MUNICIPAL CORPORATION KARNAL REQUEST FOR PROPOSAL (RFP)
Municipal Corporation, Karnal, desires to invite Request for Proposal (RFP) for supply, implementation and maintenance of Integrated Offline Digital Library with Smart Class Solution for Schools at Karnal under Municipal Corporation, Karnal. The detailed RFP can be downloaded from website of www.haryanaeprocurement.gov.in
The last date for online submission of bids is 22ndDecember 2017, 1700 hours.
For more details contact: Municipal Corporation, Karnal E-mail:
[email protected] Contact person: Mr. Anil Mehta Contact No.: 9711005709
Request for Proposal
Supply, implementation and maintenance of Integrated Offline Digital Library with Smart Class Solution for Schools at Karnal under Municipal Corporation, Karnal.
ISSUED BY: MUNICIPAL CORPORATION KARNAL
OFFICE OF THE KARNAL SMART CITY LIMITED, KARNAL No. 610/CE/MCK
DATED:- 29/11/2017 E-TENDER NOTICE
Municipal Corporation, Karnalinvites online tenders from reputed firm of International repute who have experience in Offline library with Smart Class Solutions on behalf of Karnal Smart City Limited, Karnal for the work mentioned below:Sr. No.
1.
1.
2. 3.
4.
T. No.
Name of work
Supply, implementation and maintenance of Integrated Offline Digital Library with Smart Class Solution for Schools at Karnal under Municipal Corporation, Karnal.
Est. Amount
EMD to be deposited by Bidder (Rs.)
Rs.1,00,000 QCBS Method
( Rupees One Five Lakh )
Tender Document Fee & eService Fee (Rs.)
Start Date & Time of Bid Preparation & Submission
Expiry Date & Time of Bid Preparation & Submission
Tender Open Date
1000 +1000
01/12/2017
22/12/2017
23/12/2017
=2000/-
Time 19.30 Hrs
Time 17:00 Hrs Time 17:00 Hrs
The detail tender notice and Tender Document can be seen on website: https://haryanaeprocurement.gov.in and downloaded online from the Portal: https://haryanaeprocurement.gov.in by the Firms / Individual registered on the Portal. Possession of Digital Signature Certificate (DSC) and registration of the bidders on the portal i.e. https://haryanaeprocurement.gov.in is a prerequisite condition for e-tendering. For any other queries, please contact Chief Engineer, Municipal Corporation, Karnal, Karnal phone no. 91-9711005709For further details and e-tendering schedule, visit website https://haryanaeprocurement.gov.in/ As the Bids are to be submitted online and are required to be encrypted and digitally signed, the Bidders are advised to obtain Digital Signature Certificate (DSC) at the earliest. For obtaining Digital Certificate, the Bidders should follow Section 1. Letter of Invitation-“General Terms and Conditions for e tendering ".
Executive Engineer Municipal Corporation, Karnal
Disclaimer The information contained in this tender document or subsequently provided to Bidder(s), whether verbally or in documentary or in any other form, by or on behalf of Municipal Corporation, Karnal (hereafter referred to as "MCK") or any of its employees or advisors, is provided to the Bidder(s) on the terms and conditions set out in this tender document and all other terms and conditions subject to which such information is provided in writing. This tender document is intended to be and is hereby issued only to the prospective Bidders. The purpose of this tender document is to provide the Bidder(s) with information to assist the formulation of their Proposals. The MCK, its employees and advisors make no representation or warranty and shall incur no liability under any law, statute, rules or regulations as to the accuracy, adequacy, correctness, reliability or completeness of the tender document. Information provided in this tender to the Bidder(s) is on wide range of matters, some of which may depend upon interpretation of law. The MCK accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on law expressed herein. MCK, may, in its absolute discretion but without being under any obligation to do so, update, amend or supplement the information, assessment or assumptions contained in this tender document before the last date of bid submission with reasonable time to bidders to submit modifications, if any. The issue of this tender document does not imply that the MCK is bound to select a Bidder or to appoint the selected Bidder or Concessionaire, as the case may be, for the Project and the MCK reserves the right to reject all or any of the Bidders or Bids without assigning any reason whatsoever.
RFP for Supply, implementation and maintenance of Integrated Offline Digital Library with Smart Class Solution for Schools at Karnal under Municipal Corporation, Karnal.
1.0 About the Project: In the current world ICT plays an extraordinary role in School Education. ICT in schools provide lots of opportunities to teachers to transform their practices by providing the learners with improved educational content and more effective teaching and learning methods. ICT provides more audio visual educational materials that increase learner’s motivation and facilitates easy acquisition of basic skills. ICT can make it possible for teachers to engage students in self-paced, self-directed problem-based or constructive learning experiences; and also test student learning in a new and engaging ways that may better assess their understanding of the concepts. Municipal Corporation, Karnal, is aspiring to enhance the learning process of school children using diverse techniques like multimedia content and interactive techniques, by having the right mix of the conventional teaching along with digital interactive solutions. The use of digital interactive solutions in the appropriate manner shall increase retention in students and also help slow learning students to grasp concepts in an easier way. Hence, with the overall objective of improving learning outcome in mind, and also bring in latest technology intervention in the classroom. Municipal Corporation, Karnal, intends to setup smart class rooms in selected schools within the Municipal limits of Karnal city. For this purpose, bids are invited from competent bidders for the supply of equipment, installation, training and maintenance of the smart classroom system in 10 Govt. schools. 2.0 General Instructions 1. The works described in this RFP document is a single responsibility job of Supply, Delivery, Installation, and Commissioning of Integrated Offline Digital Library with Smart Class solution including Operation and Maintenance for up to 5 years. Bidders are to submit unconditional bids only. Conditional bids are liable to be rejectedsummarily. All communications in reference to this bid must be made to: Chief Engineer Municipal Corporation Karnal 2. Duration for Supply and Implementation work under scope of project in 60 days from the date of issue of Work order. Duration of Operation and Maintenance would be 5 years after the successful commissioning of entire work as per the provision of this RFP and acceptance by MCK. 3.0 Eligibility Criteria: A vendor submitting a proposal to this RFP will be referred to as Bidder in this document.
(a) Bidder should be a registered company incorporated in India and in existence for at least past 3 years having its office in India with sufficient manpower. (b) Bidder should hold valid rights from the publishers to supply digital eBooks and multi-media content. And should be authorized to supply content in English and Hindi. (c) Bidder should have experience in setting digital librariesand smart class. Bidder should hold valid rights from the publishers to supply digital eBooks and content. Bidder should have implemented at least 5 digital library or smart class solutions in education or public libraries set up. (d) Bidder should have a turnover of atleast Rs. 50Lacs in each of the last two years and should have worked in at least two projects with Government Departments. (e) Bidder should be the owner / authorized distributor of the digital library and smart class software application. (f) Bidder should have implemented offline digital library & learning solutions along with Hardware and related software and content including eBooks, videos lessons, assessment module and other teaching aids. (g) Bidder should have sufficient qualified personnel with IT and education services background. At the time of bid, atleast 3 Engineers in IT and 2 personnel with teaching or library science background should be in the roles of the bidder. (h) Bidder should be registered under GST. (i) The bidder must be the owner or supplier of e-books / digital books / online books/ videos lessons for at least 1 year, registered in India, with own software application platform. 4.0 Tender documents are accessible from eProcurement portal of Government of Haryana www.haryanaeprocurement.gov.in. The same may be downloaded and electronically submitted within the due date and time published in the portal. Technical bid and Financial bid shall be opened in the stipulated date and time mentioned in the eProcurement portal. In case of any changes in the dates shall be notified through an amendment to the Tender in the eProcurement portal. 5.0 E-Tenders will not be accepted after the due date. 6.0 Tenderer is required to deposit Earnest Money Deposit (EMD) of Rs 1,00,000/-. EMD needs to be paid through eProcurement portal by way of NEFT or Net banking or Debit/Credit card. Bids without EMD payment confirmation into the Government account will not considered for evaluation. 7.0 EMD shall be returned on completion of tender process. EMD of successful bidder can be converted into security deposit on written request thereto. 8.0 No relaxation of EMD shall be given and no interest will be paid on the EMD. 9.0 The entire amount of EMD is liable to be forfeited in following cases: (a) When Tenderer expresses his inability to accept the order (b) In case the Tenderer is not able to supply the ordered materials (c) If the acceptance is conditional 10.0 The bidder should carefully read and understand the specifications and terms and conditions of this RFP and may seek clarifications, if required. 11.0 The Board may anytime modify and amend this RFP document and the same shall be updated in eProcurement website.
12.0 This is a two bid system – (a) Technical Bid; (b) Financial Bid. Technical bid and Financial bid will be opened separately at the date and time specified / updated in the eProcurement website. 13.0 The originals of all the documents uploaded as per requirement shall be produced for verification within ten days after the opening of technical bid and failing which the tenders shall be considered as non-responsive. 14.0 Before submitting the Bid, the bidder should ensure that they are complying with the eligibility criteria specified in clause 3.0 above. 15.0 Technical bid should be submitted in the format as given in Annexure 2.Financial bid should be submitted as per the format and instructions given in Annexure 3. All supporting documents to be duly attested by the authorized representative of the bidder and uploaded along with the bid. 16.0 Other Bid Terms (a) EMD shall be non-interest bearing and shall be returned on finalization of the vendor for implementation or on cancellation of this tender. (b) Request for waiver of EMD shall not be entertained. (c) MCK has the right to reject any or all bidders without assigning any reason. 17.0 Qualified bidder shall submit 5% of the purchase order amount in the form of Bank guarantee or a fixed deposit receipt from a nationalized commercial bank as security deposit, which is refundable on completion of 12 months from the date of implementation. 18.0 This tender shall be valid for a period of 180 days from the date of publishing. 19.0 Failure on the part of the qualified bidder or vendor to deliver the goods / services within the period specified for such delivery in the contract or as extended will attract liquidated damages of a sum equivalent to 2 percent of the price of any such goods / services (including elements of taxes, duties etc.) which the vendor has failed to deliver within the time or as extended for each month or part of a month during which the delivery of such goods / services may be in arrears whose delivery thereof is accepted after expiry of the aforesaid period. 20.0 90% of the payment will be released on implementation of the project and balance 10% on successful completion of 60 days of the project.
MUNICIPAL CORPORATION, KARNAL ANNEXURE 1 : TECHNICAL SPECIFICATIONS
S.No. 1
Facility
Specifications
Integrated Offline Digital Library with Smart Class Solution (a) Offline Digital Library & content rendering solution for Smart Class
- Digital Library & Smart Class Device
- Tablets - Projector - White Board - Speakers (b)Content
A composite digital content rendering and learning solution including digital library with eBooks and muti-media content for smart class capable of operating without internet and with multi device access within the local Wi-Fi zone of 50 meters. Includes related software and hardware with inbuilt interactive tools.
Digital library software application and e-contentembedded in a mini device that allows multi-device access to eBooks, multi-media content and assessment modules through LAN. Digital library software application license that allows storage and access of eBooks and video contents with DRM and e-Reader functionalities through the device. The software application includes both dynamic data storage and web server application running on top of the operating system for content rendering, Digital Rights Management (DRM), user access tracker, sync with cloud applications and browser supported user interface to read the econtent. Device should have the capability to operate with or without internet allowing multiple device connectivity with browser view functionality for library application. Digital library software and digital content (eBooks, audio and video books), along with related operating systems, software and firmware forms part of the device. Device specification includes minimal 64bit Quad Core Processor* with power of 1.2GHz* with 1GB or more RAM and external storage of minimum 64GB and above. The device renders eBook content and videos over HTTPS protocol. It also allows customizing / maintaining the eBooks and videos on demand by the library technical experts. The e-content can be projected and viewed for class room teaching. The application should have the capability of capturing user analytics and sync with cloud server as and when plugged to internet. 7 inch Tablets with 2/4 GB RAM, 64 GB Internal Memory and without Sim Card. With 1 Year Warranty. Microsoft 10 inch Tablets Windows Tablet having 4 GB RAM and 64/128 GB Internal Memory, without Sim Card and with 1 Year Warranty EPSON or Dell Projector 3*4 ft nonmagnetic white board 4.1 Speakers, 4000 Watts eBooks - Text books of State Board & NCERT (OPAC), Academic reference books for School syllabus, Competitive & Entrance exam preparations and personality development related eBooks Language labs & Leisure reads,Multi-media syllabus specific video lessons for Class I – XII, along with Assessment modules.
MUNICIPAL CORPORATION, KARNAL ANNEXURE 2: TECHNICAL BID S.NO. DESCRIPTION 1.
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(i).Name of the Company with complete address of office(s) in India (ii) Company website URL (iii) PAN / GST Registration details (iv) Name, Designation & contact details of the contact person Annual Turn-over for FY 2015-16 & 2016-17 duly certified by Chartered Accountant. Proof of having the digital content rights (English & Regional languages) and ownership of the digital library software platform& smart class solution Experience of supply of e-books / digital learning content in the last three years Number of digital libraries/ smart class implemented so farfor Government/Public Sector/ Educational Institutions Experience in implementation of offline digital library & learning solution along with Hardware and related software and digital content Any recognition (Awards / Certificates) received for similar solution / project Number of qualified IT Engineers and Personnel from Education services background in the employment of the bidder.
DETAILS
DOCUMENTS TO BE UPLOADED 1. Company Incorporation Certificate 2. GST Registration Certificate
4.Audited Financial statements attested by Statutory Auditors. 5.Copy of few contracts signed with publishers 6.Self declaration on the ownership of digital library software platform& Smart class 7.Copy of purchase orders 8.Copy of purchase orders
9.Copy of Purchase orders
10.Attach copies of certificates 11.Attach CVs
Signature and Seal of Tenderer
MUNICIPAL CORPORATION, KARNAL ANNEXURE 3 : FINANCIAL BID
S.No. 1
Facility Integrated Offline Digital Library & content rendering solution for Smart Class - Digital Library /Smart class content Rendering Device - Tablets: 7 inch with 4 GB RAM, 64 GB Memory, Octacore processor, Android 7 or above, without Sim Card and with 1 Year Warranty - Tablets: 10 inch windows having 4 GB RAM and 64/128 GB Internal Memory, without Sim Card and with 1 Year Warranty - Projector (EPSON or Dell)
- 3*4 ft nonmagnetic White Board
- 4.1 Speakers, 4000 Watts
2
- Content eBooks - Text books of State Board & NCERT (OPAC), Academic reference books for School syllabus, Competitive & Entrance exam preparations and personality development related eBooks Language labs & Leisure reads, Multi-media syllabus specific video lessons for Class I – XII, along with Assessment modules. Training, Technical support & Maintenance for 5 years
Quantity
Unit
10 (1 per location) 50 (5 per location)
Each
10 (1 per location)
Each
10 (1 per location) 10 (1 per location) 10 Sets (1 per location) 10 package (1 package per location)
Each
Price per Unit (INR)
Total Price (INR)
Each
Each
Each
Each
Lumpsum
Note: Rates shall be inclusive of all applicable taxes. I/we have read all the terms & conditions and the technical specifications of the tender and shall abide by them. Signature and Seal of Tenderer
To, Commissioner Municipal Corporation Karnal Sub:- Supply, implementation and maintenance of Integrated Offline Digital Library with Smart Class Solution for Schools at Karnal under Municipal Corporation, Karnal. Dear Sir, Having read and understood the tender documents including the annexed requirements, we hereby offer to arrange to supply, implementation and maintenance of Integrated Offline Digital Library with Smart Class Solution for Schools at Karnal under Municipal Corporation, Karnal,including technical support and maintenance for up to 5 years. We offer our competitive rates for supply of the said items. We undertake, if our bid offer is accepted, we will fulfill the order in accordance with the terms and condition specified in the document. We undertake that we shall strictly abide with the laws against fraud and corruption. We understand that you are not bound to accept the lowest or any bid you may receive. Duly authorized to sign the bid for and on behalf of
Place: ……………. Date: ……………..
Signature and Seal of Bidder