Idea Transcript
JOB DESCRIPTION:
Finance & Administration Manager
Reporting to:
General Director
Key relationships:
Board, Artistic Director, Concerts team (Tour Manager, Orchestra and Choir Managers, Librarian, Stage Manager), Marketing and Development departments, Auditors, Payroll firm, external partners
The Finance & Administration Manager is responsible for the efficient running of the MCO’s back-office operations, the effective control of its financial and human resources, and of the technical, IT and administrative systems, in order to contribute to the delivery of the company’s overall artistic and commercial objectives. Responsibilities include (but are not limited to): Key Objectives and Responsibilities: -
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To manage the Company’s financial affairs, including management and statutory accounts together with longer term financial projections and to ensure that the most efficient and effective financial control systems and reporting mechanisms are in place. To prepare quarterly management accounts and projections and other relevant reports, in consultation with the General Director and other departments, for presentation to the Board of Directors and funding bodies To prepare the year-end financial accounts for audit and to liaise with the Auditors prior to sign-off. To supervise the production of regular salary payments and records, National Insurance and pension contributions in accordance with HMRC requirements. To liaise with Inland Revenue, Customs & Excise and the Auditors, and to ensure completion of PAYE/NIC, VAT, PRS and other returns to the Charities Commission and Company’s House. To ensure that UK and foreign taxes, including UK and overseas VAT and withholding taxes are fully understood and that these are complied with To oversee all VAT matters, looking at efficient ways of reducing VAT liability and keeping abreast of current VAT legislation. To deal with the company’s bank (currently HSBC) in respect of payments and receipts, foreign currency rate and currency hedging negotiations. To ensure that all bank accounts and credit card statements are regularly reviewed and reconciled. To efficiently manage all external contracts, and to ensure that all the Company’s expenditure is correctly authorised and accounted for. To ensure the overall smooth running of the Company’s internal administration and its cost-effectiveness. To manage, in conjunction with the General Director, staff contracts and HR matters. To manage personnel procedures in relation to recruitment, training, holidays and appraisals, ensuring these are properly documented, and advise on relevant policies. To ensure that appropriate policies are in place with regard to procurement and tendering processes to secure the best deals for the MCO from service providers. To maintain a risk register. To ensure that the Company’s legal responsibilities are met, in particular that all necessary insurance is properly in place. To be responsible for Data Protection, Copyright Licensing and Performing Rights Society registration, compliance and fees. To be responsible for the Company’s IT resources, maintaining and reviewing the most appropriate and efficient systems. To assist the General Director in reviewing the feasibility of incorporating the activities of Monteverdi Productions (SDG recording label) within MCO and the associated accounting.
AND all such other duties as shall be reasonably associated with or incidental to the above matters or as shall, in the course of the employment, be agreed between the parties as being or forming part of the duties. PERSON SPECIFICATION Part One: Experience and Qualifications -
Accounting qualification and post-qualification experience Successful track record of managing operations and financial and management accounting Experience of managing IT resources Experience of managing staff and associated employment issues Previous experience in the financial and administrative operations of a complex performing arts organisation. [desirable, not essential]
Part Two: Knowledge, Skills and Competencies -
Excellent problem-solving skills. Excellent planner and strategic thinker. Excellent risk management and cost control skills. Ability to take responsibility for decisions made and to learn from the outturn. Ability to deliver timely results despite obstacles and limited resources. A strong grasp of all relevant legislation and of how it applies to the role. Commercial acumen and ability to think creatively. Excellent advocacy, presentation and communication skills. Good understanding of relevant IT systems Excellent negotiation and relationship management skills.
Part Three: Personal Style and Behaviour -
Self-motivation, a strong work ethic and enthusiasm for change. Understanding and interest in the arts and cultural sector. Committed to a positive approach to equality of opportunity and community engagement. A positive, communicative personality that engenders confidence in others. A keen interest in satisfying internal and external customers. A supportive and open line-manager and colleague.