sorted by: o Stall Group (entries w/o a stall group are listed first) o Entry # • Click ⓫ Print to print the report. • Click ⓬ Close Print Preview to close the report. • Print this report for your Stabling Manger. • Posting this report on the show’s web site is an easy method to inform riders of their stall assignments.

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SECTION VII. PROGRAM FUNCTIONS Reports > During-Show > Wait List Report

PURPOSE: • Before a show (after scheduling) and during a show, riders may want to get a ride in a particular class. To accommodate them, you may want to create a Wait List so the riders can fill scratches in specific classes, if/when they occur. • See WAIT LIST for information on placing a rider on the Wait List for a class.

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• The ❺ Wait List Report opens. • The report contains: o ❻ Day o ❼ Class # o ❽ Class name o ❾ Entry # o ❿ Horse name o ⓫ Rider name • Click the ⓬ Print icon to print the report. • Click ⓭ Close to close the report.

• If you have a scratch in a class with riders on the wait list, you can refer to the list to fill the scratch. NOTE: This Wait List Report requires the entry be entered in the FVD program. If you have received entries after the show is closed and the rider would like to enter the show to fill preshow scratches, you can use the Check List to list these entries that have not yet been entered in the program. See Show Office > Check List for more information. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS

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SECTION VII. PROGRAM FUNCTIONS Reports > Post-Show > AHA eScores [Arabian Horse Association] PURPOSE: AHA eScores provides a *.dat file that is formatted to the Arabian Horse Association (AHA) specifications and is used to email show results to the AHA. 1 2 4 3 • Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ AHA eScores.

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The ❺ AHA eScores dialog box opens. The dialog box tells you how to use this report. Click ❻ OK to create the*.dat file. If the ❼ Open e-mail program to send attachment box is checked, your email program will open with the file inserted as an attachment. 5

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SECTION VII. PROGRAM FUNCTIONS Reports > Post-Show > Breed Score Report - Individual PURPOSE: The Breed Score Report - Individual is used to track scores by breed. • Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ Breed Score Report - Individual.

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• The ❺ Breed Score Report dialog box opens. • Using the ❻ drop-down arrow, ❼ select the breed for which you want a report. • Click ❽ OK. 5

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7 • The ❾ [Breed] Score Report opens. • The report contains: o ❿ Entry # o ⓫ Rider name o ⓬ Horse name o ⓭ Test abbreviation o ⓮ Breed o ⓯ Class # o ⓰ Class name o ⓱ Status of rider o ⓲ Score o ⓳ Percent o ⓴ Place • The report is sorted by percentage. • Click  Print to print the report. • Click  Close to close the report.

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SECTION VII. PROGRAM FUNCTIONS Reports > Post-Show > Equine Canada eScores PURPOSE: Equine Canada eScores creates a *.dat file formatted to the Equine Canada (EC) specifications. It is used to send results to the EC.

1 2 4 3 • Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ Equine Canada eScores.

5 • The ❺ Equine Canada eScores dialog box opens. • The dialog box tells you how to use this report. • Complete the required information by completing the boxes. • Click ❻ OK to create the*.dat file. • If the ❼ Force Upload regardless of validation results box is checked (), unvalidated results will be uploaded.

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SECTION VII. PROGRAM FUNCTIONS Reports > Post-Show > Entry Balance Report 1

PURPOSE: The Entry Balance Report is used to track the fees, payments and balance due, by rider name and entry #.

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• Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ Entry Balance Report.

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• The ❺ Entry Balance Report opens. • The report contains: o ❻ Rider name (alphabetical by last name) o ❼ Entry # o ❽ Entry Fees o ❾ Stable Fees o ❿ Other Fees o ⓫ Total Fees o ⓬ Payments o ⓭ Balance Due • The report is sorted by rider last name then by Entry # • Click the ⓮ Print icon to print the report. • Click ⓯ Close to close the report.

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SECTION VII. PROGRAM FUNCTIONS Reports > Post-Show > Entry Invoices PURPOSE: The Entry Invoices report is used to create invoices for the entries. It explains fees paid and explains a balance due or a credit due. The applicable page(s) of the report can be mailed or emailed to the rider and/or provided in the rider packet(s). Do not web-post the report as it has personal information. • Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ Entry Invoices. • A FVD ❺ Entry Invoice Report dialog box opens. • Select ❻ By Entry # to have the reports sorted by Entry #. • Select ❼ By Rider to have the reports sorted by Rider last name. 8

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• The ❽ Entry Invoice report opens. • The report contains: o ❾ Show Name & Address o ❿ Entry #, Rider Name, Horse Name o ⓫ Rider Address o ⓬ Show Date(s) o ⓭ Show Secretary Name, Email, Phone o ⓮ Class Entry Fees o ⓯ Stable Fees o ⓰ Other Fees o ⓱ Payments / Credits o ⓲ Balance Due or (Credit Due) • Click ⓳ Print to print the report. • Click ⓴ Close to close the report.

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SECTION VII. PROGRAM FUNCTIONS Reports > Post-Show > Entry Payment Report PURPOSE: The Entry Payment Report provides a lists of payments, by payment type (cash, check, credit card, etc.) 1 2

• Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ Entry Invoices. 3

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• The ❺ Entry Payment Report opens.

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• The report contains: o ❻ [Payment] Type (cash, check, CC, EqE, etc.) o ❼ Entry # o ❽ Rider name o ❾ Credit Card type o ❿ CC# / CK # o ⓫ Exp (CC expiration date) o ⓬ Amount o ⓭ Subtotal [for each Payment Type] o ⓮ Total • Click ⓯ Print to print the report. • Click ⓰ Close to close the report.

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SECTION VII. PROGRAM FUNCTIONS Reports > Post-Show > High Score Report > All Days, Sorted by Highest Score PURPOSE: The High Score Report helps you determine the high score winners for your show. 1

• Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ High Score Report. • The ❺ High Score Report dialog box opens. • To view all show days ordered by score, click ❻ OK without using the Date or Order By dropdown arrows.

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9 • The ❾ [High] Score Report opens, sorted by the horse/rider scores with the highest score at the top. • The report contains: o ❿ Entry # o ⓫ Rider name o ⓬ Horse name o ⓭ Test abbreviation o ⓮ Breed o ⓯ Class [# and Name] o ⓰ Status of rider o ⓱ Score o ⓲ Percent o ⓳ Place • Click ⓴ Print to print the report. • Click  Close Print Preview to close the report.

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• See HIGH SCORE REPORTS for further information.

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SECTION VII. PROGRAM FUNCTIONS Reports > Post-Show > High Score Report > Using Date and Order By • To get a report for one show date, using the ❻ Date drop-down arrow, select the date. • To sort the list by built-in criteria, using the ❼ drop-down arrow, you can select the Order By which the report data is sorted. You can choose up to five criteria in any sequence: o Breed o Class o Level o Status o Test • For example, if you first choose Order By Level then Order By Status, the report will be sorted by Level (Training, First, etc.) and, within each Level, the report is sorted by rider Status (Open, AA, JR/YR).

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• We have chosen to sort by Level (Training, First, etc.) • Click ❽ OK. • The ❾ [High] Score Report 20 opens, in this example sorted by the level. • The report contains: o ❿ Entry # o ⓫ Rider name 10 o ⓬ Horse name o ⓭ Test abbreviation o ⓮ Breed o ⓯ Class [# and Name] o ⓰ Status of rider o ⓱ Score o ⓲ Percent o ⓳ Place • Click ⓴ Print to print the report. • Click  Close Print Preview to close the report.

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• See HIGH SCORE REPORTS for further information.

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SECTION VII. PROGRAM FUNCTIONS Reports > Post-Show > Income Balance Report PURPOSE: The Income Balance Report shows the sources of non-entry show income (vendor fees, program sales, donations, etc.) and balance due. For an income source to be included in this report, it must have been entered using the Income feature of FVD (see Show Office > Income [and Invoice]).

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• Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ Income Balance Report.

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9 • The ❺ Income Balance Report opens. • The report includes: o ❻ Payer o ❼ Date o ❽ Invoice # o ❾ Balance Due

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SECTION VII. PROGRAM FUNCTIONS Reports > Post-Show > Non-members Report PURPOSE: USEF, USDF, FEI and other organizations have strict membership requirements for riders, owners and trainers who participate in licensed / recognized shows in non-exempt classes/status. This report helps you track non-members. • Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ Non-members Report.

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• The ❺ Non-member Report dialog box opens. • Under ❻ Organization, select the organization for which you want to track non-members. In this example, we selected ❼ USEF. • Click ❽ OK.

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8 • The ❾ USEF Non-members Report opens. • The report contains: o ❿ Name o ⓫ Total Number of USEF Nonmembers • Click ⓬ Print to print the report. • Click ⓭ Close Print Preview to close the report. • Repeat for USDF, FEI, and Local organizations (L1, L2, L3). • The Show Secretary should contact these individuals prior to the show and/or ensure they have paid their non-member fee ($30 for USEF, $25 for USDF). • See FINAL REPORTS FOR USEF and FINAL REPORTS FOR USDF for use of this report. Fox Village Dressage User Manual – 2015 Update 1.1.3.

NOTE: A name is listed on this report if NM (USEF) or Non-Member (USDF, FEI, L1, L2, L3) was selected when the person’s membership information was entered (see People > Enter People Data > USEF and People > Enter People Data > USDF). For people on these reports, USEF and/or USDF non-member fees must be collected and submitted to USEF or USDF. USEF no longer requires submission of non-member names. USDF requires this report to be mailed with the USDF Report of Fees. NOTE: If in doubt, consider the person a USEF and/or USDF non-member and collect the nonmember fee(s). If you do not collect the fee(s) and the person is not a member, after the show you either have to try to collect the fee(s) or you have to pay a fee to USEF and/or USDF that you did not collect. It is easier to refund a fee you collected than it is to obtain a fee you did not collect!

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SECTION VII. PROGRAM FUNCTIONS Reports > Post-Show > Other (Local) eScores PURPOSE: Other (Local) eScores is used to send scores to your local organization(s). It is used if you entered any local organization(s) and local organization(s) membership numbers (see Show Preferences > Membership). 1 2

3 • Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ Other (Local) eScores.

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5 • The ❺ Other (local) eScores dialog box opens. • The dialog box tells you how to use this report. • Click ❻ OK to create the*.dat file. 6

• Using your default email program and instructions from your local organization(s), email the *.dat file, similarly to the procedures in FINAL REPORTS FOR USEF and FINAL REPORTS FOR USDF.

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SECTION VII. PROGRAM FUNCTIONS Reports > Post-Show > Owner Labels 1

PURPOSE: Owner Labels creates 1” x 2-5/8” mailing labels for horse owners. The labels may be used to mail prizes, tax documents, and other post-show documents.

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• Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ Owner Labels.

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• The ❺ Owner Labels report opens. • For each owner, the report contains: o ❻ Owner Name o ❼ Owner Street Address o ❽ Owner City, ST, ZipCode and Country • Click ❾ Print to print the report. Use labels such as Avery 5260. You may need to adjust the print settings for your particular printer. • Click ❿ Close Print Preview to close the report. • See PRINT LABELS AND INDEX CARDS for the procedure to print labels and index cards and Default & Recommended Settings > 1” x 2-5/8” Labels for specifics on this label. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Reports > Post-Show > Owner’s Tax Information Report 1 PURPOSE: The Owner’s Tax Information Report provides consolidated owner information needed for tax reporting for awards with monetary value.

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• Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ Owner’s Tax Information Report.

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9 • The ❺ Owner Tax Information report opens. • The report contains: o ❻ Horse name o ❼ Owner Name & Address o ❽ TIN (Tax Identification Number) (see People > Enter People Data for procedures on entering this number) o ❾ Citizenship (see People > Enter People Data for procedures on entering the citizenship) • Click ❿ Print to print the report. • Click ⓫ Close Print Preview to close the report. • The report is alphabetical, using the horse name.

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SECTION VII. PROGRAM FUNCTIONS Reports > Post-Show > Payment Type Summary PURPOSE: The Payment Type Summary is used to determine the entry payment amounts, by type (Cash, Check, Credit Card, etc.).

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• Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ Payment Type Summary. • The ❺ Payment Type Summary dialog box opens. • Using the ❻ Payment Type drop-down arrow, select the payment type. In this example, we selected Check. 5

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• The ❼ Payment Type Summary dialog box now contains the check data: o ❽ Rider [Name] o ❾ Entry # o ❿ Amount o ⓫ Totals • Repeat to select another payment type. • Click the ⓬ Print button to print. • Click ⓭ Close to close the dialog box and return to the Main Menu. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Reports > Post-Show > Profit(Loss) Statement 1

PURPOSE: The Profit(Loss) Statement tallies your revenue (income) and expenses, and provides your net profit(loss).

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• Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ Profit(Loss) Statement. 3

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• The ❺ Profit(Loss) Statement report opens. 11 • The report has the following: o Revenue ❻ [= Income]  Itemized, based on income categories for the show  Income is entered in Stabling Fees, Other Fees / Payments, and Show Office > Income. o Gross Income ❼ = Total income for the show o Expenses ❽  Itemized, based on expense categories for the show) (in this example, show expenses were not entered as they were tracked by the organization’s treasurer)  Expenses are entered in Show Office > Expenses. o Total Expenses ❾ = Total expenses for the show o Net Profit (Loss) ❿ = Income Expenses

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• Click ⓫ Print to print the report. • Click ⓬ Close Print Preview to close the report.

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SECTION VII. PROGRAM FUNCTIONS Reports > Post-Show > Rider Score Report - Individual PURPOSE: The Rider Score Report - Individual provides the scores, percentages, and placings for each rider. • Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ Rider Score Report - Individual.

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• The ❺ Rider Score Report dialog box opens. 3

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• Using the ❻ Rider drop-down arrow, select the name of the rider whose scores you want to report. • Click ❼ OK.

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• The ❽ Rider Score Report opens. • The report contains: o ❾ Entry # o ❿ Rider name o ⓫ Horse name o ⓬ Test abbreviation o ⓭ Breed o ⓮ Class [# and Name] o ⓯ Status of rider o ⓰ Score o ⓱ Percent o ⓲ Place • Click ⓳ Print to print the report. • Click ⓴ Close Print Preview to close the report.

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SECTION VII. PROGRAM FUNCTIONS Reports > Post-Show > Score Reports - Final > Standard and Breed PURPOSE: The Score Reports - Final > Standard and Breed provides detailed results for each applicable class.

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• Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ Score Reports – Final. 3

• The ❺ Score Report – Final dialog box opens. • Under ❻ Scoring Style, you can select one of three options. Select ❼ Standard and Breed. • If the show is a CDI show, also select ❽ CDI Format. 5 • Click ❾ OK. 6 7

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8 9 • The ❿ Score Report opens. • For each class, the report contains: o ⓫ Show Name o ⓬ Final Competition Class Report designation o ⓭ Show Date(s) o ⓮ Show Secretary name and phone o ⓯ Class Prize o ⓰ Class # and Name o ⓱ Show USEF # and USDF # o ⓲ Judge names(s) and positions o ⓳ Detailed class results (Place, Total score, Percent, Qualifying?, Horse/ USEF#/USDF#/Other#, Rider#/USDF#/ Other#, Owner/U SEF#/USDF#/Other#) • Click ⓴ Print to print the report. • Click Close Print Preview to close the report.

NOTE: Previously this report was emailed to USDF as a PDF file. This is requirement has been dropped.

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SECTION VII. PROGRAM FUNCTIONS Reports > Post-Show > Score Reports - Final > USDF/USEF/IPEC Freestyle and Quadrille PURPOSE: Score Reports - Final > USDF/USEF/IPEC Freestyle and Quadrille provides detailed results for each applicable class.

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• Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ Score Reports - Final. 3

• The ❺ Score Report - Final dialog box opens. • Under ❻ Scoring Style, you can select one of three options. Select ❼ USDF/USEF/IPEC Freestyle and Quadrille. • If the show is a CDI show, also select ❽ CDI Format. 5 • Click ❾ OK. 6

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9 • The ❿ Score Report opens. • For each class, the report contains: o ⓫ Show Name o ⓬ Final Competition Class Report o ⓭ Show Date(s) o ⓮ Show Secretary name and phone o ⓯ Class Prize o ⓰ Class # and Name o ⓱ Show USEF # and USDF # o ⓲ Judge names(s) and positions o ⓳ Detailed class results (Place, Tech., Art., Percent, Qualifying?, Horse/ USEF#/USDF#/Other#, Rider#/USDF#/ Other#, Owner/USEF#/USDF#/ Other#) • Click ⓴ Print to print the report. • Click  Close Print Preview to close the report.

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SECTION VII. PROGRAM FUNCTIONS Reports > Post-Show > Score Reports - Final > FEI Freestyle PURPOSE: Score Reports - Final > FEI Freestyle provides detailed results for each applicable class.

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• Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ Score Reports – Final. 3

• The ❺ Score Report – Final dialog box opens. • Under ❻ Scoring Style, you can select one of three options. Select ❼ FEI Freestyle. • If the show is a CDI show, also select ❽ CDI Format. 5 • Click ❾ OK. 6

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• The ❿ Score Report opens. • For each class, the report contains: o ⓫ Show Name 20 o ⓬ Final Competition Class Report o ⓭ Show Date(s) 12 o ⓮ Show Secretary name 13 and phone 14 o ⓯ Class Prize o ⓰ Class # and Name o ⓱ Show USEF # and USDF # o ⓲ Judge names(s) and positions o ⓳ Detailed class results (Place, Tech., Art., Percent, Qualifying?, Horse/ USEF#/USDF#/Other#, Rider#/USDF#/ Other#, Owner/USEF#/USDF#/ Other#) • Click ⓴ Print to print the report. • Click  Close to close the report. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Reports > Post-Show > Score Reports - Media > Entire Show 1 PURPOSE: Score Reports - Media provides show results for the media. 2 • Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ Score Reports - Media.

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18 • The ❽ Score Report Media Simple opens. • The report contains: o ❾ Class Name o ❿ Entry # o ⓫ Rider Name o ⓬ Horse Name o ⓭ Class Name o ⓮ Rider Status o ⓯ Score o ⓰ Percent o ⓱ Place • Click ⓲ Print to print the report. • Click ⓳ Close Print Preview to close the report.

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• See MEDIA REPORTS for more information.

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SECTION VII. PROGRAM FUNCTIONS Reports > Post-Show > Score Reports - Media > Variations > Day, Place, Status PURPOSE: The Media Scoring Report has a number of options.

1 1. Using the ❶ Day drop-down arrow, you can create a separate report for each day of the show.

2. Enter a number in the ❷ Place Limit box (we used 6 in this example) to only report the winners up to the place you have entered.

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3. Select ❸ Group by Rider’s Status to order the results by class, then by rider status (no status, Adult Amateur, JR/YR, Open), then by place.

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4. Select ❹ Simple Media Report to produce a report containing less information. 4 5

• After you select your options, click ❺ OK. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Reports > Post-Show > Score Reports - Media > Simple Media Report

• Select ❹ Simple Media Report to produce a report containing less information. 4 5 6 14

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7 8 • The ❻ Score Report Media Simple opens. • The report contains: o ❼ Class Name o ❽ Judge(s) o ❾ Place o ❿ Rider Name o ⓫ Horse Name o ⓬ Percent • Click ⓭ Print to print the report. • Click ⓮ Close Print Preview to close the report.

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SECTION VII. PROGRAM FUNCTIONS Reports > Post-Show > Show Fee Summary > Select Show Fee PURPOSE: Show Fee Summary lets you look at the source of income for each income item (show fee). 1 2

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• Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ Show Fee Summary. 4

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• The ❺ Show Fee Summary dialog box opens.

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SECTION VII. PROGRAM FUNCTIONS Reports > Post-Show > Show Fee Summary > View Report 5 6

• Use the ❻ Show Fee drop-down arrow to select the Show Fee for which you desire information. The show fees are entered in Show Fees; the Show Fee list contains the system fees and the custom fees you entered. In this example, we selected ❼ Mailed Entry Fee - $5/entry.

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• The ❽ Show Fee Summary report for the selected fee opens. 10

• The report contains: o ❾ Show Fee category o ❿ Rider name o ⓫ Entry # o ⓬ Qty (quantity) o ⓭ Rate (cost per item) o ⓮ Extension (Qty x Rate) o ⓯ Total Qty (total number of items sold) o ⓰ Total Extension (total fees paid for this category)

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• The report is sorted by rider last name. • Click ⓱ Print to print the report. • Click ⓲ Close Print Preview to close the report and return to the Main Menu.

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SECTION VII. PROGRAM FUNCTIONS Reports > Post-Show > Total Qualifying Rides Down Centerline Report 1 PURPOSE: The Total Qualifying Rides Down Centerline Report gives you the number of GAIG Regional Championships Qualifying rides completed for each class (for the riders who paid the $10 Q fee, the report shows the number of rides that were actually completed). See IMPORTANT NOTE below.

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• Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ Total Qualifying Rides Down Centerline Report. 5

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• The ❺ Total Qualifying Rides Down Centerline Report opens. • The report contains: o ❻ Class # o ❼ Class Name o ❽ Test o ❾ # of Rides by type of qualify (rider status) o ❿ Type of Qualify o ⓫ Total Number of Qualifying Rides per show (on last page) • Click ⓬ Print to print the report. • Click ⓭ Close Print Preview to close the report.

IMPORTANT NOTE: In the past, for the $10 fee collected, shows only paid USDF the $10 for rides that were actually completed. Now shows must pay the $10 fee to USDF whether or not the ride was completed (the fee is paid for completed rides, scratched rides, etc., unless the fee is refunded to the rider). Therefore, DO NOT USE THIS REPORT to determine the amount of money owed to USDF. Instead, use the USDF Qualifying Ride Fees Report. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Reports > Post-Show > Total Rides Down Centerline Report PURPOSE: The Total Rides Down Centerline Report gives you the number of completed rides by class, and the total number of rides.

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• Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ Total Rides Down Centerline Report.

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• The ❺ Total Rides Down Centerline Report opens. • The report contains: o ❻ Class # o ❼ Class Name o ❽ Test o ❾ # of Riders o ❿ Total Time o ⓫ Day o ⓬ Total Number of Rides • Click ⓭ Print to print the report. • Click ⓮ Close Print Preview to close the report.

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SECTION VII. PROGRAM FUNCTIONS Reports > Post-Show > USEF eScores PURPOSE: USEF eScores is used to create a *.dat file that you email to USEF and USDF to electronically submit show results. 1 2

3 • Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ USEF eScores. 4

5 • The ❺ USEF eScores dialog box opens. • It is best to save the ASCII file (*.dat) that the FVD program creates, then email it to USEF and USDF. Therefore, click the check in the ❻ Open e-mail program to send attachments check box 6 to ❼ remove the check. • Click ❽ OK. • The show’s *.dat file is saved in your C:  Users  [UserName]  Documents  FVD folder.

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• See FINAL REPORTS FOR USEF for additional information on submitting your show data to USEF. • See FINAL REPORTS FOR USDF for additional information on submitting your show data to USDF.

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SECTION VII. PROGRAM FUNCTIONS Reports > Post-Show > USDF Qualifying Ride Fees Report 1

PURPOSE: The USDF Qualifying Ride Fees Report shows, for each USDF qualifying test, the number of rides for which the Q fee was paid & not refunded (for a scratched ride, etc.) and therefore must be paid to USDF.

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• Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ USDF Qualifying Rides Report. 5 12

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• The ❺ USDF Qualifying Rides Report opens. • The report contains: o ❻ Test o ❼ # of Rides o ❽ Q Fee o ❾ Total Q Fee for each Q test o ❿ Total of Qualifying Ride Fees • Click ⓫ Print to print the report. • Click ⓬ Close Print Preview to close the report. • See FINAL REPORTS FOR USDF for information on the use of this report in completion of the USDF Report of Fees.

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SECTION VII. PROGRAM FUNCTIONS Reports > Post-Show > USEF Post Competition Report 1

PURPOSE: The FVD USEF Post Competition Report is used after the show to obtain information needed for post-competition results submission, and payment of fees, to USEF.

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• Select ❶ Main Menu / ❷ Reports / ❸ PostShow / ❹ USEF Post Competition Report. 5 7

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• The FVD ❺ USEF Post Competition Report opens. • Click ❻ Print to print the report. • Click ❼ Close Print Preview to close the report. • The report provides data required by USEF on the USEF Post Competition Report Form. • See FINAL REPORTS FOR USEF for detailed information.

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SECTION VII. PROGRAM FUNCTIONS

See the separate FVD DSHB User Manual

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SECTION VII. PROGRAM FUNCTIONS

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SECTION VII. PROGRAM FUNCTIONS FVD Online Tools > Register Show PURPOSE: Register Show registers your show with FVD, which allows you to upload confirmations, ride times, and results to the FVD online services. It also allows you to use the Equestrian Entries Integrated Online Tools.

• See Prepare Your Show for Online Entries > Register Show for procedures.

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SECTION VII. PROGRAM FUNCTIONS FVD Online Tools > Upload Confirmations PURPOSE: Upload Confirmations is the process by which you can upload your entry confirmations to the FVD online services. The rider/handler, owner, trainer, and coach are then automatically emailed a link to their online entry information so they can check and confirm the entry data.

• See Upload Confirmations for procedures.

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SECTION VII. PROGRAM FUNCTIONS FVD Online Tools > Upload Ride Times PURPOSE: Upload Ride Times is the process by which you can upload your ride times to the FVD online services. Anyone can log onto the FVD online services to view the ride times (click here).

• See Post Ride Times to the FVD Web Site for procedures.

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SECTION VII. PROGRAM FUNCTIONS FVD Online Tools > Upload Results PURPOSE: Upload Results is the process by which you can upload your show results to the FVD online services. Anyone can log onto the FVD online services to view the results (click here). If you use Instant Scoring and you have access to the internet during the show, the results can be posted “real time.”

• See UPLOAD SHOW RESULTS TO THE WEB for procedures.

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SECTION VII. PROGRAM FUNCTIONS EE Integrated Online Tools > Publish Show PURPOSE: Publish Show is the process by which you publish (upload) your show information to EE so riders can enter your show online. If selected by the entrant, entries through EE can be imported and integrated into your FVD show data – eliminates lots of typing!

• In this manual, see Publish Show for procedures. • Click here to see separate EE instructions.

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SECTION VII. PROGRAM FUNCTIONS EE Integrated Online Tools > Import Online Entries PURPOSE: Import Online Entries is the process by which you import your show entries that have been entered through Equestrian Entries (EE).

• In this manual, see IMPORT ONLINE ENTRIES for procedures. • Click here to see separate EE instructions.

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SECTION VII. PROGRAM FUNCTIONS EE Integrated Online Tools > Close Show

PURPOSE: Close Show is the process by which you close your show so no more entries will be accepted through Equestrian Entries (EE).

• See Close Show in EE for procedures.

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SECTION VII. PROGRAM FUNCTIONS

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SECTION VII. PROGRAM FUNCTIONS Print Preview > Introduction

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• Every time you open a report, the ❶ Print Preview tab opens with a ribbon with five groups of tools for manipulating the reports: ❷ Print ❸ Print - Used to print a report. ❹ Page Setup ❺ Portrait – Creates a report in a portrait (vertical) page orientation. ❻ Landscape – Creates a report in a landscape (horizontal) page orientation. ❼ Size – Lets you change the size of paper on which the report is presented and printed. ❽ Page Setup – Lets you adjust the margins, page setting, and columns of the report. ❾ View ❿ One Page – Gives one page of the report on a piece of paper. ⓫ Two Pages – Gives two pages of the report on a piece of paper. ⓬ More Pages – Gives more than two pages of the report on a piece of paper. ⓭ Export ⓮ Word – Exports (saves) the FVD report as a Microsoft Word file. ⓯ Excel – Exports (saves) the FVD report as a Microsoft Excel file. ⓰ PDF or XPS – Exports (saves) the FVD report as a PDF or XPS file. ⓱ Close Preview ⓲ Close Print Preview – Used to close the report. • We will look at each of these features, using the Day Sheets (Standard) Report.

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SECTION VII. PROGRAM FUNCTIONS Print Preview > Print > Print [a Report] > All or Pages From:___ To:___ 1 3

2 • On the ❶ Print Preview tab, ❷ Print group, click ❸Print. • The ❹ Print dialog box opens.

• To print all pages: o For ❺ Print Range, click the ❻ All radial button. o Click ❼ OK. o All the pages will print.

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4 • To print one or a range of the pages in the report: o For ❽ Print Range / ❾ Pages, enter the first page you want to print in the ❿ From: box and the last page you want to print in the ⓫ 8 To: box. o Click ⓬ OK. 9 o The selected pages will print.

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SECTION VII. PROGRAM FUNCTIONS Print Preview > Print > Print [a Report] > Printer Properties 1 3

2 • On the ❶ Print Preview tab, ❷ Print group, click ❸Print. • The ❹ Print dialog box opens.

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• To adjust printer settings, click ❺ Properties.

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• Your printer’s ❻ Properties dialog box will open. Each printer has different properties. The example is for a Brother printer. • Adjust settings according to your printer’s manual. • Click ❼ OK to return to the ❹ Print dialog box.

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SECTION VII. PROGRAM FUNCTIONS Print Preview > Page Setup > Portrait 1 3

2 • If you want to change a report from Landscape (horizontal) page orientation to Portrait (vertical) page orientation, on the ❶ Print Preview tab, ❷ Page Setup group, click ❸Portrait.

• The report changes from landscape to portrait page orientation. When you print the report, it will print with the new orientation.

Landscape Page Orientation

Portrait Page Orientation

NOTE: Most FVD reports are designed for the default orientation. If you change the orientation, you may lose some information, as seen in the above portrait orientation where the judge name has been lost. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Print Preview > Page Setup > Landscape 1 3

2 • If you want to change a report from Portrait (vertical) page orientation to Landscape (horizontal) page orientation, on the ❶ Print Preview tab, ❷ Page Setup group, click ❸ Landscape. • The report changes from portrait to landscape page orientation. When you print the report, it will print with the new orientation. Portrait Page Orientation

Landscape Page Orientation

NOTE: Most FVD reports are designed for the default orientation. If you change the orientation, you may lose some information. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Print Preview > Page Setup > Size 1 3

2 • If you want to change the paper size, on the ❶ Print Preview tab, ❷ Page Setup group, click ❸ Size drop-down arrow. • The ❺ size drop-down list opens. • Click on another size of paper. In this example, we will select ❻ Legal. 6

• The report is now displayed on legal sized paper. When you print the report, it will print with the new paper size. Letter Size

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SECTION VII. PROGRAM FUNCTIONS Print Preview > Page Setup > Page Setup 1 4

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3 6 2 • To further change the page features, on the ❶ Print Preview tab, ❷ Page Setup group, click ❸ Page Setup.

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• The ❹ Page Setup dialog box opens.

• On the ❺ Print Options tab, you can change: o ❻ Margins by editing the numbers in each box. o To print data but not logos, etc., click the ❼ check box. • On the ❽ Page tab, you can change: o ❾ Orientation (Portrait / Landscape) o ❿ Paper / Size o ⓫ Paper / Source (which paper tray the printer will use) o ⓬ Printer

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13 14 • On the ⓭ Columns tab, you can change: o ⓮ Grid Settings o ⓯ Column Size o ⓰ Column Layout

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SECTION VII. PROGRAM FUNCTIONS Print Preview > View > One Page 1 3

2 • To change from two or more pages per screen to one page per screen, on the ❶ Print Preview tab, ❷ View group, click ❸ One Page. View Two Pages per Screen

View One Page per Screen

NOTE: View does not change the number of pages printed on a sheet of paper. That is accomplished through the printer properties (see your printer’s manual). Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Print Preview > View > Two Pages 1 3

2 • To change from one page per screen to two pages per screen, on the ❶ Print Preview tab, ❷ View group, click ❸ Two Pages. View One Page per Screen

View Two Pages per Screen

NOTE: View does not change the number of pages printed on a sheet of paper. That is accomplished through the printer properties (see your printer’s manual). Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Print Preview > View > More Pages 1 4 3

2 • To change from one page per screen to more pages per screen, on the ❶ Print Preview tab, ❷ View group, click the ❸ More Pages drop-down arrow. • Choose ❹ Four Pages, Eight Pages, or Twelve Pages per screen. We chose four pages per screen. View One Page per Screen

View Four Pages per Screen

NOTE: View does not change the number of pages printed on a sheet of paper. That is accomplished through the printer properties (see your printer’s manual). Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VII. PROGRAM FUNCTIONS Print Preview > Export > Word > Save Options 1 3

2 • To export (save) a report as a Microsoft Word file (actually, as a *.rtf file that can be used and saved in Word), on the ❶ Print Preview tab, ❷ Export group, click ❸ Word.

4 • The ❹ Export - RTF File dialog box opens. • The default destination folder is your ❺ Documents folder with a file name indicative of the report being exported (in this example it is rptDaySheetsStd.rtf). Click ❻ Browse… to change the destination folder and/or the file name. • If you want to open the destination file after the export operation is complete, click the ❼ check box. • Click ❽ OK.

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SECTION VII. PROGRAM FUNCTIONS Print Preview > Export > Word > Saved File Opens 1 3

2 • The ❾ file is saved and opens if the check box was checked.

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SECTION VII. PROGRAM FUNCTIONS Print Preview > Export > Word > Confirmation Message 1 3

2 • A ❿ Export - RTF File confirmation message opens. • If you want to save the export steps, click the ⓫ Check box. • Click ⓬ Close. 10

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• The saved file can be edited in MS Word just as any other Word document. • To get all the features of Word, save it as a Word document (*.doc or *.docx) using the Save As feature within Word.

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SECTION VII. PROGRAM FUNCTIONS Print Preview > Export > Excel > Save Options 1 3

2 • To export (save) a report as a Microsoft Excel file, on the ❶ Print Preview tab, ❷ Export group, click ❸ Excel.

• The ❹ Export – Excel Spreadsheet dialog box opens. • The default destination folder is your ❺ Documents folder with a file name indicative of the report being exported (in this example it is rptDaySheetsStd.xls). Click ❻ Browse… to change the destination folder and/or the file name. • Click the ❼ File format dropdown arrow to select the version of Excel. • If you want to open the destination file after the export operation is complete, click the ❽ check box. • Click ❾ OK.

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SECTION VII. PROGRAM FUNCTIONS Print Preview > Export > Excel > Saved File Opens 1 3

2 • The ❿ file is saved and opens if the check box was checked.

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SECTION VII. PROGRAM FUNCTIONS Print Preview > Export > Excel > Confirmation Message 1 3

2 • A ⓫ Export – Excel Spreadsheet confirmation message opens. • If you want to save the export steps, click the ⓬ Check box. • Click ⓭ Close. 11

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• The saved file can be edited in MS Excel just as any other Excel document.

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SECTION VII. PROGRAM FUNCTIONS Print Preview > Export > PDF or XPS > Save Options 1 3

2 • To export (publish, save) a report as a PSD or XLS (Microsoft version of PDF) file, on the ❶ Print Preview tab, ❷ Export group, click ❸ PDF or XPS.

• The ❹ Publish as PDF or XPS dialog box opens. • The default destination folder is your ❺ Documents folder with a file name indicative of the report being exported (in this example it is rptDaySheetsStd.pdf). o If a different folder destination is desired, navigate to that folder. In this example, we will navigate to the ❻ FVD folder. o If a different file name is desired, change the file name in the ❼ File name box. • If desired, select other 4 5 options such as: o ❽ Open file after publishing – check the box if you want to open the PDF file after it is 6 exported (published/ saved). 6 o ❾ Optimize for – Standard creates a higher quality but larger file; Minimum creates a lesser quality but smaller file. Click the radial button you desire. o ❿ Options – lets you select a page range and other PDF options. o ⓫ Tools – Used to map a network drive. • Click ⓬ Publish. 7 8

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SECTION VII. PROGRAM FUNCTIONS Print Preview > Export > PDF or XPS > Saved File Opens 1 3

2 • The ⓭ PDF file is saved and opens if the check box was checked.

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SECTION VII. PROGRAM FUNCTIONS Print Preview > Export > PDF or XPS > Confirmation Message 1 3

2 • A ⓮ Export – PDF confirmation message opens. • If you want to save the export steps, click the ⓯ Check box. • Click ⓰ Close. 14

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• The saved file can be emailed to competitors as an attachment, posted on the show’s web site, etc.

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SECTION VII. PROGRAM FUNCTIONS Print Preview > Close Preview > Close Print Preview

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• To close a report, on the ❶ Print Preview tab, ❷ Close Preview group, click ❸ Close Print Preview.

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• The report is closed and you are returned to the ❹ Main Menu or other dialog box of FVD.

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SECTION VIII. TIPS & TRICKS

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SECTION VIII. TIPS & TRICKS Use Email Addresses > E-mail One Person > Select Person 1 2

• Select ❶ Main Menu / ❷ Show Office / ❸ People

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4 • The ❹ People dialog box opens. • Using the ❺ Rider (Lookup) box, select the ❻ person you want to email.

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SECTION VIII. TIPS & TRICKS Use Email Addresses > E-mail One Person > Copy and Paste Email Address, Send Email

• With your cursor, highlight the ❼ email address. • With the email address highlighted, keyboard Crtl + C (this places the person’s email address in your clipboard).

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• Open your email program. • Place your cursor in the ❽ To: box and keyboard Ctrl + V (this pastes the contents of your clipboard into the To box – the person’s email address is pasted into the box). • In the ❾ Subject box, type a subject that will clearly identify the email as being related to the show – this will increase your chances the entrant will open the email. • In the ❿ Message box, type your message. • In the usual manner, attach any ⓫ attachments you may want to send. • Click ⓬ Send. • The email will be sent to the one person.

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SECTION VIII. TIPS & TRICKS Use Email Addresses > E-mail Groups of People > Emails to Clipboard 1 • Select ❶ Main Menu / ❷ Show Office / ❸ Emails to Clipboard.

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• The ❹ E-mails to Clipboard dialog box opens. • You have the following options (❺ E-mail Filter): o Riders in Show – copies the email addresses of all the riders in your current show to the clipboard. o Owners in Show – copies the email addresses of all the owners in your current show to the clipboard. o Trainers in Show – copies the email addresses of all the trainers in your current show to the clipboard. o Coaches in Show – copies the email addresses of all the coaches in your current show to the clipboard. o All People in Show – copies the email addresses of all the riders, owners, trainers, and coaches in your current show to the clipboard. o All People in HR Database – copies the email addresses of all the people in your HR Database to the clipboard. Lets you enter a ❻ Last Show Date, which limits the people to those who showed since the date you enter. • Make your selection then click ❼ OK.

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• A ❽ Fox Village Dressage information dialog box opens, indicating the email addresses have been copied to the clipboard. • Click ❾ OK.

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• To email the selected group(s) of people, open your default email program in the usual manner and paste the contents of your clipboard (the people email addresses) into the To… box. • Compose your email in the usual manner, add any attachment(s) you may want to email, and send. • This is a handy method to send a message to all the selected people, with attachments, such as the Prize List, Rider’s Schedule Report, etc. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VIII. TIPS & TRICKS Use Email Addresses > E-mail Groups of People > Paste Email Addresses, Send Email

• Open your email program. • Place your cursor in the ❼ To box and type your email address. • Place your cursor in the ❽ BCC box and keyboard Ctrl + V (this pastes the contents of your clipboard into the BCC box – the email addresses are pasted into the box). Use BCC (Blind Carbon Copy) so the recipients will not see the email addresses of other people. • In the ❾ Subject box, type a subject that will clearly identify the email as being related to the show – this will increase your chances the entrant will open the email. • In the ❿ Message box, type your message. • In the usual manner, attach any ⓫ attachments you may want to send. • Click ⓬ Send. • The email will be sent to the group of people.

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SECTION VIII. TIPS & TRICKS Wait List > Place an Entry on the Wait List > Introduction, Open Classes • During a show (after scheduling), individuals may want to change classes and/or ride in additional classes; therefore, you may want to put them on a Wait List for each class to more easily fill scratches. • The Wait List is for specified entry/class combinations. NOTES: 1. The FVD Wait List function is for classes and it requires the entry to be entered in the program. If you have a full show (you have received more entries than you can schedule in the time allowed), it is best to NOT enter the extra entries in the program. If you cannot include the extra entries in the show, return the entry packets to the competitors. If you would be able to include them in the show if another entry is completely scratched, put the extra entry in an entry wait list file and enter it in the program only if an entry scratches. If an extra entry is wait listed, contact the competitor to let him/her know their entire entry is wait listed. 2. You can also use the Check List feature of FVD to track non-entered entries waiting to get into the show with scratches. See Show Office > Check List for more information.

• If not already entered in the program, enter the entry as in ENTER MAILED ENTRIES.

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• Select ❶ Main Menu / ❷ Show Office / ❸ Classes.

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SECTION VIII. TIPS & TRICKS Wait List > Place an Entry on the Wait List > Select Class 4

• The ❹ Class dialog box opens.

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• Using the ❺ Class (Lookup) drop-down arrow (or by typing), select the ❻ class for which you want to enter a rider to be wait listed.

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SECTION VIII. TIPS & TRICKS Wait List > Place an Entry on the Wait List > Use View Wait List Button to Select Entry 4 7

• Verify that the correct ❼ Class # is displayed. • Click the ❽ View Wait List button.

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9 10 • The ❾ Wait List dialog box opens.

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SECTION VIII. TIPS & TRICKS Wait List > Place an Entry on the Wait List > View the Wait List Report 1

The Wait List Report gives you a list of all classes for which entries are on the Wait List. 2 3 • Select ❶ Main Menu / ❷ Reports / ❸ DuringShow / ❹ Wait List Report.

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• The ❺ Wait List Report opens. • The report contains: o ❻ Day o ❼ Class # o ❽ Class name o ❾ Entry # o ❿ Horse name o ⓫ Rider name • The report is sorted by Day, Class #, then by Entry #. • Click ⓬ Print to print the report. • Click ⓭ Close Print Preview to close the report. • If you have a scratch in a class that has riders on the Wait List, you can refer to the list to fill the scratch.

NOTE: The Wait List does not show the day/time the wait status was entered in the program. If you want to give priority based on the day/time it was entered in the program, make a hand-written annotation.

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SECTION VIII. TIPS & TRICKS Wait List > Enter Wait List Entries in a Class • There are two steps to entering a wait listed entry in a class: 1. Enter the entry in the class. 2. Delete the entry from the wait list (this must be done manually).

STEP 1. ENTER THE ENTRY IN THE CLASS: • Prior to scheduling: Enter the entry in the class as in ENTER MAILED ENTRIES. OR • After scheduling (filling a scratch): Fill a scratch in the class as in Fill Scratched Rides.

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SECTION VIII. TIPS & TRICKS Wait List > Delete Entry from the Wait List > Open Classes STEP 2. DELETE THE ENTRY FROM THE WAIT LIST: (this must be done manually) 1 2

• Select ❶ Main Menu / ❷ Show Office / ❸ Classes.

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• The ❹ Class dialog box opens.

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SECTION VIII. TIPS & TRICKS Wait List > Delete Entry from the Wait List > Select Class, Click View Wait List 4

• Using the ❺ Class (Lookup) drop-down arrow (or by typing), select the ❻ Class from which you want to delete an entry from the Wait List.

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• Verify that the correct ❼ Class # is displayed. • Click the ❽ View Wait List icon.

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SECTION VIII. TIPS & TRICKS Wait List > Delete Entry from the Wait List > Delete Entry 9 11 • The ❾ Wait List dialog box opens and the ❿ wait listed entries (in this example, #110) is/are listed. • To select the entry you want to delete, click the ⓫ white box adjacent to the entry number. The number is now white with a black background. • Click the ⓬ Delete Entry icon.

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13 • A ⓭ Fox Village Dressage warning message opens. • Click ⓮ Yes. 14

• The ⓯ entry is no longer on the Wait List for this class. • Click ⓰ Close.

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SECTION VIII. TIPS & TRICKS Scheduling Quadrille & Pas de Deux > Introduction, Include the Tests in Your Show • A Quadrille has four riders and a Pas de Deux has two riders. This Tip & Trick will provide the steps to schedule a Quadrille or a Pas de Deux class with the correct duration and the riders scheduled together. • Test Duration: The FVD program provides the entire duration of the test (ride time and administrative time) for each rider; therefore, if you schedule the four riders for a Quadrille, the program allows 32 minutes (Basic Quadrille Test) or 34 minutes (other Quadrille tests) for the test. Also, if you schedule the two riders for a Pas de Deux, the program allows 20 minutes for the test. • Scheduling: The FVD program does not identify the riders composing a Quadrille or a Pas de Deux; therefore, during scheduling, the riders will not necessarily be scheduled together. This must be done manually using the Forced Order (FO) procedure. 1 STEP 1. INCLUDE THE TEST IN YOUR SHOW: • Select ❶ Main Menu / ❷ Show Office / ❸ Classes.

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9 • The ❹ Class dialog box opens. • Click ❺ Add a Class. • Enter the ❻ Class Number, ❼ Text, and ❽ Level Type. • Using the ❾ Default Test drop-down arrow, select the ❿ Quadrille or ⓫ Pas de Deux test you want to include in this class. The tests are: o USDF Basic Quadrille Test 2015 o USDF Training Level Quadrille Test 2015 o USDF First Level Quadrille Test 2015 o USDF Second Level Quadrille Test 2015 o USDF Third Level Quadrille Test 2015 o USDF Quadrille Freestyle 2015 o USDF Pas de Deux 2015 • For this example, we entered USDF Second Level Quadrille Test 2015. • Enter the other information for the class, as in Select Classes. • Click ⓬ Close.

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SECTION VIII. TIPS & TRICKS Scheduling Quadrille & Pas de Deux > Adjust the Test Durations 1

STEP 2. ADJUST THE TEST DURATIONS: • Select ❶ Main Menu / ❷ Show Office / ❸ Test Durations.

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• The ❹ Test Durations dialog box opens. • Scroll through the list until you find the first test you want to adjust.

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• Pas de Deux Test: o USDF allocates 5-6 minutes for riding the test. o In the FVD program, the Pas de Deux test has a default duration of ❺ 10 minutes; this includes time for pre-test and post-test judging activities. However, the FVD program provides 10 minutes to each of the two Pas de Deux riders, giving a total of 20 minutes for the test. If instead each rider is allocated half the time (5 minutes), they will be scheduled for a better test duration. (Show schedulers often provide 4.5 minutes instead of 5.0 minutes.) o To adjust the test duration, edit the ❺ 10.00 to ❻ 5.0 (or 4.5).

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• Quadrille Tests: o Depending upon the test, USDF allocates 5:506 minutes for riding the test. o In the FVD program, the Quadrille tests have a duration of 8 minutes (Basic Quadrille Test) or 8.5 minutes (other Quadrille Tests); this includes time for pre-test and post-test activities. However, the FVD program provides 8.0 (or 8.5) minutes to each of the four Quadrille riders, giving a total of 32 (or 34) minutes for them to ride the test. If instead each rider is allocated one quarter of the time (2 or 2.125 minutes), they will be scheduled for the appropriate test duration. o To adjust the test duration, edit the 8.0 to 2.0 for the Basic Quadrille Test and edit the 8.5 to 2.2 (the program will not accept 2.125) for the other Quadrille Tests. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VIII. TIPS & TRICKS Scheduling Quadrille & Pas de Deux > Scheduling the Tests STEP 3. SCHEDULING THE TESTS:

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• Schedule your show as in SCHEDULING YOUR SHOW. • For the Assign Ride Times step, the ❶ Schedule dialog box will look similar to the figure. • You will be familiar with your entries and will know which riders are riding together in the Pas de Deux (or Quadrille). In this example, we know that Rider A and Rider B (pink) are riding together and Rider C and Rider D (blue) are riding together; however, the FVD program does not automatically schedule them together (one following the other in the class order). We need to perform a Forced Order (FO) to reorder the riders.

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• To reorder the rides, in the ❷ FO column, type a 1 for Rider A, a 2 for Rider B, a 3 for Rider C, and a 4 for Rider D. • Click ❸ Schedule.

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• We can see that ❹ Rider A and Rider B (pink – both riders start together at 10:21:00 AM) are now scheduled together and ❺ Rider C and Rider D (blue – both riders start together at 10:31:00 AM) are scheduled together.

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• Quadrille tests are scheduled in a similar manner except that riders riding together will be force ordered to positions 1-4, 5-8, etc.

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SECTION VIII. TIPS & TRICKS Managing Teams > Enter Team Names Some shows have teams in which 3-4 horse/rider pairs compete and their scores are combined to determine a team placing. This Tip & Trick consolidates all team procedures. 1

• Individual horse rider pairs are entered into the FVD program the same as other entries, as in ENTER MAILED SHOW ENTRIES.

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STEP 1. ENTERING TEAM NAMES: • Select ❶ Menu / ❷ Show Office / ❸ Entries

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• The ❹ Entry dialog box opens. • Click on the ❺ Coach / Team tab. • Click on the ❻ Edit Teams icon.

7 • The ❼ Team dialog box opens. • In the ❽ blank line, enter the name of the first team. • Press return to place your cursor in the next line. Enter the name of your next team. • Continue until all teams are entered. • If there is no blank line, click the ❾ Add Team icon to add a line. • If a team has withdrawn from the show, highlight the team name by clicking the blue box to the left of the name (the box turns black), then click the ❿ Delete Team icon to delete the team. • Click ⓫ Close. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VIII. TIPS & TRICKS Managing Teams > Enter Entries in Teams 1

STEP 2. ENTERING ENTRIES IN TEAMS: Each entry that is part of a team must be designated as a member of the team

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• Select ❶ Menu / ❷ Show Office / ❸ Entries

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• The ❹ Entry dialog box opens. • If needed, use the ❺ Switch to … icon to switch to ❻ Entry (Lookup). • Using the ❼ Entry (Lookup) drop-down arrow or by typing in the ❽ Entry (Lookup) box, select the Entry # for which you want to designate a team name. • Verify that the Entry # is displayed in the ❾ Entry # box. • Click on the ❿ Coach/Team tab.

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• Click on the ⓫ Team drop-down arrow and select the team name from the list by clicking on the team name. • The team name is now in the ⓬ Team box. 6

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SECTION VIII. TIPS & TRICKS Managing Teams > Team Roster Report 1 The FVD program provides a listing of teams and the members of each team.

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• Select ❶ Main Menu / ❷ Reports / ❸ DuringShow / ❹ Team Roster Report.

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• The ❺ Team Roster Report opens. • The report contains: o ❻ Team name o ❼ Entry # for each Horse/ Rider combination o ❽ Horse name o ❾ Rider name • Click ❿ Print to print the report. • Click ⓫ Close Print Preview to close the report.

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SECTION VIII. TIPS & TRICKS Managing Teams > Scoring Teams > Open Team Report • Each individual in the class is scored and may be placed (see SCORING & PLACING CLASSES). • Individuals in a team are scored as in Scoring > Special Score Reports > Team Tab. • After all the scores for all the individuals in all the teams are entered, the Team Report is used to view the team results. 1

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3 • Select ❶ Main Menu / ❷ Scoring • Using the ❸ Class (Lookup) drop-down arrow, select the class to be reported • Click ❹ Special Score Reports 4

5 6 • The ❺ Special Score Reports dialog box opens. • Select the ❻ Team tab. • Click ❼ Team Report.

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SECTION VIII. TIPS & TRICKS Managing Teams > Scoring Teams > View Team Report

• • • • •

The ❽ [Team] Score Report opens. In the report, the rides are grouped by ❾ Team, then by ❿ Score (high to low) within each team. Each team’s ⓫ Total Points and ⓬ Team Percent are listed. If desired, click the ⓭ Print icon to print the report. The teams are NOT listed in order by place – that is done by hand. Look at the team percentages to determine the highest percentage (1st place), next highest percentage (2nd place), etc. In this example, Team B is 1st, Team A is 2nd, Team C is third, and Team D is 4th. Make a note of the placings or write them on your report print-out. • Click ⓮ Close Print Preview to close the report. 8 14 13

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SECTION VIII. TIPS & TRICKS Managing Teams > Place Teams 1

• Select ❶ Main Menu / ❷ Scoring. • If not already selected, use ❸ Class (Lookup) to select the class you want to place. • Select ❹ Special Score Reports.

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• The ❺ Special Score Reports dialog box opens. • Select the ❻ Team tab. • Click on ❼ Place Team. 5

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• The ❽ Team dialog box opens. • Using the team placings determined in Tips & Tricks 7.C., enter the ❾ Place for each team. • Click ❿ Close to save your changes, which returns you to the ❺ Special Score Reports dialog box. • On the ❺ Special Score Reports dialog box, click ⓫ Close to close the report and return to the Main Menu.

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SECTION VIII. TIPS & TRICKS Reports in the Show Program > Class Schedule - Judge Assignment Report FVD reports may be used in your show program. The following reports are often in show programs: • Class Schedule - Judge Assignment Report • Day Sheets (Standard or CDI) • Show Roster Report (by Entry #) • Show Roster Report (by Rider’s Name) CLASS SCHEDULE – JUDGE ASSIGNMENT REPORT:

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• Select ❶ Main Menu / ❷ Reports / ❸ During Show / ❹ Class Schedule - Judge Assignment Report. • The report provides a listing, by ring, of each class, the time, the duration, the class number and name, and the judge(s). • See Reports > During-Show > Class Schedule Judge Assignment Report for more information.

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NOTE: To include a report in your Show Program, save the report as an editable Word file (see Print Preview > Export > Word) or as a *.pdf file (see Print Preview > Export > PDF or XPS).

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SECTION VIII. TIPS & TRICKS Reports in the Show Program > Day Sheets Standard Report DAY SHEETS REPORT: • Select ❶ Main Menu / ❷ Reports / ❸ DuringShow / ❹ Day Sheets Standard Report. • The report provides the Show Schedule, sorted by Day then by Ring #, then by ride Time. • See DAY SHEETS STANDARD REPORT and Reports > During-Show > Day Sheet Standard Report for more information.

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NOTE: For a CDI, use the Day Sheets CDI Report.

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SECTION VIII. TIPS & TRICKS Reports in the Show Program > Show Roster Report (by Entry #) SHOW ROSTER REPORT (BY ENTRY #): • Select ❶ Main Menu / ❷ Reports / ❸ During Show / ❹ Show Roster Report (by Entry #). • The ❺ Show Roster Report dialog box opens. • Select ❻ Report Style / ❼ By Entry #. • Click ❽ OK.

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• The report lists the entries, by Entry #. • See Reports > During-Show > Show Roster Reports (by Entry #) for more information.

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SECTION VIII. TIPS & TRICKS Reports in the Show Program > Show Roster Report (by Rider’s Name) 1

SHOW ROSTER REPORT (BY RIDER’s NAME): • Select ❶ Main Menu / ❷ Reports / ❸ DuringShow / ❹ Show Roster Report (by Rider’s Name). • The ❺ Show Roster Report dialog box opens. • Select ❻ Report Style / ❼ By Rider’s Name. • Click ❽ OK.

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• The report lists the entries alphabetically, by the rider’s last name. • See Reports > During-Show > Show Roster Report (by Rider’s Name) for more information.

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NOTE: To include a report in your Show Program, save the report as an editable Word file (see Print Preview > Export > Word) or as a *.pdf file (see Print Preview > Export > PDF or XPS).

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SECTION VIII. TIPS & TRICKS Reports for Web Site Posting > Rider’s Schedule Report FVD reports may be posted on your web site. The following reports are often posted: • Rider’s Schedule Report 1 • Total Stable Report • Day Sheets (Standard or CDI) 2 RIDER’S SCHEDULE REPORT: • Select ❶ Main Menu / ❷ Reports / ❸ During Show / ❹ Rider’s Schedule Report.

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• The report provides an alphabetical list of riders with their rides, in order by day then by time. • See Reports > During-Show > Rider’s Schedule Report for more information.

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NOTE: To include a report on your web site, save the report as an editable Word file (see Print Preview > Export > Word) or as a *.pdf file (see Print Preview > Export > PDF or XPS). For a web site, a *.pdf file is better.

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SECTION VIII. TIPS & TRICKS Reports for Web Site Posting > Total Stable Report TOTAL STABLE REPORT:

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• Select ❶ Main Menu / ❷ Reports / ❸ During Show / ❹ Total Stable Report. • The report provides a list sorted by Stall Group (first it lists horses w/o a stall group, then it lists horses by stall group), then by Entry #. • It is recommended that the Show Program and/or the rider packets also include a map of the facility, including the barn names and stall numbers, so riders can locate their stalls. • See STABLING for more information on stabling.

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SECTION VIII. TIPS & TRICKS Reports for Web Site Posting > Day Sheets Standard Report DAY SHEETS REPORT: 1

• Select ❶ Main Menu / ❷ Reports / ❸ DuringShow / ❹ Day Sheets Standard Report. • The report provides the Show Schedule, sorted by Day then by Ring #, then by ride Time. • See DAY SHEETS STANDARD REPORT and Reports > During-Show > Day Sheet Standard Report for more information.

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NOTE: For a CDI, use the Day Sheets CDI Report.

NOTE: To include a report on your web site, save the report as an editable Word file (see Print Preview > Export > Word) or as a *.pdf file (see Print Preview > Export > PDF or XPS). For a web site, a *.pdf file is better.

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SECTION VIII. TIPS & TRICKS Stall List via Export to Excel > Export Entry Fees to Excel > Use Export Utility • Stabling is covered in STABLING. • The FVD program provides the following [horse] stabling / tack stall reports: o Stable Reports - [Horse] Stabling Report (see Reports > During-Show > Stable Reports > [Horse] Stabling Report) o Stable Reports - Tack Stall Report (see Reports > During-Show < Stable Reports > Tack Stall Report). o Total Stable Report (see Reports > During-Show > Total Stable Report). • All of these reports are sorted first by Stall Group (see Stabling Fees > Stabling Days, Stall Group, Stable Comments and Show Office > Stall Groups), then by Entry #. If you have a person in the show office looking for a stall assignment, using these lists can be cumbersome, particularly since people will usually not know the Stall Group Name you used in FVD. Therefore, another method to report stall numbers is useful. • You may have a stall listing separate from FVD. If that is the case, use your list to give riders their stall assignments, post the list, etc. • If you do not have a stall listing separate from FVD and/or you want a stall listing from FVD data, you can generate a list using FVD data exported to MS Excel. • The following explanation assumes you have MS Excel and a working knowledge of the program. STEP 1. EXPORT ENTRY FEES TO EXCEL: 1

• Select ❶ Main Menu / ❷ Show Office / ❸ Export Utility. 2 • The ❹ Export Utility dialog box opens. • Using the ❺ drop-down arrow, select ❻ Entry Fees. 4 5

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• Click ❼ OK.

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SECTION VIII. TIPS & TRICKS Stall List via Export to Excel > Export Entry Fees to Excel > Save File

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• The ❽ New MS Excel File dialog box opens in your ❾ FVD folder. • In the ❿ File name: box, type in the name for your file. Use a name that will readily identify the file source and contents. In this example, we used 2015BlueHorseDressageShowStallList. The program will automatically enter the .xls extension. • Click ⓫ Save. 10 11

12 • A ⓬ Fox Village Dressage dialog box opens, letting you know the file was saved successfully. • Click ⓭ OK. 13

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SECTION VIII. TIPS & TRICKS Stall List via Export to Excel > Open the Excel File

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STEP 2. OPEN THE EXCEL FILE: • Navigate to your ❶ FVD folder. • Open the ❷ Excel file by double-clicking on the file name.

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• The ❸ Excel file opens. • It contains the following fields: o ❹ Entry # o ❺ Horse [Name] o ❻ Rider First [Name] o ❼ Rider Last [Name] o ❽ Description o ❾ Rate o ❿ Quantity o ⓫ Total o ⓬ Stall

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SECTION VIII. TIPS & TRICKS Stall List via Export to Excel > Delete Unneeded Columns STEP 3. DELETE UNNEEDED COLUMNS: • The procedure will be explained for MS Excel 2013. It will be different for other versions of Excel. • You only need Entry #, Horse, Rider First Name, Rider Last Name, Description, and Stall. • To delete the unneeded columns (Rate, Quantity and Total): o Click ❶ F. o Depress and hold the left mouse button. o Drag your cursor across ❷ G and H. o Release the left mouse button. o Columns F, G and H are now gray in color.

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• Place your cursor over the gray area and right click. • In the menu that opens, click ❸ Delete.

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• The unneeded columns (Rate, Quantity and Total) have been deleted and ❹ Stall is now column F.

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SECTION VIII. TIPS & TRICKS Stall List via Export to Excel > Sort the Data by Stall Number STEP 4. SORT THE DATA BY STALL NUMBER: 2 • To select all cells in the workbook, click the ❶ box at 1 the top left of the spreadsheet. The color of the spreadsheet will change to gray. • Select ❷ Sort & Filter / ❸ Custom Sort.

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4 • The ❹ Sort dialog box opens. • If not checked, check the ❺ My data has headers box. • Click the ❻ Sort by down arrow and select ❼ Stall. • If not already selected, use the ❽ Order dropdown arrow and select ❾ A to Z. • Click ❿ OK.

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11 • The spreadsheet is now sorted in ascending order by ⓫ Stall number.

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SECTION VIII. TIPS & TRICKS Stall List via Export to Excel > Delete Rows Without Stall Numbers STEP 5. DELETE ROWS WITHOUT STALL NUMBERS:

• Scroll down the spreadsheet until there are ❶ rows with no stall numbers listed. • Click on the first row without a stall # (19 in this example), press the left mouse button, scroll down until there is no more data on the spreadsheet, then release the mouse button. This selects all the rows without stall numbers.

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2 • To delete the selected rows, with the cursor over the gray area, right click. • From the ❷ menu that drops down, click ❸ Delete.

• Every ❹ row on the spreadsheet now has a stall number.

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• You now have an Excel workbook that is your stall list. You can sort by Entry #, Horse Name, Rider Last Name, and Stall Number.

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• Click ❺ Save to save the file. NOTE: This is a good time to double check to ensure you have not assigned a stall more than one time. If you have a duplicate entry, go to STABLING to make corrections. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VIII. TIPS & TRICKS Stall List via Export to Excel > Create Separate Sorted Lists > Rename & Copy Spreadsheet STEP 6. CREATE SEPARATE SORTED LISTS:

• Since the first spreadsheet was sorted by stall number, rename the spreadsheet to reflect the sort. In this example, we will call it StallNumberSort. • With your cursor over the ❶ spreadsheet name, right click. • From the menu that opens, click ❷ Rename. • The ❸ spreadsheet name will have a gray background. • Type the ❹ new name for the spreadsheet. • Next you make a copy of the spreadsheet. • With your cursor over the spreadsheet name, right click. • From the menu that opens, click ❺ Move or Copy.

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• The ❻ Move or Copy dialog box opens. • Select ❼ (move to end). • Check the ❽ Create a copy check box. • Click ❾ OK. 6

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• You now have a ❿ copy of StallNumberSort. • Rename it, perhaps RiderLnameSort. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VIII. TIPS & TRICKS Stall List via Export to Excel > Create Separate Sorted Lists > Sort the New Spreadsheet • To select all cells in the workbook, click the ❶ box at the top left of the spreadsheet. The color of the spreadsheet will change to gray. • Select ❷ Sort & Filter / ❸ Custom Sort. 2

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• The ❹ Sort dialog box opens. • If not checked, check the ❺ My data has headers box. • Click the ❻ Sort by down arrow and select ❼ Rider Last Name. • Click ❽ OK.

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• The RiderLnameSort spreadsheet is now sorted by ❾ Rider Last Name. • Repeat the above to create a spreadsheet sorted by ❿ Horse (HorseNameSort).

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• Format each spreadsheet with header, footer, etc. (see a MS Excel manual). • Print the spreadsheets for use by the stall manger, etc. • If desired, save one or more spreadsheets as PDF files for distribution to riders. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VIII. TIPS & TRICKS Make Legal-Sized Results Posters > Open the Day Sheet Report • In an ideal setting, all results are instantly recorded and computer-generated interim and final results reports are available online and/or printed and posted near the show office. • For many shows, the ideal is not possible. During the show, scores must be hand-written on Hand Written Score Sheets. Results are posted on a bulletin board using the Hand Written Score Sheets or Day Sheets. Some shows make large format hand-written posters for recording results during the show; this procedure is time-consuming and prone to error. • These procedures show you how to make “posters” on legal-sized paper that can be posted and hand completed during the show. The text is larger than that on Hand Written Score Sheets and Day Sheets so the results are easier to record and easier to be viewed by competitors. Creating these “posters” is a bit of work but it is less work (and more accurate) than totally hand-written posters. 1

NOTE: Windows 8.1 and MS Excel 2013 were used for these procedures. If you have different versions, the procedure will be somewhat different.

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STEP 1. OPEN THE DAY SHEET REPORT: 3

• Select ❶ Main Menu / ❷ Reports / ❸ During-Show / ❹ Day Sheets Standard Report.

• The ❺ Day Sheets dialog box opens. • To open the day sheets for the entire show, click ❻ OK. • To open the day sheet for a particular day, using the ❼ Date drop-down arrow, select the show date you want to use. • Click ❽ OK.

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9 • The ❾ Day Sheets report opens.

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SECTION VIII. TIPS & TRICKS Make Legal-Sized Results Posters > Export the Day Sheet Report to rtf File • Using the procedures in Print Preview > Export > Word, export the Day Sheet Report to a *.rtf file. • The rptDaySheetsStd.rtf opens in Word.

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SECTION VIII. TIPS & TRICKS Make Legal-Sized Results Posters > Save the Day Sheet Report as a *.docx File > Save As • Click ❻ FILE. 6 7

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• The ❼ Info dialog box opens. • Click ❽ Save As.

9 10 • Navigate to the ⓬ FVD folder (or the folder of your choice).

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• Navigate to the ⓬ FVD folder (or the folder of your choice). • Click the ⓭ Save as type down arrow. • Select ⓮ Word Document (*.docx). • The file name is changed to rptDaySheetStd.docx.

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SECTION VIII. TIPS & TRICKS Make Legal-Sized Results Posters > Save the Day Sheet Report as a *.docx File > File Type and Name 12

• Navigate to the ⓬ FVD folder (or the folder of your choice). • Click the ⓭ Save as type down arrow. • Select ⓮ Word Document (*.docx).

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• The file name is changed to ⓯ rptDaySheetStd.docx. • If desired, edit the file name. In this example, we changed the file name to ⓰ 2015BlueHorseDressageShow ResultsPosters.docx.

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• Click ⓱ Save. • The file is saved as ⓲ *.docs. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VIII. TIPS & TRICKS Make Legal-Sized Results Posters > Make the Posters > Change Orientation and Size • Select ❶ Page Layout / ❷ Orientation / ❸ Landscape to change the page orientation from Portrait to Landscape.

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5 • Select ❹ Page Layout / ❺ Size / ❻ Legal to change the page size from Letter to Legal.

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• The document now has landscape orientation and the paper size is legal (8 ½ x 14).

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SECTION VIII. TIPS & TRICKS Make Legal-Sized Results Posters > Make the Posters > Delete Lines, Convert Text to Table • Select the line with ❼ Time, Entry, Rider, Horse, Test, Stat/Div, Q, Term, etc. and 7 press delete. The line is deleted.

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• Delete the ❽ Date and replace ❾ Day Sheets with the Date.

NOTE: Do not delete the judge information as this information is required by USEF on show score posters.

• Select the first block of text for ❿ Times, 10 Entry #, RiderName, HorseName, etc.

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• Select ⓫ Insert / ⓬ Table / ⓭ Convert Text to Table.

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SECTION VIII. TIPS & TRICKS Make Legal-Sized Results Posters > Make the Posters > Change Font Size 14 15 • The ⓮ Convert Text to Table dialog box opens with the ⓯ Number of columns = 6. • In this example we will use 7 columns. Edit the 6 to 7. Depending on your show’s requirements, you may want more or less columns. • Click ⓰ OK.

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• The first block of text is now in a ⓱ table with an outline around each cell.

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• Select (highlight) the text for ⓲ Class, Class Name, Judge information, and the Table..

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SECTION VIII. TIPS & TRICKS Make Legal-Sized Results Posters > Make the Posters > Adjust Column Size 19

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• Select ⓳ Home / ⓴ Font Size drop down arrow /  24 to increase the font size to 24. 21

• Delete the  Test, Status, and Q information. (If you want to display some or all of this information, in step ⓯ above, increase the number of columns to 8, 9, or 10.) • Place your cursor next to a vertical cell outline until you see a  symbol. Left-click to adjust the cell width. Repeat to adjust other cell widths.

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23 • The adjusted cell widths look like the figure below. The Time, Entry #, RiderName, and HorseName were entered by the FVD program. The cells on the right are for  Score, Percent, and  Place. These are entered by hand during the show.

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SECTION VIII. TIPS & TRICKS Make Legal-Sized Results Posters > Make the Posters > Justify Entry #, Center Header • To right justify the entry numbers (makes them easier to read),  highlight the numbers then select  Home /  Right Justify. 28 29

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• Repeat steps 10 – 29 for the next and subsequent blocks of text. • Repeat for the next show day(s). • Show results posters are often arranged by Ring # then by Ride Time, which is the default for the above procedure. If this is your show’s preference, you may want to enter page returns so a class is not printed on more than one page. Then print your “posters” on 8-1/2 by 14” paper and post during your show so the results can be hand entered. • Other shows design their results posters in order of Class # then by Ride Time (or another sequence). If that is your show’s preference, using cut and paste, you will need to rearrange the information so they are sorted by Class # then by Ride Time. You may want to enter page returns so a class is not printed on more than one page. Then print your “posters” on 8-1/2 by 14” paper and post during your show so the results can be hand entered. • You can introduce other variations such as colored text, colored paper, etc.

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SECTION VIII. TIPS & TRICKS Make Large-Sized Results Posters > Simple Method to Make Larger Posters 1 2

• Select ❶ Main Menu / ❷ Reports / ❸ DuringShow / ❹ Handwritten Score Sheets. 3

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• The ❺ Handwritten Score Sheets dialog box opens. • Click ❻ Print to print the report. • Click ❼ Close Print Preview to close the report. 5

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• Take the print-out to your local office supply store / printing store and copy them onto 11” x 17” paper. If you use self-serve, you will save some money. Fox Village Dressage User Manual – 2015 Update 1.1.3.

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SECTION VIII. TIPS & TRICKS

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SECTION VIII. TIPS & TRICKS Another Method for Show Entries > Introduction ENTERING MAILED SHOW ENTRIES in this manual contains step-by-step instructions for entering entries. The following procedure is followed: 1. Enter the People information (❶ People). 2. Enter the Horse information (❷ Horses). 3. Enter the Entry details (horse, rider, owner, trainer, classes, stabling, fees, etc.) (❸ Entries). This method is easier for new FVD users. Another Method for Show Entries is another step-by-step method for entering entries. In this method, only ❸ Entries is used; the people and horse information is entered while the entry is being entered. This method is preferred by more experienced FVD users.

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SECTION VIII. TIPS & TRICKS Another Method for Show Entries > Enter the Entry # NOTE 1: For each show, each Entry – horse and rider combination – must have a unique Entry #. This unique Entry # is used for: • Entry # hand written on the competition entry form during entry screening • Entry # in the software program • Bridle # worn during the competition NOTE 2: For each show, since the Entry # is a unique number, once you enter a number, the FVD program will not let you use that number again.

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• Select ❶ Main Menu / ❷ Show Office / ❸ Entries. 2

• The ❹ Entry dialog box opens with the ❺ Summary tab displayed. • To start a new entry, click ❻ Add Entry. • In the ❼ Entry # box at the top right (green numerals), enter the ❽ entry number that you wish to use (e.g. 1, 101, 1003, etc.).

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NOTE: After you have entered an Entry #, do NOT type in the ❼ Entry # box in an attempt to view a different entry. Your typing will overwrite the Entry # for the entry! Use the ❾ Entry (Lookup) box.

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• The ❽ entry number is now in the box. 8

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SECTION VIII. TIPS & TRICKS Another Method for Show Entries > Enter the Horse > Horse in HR.hdf NOTE: Unlike an Entry #, the FVD program will allow multiple horses with the same name. For example, you are allowed to enter the name “Lucky Lady” multiple times. This is because there may be more than one horse with the name Lucky Lady. However, this also allows you to accidentally enter the same horse multiple times. You need to be judicious when you select horses already in the HR.hdf database to ensure you select the correct horse. You also need to be judicious when you add new horses to the program to avoid duplicate entries.

• A horse may or may not already be in the HR.hdf database. • Using the ❶ Horse (Lookup) drop-down arrow and the ❷ scroll bar, look for the ❸ name of the horse. If the name is not on the list, go to ⓫ on the next page. If the name is on the list, select it.

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• Alternately, start typing the ❹ Horse Name in the ❺ Horse (Lookup) box. • If the horse’s name is in the HR.hdf file, as you type the name of the horse will appear. In this example, Av was typed and the program provided iani, for the name Aviani. • When the name appears, press Enter.

• The ❻ Horse Name and the ❼ Owner name are entered.

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SECTION VIII. TIPS & TRICKS Another Method for Show Entries > Enter the Horse > Horse NOT in HR.hdf > Add Horse

10 • If the horse’s name is not on the list (is not in the HR.hdf file), you will get a ❽ Fox Village Dressage message telling you so. • Click ❾ OK. • Press the Esc key to clear the typing in the ❿ Horse (Lookup) box.

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NOTE: Do not perform Step ⓫ unless you are positive that you want to enter a new horse into the program. Once you click the icon, you cannot cancel the action – you are required to enter a horse. If needed, enter the name of a fictitious horse (use AAAA so it is easy to find) then delete it later as in Horses > Delete a Horse.

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• Click on the ⓫ Add Horse button.

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SECTION VIII. TIPS & TRICKS Another Method for Show Entries > Enter the Horse > Horse NOT in HR.hdf > Enter Horse Data

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• The ⓬ Horse / Owner dialog box opens.

• Using information on the competition entry form, follow the entry procedures in Horses > Enter Horse Data to enter the horse data.

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SECTION VIII. TIPS & TRICKS Another Method for Show Entries > Enter the Owner > Owner in HR.hdf NOTE: Unlike an Entry #, the FVD program will allow multiple people with the same name. For example, you are allowed to enter the name “Suzy Smith” multiple times. This is because there may be more than one person (rider, owner, trainer, and/or coach) with the name Suzy Smith. However, this also allows you to accidentally enter the same person multiple times. You need to be judicious when you add new people to the program to avoid duplicate entries. NOTE: In the FVD program, horses and owners are linked. Therefore, once a horse and owner are entered in the FVD program for a show, if the horse is entered in a subsequent show, the owner’s information is automatically also entered. Therefore, you do not have to enter the owner’s information again, although you need to check/update it as the horse may have been sold or the owner’s information may have changed. If you have entered a new horse in your show, you need to enter the owner’s information.

• As with horses, an owner of a new horse could be a person already in the HR.hdf file or not already in the hr.hdf file.

• If the owner is already in the HR.hdf file, select the name using the ❶ drop-down arrow or by typing the name in the ❷ Owner (Lookup) box, as for the horse. 2

• The ❸ Owner information boxes open. • Using the competition entry form, enter/update the information in these boxes, as in People > Enter People Data. • When you are finished entering/updating the Owner data, click the Summary tab.

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SECTION VIII. TIPS & TRICKS Another Method for Show Entries > Enter the Owner > Owner NOT in HR.hdf > Add Owner • If the owner is not on the list (not already in the hr.hdf file), click the ❹ Add Owner icon.

• The ❺ Owner dialog box opens. • Using the competition entry form, enter/update the information in these boxes, as in People > Enter People Data. • Click ❻ OK.

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• You are returned to the ❼ Horse/Owner tab. • Click ❽ OK.

• You are returned to the ❾ Summary tab. • The ❿ horse name is below the Entry #, the horse name is in the ⓫ Horse box, and the Owner name is in the ⓬ Owner box. 10 9 8

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SECTION VIII. TIPS & TRICKS Another Method for Show Entries > Enter the Rider • As with horses and owners, a rider could be a person already in the HR.hdf file or not already in the hr.hdf file. • If the rider is already in the HR.hdf file, select the name using the ❶ drop-down arrow or by typing the name in the ❷ Rider (Lookup) box, as for the horse and owner. • If the rider is not on the list (not already in the HR.hdf file), click the ❸ Add Rider icon.

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• The ❹ Rider dialog box opens. • Enter the rider information as in People > Enter People Data. • Click ❺ OK. 4

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8 • You are returned to the ❻ Summary tab. • The rider name is below the ❼ Entry #. • The rider name is in the ❽ Rider (Lookup) box.

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SECTION VIII. TIPS & TRICKS Another Method for Show Entries > Enter the Trainer and the Coach > USEF Rules, Procedure

USEF Rule GR146. Trainer 1. Any adult, or adults, who has the responsibility for the care, training, custody or performance of a horse. 2. Said person must sign the entry blank of any Licensed Competition whether said person be an owner, rider, agent and/or coach as well as trainer. 3. Where a minor exhibitor has no trainer, a parent or guardian must sign and assume responsibility of trainer. 4. The name of the trainer must be designated as such on the entry blank. Interpretation: For show purposes, the trainer is not necessarily the person that is normally paid to teach or instruct the horse or rider. For show purposes, the trainer is the adult person responsible for the horse while the horse is on the show grounds. The trainer may be the same person as the rider and/or owner. The trainer is not necessarily the trainer of the horse or rider. The trainer must sign the competition entry form and has membership requirements.

USEF Rule GR108 Coach. For purposes of these rules, a coach is defined as any adult or adults who receives remuneration for having or sharing the responsibility for instructing, teaching, schooling, or advising a rider, driver, handler or vaulter in equestrian skills. See also GR906.4 and GR908. Interpretation: The coach is the person who is coaching the rider/handler during the competition. This may or may not be the rider’s coach at home. The coach may be the owner, trainer, or someone else. A coach is not required for the competition and a coach signature is optional.

• Enter the Trainer and the (optional) Coach as for the Rider (previous page).

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SECTION VIII. TIPS & TRICKS Another Method for Show Entries > Checking Horse, Owner, Rider, Trainer, Coach, & Team Info • On the Entry dialog box open each tab (❶ Summary, ❷ Horse/Owner, ❸ Rider/Trainer, and ❹ Coach/Team) and ensure that all the information is complete and correct. (If there is no coach, that section will be blank.) • Ensure you have verified ❺ USEF & USDF membership numbers and expiration dates, and then checked the ❻ Cards Verified box. • For missing numbers: • Leave those boxes blank and leave the “verified” check box empty. • This information will then appear on the confirmation mailer as a deficiency.

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SECTION VIII. TIPS & TRICKS Working on Two (or More) Shows at the Same Time • •

An increasing phenomenon in dressage shows is to hold two one-day shows over a weekend. The first show is on Saturday and the second show is on Sunday. The venue for the shows is the same. This allows riders to obtain qualifying scores for two shows by attending one venue in one weekend. When you open FVD using FVD.accde you can only open one show at a time; therefore, show secretarial duties could be difficult for two shows. But there is an easy work-around! Access can open two different database files at the same time, such as FVD.accde and FVD2.accde, each of which can open a different show file.

•

Navigate to the FVD folder. In the example, we have two show files, ❶ BlueHorseDressage2015-Show1 and ❷ BlueHorseDressage2015-Show2.

•

We want to open both shows at the same time. To do this, make a second copy of ❸ FVD.accde, giving the second copy a different name, such as ❹ FVD2.accde.

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SECTION VIII. TIPS & TRICKS Working on Two (or More) Shows at the Same Time, cont’d.

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For show 1, double click ❸ FVD.accde to open the program with this file.

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Open ❶ BlueHorseDressage2015-Show1.sdf in the usual manner, including linking the HR.hdf and Test.tdf files.

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For show 2, double click ❹ FVD2.accde to open the program with this file.

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Open ❶ BlueHorseDressage2015-Show2.sdf in the usual manner, including linking the HR.hdf and Test.tdf files.

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SECTION VIII. TIPS & TRICKS Working on Two (or More) Shows at the Same Time, cont’d.

•

You now have two shows open and can enter information in each show without having to close the other show.

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THE END

This is the end of the Fox Village Dressage User Manual. I hope it has helped make your experience with the software positive and has contributed to many fun and successful dressage shows. If you have discovered any errors, omissions, etc., please report them to the Fox Village Dressage Developers at [email protected]. They will report any needed changes to me. Happy showing, Leslie Raulin

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DETAILED TABLE OF CONTENTS

PAGE 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 28 31 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54

TOPIC Copyright and Support Resources What's New? Table of Contents INTRODUCTION About the FVD User Manual Integration Between Fox Village Dressage and Equestrian Entries Some Notes About Database Programs Useful Supplies to Have on Hand FVD Icons > Previous, Next, Add FVD Icons > Delete, Other SECTION I. GETTING STARTED CHAPTER I.1. INTRODUCTION Introduction > Software Requirements, System Requirements, Purchase, Additional Software Introduction > FVD File Location and File Structure Introduction > FVD File Types > Program Files, Backup Files Introduction > FVD File Types > Summary CHAPTER I.2. INSTALL FVD FOR THE FIRST TIME Install FVD for the First Time > Open FVD Web Site > Downloads Install FVD for the First Time > Click FVD 2015 Installation Package Install FVD for the First Time > Read, Click Download fvdinstall.exe Install FVD for the First Time > Save fvdinstall.exe CHAPTER I.3. INSTALL FVD OVER AN EXISTING INSTALLATION Install over an Existing Installation > FVD.accde Install over an Existing Installation > Blank.jdf Install over an Existing Installation > Test.tdf Install over an Existing Installation > HR.hdf > Optional Download with a WARNING CHAPTER I.4. START THE FVD PROGRAM Start the FVD Program > Click FVD.accde Start the FVD Program > Place a FVD Icon on your Desktop Start the FVD Program > Microsoft Access Security Notice Start the FVD Program > Create a New Show for the First Time > FVD Prompt Start the FVD Program > Create a New Show for the First Time > Name Show File (*.sdf) Start the FVD Program > Create a New Show for the First Time > Link HR.hdf and Test.tdf Start the FVD Program > FVD Main Window SECTION II. BEFORE THE SHOW CHAPTER II.1. PREPARE FVD FOR THE NEW SHOW SEASON Prepare FVD for New Show Season > Create a New Show > Click Blank Show File Prepare FVD for New Show Season > Create a New Show > Recommended Show File Names Prepare FVD for New Show Season > Welcome Screen Prepare FVD for New Show Season > Main Menu Tabs Prepare FVD for New Show Season > Enter Show Information Prepare FVD for New Show Season > Create Multiple Shows Prepare FVD for New Show Season > Link Files > Click Repair All Links, Link Show File Prepare FVD for New Show Season > Link Files > Link Horse & Rider File, Link Test File Prepare FVD for New Show Season > Use HR.hdf File to Mail the Prize List > Make Mailing Labels Prepare FVD for New Show Season > Use HR.hdf File to Email the Prize List > Email the Prize List

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DETAILED TABLE OF CONTENTS, cont’d.

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TOPIC CHAPTER II.6. ENTER MAILED SHOW ENTRIES Enter Entries > People > Select People (Owner, Rider/Handler, Trainer, Coach) Enter Entries > People > Enter People Data > Name, Address, Telephone, Email, Status, Citizenship, Volunteer Enter Entries > People > Enter People Data > USEF # and USEF Expiration Enter Entries > People > Enter People Data > USDF # and USDF Expiration Enter Entries > People > Enter People Data > Cards Verified, Local Organizations Enter Entries > People > Delete People Enter Entries > Horses > Select Horses > Horse (Lookup) Enter Entries > Horses > Select Horses > Horse on List, Horse NOT on List Enter Entries > Horses > Enter Horse Data > Name, Breed, Sex, Height, Color, Coggins Enter Entries > Horses > Enter Horse Data > Sire, Dam, Dam Sire, Country of Birth, Breeder, Passport #, Notes Enter Entries > Horses > Enter Horse Data > USEF # and USEF Expiration Enter Entries > Horses > Enter Horse Data > USDF # and USDF Expiration Enter Entries > Horses > Enter Horse Data > Cards Verified, Local Organizations Enter Entries > Horses > Enter Horse Data > Owner Enter Entries > Horses > Delete a Horse Enter Entries > Entry Window Enter Entries > Enter the Entry # Enter Entries > Select the Horse > Horse Name Enter Entries > Select the Owner Enter Entries > Select the Rider and Trainer Enter Entries > Select the Coach Enter Entries > Other Entry Information, Check Boxes Enter Entries > Select the Team Enter Entries > Class Entries > Open Class Entries and Select Classes Enter Entries > Class Entries > Class with One Test Enter Entries > Class Entries > Test of Choice Class Enter Entries > Class Entries > Qualifying Status for GAIG Regional Championships Enter Entries > Stabling Fees > Stabling Fees, Stall # Enter Entries > Stabling Fees > Stabling Days, Stall Groups, Stable Comments Enter Entries > Other Fees / Payments Enter Entries > Use the Entry Window to Search for Entry #, Rider, Horse, or Owner CHAPTER II.7. IMPORT ONLINE ENTRIES CHAPTER II.8. ENTRY CONFIRMATION NOTIFICATION Confirmation > Upload Confirmations > Open the Service Confirmation > Upload Confirmations > Click Upload Now Confirmation > Upload Confirmations > Entry Information on Web for Rider to Review Confirmation > Upload Confirmations > View Confirmations Status via Web Site > Open the Site Confirmation > Upload Confirmations > View Confirmations Status via Web Site > View an Entry Confirmation > Upload Confirmations > View Confirmations Status via Web Site > Entry Corrections and Reconfirmation Confirmation > Mail Confirmation Notification > Open Entry Confirmation Mailers Confirmation > Mail Confirmation Notification > Select the Style Confirmation > Mail Confirmation Notification > View the Standard (Letter-Sized) Report Confirmation > Mail Confirmation Notification > View the Expanded (Legal-Sized) Report Confirmation > Mail Confirmation Notification > Print the Entry Confirmation Report, Check Confirmation Mailed; Email Confirmation

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TOPIC CHAPTER II.9. REFUNDS FOR SCRATCHES RECEIVED BEFORE SCHEDULING Refunds Before Scheduling > Introduction Refunds Before Scheduling > Full Refund Before Entry in the FVD Program Refunds Before Scheduling > Full Refund After Entry in the FVD Program Refunds Before Scheduling > Partial Refund After Entry in the FVD Program > Delete Rides Refunds Before Scheduling > Partial Refund After Entry in the FVD Program > Delete Stabling Fees Refunds Before Scheduling > Partial Refund After Entry in the FVD Program > Delete Other Fees/Payments Refunds Before Scheduling > Partial Refund After Entry in the FVD Program > Determine Refund Amount CHAPTER II.10. CLOSE YOUR SHOW IN EQUESTRIAN ENTRIES Close Show in EE CHAPTER II.11. SCHEDULING YOUR SHOW Scheduling > Scheduling Considerations > Introduction, Hours Allowed Scheduling > Scheduling Considerations > Which Judges Can Judge Which Classes? Scheduling > Scheduling Considerations > Other Considerations Scheduling > Print Pre-Schedule Report (by Test) > Introduction, Open the Report Scheduling > Print Pre-Schedule Report (by Test) > View the Report Scheduling > Print Pre-Schedule Report (by Test) > Print the Report Scheduling > Split Classes > USEF Rules, Helpful Hints Scheduling > Split Classes > Open and Copy the Class to be Split Scheduling > Split Classes > Edit Both Classes Scheduling > Split Classes > Assign Riders to Each Class > Open Class Splitter Scheduling > Split Classes > Assign Riders to Each Class > Open Both Classes in Class Splitter Scheduling > Split Classes > Assign Riders to Each Class > Move Riders to the New Class Scheduling > Block the Show > Brown Paper Method > Materials, Prepare Paper Scheduling > Block the Show > Brown Paper Method > Blocking the Classes Scheduling > Block the Show > Brown Paper Method > Show Scheduling Sheet Scheduling > Block the Show > Scheduling Sheets Method > Prepare Report and Scheduling Sheets Scheduling > Block the Show > Scheduling Sheets Method > Diagram, Blocking Classes Scheduling > Block the Show > Scheduling Sheets Method > Show Scheduling Sheet Scheduling > Block the Show > PowerPoint Method > Create the Slide > Slide Size Scheduling > Block the Show > PowerPoint Method > Create the Slide > Slide Grids Scheduling > Block the Show > PowerPoint Method > Create the Template > Insert a Table Scheduling > Block the Show > PowerPoint Method > Create the Template > Size and Label the Table Scheduling > Block the Show > PowerPoint Method > Create the Template > Create Slide Master Scheduling > Block the Show > PowerPoint Method > Create the Template > Create Slide Master Scheduling > Block the Show > PowerPoint Method > Print Pre-Schedule Report (Summary) Scheduling > Block the Show > PowerPoint Method > Create the First Class Rectangle > Properties Scheduling > Block the Show > PowerPoint Method > Create the First Class Rectangle > Size Scheduling > Block the Show > PowerPoint Method > Select the Rectangle’s Fill Color Scheduling > Block the Show > PowerPoint Method > Select the Rectangle’s Outline Color Scheduling > Block the Show > PowerPoint Method > Add Text to the Rectangle Scheduling > Block the Show > PowerPoint Method > Create Other Class Rectangles Scheduling > Block the Show > PowerPoint Method > Create Breaks/Lunch Rectangles Scheduling > Block the Show > PowerPoint Method > Block the Classes Scheduling > Assign Rings > Enter Rings in the FVD Program Scheduling > Assign Rings > Assign Rings to Each Class Scheduling > Assign Judges > Enter the Judges’ Names Scheduling > Assign Judges > Assign Judges to Each Class Scheduling > Assign Ride Times > Open Scheduling, Select Classes to Schedule Scheduling > Assign Ride Times > Adding Start Time, Schedule Scheduling > Assign Ride Times > Adding Next Start Times and Schedules, Close

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TOPIC Scheduling > Break/Lunch > Adding a Break/Lunch > USEF Rules, Break/Lunch within a Class Scheduling > Break/Lunch > Adding a Break/Lunch > Reschedule after a Break/Lunch is Added Scheduling > Break/Lunch > Adding a Break/Lunch > Break/Lunch between Classes Scheduling > Break/Lunch > Delete a Break/Lunch Scheduling > Conflict Resolution > USEF Rule, Set Rider/Horse/Class and Date Scheduling > Conflict Resolution > Open Rider Conflicts, View Classes with Conflicts Scheduling > Conflict Resolution > Use Forced Order to Change Ride Time(s) Scheduling > Conflict Resolution > Check for Resolution of the Conflict Scheduling > Conflict Resolution > Horse and Class Conflicts Scheduling > Check Judges’ Hours > USEF Rules, Avoid Fines Scheduling > Check Judges’ Hours > Open and Print Judge Schedule Report Scheduling > Check Judges’ Hours > Open Day Sheets Standard Report Scheduling > Check Judges’ Hours > Compare Judge Schedule Report with Day Sheets CHAPTER II.12. RIDE TIME NOTIFICATION Ride Time Notification > Post Ride Times to the FVD Web Site > USEF Rules, Methods, Click Upload Ride Times Ride Time Notification > Post Ride Times to the FVD Web Site > Open the FVD Upload Service, View Web Page Ride Time Notification > Post Ride Times to the FVD Web Site > Upload Now, Generate URLs Ride Time Notification > Save Ride Times Reports as PDF Files > Open and View Rider’s Schedule Report Ride Time Notification > Save Ride Times Reports as PDF Files > Open and View Day Sheets Standard Report Ride Time Notification > Save Ride Times Reports as PDF Files > Save a Report Ride Time Notification > Save Ride Times Reports as PDF Files > View the Saved a Report Ride Time Notification > Post Ride Times on Your Web Site Ride Time Notification > Email Ride Times Reports > Paste Rider Email Addresses to the Clipboard Ride Time Notification > Email Ride Times Reports > Send Email Ride Time Notification > Snail Mail Ride Times > Global Memo Ride Time Notification > Snail Mail Ride Times > Open the Mailers Ride Time Notification > Snail Mail Ride Times > Review and Print the Mailers CHAPTER II.13. OBTAIN, PRINT AND LABEL DRESSAGE TEST SHEETS Dressage Tests Sheets > Open and Print the Test Count Report Dressage Tests Sheets > Obtain Dressage Test Computer Files on Internet Dressage Tests Sheets > Paper Size and Colors Dressage Tests Sheets > Print Dressage Tests > Open Test, Set Print Properties, Print Dressage Tests Sheets > Print Dressage Test Sheet Labels > Open Test Labels Dressage Tests Sheets > Print Dressage Test Sheet Labels > Select Label Type and Size Dressage Tests Sheets > Print Dressage Test Sheet Labels > Print the Test Sheet Labels CHAPTER II.14. STABLING Stabling > Open and View the Total Stable Report Stabling > Enter Stall Numbers Stabling > Assign Stall Numbers Stabling > Print Stable Cards and Tack Stall Cards > Open Stable Cards Report Stabling > Print Stable Cards and Tack Stall Cards > View and Print Stable Cards Report CHAPTER II.15. RIDER PACKET LABELS/SHEETS Rider Packets > Rider Packet Labels/Sheets > Introduction Rider Packets > Rider Packet Labels (Detail) > 3½” x 5” Labels Rider Packets > Rider Packet Labels (Standard) > 4” x 2” Label Rider Packets > Rider Packet Sheets > 8½” x 5½” Sheets

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TOPIC SECTION III. DURING THE SHOW CHAPTER III.1. SCRATCH RIDES AND FILL SCRATCHED RIDES Scratches > Scratch Rides after Scheduling > Select the Entry Scratches > Scratch Rides after Scheduling > Expand the Class Information Scratches > Scratch Rides after Scheduling > Scratch Classes Scratches > Fill Scratched Rides > View & Print the Scratches Not Subbed Report Scratches > Fill Scratched Rides > Open the Entry that will Fill the Ride Scratches > Fill Scratched Rides > View Ride Details, Click Scratches to Sub Scratches > Fill Scratched Rides > Sub the Class Entry, Correct Q Division (VERY IMPORTANT) Scratches > Fill Scratched Rides > Print a Test Sheet Label for a Filled Scratch Scratches > Fill Scratched Rides > Collecting Fees CHAPTER III.2. OTHER ENTRY CHANGES (RIDER, HORSE, OR LATE ENTRY) Entry Changes > Rider Substitution for an Already Entered Horse and Rider > Change Rider Entry Changes > Rider Substitution for an Already Entered Horse and Rider > Update Classes & Fees/Payments Entry Changes > Horse Substitution for an Already Entered Horse and Rider > Change Horse, Check Data Entry Changes > Horse Substitution for an Already Entered Horse and Rider > Update Classes & Fees/Payments Entry Changes > Late Entries CHAPTER III.3. DAY SHEETS REPORT Day Sheets Report > Open the Report Day Sheets Report > Use, Print CHAPTER III.4. SCORING AND PLACING CLASSES Scoring > Introduction to Scoring > Terminology Scoring > Introduction to Scoring > Terminology > USDF and Most USEF Tests Scoring > Introduction to Scoring > Terminology > USEF Rider Tests Scoring > Introduction to Scoring > Terminology > YH, Children, Pony & Junior Tests Scoring > Introduction to Scoring > Terminology > FEI Test Sheet Scoring > Introduction to Scoring > Errors > USEF Statement Regarding Errors Scoring > Introduction to Scoring > Errors > Summary of USDF/USEF Tests Scoring > Introduction to Scoring > Errors > Summary of USEF YH and FEI Tests Scoring > FVD Manual Scoring vs. Instant Scoring > Introduction Scoring > FVD Manual Scoring vs. Instant Scoring > Comparison Scoring > FVD Manual Scoring > Nothing on the Computer During the Show > Set Up Manual Scoring Scoring > FVD Manual Scoring > Nothing on the Computer During the Show > Print Handwritten Score Sheets > Open Report Scoring > FVD Manual Scoring > Nothing on the Computer During the Show > Print Handwritten Score Sheets > Number of Pages Scoring > FVD Manual Scoring > Nothing on the Computer During the Show > Calculate and Record Scores Scoring > FVD Manual Scoring > Partially on the Computer During the Show > Set Up Manual Scoring Scoring > FVD Manual Scoring > Partially on the Computer During the Show > Enter Scores in the Computer Scoring > FVD Manual Scoring > Partially on the Computer During the Show > Place the Class Scoring > FVD Manual Scoring > Partially on the Computer During the Show > Print a Score Report Scoring > FVD Instant Scoring > Totally on the Computer > Set Up Instant Scoring Scoring > FVD Instant Scoring > Totally on the Computer > Entering Scores > Open Class Score Screen Scoring > FVD Instant Scoring > Totally on the Computer > Entering Scores > Select Entry # and Enter Marks Scoring > FVD Instant Scoring > Totally on the Computer > Entering Scores > Errors > Intro through Fourth Level Scoring > FVD Instant Scoring > Totally on the Computer > Entering Scores > Errors > Rider Tests Scoring > FVD Instant Scoring > Totally on the Computer > Entering Scores > Errors > USEF YH, FEI YH, FEI Children, FEI Pony, FEI Junior Tests > Errors of Course Scoring > FVD Instant Scoring > Totally on the Computer > Entering Scores > Errors > USEF YH, FEI YH, FEI Children, FEI Pony, FEI Junior Tests > Errors of Course and Other Errors Scoring > FVD Instant Scoring > Totally on the Computer > Entering Scores > Errors > FEI Young Rider through Grand Prix Tests > Errors of Course Scoring > FVD Instant Scoring > Totally on the Computer > Entering Scores > Errors > FEI Young Rider through Grand Prix Tests > Errors of Course and Other Errors

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TOPIC Scoring > FVD Instant Scoring > Totally on the Computer > Entering Scores > Term Reason Scoring > FVD Instant Scoring > Totally on the Computer > Printing/Posting Interim Scores > Open Report Scoring > FVD Instant Scoring > Totally on the Computer > Printing/Posting Interim Scores > Print Report Scoring > FVD Instant Scoring > Totally on the Computer > Placing the Class > Open Place Scoring > FVD Instant Scoring > Totally on the Computer > Placing the Class > Open Report, Print Scoring > FVD Instant Scoring > Totally on the Computer > eScribe Mode Scoring > FVD Instant Scoring > Totally on the Computer > eScribe Mode, cont’d. Scoring > FVD Instant Scoring > Totally on the Computer > eScribe Mode, cont’d. CHAPTER III.5. PLACE A CLASS BY GROUPS, CLOSE A CLASS Place & Close a Class > Place a Class by Groups Place & Close a Class > Close Class CHAPTER III.6. UPLOAD SHOW RESULTS TO THE WEB Upload Results > FVD Online Entries, Ride Times & Results Web Site Upload Results > Upload Results to the FVD Web Site Upload Results > Stream Results Live to the FVD Web Site Upload Results > Generate URLS CHAPTER III.7. HIGH SCORE REPORTS High Score Report > Introduction High Score Report > Sorted by Level > Select the Order By (Level) High Score Report > Sorted by Level > View Report by Level High Score Report > Sorted by Level > Determine High Score Winner by Level High Score Report > Sorted by Status > Select the Order By (Status) High Score Report > Sorted by Status > View Report by Status High Score Report > Sorted by Status > Determine High Score Winner by Status SECTION IV. AFTER THE SHOW CHAPTER IV.1. FINAL REPORTS FOR USEF USEF Reports > Introduction USEF Reports > USEF Results Rules USEF Reports > USEF Post Competition Report Form > The Form USEF Reports > USEF Post Competition Report Form > The Form USEF Reports > USEF Post Competition Report Form > FVD USEF Post Competition Report USEF Reports > USEF Post Competition Report Form > Completing the Form > STEP A: Competition Information USEF Reports > USEF Post Competition Report Form > Completing the Form > STEP B: Non-Member Information USEF Reports > USEF Post Competition Report Form > Completing the Form > STEP B: Non-Member Information USEF Reports > USEF Post Competition Report Form > Completing the Form > STEPS C: Drug, D: Ride Fees, E: Comp Fee USEF Reports > USEF Post Competition Report Form > Completing the Form > STEP F: Membership USEF Reports > USEF Post Competition Report Form > Completing the Form > STEP G: Horse Recording USEF Reports > USEF Post Competition Report Form > Completing the Form > STEP G: Horse Recording > Annual USEF Reports > USEF Post Competition Report Form > Completing the Form > STEP G: Horse Recording > Lifetime USEF Reports > USEF Post Competition Report Form > Completing the Form > STEP G: Horse Recording, cont’d. USEF Reports > USEF Post Competition Report Form > Completing the Form > STEPS H: # of Horses, I: Spectators, J: $ Due USEF Reports > USEF Post Competition Report Form > Completing the Form > STEPS K: Signature, L: Payment USEF Reports > USEF Post Competition Report Form > Completing the Form > Completed Form USEF Reports > USEF Post Competition Report Form > Completing the Form > Completed Form, cont’d. USEF Reports > USEF Electronic Submission of Show Results > Create the ASCII File USEF Reports > USEF Electronic Submission of Show Results > Verify File Name USEF Reports > USEF Electronic Submission of Show Results > Send Email Attachment to USEF

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TOPIC CHAPTER IV.2. FINAL REPORTS FOR USDF USDF Reports > Introduction USDF Reports > USDF Guidelines USDF Reports > USDF Report of Fees > The Form USDF Reports > USDF Report of Fees p.1 > FVD USDF Qualifying Rides Report USDF Reports > USDF Report of Fees p.1 > STEPS A: Show Info, B: # of Q Rides, C: Q Fees USDF Reports > USDF Report of Fees p.1 > STEP D: Subtotal of Q Fees USDF Reports > USDF Report of Fees p.2 > STEPS E: Subtotal of Q Fees, F: Additional Fees USDF Reports > USDF Report of Fees p.2 > STEP F: Additional Fees > FVD Profit(Loss) Statement Report USDF Reports > USDF Report of Fees p.2 > STEPS G: Totals, H: Credit Card Information USDF Reports > USDF Report of Fees p.2 > STEPS J: List of USDF Non-Members, K: Mail USDF Reports > USDF Report of Fees > Payment, Completed Form USDF Reports > USDF Electronic Submission of Show Results CHAPTER IV.3. MEDIA REPORTS Media Reports > Simple Score Report for the Media > Options Media Reports > Simple Score Report for the Media > Open the Report Media Reports > Simple Score Report for the Media > Save the Report as a *.pdf File, Email Media Reports > Simple Score Report for the Media > Place Limit, File Names Media Reports > Simple Score Report for the Media > Who Gets the Media Report? Media Reports > [Non] Simple Score Report for the Media SECTION V. EVERY DAY CHAPTER V.1. BACKUP THE FILES Backup the Files > Introduction Backup the Files > Show File > Open the Show File Backup Utility Backup the Files > Show File > Backup the Show File Backup the Files > Show File > Open the Show File Backup the Files > Show Template File > Open the Show Template File Backup Utility Backup the Files > Show Template File > Backup the Show Template File Backup the Files > Show Template File > Open the Show Template File Backup the Files > Horse & Rider File > Open the Horse & Rider Backup Utility Backup the Files > Horse & Rider File > Backup the Horse & Rider File Backup the Files > Horse & Rider File > Link the Horse & Rider File Backup the Files > Test File > Open the Test File Backup Utility Backup the Files > Test File > Backup the Test File Backup the Files > Test File > Link the Test File Backup the Files > Verify the Backup Files CHAPTER V.2. RESTORE THE FILES Restore the Files > Show File > Open the Show File Restore Utility Restore the Files > Show File > Restore the Show File Restore the Files > Show File > Open the Show File Restore the Files > Show Template File > Open the Template File Restore Utility Restore the Files > Show Template File > Restore the Show Template File Restore the Files > Show Template File > Open the Show Template File Restore the Files > Horse & Rider File > Open the Horse & Rider File Restore Utility Restore the Files > Horse & Rider File > Restore the Horse & Rider File Restore the Files > Horse & Rider File > Link the Horse & Rider File Restore the Files > Test File > Open the Test File Restore Utility Restore the Files > Test File > Restore the Test File Restore the Files > Test File > Link the Test File

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TOPIC CHAPTER V.3. ANOTHER METHOD TO BACKUP AND RESTORE FILES Another Backup Method > Navigate to the Files Another Backup Method > Select & Copy Files to the Clipboard Another Backup Method > Paste Files to an External Storage Device Another Backup Method > Template File, Create Subfolders for the Backup Files (Optional) Another Restore Method > Copy and Paste Files Back to FVD Folder, to Another Computer, or Email SECTION VI. APPENDICES APPENDIX A. USEF AND USDF MEMBERSHIP REQUIREMENTS Memberships > USEF and USDF People and Horse Membership Types Memberships > Introduction, Links to USEF and USDF Membership Documents Memberships > Exceptions/Exemptions - USEF Memberships > Exceptions/Exemptions – USDF, USEF & USDF Summary Memberships > Non-Qualifying Classes Memberships > GAIG Qualifying and Championship Classes APPENDIX B. USEF, USDF, AND FEI DRESSAGE TESTS Dressage Tests > USEF Dressage Tests > USDF Dressage Tests > FEI Dressage Tests > FEI Para-Equestrian APPENDIX C. USEF DRESSAGE SECTION CODES USEF Section Codes > Listed by Category USEF Section Codes > Listed by Number USEF Section Codes > Listed by FVD APPENDIX D. EQUINE CANADA (EC) SECTION CODES EC Section Codes > Listed by FVD APPENDIX E. DEFAULT TEST DURATIONS IN FVD Default Test Durations > Listed in FVD APPENDIX F. DRESSAGE CLASS NUMBERS AND INFORMATION Dressage Class Numbers > Recommendations Dressage Class Info > Intro, Tr-GP, MFS, Quadrille, Pas de Deux APPENDIX G. SCHEDULING SHEETS & SHOW SCHEDULING SHEET G.1. Class Scheduling Sheets > 2-152 Minutes G.2. Class Scheduling Sheets > 154-304 Minutes G.3. Class Scheduling Sheets > 306-456 Minutes G.4. Lunch Scheduling Sheets > 45- and 60-Minute Lunch G.5. Break Scheduling Sheets > 15- and 10-Minute Breaks G.6. Show Scheduling Sheet APPENDIX H. DRESSAGE TESTS BUILT INTO FVD Dressage and Other Tests Built Into FVD APPENDIX I. PRINT LABELS AND INDEX CARDS Print Labels and Cards > Introduction Print Labels and Cards > Print a Test Page Using a Plain Piece of Paper > Open a Report Print Labels and Cards > Print a Test Page Using a Plain Piece of Paper > Print a Report, Overlay with Label Sheet Print Labels and Cards > Adjust Print Settings > Open Print Print Labels and Cards > Adjust Print Settings > Page Setup > Print Options, Columns Print Labels and Cards > Print the Labels > Determine # of Label Sheets, Open Printer Properties Print Labels and Cards > Print the Labels > Adjust Printer Properties, Print Print Labels and Cards > Default & Recommended Settings > 1”x 2-5/8” Labels Print Labels and Cards > Default & Recommended Settings > 2”x 4” Labels Print Labels and Cards > Default & Recommended Settings > 3-1/2” x 5” Labels Print Labels and Cards > Default & Recommended Settings > 3” x 5” Index Cards

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TOPIC APPENDIX J. NETWORKING COMPUTERS Networking Show Computers > Introduction Networking Show Computers > Basic Diagram with Wired Internet Access Networking Show Computers > Basic Diagram with Wireless Internet Access Networking Show Computers > FVD Computer Setup, Network vs. Homegroup Networking Show Computers > Set Up a Network > Open Network and Sharing Center Networking Show Computers > Set Up a Network > Set Up a New Connection or Network Networking Show Computers > Set Up a Network > Network Location, Enable Sharing Networking Show Computers > Set Up a Network > Enable Sharing, cont’d. Networking Show Computers > Set Up a Network > Share Secretary/Server FVD Folder Networking Show Computers > Set Up a Network > Set Up FVD on the Scoring/Client Computer Networking Show Computers > Set Up a Homegroup > Create a Homegroup Networking Show Computers > Set Up a Homegroup > Set Up Sharing Networking Show Computers > Set Up a Homegroup > Add the Scoring/Client Computer to the Homegroup Networking Show Computers > Set Up a Homegroup > Set Up FVD on the Scoring/Client Computer SECTION VII. PROGRAM FUNCTIONS PROGRAM FUNCTIONS 1. FILE PROGRAM FUNCTIONS 2. FOX VILLAGE DRESSAGE Fox Village Dressage > Create New Show Using > Blank Show File Fox Village Dressage > Create New Show Using > Existing Template Fox Village Dressage > Show File > Open Fox Village Dressage > Show Template > Create Show Template Fox Village Dressage > Show Template > Open Show Template Fox Village Dressage > File Linking > Repair All Links Fox Village Dressage > File Linking > Show File Fox Village Dressage > File Linking > Horse & Rider File Fox Village Dressage > File Linking > Test File PROGRAM FUNCTIONS 3. UTILITIES Utilities > Program File > Compact Utilities > Show File > Compact Utilities > Show File > Backup Utilities > Show File > Restore Utilities > Show Template File > Compact Utilities > Show Template File > Backup Utilities > Show Template File > Restore Utilities > Horse & Rider File > Compact Utilities > Horse & Rider File > Backup Utilities > Horse & Rider File > Restore Utilities > Test File > Compact Utilities > Test File > Backup Utilities > Test File > Restore PROGRAM FUNCTIONS 4. HELP Help > Online Manuals > Quick Start Help > Online Manuals > User Manual Help > Online Manuals > User Manual (DSHB) Help > Support > Wiki Help > Support > GoToAssist Help > Support > GoToMeeting Help > License > Activate Help > About

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TOPIC PROGRAM FUNCTIONS 5. SHOW OFFICE Show Office > Show Information Show Office > Show Preferences Show Office > Show Fees Show Office > Payment Types Show Office > Credit Card Types Show Office > Stalls Show Office > Stall Groups Show Office > Classes Show Office > Entries Show Office > Horses Show Office > People Show Office > Test Durations Show Office > Test Editor > Open Show Office > Test Editor > Enter Test Information Show Office > Scheduling Show Office > Income [and Invoice] > Introduction, Top Information Show Office > Income [and Invoice] > Charges Show Office > Income [and Invoice] > Payments, Print Invoice/Statement Show Office > Expenses [and Checks] > Information, Top Information Show Office > Expenses [and Checks] > Category, Print Check Show Office > Expenses [and Checks] > Check Show Office > Check List [= To Do List] Show Office > Horse and Rider DB Management > Delete Old Horses and People, Clear Check Boxes Show Office > Membership Verification > About Show Office > Membership Verification > USEF > Select Type of Verification Show Office > Membership Verification > USEF > Paste Numbers in Search Box, Submit Show Office > Membership Verification > USEF > Compare Results to Show Data Show Office > Membership Verification > USDF > Select Type of Verification Show Office > Membership Verification > USDF > People Membership Verification Report Show Office > Membership Verification > USDF > Horse Membership Verification Report Show Office > Membership Verification > USDF > Qualifiers w/o Documentation Show Office > Export Utility [to MS Excel] > Select Table to Export Show Office > Export Table [to MS Excel] > Name the File, Save the File Show Office > Export Table [to MS Excel] > View the File Show Office > Export Table [to MS Excel] > Fields in Each Export Table Show Office > Emails to Clipboard PROGRAM FUNCTIONS 6. SCORING Scoring > Multi-Judge Sheets > Enter First Judge Scoring > Multi-Judge Sheets > Enter Next Judge Scoring > Multi-Judge Sheets > View Multi-Judge Sheet Scoring > Special Score Reports > Team Tab > Team Report > Open the Report Scoring > Special Score Reports > Team Tab > Team Report > View the Report Scoring > Special Score Reports > Team Tab > Place Team Scoring > Special Score Reports > Breed Tab (in FVD DSHB User Manual) Scoring > Special Score Reports > Combined Tab > Set Criteria Scoring > Special Score Reports > Combined Tab > View the Report

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TOPIC PROGRAM FUNCTIONS 7. REPORTS > PRE-SHOW Reports > Pre-Show > Class List Report Reports > Pre-Show > Class Key Report Reports > Pre-Show > Class Ride Limit Report Reports > Pre-Show > Entries without Documentation Report Reports > Pre-Show > Entry Confirmation Mailers Reports > Pre-Show > Horses without Coggins Report Reports > Pre-Show > Packet Labels (Standard) Reports > Pre-Show > Packet Labels (Detail) Reports > Pre-Show > Packet Sheets Reports > Pre-Show > Pre-Schedule Report [by Class] Reports > Pre-Show > Pre-Schedule Report (by Ring) Reports > Pre-Show > Pre-Schedule Report (by Rider’s Status) Reports > Pre-Show > Pre-Schedule Report (by Test) Reports > Pre-Show > Pre-Schedule Report (Summary) Reports > Pre-Show > Pre-Schedule Report (by Ring Summary) Reports > Pre-Show > Prize List Labels Reports > Pre-Show > Ribbon Report (Basic) Reports > Pre-Show > Ribbon Report (by Rider Status) Reports > Pre-Show > Ride Schedule Mailers Reports > Pre-Show > Test Count Report Reports > Pre-Show > Test Labels Reports > Pre-Show > USDF Qualifiers without Documentation Report Reports > Pre-Show > Volunteer Report PROGRAM FUNCTIONS 8. REPORTS > DURING-SHOW Reports > During-Show > Announcer’s “Order of Go” Report (Detail) Reports > During-Show > Announcer’s “Order of Go” Report (Summary) Reports > During-Show > Class Schedule - Judge Assignment Report Reports > During-Show > Day Sheets CDI Report Reports > During-Show > Day Sheets Standard Report Reports > During-Show > Entry By Reports Reports > During-Show > Hand Written Score Sheets Reports > During-Show > Harrow Schedule Report Reports > During-Show > Horse Inspection Report Reports > During-Show > Judge Schedule Report Reports > During-Show > Rider’s Schedule Report Reports > During-Show > Ring Steward’s Report Reports > During-Show > Scratches Not Subbed Report Reports > During-Show > Show Roster Report (by Entry #) Reports > During-Show > Show Roster Report (by Rider) Reports > During-Show > Stable Cards > [Horse] Stabling Cards Reports > During-Show > Stable Cards > Tack Stall Cards Reports > During-Show > Stable Labels > [Horse] Stabling Labels Reports > During-Show > Stable Labels > Tack Stall Labels Reports > During-Show > Stable Report > [Horse] Stable Report Reports > During-Show > Stable Reports > Tack Stall Report Reports > During-Show > Team Roster Report Reports > During-Show > Total Stable Report Reports > During-Show > Wait List Report

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TOPIC PROGRAM FUNCTIONS 9. REPORTS > POST-SHOW Reports > Post-Show > AHA eScores [Arabian Horse Association] Reports > Post-Show > Breed Score Report - Individual Reports > Post-Show > Equine Canada eScores Reports > Post-Show > Entry Balance Report Reports > Post-Show > Entry Invoices Reports > Post-Show > Entry Payment Report Reports > Post-Show > High Score Report > All Days, Sorted by Highest Score Reports > Post-Show > High Score Report > Using Date and Order By Reports > Post-Show > Income Balance Report Reports > Post-Show > Non-members Report Reports > Post-Show > Other (Local) eScores Reports > Post-Show > Owner Labels Reports > Post-Show > Owner’s Tax Information Report Reports > Post-Show > Payment Type Summary Reports > Post-Show > Profit(Loss) Statement Reports > Post-Show > Rider Score Report - Individual Reports > Post-Show > Score Reports - Final > Standard and Breed Reports > Post-Show > Score Reports - Final > USDF/USEF/IPEC Freestyle and Quadrille Reports > Post-Show > Score Reports - Final > FEI Freestyle Reports > Post-Show > Score Reports - Media > Entire Show Reports > Post-Show > Score Reports - Media > Variations > Day, Place, Status Reports > Post-Show > Score Reports - Media > Simple Media Report Reports > Post-Show > Show Fee Summary > Select Show Fee Reports > Post-Show > Show Fee Summary > View Report Reports > Post-Show > Total Qualifying Rides Down Centerline Report Reports > Post-Show > Total Rides Down Centerline Report Reports > Post-Show > USEF eScores Reports > Post-Show > USDF Qualifying Ride Fees Report Reports > Post-Show > USEF Post Competition Report PROGRAM FUNCTIONS 10. BREED SHOW REPORTS PROGRAM FUNCTIONS 11. FOX VILLAGE DRESSAGE ONLINE TOOLS FVD Online Tools > Register Show FVD Online Tools > Upload Confirmations FVD Online Tools > Upload Ride Times FVD Online Tools > Upload Results PROGRAM FUNCTIONS 12. EQUESTRIAN ENTRIES INTEGRATED ONLINE TOOLS EE Integrated Online Tools > Publish Show EE Integrated Online Tools > Import Online Entries EE Integrated Online Tools > Close Show

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TOPIC PROGRAM FUNCTIONS 13. PRINT PREVIEW Print Preview > Introduction Print Preview > Print > Print [a Report] > All or Pages From:___ To:___ Print Preview > Print > Print [a Report] > Printer Properties Print Preview > Page Setup > Portrait Print Preview > Page Setup > Landscape Print Preview > Page Setup > Size Print Preview > Page Setup > Page Setup Print Preview > View > One Page Print Preview > View > Two Pages Print Preview > View > More Pages Print Preview > Export > Word > Save Options Print Preview > Export > Word > Saved File Opens Print Preview > Export > Word > Confirmation Message Print Preview > Export > Excel > Save Options Print Preview > Export > Excel > Saved File Opens Print Preview > Export > Excel > Confirmation Message Print Preview > Export > PDF or XPS > Save Options Print Preview > Export > PDF or XPS > Saved File Opens Print Preview > Export > PDF or XPS > Confirmation Message Print Preview > Close Preview > Close Print Preview SECTION VIII. TIPS & TRICKS TIPS & TRICKS 1. USE EMAIL ADDRESSES Use Email Addresses > E-mail One Person > Select Person Use Email Addresses > E-mail One Person > Copy and Paste Email Address, Send Email Use Email Addresses > E-mail Groups of People > Emails to Clipboard Use Email Addresses > E-mail Groups of People > Paste Email Addresses, Send Email TIPS & TRICKS 2. WAIT LIST Wait List > Place an Entry on the Wait List > Introduction, Open Classes Wait List > Place an Entry on the Wait List > Select Class Wait List > Place an Entry on the Wait List > Use View Wait List Button to Select Entry Wait List > Place an Entry on the Wait List > View the Wait List Report Wait List > Enter Wait List Entries in a Class Wait List > Delete Entry from the Wait List > Open Classes Wait List > Delete Entry from the Wait List > Select Class, Click View Wait List Wait List > Delete Entry from the Wait List > Delete Entry TIPS & TRICKS 3. SCHEDULING QUADRILLE AND PAS DE DEUX Scheduling Quadrille & Pas de Deux > Introduction, Include the Tests in Your Show Scheduling Quadrille & Pas de Deux > Adjust the Test Durations Scheduling Quadrille & Pas de Deux > Scheduling the Tests TIPS & TRICKS 4. MANAGING TEAMS Managing Teams > Enter Team Names Managing Teams > Enter Entries in Teams Managing Teams > Team Roster Report Managing Teams > Scoring Teams > Open Team Report Managing Teams > Scoring Teams > View Team Report Managing Teams > Place Teams

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TOPIC TIPS & TRICKS 5. REPORTS IN THE SHOW PROGRAM Reports in the Show Program > Class Schedule - Judge Assignment Report Reports in the Show Program > Day Sheets Standard Report Reports in the Show Program > Show Roster Report (by Entry #) Reports in the Show Program > Show Roster Report (by Rider’s Name) TIPS & TRICKS 6. REPORTS FOR WEB SITE POSTING Reports for Web Site Posting > Rider’s Schedule Report Reports for Web Site Posting > Total Stable Report Reports for Web Site Posting > Day Sheets Standard Report TIPS & TRICKS 7. MAKE A STALL LIST FROM DATA EXPORTED TO EXCEL Stall List via Export to Excel > Export Entry Fees to Excel > Use Export Utility Stall List via Export to Excel > Export Entry Fees to Excel > Save File Stall List via Export to Excel > Open the Excel File Stall List via Export to Excel > Delete Unneeded Columns Stall List via Export to Excel > Sort the Data by Stall Number Stall List via Export to Excel > Delete Rows Without Stall Numbers Stall List via Export to Excel > Create Separate Sorted Lists > Rename & Copy Spreadsheet Stall List via Export to Excel > Create Separate Sorted Lists > Sort the New Spreadsheet TIPS & TRICKS 8. MAKE LEGAL-SIZED RESULTS POSTERS Make Legal-Sized Results Posters > Open the Day Sheet Report Make Legal-Sized Results Posters > Export the Day Sheet Report to rtf File Make Legal-Sized Results Posters > Save the Day Sheet Report as a *.docx File > Save As Make Legal-Sized Results Posters > Save the Day Sheet Report as a *.docx File > File Type and Name Make Legal-Sized Results Posters > Make the Posters > Change Orientation and Size Make Legal-Sized Results Posters > Make the Posters > Delete Lines, Convert Text to Table Make Legal-Sized Results Posters > Make the Posters > Change Font Size Make Legal-Sized Results Posters > Make the Posters > Adjust Column Size Make Legal-Sized Results Posters > Make the Posters > Justify Entry #, Center Header Make Large-Sized Results Posters > Simple Method to Make Larger Posters TIPS & TRICKS 9. ANOTHER METHOD FOR SHOW ENTRIES Another Method for Show Entries > Introduction Another Method for Show Entries > Enter the Entry # Another Method for Show Entries > Enter the Horse > Horse in HR.hdf Another Method for Show Entries > Enter the Horse > Horse NOT in HR.hdf > Add Horse Another Method for Show Entries > Enter the Horse > Horse NOT in HR.hdf > Enter Horse Data Another Method for Show Entries > Enter the Owner > Owner in HR.hdf Another Method for Show Entries > Enter the Owner > Owner NOT in HR.hdf > Add Owner Another Method for Show Entries > Enter the Rider Another Method for Show Entries > Enter the Trainer and the Coach > USEF Rules, Procedure Another Method for Show Entries > Checking Horse, Owner, Rider, Trainer, Coach, & Team Info TIPS & TRICKS 10. WORKING ON TWO (OR MORE) SHOWS AT THE SAME TIME Working on Two (or More) Shows at the Same Time THE END DETAILED TABLE OF CONTENTS

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