MEETING NOTICE MEETING: DATE: TIME:
METROPOLITAN POLICY COMMITTEE Thursday, June 1, 2017 11:30 AM - 1:30 PM
LOCATION:
Springfield City Hall, Library Meeting Room 225 Fifth Street, Springfield OR (directions on back)
CONTACT PERSON:
Paul Thompson, 541-682-4405
AGENDA 1. WELCOME & INTRODUCTIONS 2. CALL TO ORDER 3. APPROVE May 4, 2017 MEETING MINUTES 4. ADJUSTMENTS TO THE AGENDA/ANNOUNCEMENTS FROM MPC MEMBERS 5. COMMENTS FROM THE AUDIENCE (Anyone wishing to comment is asked to sign up on the public comment sheet provided at the meeting. A limit of 3 minutes per person is requested.) 6. METROPOLITAN PLANNING ORGANIZATION (MPO) ISSUES a. Legislative Update Staff Contact & Presenter: Paul Thompson, LCOG Action Requested: Information & discussion; provide feedback and direction. (Note: No packet materials.)
(30 mins)
b. Congestion Mitigation and Air Quality (CMAQ) Funding Staff Contact & Presenter: Paul Thompson, LCOG Action Requested: Update on statewide CMAQ Program Advisory Committee effort to recommend distribution of CMAQ funds starting in FY19; Provide feedback and direction. (Note: No packet materials.)
(20 mins)
c. Central Lane MPO Safe Communities Program (20 mins) Staff Contact & Presenters: Steve Dobrinich, Ellen Currier, LCOG Action Requested: Information and discussion; provide feedback and direction to staff. (Note: No packet materials.)
-OVERLocation is wheelchair accessible (WCA). American Sign Language (ASL) interpretation is available with 48 hours notice. LCOG Main Office: 859 Willamette Street, Suite 500, Eugene, Oregon 97401-2910 Phone: (541) 682-4283 • Fax: (541) 682-4099 • TTY: (541) 682-4567 • Web: www.lcog.org
d. Letter of Support for Oregon Transportation Commission Vacancy Staff Contact & Presenter: Brenda Wilson, LCOG Action Requested: Approval of letter of Support (Note: No packet materials.)
(10 mins)
e. Follow-up and Next Steps 1) ODOT Update 2) Springfield Main Street Safety Update 3) Rail Update 4) OMPOC Update 5) LaneACT Update 6) Next Steps/ Agenda Build
(10 mins)
7. METROPOLITAN CABLE TELEVISION COMMISSION (Voting members: Eugene, Lane County, Springfield) a. Cable TV PEG Grant Program – Expenditures on Capital Equipment (15 mins) Staff Contact: Anne Davies, LCOG Action Requested: Approval of Cable Franchise Authority Staff Recommendations for 2017 Grant Cycle 2017 M EETI NGS:
July 6, 2017 – Coburg City Hall Council Chambers August 3, 2017 – Springfield City Hall Library M eeting Room
SPRINGFIELD LIBRARY MEETING ROOM The Library Meeting Room is located adjacent to the Library inside City Hall on the second floor. If you enter City Hall at Fifth and A, you will enter by the Library. Continue past the Library entrance. Turn right just past the Library and you will be looking at the Library Meeting Room. If you enter from the East Entrance, go through the lobby. The Library Meeting Room is off to the left before you reach the Library. Bus: Take the bus to the LTD Springfield Station. From there walk east to 5th Street, then north approximately 2 blocks to City Hall. Bicycles: There are bicycle racks close to the front entrance of City Hall. Parking: There is free two hour parking beneath City Hall, next to the Museum at Sixth and Main. There is also free two hour parking along Main Street and most streets surrounding City Hall.
PLEASE NOTE:
LCOG is now posting meetings on its website at http://www.lcog.org/346/Metropolitan-Policy-Committee. These postings will include the agenda, minutes and attachments. If you no longer want to receive your meeting announcement in paper format, please contact David Phillips, 541-682-6295 or
[email protected].
This meeting will be broadcast live, and rebroadcast on Metro Television, Comcast cable channel 21, at 1:30 PM on Mondays, 7:00 PM on Tuesdays, and 11:00 AM on Sundays for the rest of the month. A webcast will also be archived for future viewing on the LCOG website. Get details through links at http://www.lcog.org/346/Metropolitan-PolicyCommittee.
LCOG: T:\MPO\Committees\MPC\FY17\06-17-June\MPC_Agenda_20170601.doc Last Saved: May 24, 2017
MINUTES Metropolitan Policy Committee Eugene Public Library, Bascom-Tykeson Room 100 W. 10th Ave., Eugene, OR 97401 May 4, 2017 11:30 a.m. PRESENT:
Christine Lundberg, Chair (City of Springfield); Alan Zelenka, (City of Eugene); Sid Leiken, Patt Farr (Lane County); Patti Gianone (City of Coburg); Frannie Brindle, Bill Johnston (Oregon Department of Transportation); Hilary Wyle (City of Springfield); Gary Gillespie, Kate Reid (Lane Transit District); members; Tim Elsea (Lane County); Gino Grimaldi, (City of Springfield); Jon Ruiz, Ethan Nelson (City of Eugene); A.J. Jackson (Lane Transit District); Petra Schuetz (City of Coburg); ex officio members.
Brenda Wilson, Paul Thompson, Ellen Currier, Kelly Clarke, Dan Callister, Steve Dobrinich, (Lane Council of Governments); Kate Reid, Kelly Hoell, Theresa Brand (Lane Transit District); Jeff Kernen (City of Coburg); Rob Inerfeld (City of Eugene); David Reesor (Lane County); Emma Newman, Tom Boyatt (City of Springfield); Jackie Mikalonis (Oregon Regional Solutions Coordinator); Troy Costales, Nicole Charlson (Oregon Department of Transportation); Rob Zako (Better Eugene-Springfield Transportation), Shane MacRhodes, Donald Nordon. WELCOME AND INTRODUCTIONS Ms. Lundberg welcomed everyone to the Metropolitan Policy Committee (MPC) meeting. Those in attendance introduced themselves. CALL TO ORDER Ms. Lundberg called the meeting to order at 11:36 a.m. and announced a quorum was present. APPROVE April 6, 2017, MEETING MINUTES Ms. Brindle corrected what she had said on page 8, noting instead of safety enforcement it should be pedestrian education. Mr. Zelenka moved, seconded by Mr. Leiken, to approve the April 6, 2017 meeting minutes as amended. The motion passed unanimously, 9:0. ADJUSTMENTS TO THE AGENDA/ANNOUNCEMENTS FROM MPC MEMBERS Ms. Wilson asked that a letter to the governor regarding the upcoming vacancy on the OTC be added to the agenda under Follow-up. Mr. Thompson announced it was Ms. Schuetz’ last MPC meeting in the capacity of representing Coburg. Mr. Elsea congratulated Ms. Schuetz on her new position as Assistant Public Works Director for Lane County. COMMENTS FROM THE AUDIENCE Donald Nordon noted that the minutes had reflected that the MPC is grappling on how to disperse Congestion Mitigation and Air Quality (CMAQ) funds to the Central Lane MPO jurisdictions. He suggested installing solar collectors on LTD administration buildings. He said it would take a stance towards air pollution mitigation, benefit the community and could act as a back-up power source in the case of a post-Cascadia event. He suggested CMAQ money could be applied. MINUTES—Metropolitan Policy Committee
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Shane MacRhodes, former Program Manager of Eugene 4J Safe Routes to School, now full-time dad of three, said himself and fellow parents were frustrated by the progress of safe roads for all users. He said there was a priority on fast driving instead of on safety. He proposed dedicating more funding for the 2021 Track and Field World Championships on safety, challenging the committee to make it safe for his then 12-year old child to safely bike. He suggested separated bike ways, filled in sidewalk gaps, safer crossings, increased traffic enforcement, and increased educational efforts. Theresa Brand, Regional Transportation Options Manager at Point2Point, announced it was Bike Month. She shared that on May 10, the Regional Safe Routes to Schools program would fully support the Walk + Roll to School day, with 27 schools currently participating. She encouraged participation in the Business Commute Challenge. Rob Zako, representing Better Eugene-Springfield Transportation (BEST), commended the Safety Action Plan. He encouraged ODOT to continue bettering safety for the community and to allocate funds for executing the plan. METROPOLITAN PLANNING ORGANIZATION (MPO) ISSUES ODOT Transportation Safety Division Report Troy Costales, Administrator for the Safety Division for ODOT, referred to the Lane County Transportation Programs and Safety Division Funding presentation. He commended their work on the Safety Action Plan and as a direct reaction to the plan, ODOT did two things. Firstly, as encouragement for community involvement, they created a million-dollar bucket to support community projects. Eight communities were currently on list to potentially use the funds for action plans at the local level. Secondly, money was put forward to the Local Technical Assistance Program for a circuit rider position for a threeyear period to support cities and counties who may lack staff. He recommended the Oregon Transportation Safety Action Plan Executive Summary handout be used as potential outreach material to the public. He gave an overview of the funding of 16 projects in Lane County. He said there were some grants Lane County could not accept due to inadequate staffing levels, and he encouraged problem solving for the issue. In response to Ms. Lundberg’s question on how they could affectively recognize drug impairment, Mr. Costales explained that if non-alcohol related impairment existed during the sobriety test they could call the DRE who did a second battery of tests to determine what other drug categories may be present. He said they were also trained to recognize medical-related impairments. They had to prove impairment and presence. He said for measuring THC related impairment, blood tests were the most accurate form of measuring. He suggested a specialist in the area come in to give further education to the MPC. Ms. Lundberg agreed that further education would be positive to inform their decisions on how to deal with drug-related impairment, specifically marijuana. Mr. Costales reviewed the 2017 Transportation Programs in Lane County. He went over the Driver Training Courses supported by ODOT, explaining that training is subsidized $250 per student, for both private and public programs. He shared that two-thirds of students did not go through the program due to high costs and lack of availability. Mr. Nelson asked if there were any cross-references that measured teen driving and fatality rates depending on who had gone through a driver education program. Mr. Costales replied that Oregon was the only state that had done formal studies on that question. The MINUTES—Metropolitan Policy Committee
May 4, 2017
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studies showed that for drivers who had gone through the training, there were 12-15% fewer incidents of being involved in a crash, 50-55% less chance of receiving a citation, and more than 100% fewer incidents of being suspended for driving. He said there were further studies done in Canada that confirmed the studies. Ms. Reid said she would like to collaborate on marketing for the program in the Springfield area. Mr. Costales shared that fatalities were increasing. He explained that roadway work was currently only for state highways, and they needed to work on infrastructure changes for high fatality areas that were not within ODOT’s jurisdiction. He encouraged not only focusing on legislation but to play defensively against policies that could move things backwards. Mr. Leiken commented that under the instruction of Mr. Elsea, Public Works was involved in crash investigations. He asked if other counties were doing something similar and if there was a way to off-set those costs. Mr. Costales replied that other counties were doing similar things with their crash response teams. He said ODOT sponsored Law Enforcement training and Crash Reconstruction training. He noted there may be potential to offset training and equipment costs. Mr. Leiken shared that although 70% of the population of Lane County lived in the metropolitan area, 50% of fatalities occurred in rural areas. He noted there were certain corridors that needed better engineering. He gave an example of a curve where after a sign had been placed, accidents decreased within the month. Mr. Costales noted that sometimes it was not the corner where the accidents happened, but the road upstream from the curve that needed the signs. He said the road should be self-educating. Ms. Charlson shared she reviewed every fatal crash in Lane County, and if there were a cluster of crashes in one location, they would use the Safety Priority Index System (SPIS) to do an analysis of the area. She said she would contact Public Works if it was not on a state highway. She said if they were mostly speed related crashes, she would request law enforcement to monitor the area. Central Lane MPO Safe Communities Program Mr. Dobrinich gave an overview of the Safe Communities Program. He said the data showed direct action was needed to prevent the rising death toll in the region. Ways they were implementing their Safety Action Plan were through several initiatives which included: developing relationships with safety partners and public information officers, developing infrastructure evaluation criteria, launching a fatal crash investigation team for Lane County, high visibility of enforcement, distributing DUI materials, offering bicycle friendly training and creating a website for driver education. Mr. Zelenka asked what was being done to target distracted driving. Mr. Dobrinich shared that they were brainstorming several ideas, including voluntary downloaded phone apps that could freeze phones while driving or could track your driving habits. Ms. Charlson shared that since Oregon had the highest rate of safety belt wearers in the country, with a rate of 98%, they could extend grants for enforcement against distracted driving.
MINUTES—Metropolitan Policy Committee
May 4, 2017
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Ms. Brindle shared that a smashed-up vehicle from a fatal accident was being used as an educational piece on distracted driving in various high school parking lots. She suggested it could be used in local high schools. She noted PSA’s before movies were also powerful. Mr. Gillespie noted that education on TV about crossing railroad crossings were powerful. He asked if there was any data on whether accidents were decreasing since the Collision-Avoidance systems had been popularized in 2013. Ms. Charlson replied that 2015 was the worst year they had seen for fatalities and severe injuries in a long time. She said there was no conclusive evidence on whether the systems made driving more safe. Ms. Lundberg commented on the effectiveness of center rumble strips. Ms. Charlson noted they needed to have continued conversation on the importance of the rumble strips. She said due to noise complaints, some rumble strips had been removed. Central Lane MPO FY2018/2019 Unified Planning Work Program (UPWP) Mr. Thompson noted the document had not been changed since the last meeting and they had received no public comment. Mr. Leiken moved, seconded by Mr. Gillespie, to approve Resolution 2017-04 adopting Central Lane MPO UPWP. The motion passed unanimously, 9:0. Central Lane MPO 2040 Regional Transportation Plan (RTP) Mr. Thompson said there were four public comments received, however each concerned issues outside the MPO. Mr. Gillespie moved, seconded by Mr. Leiken, to approve Resolution 2017-05 adopting Central Lane MPO RTP. In response to Ms. Lundberg’s question on transportation for trucks traveling to the Lane County landfill, Mr. Leiken explained there was need for interchange access off I-5 and Lane County would need to be in collaboration with ODOT in the future. He noted they were in preliminary conversation with Douglas County because their landfill capacity was 10 years while Lane County’s capacity was over 100 years. He expected more conversation in the future. Ms. Lundberg responded that it sounded like an issue they had to deal with and requested that MPC be kept informed on the matter. In response to Mr. Zelenka’s question on the phases listed in the RTP, Mr. Thompson explained that the RTP was required to identify projected projects for the next 20 years if they were to be funded, however, listed phases in the RTP did not authorize the funding of the projects. The motion passed unanimously, 9:0. Central Lane MPO FY18-21 Metropolitan Transportation Improvement Program (MTIP) Mr. Thompson gave a summary of the minor changes made to the MTIP. He said a LTD certification review revealed a need for strengthening demonstration of expenditures. Thus, Table 4. FTA Section 5307 Program of Projects FY ‘18-21 would be added to the MTIP. He noted the table did not display new information, but acted as consolidation of information. He gave background for the second change saying it was due to the pending allocation of CMAQ funds starting FY19. He explained that although the OTC chair and ODOT staff directed CMAQ recipients to be conservative on assumptions of the program, the MINUTES—Metropolitan Policy Committee
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Rogue Valley, Portland, and Salem MPOs had already programmed their CMAQ funds for FY19-21. He recommended it would be appropriate for the Central Lane MPO to add CMAQ fund buckets of $2.4 million a year for the expected funding for the those three years, although projects had not been allocated. He said a letter to the governor would express that funds would be adjusted for programming after direction on funding had been received. Ms. Brindle shared some that ear-marked money was left over and OTC had received approval to use the funds for the Coburg interchange design. She asked once it was adopted by the OTC if it needed STIP and MTIP approval. In response to Ms. Brindle’s question on STIP and MTIP approval, Mr. Thompson replied that it should be approved and identical in both the MTIP and STIP, and could be reconciled later. In response to Mr. Zelenka’s question, Mr. Thompson noted the MTIP would not include the Delta interchange. He explained that “signal enhancement” was a catch-all phrase to cover traffic signal improvements that could include things such as upgrading controllers. Mr. Thompson shared there was still ongoing conversation with the FTA on the air quality status of the new LTD transit station. He said they believed it would be exempt from air quality analysis at this point since it would be a moved station versus a new station. He asked the MTIP be approved with the understanding that staff would correct the status of the station in the document when the final determination is received. He noted one public comment had been received, however, it concerned an issue outside the MPO boundary. Mr. Gillespie moved, seconded by Mr. Leiken, to approve Resolution 2017-06 adopting Central Lane MPO MTIP. The motion passed unanimously, 9:0. Mr. Gillespie commended Mr. Thompson for his work. Central Lane MPO Air Quality Conformity Determination (AQCD) Mr. Thompson noted that no public comment had been received. He noted the document would remain unchanged except for reflecting changes made to the MTIP. Mr. Zelenka moved, seconded by Mr. Gillespie, to approve Resolution 2017-07 adopting Central Lane AQCD. The motion passed unanimously, 9:0. Congestion Mitigation and Air Quality (CMAQ) Funding Mr. Thompson noted they were discussing $7.1655 million CMAQ funding for FY16-18, and they were specifically going over FY18. Mr. Callister gave a description of the selection process for projects as described in the memo. He said once the TPC made a recommendation to the MPC, MPC would then make a recommendation to ODOT before it would go to the FTA for approval. He said applications were due June 2. Mr. Thompson explained that it was a requirement of the policy board to approve the process. In response to Mr. Zelenka’s question, Mr. Callister explained that programs were ranked through a consensus based process.
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May 4, 2017
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Mr. Thompson noted that in the past they had not had a specific ranking system, but could in the future. He described the deliberation process adding that the quantitative assessment was completed by MPO staff with the help of a consultant. Mr. Zelenka said it would be helpful in the MPC’s recommendation process if programs were ranked. He asked if quantitative air quality was the sole criteria for ranking. Mr. Thompson replied that the quantitative data was not the sole criteria, however, it is a federally required criteria. He described the federally required criteria found on the application: air quality impacts, and cost effectiveness, and the regional priorities reflected on the application (safety, preservation, transit service, and reducing greenhouse gas emissions). Mr. Zelenka asked if the regional priorities were equally weighted to air quality analysis and cost effectiveness. Mr. Callister explained no weight was put on the items and instead they relied on a consensus based process. Mr. Zelenka recommended staff present a clear demonstration of the conclusions they arrived to. Mr. Leiken asked if there was a scoreing formula and who else would look at the application before approval. Mr. Thompson said there was no formula. Mr. Callister said ODOT would also be looking at the projects. Mr. Leiken emphasized they did not want a repeat of the ConnectOregon Process and furthered Mr. Zelenka’s recommendation to have specified priorities. Mr. Thompson said he appreciated the input and he would discuss some sort of tiering or prioritization with staff. He commended Mr. Callister’s work. Mr. Farr emphasized that some numerical information would help the committee to further trust staff’s work and reiterated Mr. Zelenka and Mr. Leiken’s recommendations. In response to Mr. Zelenka’s question, Mr. Thompson said various MPOs varied in their processes, noting Portland ran a more consensus based process while some were very numerical in their approach. Mr. Zelenka said the more quantitative and prioritized, the better. Ms. Lundberg said the process required more interpretation compared to some other funding sources. She recommended making decisions that were as defensible as possible to ensure they were eligible for the next set of funding. Ms. Wilson shared that Oregon Transportation Commission Commissioner Lohman’s term was ending, and a letter was written to be sent to the governor requesting that the new representative be from the Central Lane area. She said no name was associated with the recommendation.
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Mr. Thompson noted the representative had to be a democrat in accordance to bylaws to fill in Commissioner Lohman’s position. Mr. Leiken moved, seconded by Mr. Zelenka, to approve the letter signed by Mayor Lundberg as presented. The motion passed unanimously, 9:0. Legislative Update Mr. Thompson said the legislative update would not be as in depth as hoped due to bill deadline changes. He presented a draft of a letter to include funding mechanisms in the pending transportation bill for projects in the six non-Portland Oregon MPOs. He said the intent of the letter was to encourage addressing highway needs throughout Oregon. Mr. Farr moved, seconded by Mr. Leiken, to approve the letter. The motion passed unanimously, 9:0. Mr. Thompson shared that about two weeks earlier, the State of Washington reached out saying they wanted to discuss the Columbia River Crossing. METROPOLITAN CABLE TELEVISION COMMISSION Cable TV PEG Grant Program – Expenditures on Capital Equipment Mr. Thompson noted this item would be an action item at the June meeting. Follow-up and Next Steps These items were deferred to the next meeting due to time constraints. • • • • • •
Springfield Main Street Safety Update ODOT Update Rail Update LaneAct Update OMPOC Update Next Steps/ Agenda Build
The meeting was adjourned at 1:40 p.m. (Recorded by Hannah Parks)
MINUTES—Metropolitan Policy Committee
May 4, 2017
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June 1, 2017 To:
Metropolitan Policy Committee
From:
Anne Davies, Lane Council of Governments
Subject:
Item 7. Metropolitan Cable Television Commission
Action Recommended:
Approval of Cable Franchise Authority Staff Recommendations for 2017 Grant Cycle
Background Under the current cable franchise agreement that Eugene, Springfield and Lane County have with Comcast, Comcast provides an annual payment of $50,000 for distribution to PEG (Public, Educational, Government) broadcast channels. (There is a separate $50,000 contributed for Metro TV Government Channel capital expenditures.) The MPC, serving as the Metropolitan Cable Television Commission, uses that money to make awards of funds for capital improvements to the PEG channels. In 2013, the MPC decided to postpone further distributions in order to build up a reserve to cover projected costs of installing a signal collection system (cameras and routers and fiber) in the new Eugene City Hall. Since that time, the reserve has accumulated the necessary amount to cover the estimated costs ($150,000) for City Hall. There is currently approximately $26,000 available for distributions to PEG broadcast channels. Accordingly, Staff sent out a general solicitation and received three applications. Representatives of the jurisdictions and Metro TV technical staff met to review the applications. The main upgrades being sought relate to the future transition to High Definition (HD). Most of the channels still use Standard Definition (SD) equipment, which is rapidly becoming outdated. Summary of Applications 1. Lane Community College (Channel 23) LCC has operated an education access channel for three decades. Cameras used for the studio classroom were purchased in 2003 and are SD. New HD equipment for the classroom would improve the definition for the viewer.
2. Eugene Springfield Fire Training The internal-staff-only fire training channel operation creates and secures videos for broadcast on the scrambled public safety channel. These productions range cross the whole spectrum of public safety needs, and include matters for Police and 9-1-1 emergency dispatch. The program is seeking funds to make upgrades to keep pace with changing needs, including the transition to HD for their classroom equipment. The equipment being sought will also enable livestreaming classes and will increase the number of studio productions. 3. Community TV (Chanel 29) Community TV is an all-volunteer organization that provides an avenue for locally produced programming. It is anticipating the transition to HD, and requests funds to enable that transition by purchasing HD studio cameras and zoom lenses. All of the applicants have requested and received funds before. Past awards and the 2017 requested amounts are as follows:
City of Eugene City of Springfield Community TV ES Fire Training Lane Community College Total
PEG Grants 2009 2011 2012 2014 $ 17,800 $ 14,679 $ 62,900 $ 24,400 $ 20,000 $ 7,412 $ 11,430 $ 22,100 $ 28,631 $ 8,600 $ 29,400 $ 46,500
$ 66,431 $ 84,991 $ 74,800
2017
$14,500 $12,500 $17,300 $44,300
The total amount requested in the 2017 applications ($44,300) exceeds the amount available: $26,132. As part of the analysis of the current applications, as with past applications, the first step was to request Metro TV technical staff (Neil Moyer) to analyze the practicality and coherence of the applications. With input from Metro TV technical staff, representatives from the jurisdictions reviewed the applications and made the following determinations: Fire--The Fire Training application requested funding in two categories—funding for classroom/control room upgrades ($8900) and funding for studio/filed equipment upgrades ($3600). Fire prioritized the former category, and staff recommends providing $8900 for those items and one new microphone to replace a non-functioning mic. LCC—LCC’s main request was for 3 new HD cameras at a total of $10,800. Other requests included a remote control for the cameras and 2 LED displays. Staff recommends providing funding for 2 new cameras, the remote control, 1 LED display and several smaller items.
2
CTV29—Community Television’s ($14,500) request includes 4 HD studio cameras, a talkback converter, and 4 zoom lenses for the new cameras. Staff recommends approving the request for 3 cameras and an additional $1200 to go towards a number and quality of zoom lenses to be determined. Together, the recommendations total around $26,000. Any funds not used will be rolled over to the next year. Summary of Recommendation The Staff recommendation for distribution of the available PEG funds is: LCC Fire Training CTV
$ 10,700 $ 8819.94 $ 6,285
A detailed list of the items approved is attached to this memo as Exhibit A. Next Steps If the MPC agrees with Staff’s recommendation, a motion such as “I move to approve the Staff Recommendations for distribution of the 2014 PEG grants,” would be appropriate. If the MPC wishes to alter the amount of any award, a motion making those changes would be appropriate. If the MPC approves an award, the next steps will be to purchase the equipment. Neil Moyer has established a string of qualified vendors, so sometimes he can get better prices than found in the applications. In any event, LCOG will purchase the equipment and turn it over to the applicants. Attachments 1. Staff recommended awards 2. LCC application 3. Fire training application 4. Community TV application
3
Attachment 1 2017 MPC Franchise Staff Grant Recommendations
The Staff recommends the following distribution of the available PEG funds: LCC 2 Sony cameras 1 remote control 1 LED display 1 tilting TV wall mount 4 fiber transport mini converter optical fiber Total
$7200 $1700 $900 $100 $800 ________ $10,700
Eugene/Springfield Fire 1 Panasonic camera 1 Panasonic camera controller Tascam DLSR recorder DSLR rain cover Rain cover for Sony DSLR Accessory Cage Boom Pole holder Recording deck for switcher Hard drive for recorder Audio delay unit for mixer New audio mixer Computer monitors (2 @ 96.39 ea.) Rack mounted monitors Capture device to convert signal for livestreaming Docking enclosure for hard drive Cables (4 x 3’ and 4 x 25’) Microphone
$3225 $1895 $250 $80 $164 $109.65 $43 $945.25 $420 $100 $250 $192.78 $470.25 $375.25 $36 $107.60 $156.16 ________ $8819.94
Community TV (CTV29) 3 BMD Studio Cameras Zoom lenses
TOTAL AMOUNT OF GRANTS--$25,804.94
$5085 $1200 ________ $6285
Attachment 2
Application Request for PEG Equipment Funds 1) Applicant Organization: Lane Community College, Academic Technology 2) Applicant Contact Information: 4000 E 30th Ave, Eugene, OR 97405 Ian Coronado, Interim Dean, Academic Technology 541-463-3340 Dean Middleton, Project Coordinator, Design and Media Center 541-463-3294 3) The capital equipment you propose to purchase must be intended for and
used to generate signals to be broadcast on one or more of the Comcast PEG channels, to expand the availability of the signals, or for related operational purposes. However, the use of the signals need not be restricted to the PEG channels. Does your organization have access to the Public or the Educational Channels on the Comcast system in Lane County? Yes 4) What is the total amount of your request? $17,300
5) Describe the capital equipment your organization would like to purchase, include the following information for each type of equipment requested: i) Description of equipment: (1) 3-SONY SRG-360SHE HD/3G-SDI/Live IP (H.264) Streaming/PoE+ $10,800 (2) 1-RMIP10 IP Remote Controller for the Select BRC and SRG PTZ Cameras $1,700 (3) 3-hardware adapters and tripod mounts $600 (4) 4-Fiber Transport Blackmagic Design Mini Converter Optical Fiber $800 (5) 1-Blackmagic Design MultiView 16 $1,400 (6) 2-Model: 55UH7700 LG 55” LED displays $1,800 (7) 2-Rocketfish™ - Tilting TV Wall Mounts $200 ii) Preferred date of purchase for each item. July 14, 2017 iii) Funding requested (round to the nearest $100) $17,300 iv) Please detail installation costs - if any. Installation costs may not necessarily be funded by PEG Capital funds. Installation costs will be handled by Lane.
v) Describe how your equipment need benefits the PEG channel viewer: This upgrade is needed to keep Lane’s studio classroom operational.
Attachment 2
Current Cameras were purchased in 2003 and are standard definition (SD). The camera sensors are losing pixels and spots are apparent to the viewer. New cameras would improve the definition of the image to the viewer. High Definition (HD) will also improve the student's ability to view all content the instructor is presenting regardless of font size. Whiteboard notes will be clearer and easier to read. vi) Is the equipment critical to the initial or continued input of signals to the PEG system? In anticipation of the new contract with Comcast, our origination will need to provide an HD stream. This upgrade would allow our facility to deliver HD when needed. Our current monitoring system is SD and the new monitors and multiview unit will allow for upgrade to HD monitors which is necessary for station operation. 6. If your application includes a request for more than one type of equipment, please assign a priority to each request (#1 being the highest priority) to assist MPC members in partial awards should total requests exceed the funding available. 1- Cameras 2- Remote Control 3- Fiber Transport 4- LED Displays 5- MultiView 6- Mounting Hardware 7- Wall Mounts 7. Subject to use for PEG purposes by the applicant, the capital equipment must be available for other PEG users to the extent practical. Would this be an issue for your organization? No. Provided user schedule the facility in advance to find an available times. 8. If approved by the MPC, how will the equipment be preserved and protected, and what methods will your organization use to insure that the use of the equipment will be responsible, safe, and legal? Lane Community College has operated an education access channel for least three decades. Equipment is secured in a classroom with keycard doors that are unlocked 15 minutes before the actual class and is locked 15 minutes after the class ends. The control room and operations personnel are in the room next to the classroom. Student staff running the studio equipment are trained to operate the equipment in a responsible, safe, manner that complies with Federal and State statutes. 9. If approved by the MPC, what is the shelf life of the equipment and how does the organization intend to plan for the funding of future equipment replacement? The cameras and remote control, monitors and associated multiviewer and fiber transports all have a five to ten year operational lifespan.
Attachment 2
The hardware will easily has a twenty year operation life. Academic Technology has provided funds for equipment purchases for the Design and Media center for years and before that the department was called Distance Learning, which also provided fund. When this room get updated to HD acquisition it will become more functional for the entire campus to use. 10. Describe the impact to your organization if funds are not allocated for your request through this process. Without funding, upgrades to our system to originate an HD stream will take significantly longer. 11. Applications that can show that the proposed capital expenditure will provide a benefit to a larger number of viewers will be scored higher than other applications that benefit a smaller number of viewers. Briefly describe the viewer benefit of the proposed capital expenditure. Distance learning can expand access to education and training for both general public and business since its flexible scheduling structure lessens the effects of the many time-constraints imposed by personal responsibilities and commitments. Distance education programs can act as a catalyst for institutional innovation and are at least as effective as face-to-face learning programs, especially when the instructor is knowledgeable and skilled.
Attachment 3 Application Request for PEG Equipment Funds
The cable franchise agreement that Lane County, Springfield and Eugene have with Comcast provides for an annual payment from Comcast for PEG-related capital costs. Pursuant to past policy decisions by the Lane County Cable Commission (referred to herein as the Metropolitan Planning Commission or MPC), half of that amount goes directly to Metro TV and half of it is allocated to fund a grant program to distribute funds to jurisdictions in need of capital improvements for Public Access, Education or Government (PEG) programming. In recent years, the grant program has not distributed any grant funds in order to provide reserves for PEG needs for the anticipated construction of a new City Hall for the City of Eugene. It has been determined that the reserve funds are currently sufficient to satisfy the anticipated City Hall needs. Accordingly, some funds are available this year to be distributed under the PEG grant program. As an agency that has, or could have, a connection agreement to place material on one or more Public Access, Education, or Government (PEG) cable television channels, you are eligible to compete for capital equipment funding. There is approximately $26,000 available, but the MPC may choose not to award all of the funds. Applications must be received by Anne Davies by close of business on May 3, 2017. Materials may be submitted either 1) by e-mail to
[email protected] or 2) mailed to Anne Davies, LCOG, 825 Willamette St., Suite 500, Eugene, OR 97401. You may contact Ms. Davies with any questions via e-mail or phone at 541682-4040. Funds must be used for the purchase of capital equipment. A capital equipment purchase is defined as a non-reoccurring expenditure for the purpose of acquiring and installing equipment (durable goods) with a potential useful life of at least two years. Funds may not be used for operational or maintenance costs.
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Please provide the following information: 1. Applicant Organization:
Eugene Springfield Fire 2. Applicant Contact Information:
Manuel Velazquez – Video Technician 541-682-7136
[email protected] 3. The capital equipment you propose to purchase must be intended for and
used to generate signals to be broadcast on one or more of the Comcast PEG channels, to expand the availability of the signals, or for related operational purposes. However, the use of the signals need not be restricted to the PEG channels. Does your organization have access to the Public or the Educational Channels on the Comcast system in Lane County?
Yes, our organization has access to a private scrambled channel (Comcast CH 998) that is broadcasted to all 16 fire stations in the area. 4. What is the total amount of your request? (Round to the nearest $100)
$12,300
PEG Capital Application - 2017
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5. Describe the capital equipment your organization would like to purchase, include the following information for each type of equipment requested: • • • •
•
•
Description of equipment Preferred date of purchase for each item Funding requested (round to the nearest $100) Please detail installation costs - if any. Installation costs may not necessarily be funded by PEG Capital funds.
Describe how your equipment need benefits the PEG channel viewer: o Improve the quality of reliability of signals o Improve opportunities for programming on PEG channels o Expand the diversity of programming on PEG channels Is the equipment critical to the initial or continued input of signals to the PEG system? Briefly describe.
(Selections of specific equipment must be documented to show a competitive selection; equipment will be purchased by the MPC purchasing agent and provided to the successful applicant(s). Substitutions will be made only when the MPC purchasing agent has a competitively acquired lower cost).
• Description of equipment: Classroom/ Control room upgrades. -2 HD Remote controlled cameras and controller -Recording deck for switcher -Hard drive for recorder -Audio delay unit for Mixer -New Audio mixer to replace one that is currently not functioning -Monitors for computer that will run switcher/livestreaming software -Rack mounted monitors for deck and switcher -Capture device to convert signal for livestreaming -All necessary cabling and adapters •
Preferred date of purchase for each item: June 2017
•
Funding requested (round to the nearest $100) $8900
•
Describe how your equipment need benefits the PEG channel viewer: o Improve the quality of reliability of signals o Improve opportunities for programming on PEG channels o Expand the diversity of programming on PEG channels
PEG Capital Application - 2017
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Our current cameras and switcher are all analog units. This equipment package will update it all to HD. The new cameras will have a sharper picture and be more reliable to control. This will get us ready for when Comcast eventually grants us an HD channel. This equipment would also allow us to start livestreaming classes and shoot more studio productions. • Is the equipment critical to the initial or continued input of signals to the PEG system? Briefly describe Yes. The Cameras feed the switcher/recorder which then sends the signal to the Comcast channel. The switcher would also be used for live productions out of the studio. •
Description of equipment: Studio/Field equipment upgrades. -Steadicam unit to assist in hand held shooting -Microphones to replace the nonfunctioning studio mics -Converter for studio camera signal -Light flag kit to assist with studio lighting setups -Studio Light kit -Boom holder for microphone along with stand -Rain covers for cameras -Audio recorder for DSLR camera
•
Preferred date of purchase for each item: June 2017
•
Funding requested (round to the nearest $100) $3400
•
Describe how your equipment need benefits the PEG channel viewer: o Improve the quality of reliability of signals o Improve opportunities for programming on PEG channels o Expand the diversity of programming on PEG channels This equipment package will help upgrade some outdated and nonfunctioning equipment in the studio. There has been an increase of requests to have programs shot in studio so this equipment will aid those productions. The lights, microphones, and microphone holder will allow for more creative and efficient setups within the studio. The rain gear will allow for more filming during inclement weather. The recorder will make the DSLR more mobile which will allow for more diverse content.
PEG Capital Application - 2017
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• Is the equipment critical to the initial or continued input of signals to the PEG system? Briefly describe Yes. This equipment will upgrade out dated units which will lead to an increase in programming for the PEG system. 6. If your application includes a request for more than one type of equipment, please assign a priority to each request (#1 being the highest priority) to assist MPC members in partial awards should total requests exceed the funding available. #1: Classroom/control room upgrades #2: Studio/Field equipment upgrades 7. Subject to use for PEG purposes by the applicant, the capital equipment must be available for other PEG users to the extent practical. Would this be an issue for your organization? If yes – please briefly describe why. No. If any other PEG users would like to use the equipment they can do so. The only limitation is that most of it will be permanently be installed at 2nd & Chambers, so they would have to travel there for access. 8. If approved by the MPC, how will the equipment be preserved and protected, and what methods will your organization use to insure that the use of the equipment will be responsible, safe, and legal? If approved the equipment will live at the TV studio located at 2nd & Chambers. The studio is locked all day and can only be accessed by designated users who have key cards (not everyone’s prox card opens it). Furthermore the entire building is locked and can only be accessed by key card. The use of the equipment will be supervised by myselfManuel Velazquez. I am in charge of all operations in the TV studio and its equipment.
PEG Capital Application - 2017
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9. If approved by the MPC, what is the shelf life of the equipment and how does
the organization intend to plan for the funding of future equipment replacement? (Applications demonstrating a capacity to fund replacement internally will score higher.)
I estimate that the equipment requested should have a shelf-life of about 5 – 10 years. Major shifts in video broadcasting technologies could affect shelf-life projections. Future replacement of this equipment would be funded through the department. Future purchases due to technology shifts will be made through grants or other funding. 10. Describe the impact to your organization if funds are not allocated for your request through this process. If funds are not allocated then we would still be stuck working with analog technology in a digital world. Our cameras and switcher are using technology that is simply not viable anymore and, at times, restricts access to some content. A lot of equipment here in the classrooms and studio are out dated and affect the retention of our audience. Crews will not be interested in a product that looks and feels 15 years old. Updating technology will update the quality which will in turn create more interest in the services we can provide. 11. Applications that can show that the proposed capital expenditure will provide a benefit to a larger number of viewers will be scored higher than other applications that benefit a smaller number of viewers. Briefly describe the viewer benefit of the proposed capital expenditure. (The method of demonstrating broader benefit is up to the applicant, but objective demonstrations will be scored higher than subjective demonstrations.)
If our organization were awarded with these funds the results would greatly benefit our viewers. Not only will the programming be higher quality, but it will be more widely available via livestreaming. Crews can get a link and watch a class on their phone, tablet or laptops. It will also cut down on editing time as well. Having a new switcher in the studio means that programs can be switched live, eliminating the need for heavy post production. This would free up more time for more studio productions. We have been experiencing an increased need for quick ways to get news and training out to crews. Having this equipment will allow us to provide the necessary training and programming to crews without them having to take time out of their shifts to travel down to the training headquarters. The funds would ultimately streamline many workflows here in the studio which in turn will yield a better product for the viewers.
PEG Capital Application - 2017
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PEG Capital Application - 2017
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Attachment 4
May 3, 2017 PEG Channel Capital Equipment Funding, FY17, Lane County, Oregon 1) Applicant Organization The Coalition To Rebuild Community Television dba Community Television of Lane County (CTV29) 2) Applicant Contact Information Larry Dobberstein, President Community Television of Lane County 1430 Willamette St. #321, Eugene, OR 97401 (541) 790-6616
[email protected] Tom Cleveland CTV29 Board of Advisors Community Television of Lane County 1430 Willamette St. #321, Eugene, OR 97401 (541) 729-4855
[email protected] (or)
[email protected] 3) Access To PEG Channel CTV29 provides 24/7/365 television programming on PEG Public Access Channel 29 on Comcast Cable under a contract with LCOG. 4) Total Amount of Grant Request (rounded to nearest $100) $14,500 5) Capital Equipment Requested CTV needs capital funding to upgrade our facilities to fulfill our mandate to serve our members and the community with the best possible opportunities to create and deliver locally produced programming on Public Access Channel 29. CTV also teaches its members how to use this equipment and the art and science of video production. CTV is an all-volunteer organization. Scheduling, programming the broadcast head-end, maintaining equipment, training, opening the studio, checking out equipment to users and all other functions are done on a volunteer basis. With funds from PEG grants in 2009, 2011, 2012 and 2014, CTV created an all-digital standard definition (SD - 720x480, 16x9, 8-bit) signal path from camera to Comcast fiber optic link. While the Comcast broadcast signal is currently SD, CTV obtained a high definition (HD) switcher (the Black Magic Design ATEM 2 Production Studio 4K) in 2014. This has been installed and used, though existing producers preferred to continue using the TriCaster SD switcher to avoid the learning curve needed to master the BMD switcher. With the anticipated
upgrade to a HD broadcast signal in 2018, CTV will need to upgrade its studio cameras and broadcast head-end. CTV's Leightronix head end is limited to SD. We anticipate requesting funds during the next PEG grant cycle for an HD broadcast head end. CTV is working with the Sheldon High administration to revive the television and video elective classes lost during budget cuts in 2010. Joe Tyndall, CTV’s engineer, has offered to co-teach a class this fall with a teacher from Sheldon High to instruct that person in video production and related topics. That teacher can then continue classes on his or her own with support as needed and using materials created for this class. Mr. Tyndall developed and taught classes at the Academy of Arts and Academics (A3) for four semesters in 3D animation, video production, scriptwriting and understanding film (focused on storytelling). A short film summer production project is being offered by CTV for area high school students. Because students are likely returning to the studio, CTV and Sheldon should train them on current industry equipment. In the pre-budget-cut arrangement, CTV and Sheldon shared the studio with its lighting, cameras and switcher. Check out cameras and video editing computers were separate. In the proposed new arrangement, CTV will share its checkout equipment and editing computers with the high school, lowering the reentry cost for Sheldon. Recently, CTV has spent its own limited funds to obtain two faster video editing computers for this purpose. Sheldon has used its site license to place the Adobe software suite (Premiere, Photoshop, Illustrator, etc.) on the CTV computers. During this PEG grant cycle, CTV hopes to continue upgrading to HD studio production by replacing the cameras purchased in 2009. This grant application requests the items summarized in the following table. Cost for shipping is not included. Other items (e.g. cables, headsets, fiber cables, fiber interface for cameras, etc.) may be needed to complete the installation of this equipment. CTV will use its operating funds to purchase these materials. Some of the below listed items were requested as part of CTV’s 2014 PEG grant request, but were not funded. Item 4 - BMD Studio Cameras BMD talkback Converter 4 - Zoom Lenses
Use Replace the current studio cameras for HD use To implement talkback for camera operators For use with the BMD Studio Cameras Total
--- Four - Black Magic Design Studio Camera 4K ($1695 each)
Cost 6780 2495 5196 14471 $6780
These cameras were designed to mate with the ATEM switcher CTV now owns. The cameras have a built in 10" focusing screen, tally light and talkback system. They connect via a single SDI cable and produce a 4:2:2, 10-bit signal 1080p signal, the current broadcast standard. The camera has a Micro 4/3 lens mount that interfaces with stock Olympus and Panasonic lenses. There are two versions (standard HD for $1495 and 4K for $1695). For the additional $200, going with the 4K version is likely worth the cost in terms of image quality. --- Black Magic Design Talkback Converter 4K
$2495
This box embeds talkback packets onto the SDI signal for use by the controller and the camera. It connects between the cameras and the switcher. Talkback allows the person operating the switcher to direct camera operators as to how to move and frame.
--- Four - Micro Four-Thirds 8x to 10x Zoom Lenses for BMD Cameras
$5196
There are multiple possibilities. These are listed sorted from lowest to highest cost. A) Tamron 14-150mm f/3.5-5.8 Di III Lens for Micro Four Thirds (Black) - $399 each. Reviews of this lens indicate it vignettes over part of its zoom range. This is the least cost solution that would fulfill the basic need, though degraded. B) Olympus M.Zuiko ED 14-150mm f/4-5.6 II Lens - $599 each. This lens was reviewed well for image quality and function. The downside is that the aperture size declines when zooming. This would limit the aperture to F 5.6 or smaller without changing exposure as the lens zooms. This option is usable, though more light is required to avoid being in the wide-open iris setting. C) Olympus M.Zuiko Digital ED 12-100mm f/4 IS PRO Lens - $1299 each. This lens received 20 five star reviews and one four star review on the B&H website. It maintains f-stop 4.0 across the entire zoom range and thereby does not restrict light input as the lens in zoomed maintaining proper exposure over the entire zoom range. This is the preferred option. D) There are many high quality ENG or other series lenses that could be used either 1) with a smart lens mount adapter ($299) that translates the electrical signals to Micro 4/3 format opening the possibility of using other current still photo lenses (particularly the very popular Canon EF and EF-S series lenses) or 2) with a standard adapter that loses the electrical connection but could be used with lenses having an iris ring eliminating the need for the camera to control the lens F-stop. Some of these lens/adapter combinations are priced between $599 and $1299 per set. However, none of the combinations found in this range appeared superior to options B or C. Some of the options over $1,299 per set (costing many thousands) might be superior, however, we believe the extra cost does not produce a commensurate increase in performance. Note: B&H Photo is a source for the three items above. The prices given are list. These items are also available from Professional Video & Tape (in Portland, 503-598-9142 – speak with Doug). A package price can likely be negotiated. Purchasing in Oregon keeps more of the cash within the state. None of the above items is critical to CTV’s day-to-day operation, however they will be put into service as soon as available. 6) Equipment Priorities The number one priority is the cameras and lenses. If items are to be removed from this request, we would suggest the Talkback Converter be the first to go. This would be followed by reducing the lens option from C ($1299 each) to B ($549 each) and then followed by a eliminating a camera and lens pair. If when removing an item, if extra money remains available, CTV would be willing to contribute in part to purchase the last item to be removed or we could use two large format (2560 x 1440 pixel) computer monitors. At Newegg.com, there are many options for 2560 x 1440 pixel monitors for under $300 each. The prices change frequently as specials are offered. Thus, if this is the selected path, we could specify a model on short notice immediately prior to purchase.
7) Equipment Availability To Other PEG Users CTV would be happy to share equipment with other PEG groups and with Sheldon High. We encourage such access as it might increase the amount and variety of locally produced programming offered on TV. 8) Preservation and Protection of Capital Equipment CTV29 is required by our contract and by common sense to maintain insurance on all our equipment, including capital equipment, and has done so since the start of operations in 1999. Joe Tyndall, a CTV board member, producer of more than 500 programs and an electrical engineer educated at MIT, has kept the station on air for eleven years and oversaw the transition to a digital signal path. He plans to work with this new equipment. All the technical expertise needed to utilize the above items is available within the CTV volunteer community. Broadcast, studio and training operations are all organized, performed and monitored by our active volunteer staff and by the board of directors. We believe that our existing equipment use practices have been responsible, safe and legal. We expect the same to be true of any equipment made available to us under this grant request. 9) Shelf Life and Replacement of the Equipment We expect the equipment requested in this application will last at least five years (and likely far longer). Funding for future replacement (and upgrades) of the equipment will come from a combination of our ongoing fundraising efforts, donations from local and other businesses and individuals, the quarterly contract payments made to CTV by the City of Eugene and applications for PEG Capital Equipment Funding in future fiscal years. 10) If Funds Are Not Allocated If the funding requested in this application were not allocated, we would be limited in our ability to serve the requests from new and existing producers for both studio and field equipment. Although we do receive donations, it is unlikely we would be able to raise funds sufficient to purchase all the capital equipment in this request. 11) Viewer Benefit CTV broadcasts 24/7. When the Comcast signal is improved from SD to HD, the requested equipment will improve the quality of our signal for programs created in the studio. Thank you for considering our application. Tom Cleveland, for the All-Volunteer CTV29 Board & Staff CTV29 Past President and current Board of Advisors Community Television of Lane County