Microsoft Office 2010 Word Mail Merge Instructions [PDF]

Microsoft Office 2010. Word Mail Merge Instructions. Overview. One document (letter, envelop, e-mail, label, etc.) that

84 downloads 38 Views 283KB Size

Recommend Stories


membuat mail merge dengan microsoft office 20071
At the end of your life, you will never regret not having passed one more test, not winning one more

Microsoft Office WORD 2003
Be like the sun for grace and mercy. Be like the night to cover others' faults. Be like running water

Microsoft Office Word
The greatest of richness is the richness of the soul. Prophet Muhammad (Peace be upon him)

Microsoft Office Word 2007
Never wish them pain. That's not who you are. If they caused you pain, they must have pain inside. Wish

Microsoft Word 2010: Comprehensive
How wonderful it is that nobody need wait a single moment before starting to improve the world. Anne

Microsoft Word 2010
You're not going to master the rest of your life in one day. Just relax. Master the day. Than just keep

Microsoft Word 2010
Live as if you were to die tomorrow. Learn as if you were to live forever. Mahatma Gandhi

Microsoft Word 2010
You have to expect things of yourself before you can do them. Michael Jordan

Idea Transcript


Microsoft Office 2010 Word Mail Merge Instructions Overview One document (letter, envelop, e-mail, label, etc.) that is reproduced numerous times with custom “fields” or fill-in-the blanks for each time it is reproduced: The Process 1. 2. 3. 4.

Decide on and name all fields that will be “fill-in-the-blank” Create, name, and save a Recipient List database with the headers name with “fill-in-the-blanks” Create the document and insert “fill-in-the-blank” fields Merge the Recipient List into the Document Definitions

Recipient list: A list containing the information you use to “fill-in-the-blanks”. The list is organized in rows and columns that will be merged into the main document. Main Document: Any document but with “fill-in-the-blanks” to create forms letters (it need not be a letter, instead it could be an e-mail, envelope, catalogue, label or anything else that requires mass production with customized information within it). Fields (or merge fields): These are the “fill-in-the-blanks items within the main document that will be filled with information for the recipient list.

STEP-By-STEP

Step 1: Creating the Recipient List (From the Mailings Tab) 1. Select Recipients List (new, existing, or from Outlook) Start Mail Merge Group/Select Recipients dropdown (select New, Existing, or Outlook list)

2. Develop a New Recipients List Title a column for each field (i.e. Title, Name, etc.) in your document (fields may be renamed, moved, deleted, etc. *See detailed instructions for Recipient List. Fill in the column information for each Recipient (i.e. Jones, John, Mr.)

3. Select Ok to Save and Name the Recipient List (it will default save to My Documents/My Data Sources) 4. Go to Step 2 – Creating the Main Document

*Recipient List Detailed Instructions 1. Select Customize Columns 2. Select Add, Delete, or Rename Columns 3. To Add or Rename a Columns, simply type in your preferred field/column name in the pop up 4. Select OK A 5. Add or delete recipients as needed 6. Recipient information may be sorted (click down arrow next to the column you want to sort)

Step 2: Creating the Main Document (From the Mailings Tab): 1. Select the type of Document (Letter, E-Mail, etc): Start Mail Merge Group/Start Mail Merge dropdown 2. Associate the Document with a Recipient list Select Recipients/Use Existing List/Select the list from My Data Sources 3. Type the document and Insert the Fields Select the Fields to Insert o Insert Fields/Insert Merge Fields/dropdown o Select the field to insert in the document location Example: In this case a letter was selected and it begins with Dear and then two fields were selected, the Title and the Last Name

Step 3: Merge the document Mailings Tab/Finish Group/Finish and Merge dropdown Select to Edit Individual Documents, Print Documents or Send E-Mail Messages

Example: The Merged Document will look like this:

Smile Life

When life gives you a hundred reasons to cry, show life that you have a thousand reasons to smile

Get in touch

© Copyright 2015 - 2024 PDFFOX.COM - All rights reserved.