Never let your sense of morals prevent you from doing what is right. Isaac Asimov
Idea Transcript
Human Resources
Human Resources & Payroll Forms GMS Documentation and FORMS
GMS Business Process Documentation List (https://hr.georgetown.edu/gms-business) (March 2017) Changes to Organizations and Roles (https://wiki.uis.georgetown.edu/display/GMS/Changes+to+Organizations+and+Roles) (updated June 2012) Guidelines for Time Recording for Inclement Weather and Other Emergencies (updated March 2016) GMS Role Descriptions (https://gms.georgetown.edu/gmsadmins/links) (to use when creating a new or revised position with one or more GMS roles)
PAYROLL SCHEDULE & FORMS FY18 New Hire Calendar (Excel) (https://georgetown.box.com/s/7jggzl0q9gd9e0axeab6gn8v3gdpyjul) or (PDF version) (https://georgetown.box.com/s/eipzkc4te5cirjsy05dnhda018hif8wf) FY2018 Biweekly & Monthly Pay Schedule (https://georgetown.box.com/s/ounmz3aud75z79cu2b6os3ogli8ppeq9) General Payroll Form (GPF) (http://gms.georgetown.edu/forms/) (Use it to request a timesheet correction or override, reimbursements, retroactive pay, deductions, and more.) Direct Deposit Instructions (https://georgetown.box.com/s/axd28bqipwyykqhctt4o48ry5hq6966d)(PDF) (updated August 2015) DC Withholding Allowance Certificate (https://georgetown.box.com/s/zveepzxf7jodg4fjude0) (PDF) Maryland MW 507 Withholding Certificate (https://georgetown.box.com/s/oxoj3hruguvukjjdc32m) (PDF) Virginia VA-4 Personal Exemption Worksheet (https://georgetown.box.com/s/bstmsfsvxs7ob336t8fm) (PDF) D-4A Form Certificate of Non-Residence in DC (https://georgetown.box.com/s/69l12l2fmp2mr9771pkg)(PDF) W2 Request Form (https://georgetown.box.com/s/cjra5wq6q7517jh9uhgo) (PDF*) (for former employees only) (updated February 2013) Stop Payment Form (Word (https://georgetown.box.com/s/oyx9uejh4cj1mmovmcd8)) (PDF (https://georgetown.box.com/s/oeece57ddcyij9lihg34)) Address Change Form (PDF (https://georgetown.box.com/s/ihxs3wdntrdcvrk1wrrc)) (this form is to be used only for terminated employees) (updated January 2012)
Recruitment GMS Recruiting Job Aids and training materials (http://gms.georgetown.edu/training/recruiting) Employment Application (Word) (https://georgetown.box.com/s/pfiy8t90yheo77hyah98)(updated October 2014) Reference Checking (Authorization Form (https://georgetown.box.com/s/ii9k299bskeyq27z9jp8)) (Reference Questions (https://georgetown.box.com/s/guqgi4ajrh1kgxcyax4w)) (Reference Questions - Word Form (https://georgetown.box.com/s/kt9n2gb0a933mb2mxna3a1orssxzd2er)) How to Create and Post a Vacancy - New, Revised or Replacement (https://hr.georgetown.edu/vacancypositions) Position Description Form Section I (https://georgetown.box.com/s/4bbhq09crpdns7lthqiveftou1na8ptl)and Section II (https://georgetown.box.com/s/2u8t6llkk6ilop4r4elxtjlc9dw9bar8) (Section I and II are required for any changes to the position including new position requests or reclassifications, Section II only for filling vacancies) Required language to be included in all position descriptions for: Department Financial Manager for Sponsored Projects
Classification & Compensation Business Process
Forms Required Position Description Form Section I
Position Description Form Section II (https://georgetown.box.com/s/2u8t6llkk6ilop4r4elxtjlc9dw9bar8)
Additional Compensation Form Additional (https://georgetown.box.com/s/e5celvbgko74nlvyc30y8729g6zg8qnj) Compensation Position Description Form Section II (https://georgetown.box.com/s/2u8t6llkk6ilop4r4elxtjlc9dw9bar8)
Required language to be included in all position descriptions for: Department Financial Manager for Sponsored Projects (https://hr.georgetown.edu/employment_services/costcentermanagers.html)
HIRING Confidentiality Agreement (PDF (https://georgetown.box.com/s/b0vq9veglm4dohzby3sjih1w5q8tqsig)) (updated May 2015) I-9 Form (USCIS Website (http://www.uscis.gov/i-9))
Offer Letter Templates Term Employment - Monthly Offer Letter (https://georgetown.box.com/s/8gi95wij375lu3qkk086ztwhuqq9tofv) Term Employment - Biweekly Offer Letter (https://georgetown.box.com/s/nkoe6iavg2vici1wg2ri2tlhk4277r20) Temporary Employment Offer Letter (https://georgetown.box.com/s/cd2gd5odvzhfs2zwthaib6e9yq2y7d1p) Staff - Monthly Offer Letter (https://georgetown.box.com/s/lhlqt6cp19fxj01qjbjbljrvsuu5j240) Staff - Biweekly Offer Letter (https://georgetown.box.com/s/dudc55kerr20117p5x0md37rsbouphm8) AAP - Monthly Offer Letter (https://georgetown.box.com/s/lv365shkrh0pxuomu9g9jhh88f4l3sqk) AAP - Biweekly Offer Letter (https://georgetown.box.com/s/fx4hgvd6e8ruog7uk3atfbocm01jy87h)
STUDENT EMPLOYMENT Georgetown Students (https://seo.georgetown.edu/Cmx_Content.aspx?cpId=18) Non-Georgetown Students
TELEWORKING Telework Application (Word (https://georgetown.box.com/s/1i8xo7j5qdshfj81d0dnmpvxiyf3k0wn)) Telework Agreement (Word (https://georgetown.box.com/s/ehhssz922h51u3vnu9ohjfls3ibsrg43)) Telework Policy FAQs (Word (https://georgetown.box.com/s/rrriqcu75de3bz59qe156t37j7fevtko)) Work Area Safety Checklist (Word (https://georgetown.box.com/s/8m2ov26in6f2bert5m7196ta237ifp0a)) Information Security Requirements (PDF (https://georgetown.box.com/s/ykhyu397qmfvpz5022t0elri5qcbiibu)) Protected Health Information (PHI) Requirements (PDF (https://georgetown.box.com/s/skov8b5l8h5wn9qiwsi7xki5u9hrkdiq))
MEDICAL LEAVE Leave Request Form for FMLA Leave (Word (https://georgetown.box.com/s/vfn0qfmzhkqyqm8zcpnr)) (PDF (https://georgetown.box.com/s/25m7652blhze3b9lanim)) FMLA Checklist (Employee (https://georgetown.box.com/s/l1ll7k3q44dwgw07g7th)) (Manager (https://georgetown.box.com/s/mok9r7d100bylzs95vkt)) Medical Certification Form (Word (https://georgetown.box.com/s/ga2qy1sp6tz2z6tai4znb5nhw2nxhsxw)) (PDF (https://georgetown.box.com/s/lnwtg1llzsw6j81kzqf89c0qom5wck3r)) Return to Work Medical Certification Form (Word (https://georgetown.box.com/s/qltagjk5kd917oe4wskpt3otryyhkg7j)) (PDF (https://georgetown.box.com/s/4vzxtrfxb4xx2jrr1sj7u9tuabn5g5pe)) Talent Development
Supervisor Approval for Workshops (https://georgetown.box.com/s/ppc6q9w5k4k7w415eqpoko24vikzk7xa) (PDF)
PERFORMANCE MANAGEMENT Staff and AAP Performance Review Process (https://georgetown.box.com/s/9jr8mwosexcclvwof8edl6p34h5smf63) Staff and AAP Performance Review Form (https://georgetown.box.com/s/f3oxt7pi7wzsxdaxptrdn8ps774oycyf) Staff and AAP Self Assessment Form (https://georgetown.box.com/s/c9gn1lyr1w9jh7xxpm9ov0403880smt1) Staff and AAP Performance Review Form Instructions (https://georgetown.box.com/s/xkf8c9v1hfubkh38tg4ymn8gldr44mki)
Old Staff and AAP Performance Review form (fillable PDF (https://georgetown.box.com/s/t571nuetf9aty3nkdsrlx5hjifzd3lni)) (non-fillable PDF (https://georgetown.box.com/s/7fnzgpvggr3z6hym3805178sev8o1f25)) Old Staff and AAP Performance Review form (Word (https://georgetown.box.com/s/jqyx3gna7wsvh5nehlewpnkfn1mg318y) for PC users)
LAY OFF Layoff Plan Review Form (https://georgetown.box.com/s/ozxsjq3ec5mvdc7yl6sh) (updated 2016)
OTHER "Emergency" Employee Designation Form & Policy (Inclement Weather Policy) (Main Campus, University Services, and Medical Center (http://georgetown.box.com/s/nbtqmmjv5bk9f5txqjq8)) (Law Center (https://georgetown.box.com/s/w22i8bz1ek2zuawzwb6m))