The butterfly counts not months but moments, and has time enough. Rabindranath Tagore
Idea Transcript
PA to the Chief Executive and Finance Director Job Description and Person Specification Marwell Wildlife is dedicated to the conservation of wildlife and other natural resources. As a charity, we are action oriented and at the forefront of conservation work around the world, working in partnership with communities, statutory agencies and other nongovernmental organisations. We engage with over 40,000 children and young people through our conservation educational programmes, and welcome over 500,000 visitors each year to our 140 acre zoological park. In every contact we seek to encourage understanding, and inspire care for the natural world.
Role Profile part one – Role Requirements (Job Description) Job Title: Salary: Hours: Location: Reports to: Management: Role Purpose and Role Dimensions
PA to the Chief Executive and Finance Director Available on Request 9am- 5pm Monday to Friday Marwell Wildlife Chief Executive and Finance Director No line management responsibilities • To ensure comprehensive diary management • To plan and organise meetings • To ensure a high level of administrative support • To administer the insurance requirements of the charity • To take minutes at various meetings and compile reports • To be the face of the Chief Executive’s office • Management of ad- hoc projects
Key Internal Contacts:
• •
Chief Executive and Finance Director Chairman of the Board of Trustees
Financial Dimensions:
•
No budgetary responsibility
07/12/2010
1
Key Accountabilities and Result Areas
• • • •
• Other Considerations:
• •
To act as initial point of contact for all enquiries to the Chief Executive’s office To maintain smooth running of the office and office systems To provide other administrative support to Directors if required Timely distribution of minutes and management information To undertake any other duty deemed reasonable as required by your manager. Identify with and contribute to Marwell Wildlife brand values, mission and charitable objectives Adhere to health and safety policy and procedures.
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Role Profile part two – Person Specification Qualifications
•
GCSE or equivalent in English and Mathematics
Experience
• •
Previous PA experience, ideally at CEO or MD level Microsoft office applications including Word, Excel and Outlook Diary management and experience of making travel bookings
• Skills and Abilities
• • • • • • • •
Excellent written and verbal communication skills Flexible approach in terms of constant re- prioritisation Ability to meet deadlines and work in a sometimes pressurised environment Dedication to consistently meeting deadlines Accuracy in minute taking and in compiling reports Proactive Ability to use own initiative Organisation and time management
Other
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Professional approach, representing the Chief Executive’s office well
Living the values
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An understanding of the values and behaviour expected within this role- embrace the Marwell Wildlife brand values of being warm, welcoming, wise and contemporary
Charitable outputs
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An understanding of how this role supports the delivery of our charitable outputs