sample goal methodology - Monroe Regional Airport

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Monroe Regional Airport (MLU) Monroe, Louisiana

Fiscal Years 2016 and 2018 DBE GOAL METHODOLOGY Attachment Sponsor: City of Monroe, Louisiana

For the period October 1, 2015 to September 30, 2018

DBE Point of Contact:

Terri Coates, Director of Marketing Monroe Regional Airport 5400 Operations Road, #201 Monroe, LA 71203 T – (318) 329-2462 F – (318) 329-2599 [email protected] January 12, 2016

Overall Goals and Methodology Monroe Regional Airport (MLU) Update for FYs 2016 through 2018 OVERALL GOALS (§26.45) Amount of goal The overall goal for Monroe Regional Airport (MLU or the Airport) for Fiscal Years 2016 through 2018 (October 1, 2015 to September 30, 2018) is 6.45% of the Federal financial assistance that it will expend in DOT-assisted contracts with DBE contractors. Number of Projects to be covered by this contract goal: The Airport expects to fund seven (7) DOT-assisted contracts during FYs 2016-2018: 1. 2. 3. 4. 5. 6. 7.

ADB System Upgrade (Airfield Lighting Controls); Airport Drainage Rehabilitation; LED Airfield Lighting; Mill & Overlay Runway 4-22 Blast Pads; Cargo Facility & Ramp; Exterior Perimeter Roads Upgrade; and T-Hangar Road Upgrade.

The first project, ADB System Upgrade, involves engineering and electrical contractors. The estimated value for this project is $180,000 (Federal portion). The second project, Airport Drainage Rehabilitation, involves engineering, trucking and drainage construction. The estimated value for this project is $1,080,000 (Federal portion). The third project, LED Airfield Lighting, involves engineering, electrical contractors and electrical supply. The estimated value for this project is $2,340,000 (Federal portion). The fourth project, Mill and Overlay Runway 4-22 Blast Pads, involves engineering, trucking and construction of the blast pads. The estimated value for this project is $117,000 (Federal portion). The fifth project, Cargo Facility and Ramp, involves engineering, trucking and construction of the concrete ramp. The estimated value for this project is $675,000 (Federal portion). The sixth project, Exterior Perimeter Roads Upgrade, involves engineering, roadway construction, and local trucking. The estimated value of this project is $1,170,000 (Federal portion).

MLU DBE Program 2016-2018 Goals

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The seventh project, T-Hangar Road Upgrade, involves engineering, roadway construction, and local trucking. The estimated value of this project is $405,000 (Federal portion). The Airport has set a goal of expending $385,055 with certified DBE firms yielding a participation rate of 6.45%. Market Area: After careful research of the historical bidding practices and responses to requests for professional services, the Airport has determined that its market area is made up of the following Parishes/Counties: 1. 2. 3. 4. 5. 6. 7. 8. 9.

East Carroll Parish, Louisiana Franklin Parish, Louisiana Madison Parish, Louisiana Morehouse Parish, Louisiana Ouchita Parish, Louisiana Richland Parish, Louisiana Tensas Parish, Louisiana Union Parish, Louisiana West Carroll Parish, Louisiana

The analysis prepared in determining this included a review of the responses to advertised opportunities for projects awarded by the Airport over the last several years. This period has included the following projects: • • • •

2015 Phase II Construction of Perimeter Road (prime contractor located in Ouachita Parish); 2014 RSA Drainage Improvements (prime contractor located in Ouachita Parish); 2014 Phase I Construction of Perimeter Road (prime contractor located in Ouachita Parish); 2013 Taxiway G Rehabilitation (prime contractor located in Ouachita Parish);

As can be seen by this analysis, all of the respondents were located in the identified market area and a substantial amount of contracting dollars has been expended in the same area. Consequently, the Airport has determined that the appropriate Market Area includes only the nine parishes described previously.

MLU DBE Program 2016-2018 Goals

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Method: In accordance with the current FAA and DOT guidance, the Airport is utilizing a two-step process in setting its goals for FYs 2016-2018. The first step examines the relative availability of DBE firms in the established Market Area and the second step allows for adjustments to the relative availability based on:  



Information from available Disparity Studies; Information gained from research and outreach with:  Organizations servicing or representing DBE’s;  Federal, State and Local agencies that procure services;  Agencies charged with enforcing Civil Rights Law; and  State and Local Agencies responsible for minority/women’s affairs. Historical accomplishments of the Airport’s DBE program.

Relative Availability: The following documents the relative availability for the proposed project and will be used in the overall calculation of relative availability for FY 2016-2018 goals. The following is a summary of the method used to calculate this goal: Step 1: The method used to calculate the relative availability of DBEs for Step 1 in this process is 26.45(c) (1) DBE Directories and Census Bureau Data. The base figure was determined by dividing the total DBE firms in the local market area by the total of all firms (both compiled according to the relevant NAICS/SIC project codes). The following table identifies the components of the project broken down by trade with appropriate NAICS codes.

MLU DBE Program 2016-2018 Goals

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Project 1 – ADB System Upgrade (Airfield Lighting Controls) This project involves design of an upgrade to the airfield lighting controls and electrical contractors. This project lends itself to several opportunities to attract meaningful participation by certified DBE contractors, and the following table documents the relative availability of each of these trades. This project should provide opportunities for DBE participation as documented in the following table: NAICS code 238210 541330

Work Item Electrical Contractors Engineering Services Totals for this Contract

1 Weighting

Weighting Factor1 80% 20% 100%

DBEs in Market Area 1 0 1

All Available Firms 59 37 96

Relative Availability 1.36% 0.00% 1.36%

factor is based on % of total project costs in each category.

The estimate for the Federally-funded portion of this project is $180,000. As identified in the above table, the relative availability of DBE contractors in the MLU market area includes engineering and electrical contractors. Therefore, the baseline DBE goal for this contract should be weighted to more accurately reflect the potential DBE participation, as shown below. Base Figure = % Elec x # DBE – Local Market (1) # All Firms (59)

+ % Eng x # DBE – Local Market (0) + # of All Firms (37)

Base Figure = 80% x1/59 + 20% x 0/37

This calculation provides a Base Figure of 1.36%.

MLU DBE Program 2016-2018 Goals

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Project 2 – Airport Drainage Rehabilitation This project involves engineering design, local trucking and drainage construction and should provide opportunities for DBE participation as documented in the following table:

NAICS code 541330 484110 237310

Work Item Engineering Services Gen Freight Trucking, Local Drainage Construction Totals for this Contract

1 Weighting

Weighting Factor1 15% 25% 60% 100%

DBEs in Market Area 0 1 3 4

All Available Firms 37 22 18 77

Relative Availability 0.00% 1.14% 10.00% 11.14%

factor is based on % of total project costs in each category.

The estimate for the Federally-funded portion of this project is $1,080,000. As identified in the above table, this project involves engineering design, trucking and drainage construction. Therefore, the baseline DBE goal for this contract should be weighted to more accurately reflect the potential DBE participation, as shown below. Base Figure

= % Eng x # DBE – Local Market (0) # All Firms (37)

+

% Truck x # DBE – Local Market (1) # of All Firms (22)

% Drain x # DBE – Local Market (3) # of All Firms (18) Base Figure = 15% x 0/37 + 25% x 1/22 + 60% x 3/18

This calculation provides a Base Figure of 11.14%.

MLU DBE Program 2016-2018 Goals

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Project 3 – LED Airfield Lighting This project involves design, installation and material supply for new LED Airfield Lighting, and should provide opportunities for DBE participation as documented in the following table: NAICS code 238210 541330 423610

Work Item Electrical Contractors Engineering Services Electrical Supplies Totals for this Contract

1 Weighting

Weighting Factor1 65% 15% 20% 100%

DBEs in Market Area 1 0 0 1

All Available Firms 59 37 9 105

Relative Availability 1.10% 0.00% 0.00% 1.10%

factor is based on % of total project costs in each category.

The estimated cost for the Federally-funded portion of this project is $2,340,000. As identified in the above table, the relative availability of DBE contractors in the MLU market area includes engineering and electrical contractors. Therefore, the baseline DBE goal for this contract should be weighted to more accurately reflect the potential DBE participation, as shown below. Base Figure = % Elec x # DBE – Local Market (1) + % Eng x # DBE – Local Market (0) + # All Firms (59) # of All Firms (37) % Supply x DBE – Local Market (0) # All Firms (9)

Base Figure = 65% x1/59 + 15% x 0/37 + 20% x 0/9

This calculation provides a Base Figure of 1.10%.

MLU DBE Program 2016-2018 Goals

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Project 4 – Mill & Overlay Runway 4-22 Blast Pads This project involves engineering, trucking and construction of new Blast Pads for Runway 4-22 and should provide opportunities for DBE participation as documented in the following table: NAICS code 541330 484110 237310

Work Item Engineering Services Gen Freight Trucking, Local Highway & Street Construction Totals for this Contract

1 Weighting

Weighting Factor1 15% 25% 60% 100%

DBEs in Market Area 0 1 3 4

All Available Firms 37 22 18 77

Relative Availability 0.00% 1.14% 14.17% 11.14%

factor is based on % of total project costs in each category.

The estimate for the Federally-funded portion of this project is $117,000. As identified in the above table, the relative availability of DBE contractors in the MLU market area includes engineering, trucking and construction of new Blast Pads. Therefore, the baseline DBE goal for this contract should be weighted to more accurately reflect the potential DBE participation, as shown below. Base Figure = % Eng Serv x # DBE – Local Market (2) + % Truck x # DBE – Local Market (1) + # All Firms (17) # of All Firms (22) % Hwy/Street x # DBE – Local Market (0) # of All Firms (56) Base Figure = 15% x 0/37 + 25% x 1/22 + 60% x 3/18

This calculation provides a Base Figure of 11.14%.

MLU DBE Program 2016-2018 Goals

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Project 5 – Cargo Facility & Ramp This project involves design and construction of the Cargo Facility and Ramp and includes heavy construction, trucking and engineering work efforts. This project lends itself to several opportunities to attract meaningful participation by certified DBE contractors, and the following table documents the relative availability of each of these trades. This project should provide opportunities for DBE participation as documented in the following table: NAICS code 541330 484110 237310

Work Item Engineering Services Gen Freight Trucking, Local Highway & Street Construction Totals for this Contract

1 Weighting

Weighting Factor1 15% 25% 60% 100%

DBEs in Market Area 0 1 3 4

All Available Firms 37 22 18 77

Relative Availability 0.00% 1.14% 10.0% 11.14%

factor is based on % of total project costs in each category.

The estimate for the Federally-funded portion of this project is $675,000. As identified in the above table, the relative availability of DBE contractors in the MLU market area includes construction and engineering. Therefore, the baseline DBE goal for this contract should be weighted to more accurately reflect the potential DBE participation, as shown below. Base Figure = % Eng Serv x # DBE – Local Market (0) + % Hwy/Street x # DBE – Local Market (1) + # All Firms (37) # of All Firms (22) % Hwy/Street x # DBE – Local Market (3) # of All Firms (518) Base Figure = 15% x 0/37 + 25% x 1/22 + 60% x 3/18

This calculation provides a Base Figure of 11.14%.

MLU DBE Program 2016-2018 Goals

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Project 6 – Exterior Perimeter Roads Upgrade This project involves engineering design, road construction and local trucking for an upgrade to the Exterior Perimeter Roads, and should provide opportunities for DBE participation as documented in the following table: NAICS code 541330 237310 484110

Work Item Engineering Services Highway, Street, Bridge Construction Local Trucking Totals for this Contract

1 Weighting

Weighting Factor1 15% 60% 25% 100%

DBEs in Market Area 0 3 1 4

All Available Firms 37 18 22 77

Relative Availability 0.00% 10.00% 1.14% 11.14%

factor is based on % of total project costs in each category.

The estimated cost for the Federally-funded portion of this project is $1,170,000. As identified in the above table, the relative availability of DBE contractors in the MLU market area includes engineering, heavy construction and local trucking. Therefore, the baseline DBE goal for this contract should be weighted to more accurately reflect the potential DBE participation, as shown below. Base Figure = % Eng x # DBE – Local Market (0) + % Constr x # DBE – Local Market (3) + # All Firms (37) # of All Firms (18) % Truck x DBE – Local Market (1) # All Firms (22)

Base Figure = 15% x 0/379 + 60% x 3/18 + 25% x 1/22

This calculation provides a Base Figure of 11.14%.

MLU DBE Program 2016-2018 Goals

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Project 7 – T-Hangar Road Upgrade This project involves engineering design, road construction and local trucking for an upgrade to the T-Hangar Road, and should provide opportunities for DBE participation as documented in the following table: NAICS code 541330 237310 484110

Work Item Engineering Services Highway, Street, Bridge Construction Local Trucking Totals for this Contract

1 Weighting

Weighting Factor1 15% 60% 25% 100%

DBEs in Market Area 0 3 1 4

All Available Firms 37 18 22 77

Relative Availability 0.00% 10.0% 1.14% 11.14%

factor is based on % of total project costs in each category.

The estimated cost for the Federally-funded portion of this project is $405,000. As identified in the above table, the relative availability of DBE contractors in the MLU market area includes engineering, heavy construction and local trucking. Therefore, the baseline DBE goal for this contract should be weighted to more accurately reflect the potential DBE participation, as shown below. Base Figure = % Eng x # DBE – Local Market (0) + % Constr x # DBE – Local Market (3) + # All Firms (37) # of All Firms (18) % Truck x DBE – Local Market (1) # All Firms (22)

Base Figure = 15% x 0/37 + 60% x 3/18 + 25% x 1/22

This calculation provides a Base Figure of 11.14%.

MLU DBE Program 2016-2018 Goals

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Following the procedures to add weight factors based on the individual project estimates, an additional weight factor is applied based on each project’s percentage of the total amount of anticipated award construction dollars.

Project 1-ADB System Upgrade 2-Airport Drainage Rehabilitation 3-LED Airfield Lighting 4-Mill/Overlay Rwy 4-22 Blast Pads 5-Cargo Facility & Ramp 6-Exterior Perimeter Roads Upgrade 7-T-Hangar Road Upgrade Total

Amount of Estimate $180,000 $1,080,000 $2,340,000 $117,000 $675,000 $1,170,000 $405,000 $5,967,000

% of Total / Weight Factor 3.0% 18.1% 39.2% 2.0% 11.3% 19.6% 6.79% 100.0%

The Overall Base Figure is calculated by multiplying each project's (contract) base figure by its weight factor, and adding them together. OVERALL BASE FIGURE = (1.36% x 0.03%) + (11.14% x 0.181%) + (1.10% x 0.392 %) + (11.14% x 0.02%) + (11.14% x 0.113%) + (11.14% x 0.196%) + (11.14% x 0.0679%) = 0.04% + 2.02% + 0.43% + 0.22% + 1.26% + 2.18% + 0.76% = 6.91%

OVERALL BASE FIGURE = 6.91% Step 2: This step is intended to adjust the “base figure” percentage from Step 1 so that it reflects as accurately as possible the DBE participation the recipient would expect in the absence of discrimination. First, the Airport searched out the availability of information from Disparity Studies. This was unable to document the preparation of any disparity studies for the area over the course of the last seven years. To document this fact, the Airport first performed an internet search which yielded two databases of disparity studies – both of which are maintained by the DOT Office of Small and Disadvantaged Business Utilization: Disparity Studies Performed Since 1998 and found at http://osdbuweb.dot.gov/disparity/  

Disparity Studies Performed Since 1998 and found at http://osdbuweb.dot.gov/disparity/ Partial List of Disparity Studies conducted for State and Local Agencies and found at http://osdbuweb.dot.gov/business/Dbe/disparit3.xls

Finding no available data at either of these sites, the Airport contacted the following entities and was unable to document any other documentation of disparity studies performed for the region:

MLU DBE Program 2016-2018 Goals

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 

The North Louisiana Economic Partnership located in Monroe, LA The North Delta Regional Planning & Development District, located in Monroe, LA

Since none of these sources was able to provide the Airport with any available disparity study information and with the lack of any disparity study being performed in the region, the Airport must then look to historical performance and DBE goal accomplishment under previous FAA grants for similar types of construction. The Airport reviewed its historical DBE participation achievement in order to ensure the goal’s reasonableness. By averaging the median historical DBE participation rate with the relative availability calculated in Step 1, an adjusted DBE goal is calculated. The projects anticipated for FYs 2016-2018 include only planning and roadway paving projects. A review of the historic overall DBE goals accomplished at the Airport for similar work in recent years revealed that none of the projects were of the same nature. Three of the projects accomplished in recent years included taxiway, ramp and runway pavement work. Therefore, they have been included in the median accomplishment calculation, as summarized below. MLU Historical DBE Accomplishments for Similar DOT-Assisted Contracts Airfield Paving Projects Fiscal Year FY 2015 FY 2014 FY 2013 FY 2012 FY 2009

Goal 5.72% 5.72% 10.00% 6.00% 6.00%

Accomplishment 6.61% 3.74% 11.52% 6.00% 5.00%

Type of Work Phase II Perimeter Road Construction Ph II Perimeter Road, RSA Drainage, Master Plan Taxiway G Rehabilitation Rehabilitation of Taxiways A, D, E, F, H and J Ramp Rehabilitation and Runway 14/32 Rehabilitation

6.0%

Median Accomplishments for all Projects

The median percentage of accomplishment for all similar projects over recent years is therefore determined to be 6.0%. When we compare this with the proposed base figure for FY 2016-2018, we determine that our adjusted overall goal is: 6.45%. (Base figure) 6.91% + (Historical median) 6.0% divided by 2 = 6.45% (Adjusted Overall Goal)

MLU DBE Program 2016-2018 Goals

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Breakout of Estimated Race-Neutral and Race-Conscious Participation The Airport will strive to meet the maximum feasible portion of its overall goal by using race-neutral means of facilitating DBE participation. The Airport uses the following raceneutral means to increase DBE participation: By arranging solicitations, times for the presentations of bids, quantities, specifications, and delivery schedules in ways to facilitate DBE, and other small businesses, participation (e.g. requiring and/or encouraging prime contractors to subcontract portions of work that they might otherwise perform with their own forces). Additionally, the Airport and its engineer provide all potential bidders with information about the State of Louisiana’s Department of Transportation and Development web site for certified DBE contractors found at: http://www.dotd.state.la.us/cgi-bin/construction.asp As exhibited in the Historical Accomplishments Summary, the Airport’s actual DBE accomplishments on DOT-assisted projects have come very close to meeting the annual goals. As such, MLU feels that it is appropriate to continue to use raceconscious means to meet its goals. Public Participation The Airport encourages the participation of DBEs in its Development Program. In an effort to reach the available DBE community, seek out public input into the goal setting process, and to ensure wide distribution of the information contained in this document, the Airport makes copies of its DBE Program and Annual Goals Setting Document available to the local chapter of the Associated General Contractors, local architects and engineers, prospective bidders, and other interested parties. In order to encourage participation by Certified DBE firms, the Airport: 1. Provides prospective bidders with information on the State of Louisiana’s certified list of DBE contractors. 2. Contacts the State of Louisiana to ascertain the availability of DBE contractors in the Market Area and work on ways to encourage participation. To comply with Code of Federal Regulations Title 49, Part 26, Section 26.45(g)(1)(i), the Airport held a teleconference on January 11, 2016, to: •

Reach out to minority, women's and general contractor groups to discuss opportunities for DBEs; • Discuss the process to become a certified-DBE; • Address issues that contractors face with the DBE certification process; • Present the proposed DBE Goal for FYs 2016-2018, and • Discuss proposed construction projects that are planned at each airport during this period.

MLU DBE Program 2016-2018 Goals

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The following parties were invited to participate: • • • • • • • • •

North Louisiana Economic Council; North Delta Regional Planning & Development; Louisiana Minority Business Council; Women’s Business Enterprise Council; Hispanic Chamber of Commerce of Louisiana; Louisiana Small Business Development Center, Monroe Chapter; Louisiana Association of General Contractors; LA DOTD DBE/SBE Program Manager; and All Certified DBEs in the market area.

Attached are the following appendices regarding the consultation teleconference: A – List of the participants invited to attend the teleconference B – Email invitation to the 1-11-16 teleconference. C – Dial in Information. C – RSVP list. D – PDF of the online presentation. E – List of attendees. F – Questions/Comments.

MLU DBE Program 2016-2018 Goals

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Published Notice The following is the notice of availability of the Airport’s proposed goals and goal setting methodology: WEBSITE PUBLIC NOTICE Disadvantaged Business Enterprise (DBE) Goals for Federal Fiscal Years 2016 - 2018 The Monroe Regional Airport hereby announces its fiscal years 2016-2018 DBE goals for airport construction projects. The proposed goals and goal setting methodology is available for inspection between 8:00 a.m. and 4:30 p.m., Monday through Friday beginning January 12, 2016, through February 10, 2016, in the offices of the Airport Director, 5400 Operations Road, Monroe, LA, 71203. Comments can be sent to either of the following addresses: Terri Coates Director of Marketing 5400 Operations Road #201 Monroe, LA 71203

MLU DBE Program 2016-2018 Goals

Federal Aviation Administration Civil Rights Staff, AWP-9 PO Box 92007 Los Angeles, CA 90009-2007

Page 15

Contract Goals Historically, MLU has used race-conscious measures in obtaining its overall contract goals on federally assisted contracts. We estimate that, in meeting our overall adjusted goal of 6.45% we will obtain 0% from race-neutral participation and 6.45% from raceconscious measures (e.g. setting contract goals). The estimation of race-neutral participation and race-conscious measures percentages are based on past participation and established goals. The Airport will use contract goals to meet any portion of the overall goal the Airport does not project being able to meet using race-neutral means. Contract goals are established so that, over the period to which the overall goal applies, they will cumulatively result in meeting any portion of the Airport’s overall goal that is not projected to be met through the use of race-neutral means. The Airport will establish contract goals only for those DOT-assisted contracts that have subcontracting possibilities. It is not necessary to establish a contract goal on every contract, and the size of contract goals will be adapted to the circumstances of each contract (e.g., type and location of work, availability of DBEs to perform the particular type of work).

MLU DBE Program 2016-2018 Goals

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APPENDIX

SUPPORTING DOCUMENTS FOR DBE PUBLIC OUTREACH TELECONFERENCE January 11, 2016

For the Monroe Regional Airport (MLU) in Monroe, LA

30

29

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26

25

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21

20

19

18

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1

None.

Madison

Organization

Airport Staff

Organizations

1900 North 18th Street 1913 Stubbs Avenue 400 Poydras Street 2800 Veterans Memorial Boulevard 1515 Poydras Street 700 University Avenue 807 Hudson Lane DOTD, Room 305-P 5400 Operations Road 5400 Operations Road

North Louisiana Economic Partnership North Delta Regional Planning & Development Louisiana Minority Business Council Women’s Business Enterprise Council Hispanic Chamber of Commerce of Louisiana Louisiana Small Business Development Center-Monroe Louisiana Associated General Contractors LA DOTD DBE/SBE Program Manager

MLU Airport Director Ron Phillips MLU DBELO Terri Coates

None.

Union

PO BOX 1285

None.

Tensas

5665 Jackson Street University Avenue PO BOX 15104 2909 WAYCROSS DRIVE 309 SOUTH 1ST STREET 5707 BAY OAKS DRIVE 408 SPEED AVENUE 1868 FORSYTHE AVE 1109 TRENTON STREET PO BOX 4726 2817 DEBORAH DR 107 LINER DRIVE 204 TENNESSEE STREET 703 ERIN AVENUE 800 WASHINGTON STREET 205 GARFIELD DRIVE 204 Blue Heron Drive

PO BOX 665 9182 TUPELO DRIVE

Address 1

Amy's Contractor Services LLC

None.

Richland

West Carroll

American Eagle Electric, LLC Angelique Realty CLEE'S INTERIORS, LLC FIRST CHOICE SUPPLY, INC. GLADYS F. SMITH REAL ESTATE CO. Jackson & Fontenot Const. Co., Inc. Lulu's Landscaping, LLC LEASING UNLIMITED LLC LG Commercial Works, LLC R.E. Bentz R.K. CONSTRUCTION, INC. RELIABLE CARPET CLEANING FLOOR SVCS ROBINSON CONSTRUCTION SOUTHERN GIRL GOURMET, LLC SUNSHINE OF ALX, INC WEBSTER'S PROPERTY PRESERVATION WWB Enterprise

Ouachita

K & M Company Of North La, LLC M & M ENTERPRISES OF BASTROP, LLC

None.

Franklin

Morehouse

None.

East Carroll

Parish

STERLINGTON BASTROP

City

Page 1

P. O. Box 94245

Stubbs Hall, Rm 217

Suite 1965 Suite 180

#501

LA LA LA NC LA LA LA LA LA LA LA LA LA LA LA LA LA

LA LA

State

71202 71209 71207 28110 71201 71203 71201 71201 71291 71211 71201 71203 71203 71201 71201 71203 71203

71280 71220

Zip

Owner

318-267-5515 318-512-0837 318-388-2533 704-275-1566 318-387-0057 318-345-1742 318-355-2877 318-376-5009 870-918-4452 318-387-2048 318-267-6256 318-512-1520 318-376-4458 318-348-9082 318-325-9090 318-737-6598 318-366-3131

Monroe Monroe

Monroe Monroe New Orleans Metairie New Orleans Monroe Monroe Baton Rouge

LA LA

LA LA LA LA LA LA LA LA

71203 71203

71201 71201 70130 70002 70112 71209 70802 70804

Steve Terrill Remy Graves

Scott Martinez David Creed Alvin Williams Evelyn King

318-329-2460 Ron Phillips 318-329-2460 Terri Coates

318-677-2512 318-387-2572 504-293-0400 504-830-0149 504-885-4262 318-342-1224 337-439-4477 225-379-1762

[email protected] [email protected]

Email

[email protected] [email protected]

[email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected]

[email protected]

[email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] LANG, VICKI [email protected] JONES, OTIS [email protected] WEBSTER, MCGREGORY [email protected] Caleb Tucker [email protected]

Brown, Eddie Tabitha Hollins LANG, VICKI OWENS, STARLETTE SMITH, GLADYS F. Jackson, Anderson SCHWEEN, LAURIE PHAM, MAI Payne, Levi G. BENTZ, MELANIE CALHOUN, RONALD MCGEE, MILTON

318-282-5699 DREHER, KATY 318-282-6772 Hicks, Michael

Phone

DENHAM SPRIN LA 70727-1285 225-667-0054 MARTIN, ANNETTE

MONROE ULM Stubbs Hall, Suite 156 Monroe MONROE MONROE MONROE MONROE MONROE #311 MONROE SUITE 3 WEST MONROE MONROE MONROE MONROE, MONROE MONROE MONROE, MONROE, Monroe

Address 2

A - MLU DBE Teleconference Invitees Monday, January 11, 2016 at 1:30 PM (CST)

Information regarding a teleconference to inform DBE companies of upcoming opportunities at the Monroe Regional Airport.

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Past Issues

You are invited to participate in a teleconference regarding Disadvantaged Business Enterprise (DBE) participation for construction projects at the Monroe Regional Airport on:   

Monday January, 11th at 1:30 PM CST  Please RSVP at: kutchins­groh.com/mludbersvp Teleconference information regarding call­in number, access code, and project information will be sent to all those who RSVP.  As part of the Federal Aviation Administration’s public consultation requirement for the Disadvantaged Business Enterprise (DBE) goal­setting process*, Kutchins & Groh, LLC is hosting a teleconference to notify all currently registered DBE companies within the Monroe Regional Airport's market area of potential upcoming construction projects.   The purpose of this teleconference is to:  Reach out to minority, women's and general contractor groups to discuss opportunities for DBEs 

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Discuss the process to become a certified­DBE   Identify issues that contractors face with the DBE certification process  Present the proposed DBE Goals for the Monroe Regional Airport for Federal Fiscal Years 2016­2018  Review proposed construction projects that are planned at the Airport during this period

Pertinent information regarding the proposed goals and future projects for the Airport can be found at: www.kutchins­groh.com/mludbegoals  Please feel free to share this with anyone else that you think might be interested in participating in the teleconference.  *Code of Federal Regulations Title 49, Part 26, Section 26.45(g)(1)(i)

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Monroe Regional Airport DBE Opportunities Teleconference Information

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Thank  you  for  your  RSVP  to  the  teleconference  regarding  Disadvantaged Business Enterprise (DBE) participation for construction projects at the Monroe Regional  Airport.  The  information  to  participate  in  this  call  is  listed  below,  as well as a link to the teleconference presentation.  The proposed construction projects for the Airport will be discussed along with the  types  of  work  included.  Also,  a  representative  from  the  LADOTD  will discuss the DBE application and certification process. There will be a question and answer session at the end of the teleconference.   If  you  have  any  questions  or  technical  difficulties,  feel  free  to  respond  to  this email.   

Teleconference Details:  Date: Monday, January 11, 2016  Time: 1:30 PM CST  Dial­in Number: (605) 562­3180  Access Code: 941­953­384  Presentation Link: kutchins­groh.com/mludbepresentation

D ‐ RSVP LIST FOR 1‐11‐16 MLU DBE TELECONFERENCE Company Name: City of Monroe Jackson and Fontenot Construction Co. INC Monroe Regional Airport Kutchins & Groh, LLC R.K. Construction, Inc. Lulu's Landscaping LLC Monroe Regional Airport

Name: Tom Janway BJ Builders, LLC Terri Coates Lisa Lawson Ron Calhoun Laurie Schween Ron Phillips

Email Address: [email protected] [email protected] [email protected] [email protected]‐groh.com [email protected] [email protected] [email protected]

January 11, 2016 1:30 PM CST

DBE Teleconference

Monroe Regional Airport

Consultant: Kutchins & Groh, LLC

Monroe Regional Airport Staff: Ron Phillips, Airport Director Terri Coates, DBE Liaison Officer

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Presented by Kutchins & Groh, LLC

South Louisiana Economic Council Louisiana Minority Business Council Women’s Business Enterprise Council Hispanic Chamber of Commerce of Louisiana Louisiana Small Business Development Center Louisiana Association of General LA Contractors LA DOTD DBE/SBE Program Manager

Professional & Economic Development Organizations:

Please Click to Sign In: Click Here for Website

Certified DBEs Across Airport’s Market Area

Teleconference Participants





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Presented by Kutchins & Groh, LLC

Reach out to minority, women's and general contractor groups to discuss opportunities for DBEs Discuss the process to become a certified-DBE Address issues that contractors face with the DBE certification process Present the proposed DBE Goals for the Acadiana Regional Airport for Federal Fiscal Years 2016-2018 Discuss the proposed construction projects that are planned at the Airport during this period Discuss DBE Goal Setting Process

Teleconference Purpose

Airport’s Market Area

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Louis Armstrong New Orleans International Airport Click Here for Website

Presented by Kutchins & Groh, LLC

New Orleans Regional Transit Authority Click Here for Website DOTD Construction Letting Information Click Here for Website

Orleans Levee District Click Here for Website

Department of Transportation and Development Click Here for Website

Louisiana Certifying Agencies

Firms Eligibility Based on: ● Size ● Social Disadvantage ● Ownership ● Control Requirements

Application

Docs Reviewed: ● PNW Statement ● Disadvantage ● Org Docs ● Org Tax Returns ● Owners Tax Returns

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Org Finance Statement Resumes Equipment Work History Financial Capability

Desk Audit

DBE Certification Process

If Approved Business Shall be Added to LAUCP’s List If not, Principal will be Notified with Reasoning

Site Visit & Principal Interview

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Verification of Eligibility

On-Site & Review

LA DBE Process Info: Click Here for Website









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Presented by Kutchins & Groh, LLC

The certification process takes approximately 5-6 weeks. There is no "expiration" date. A firm is certified as long as they meet the eligibility requirements and submit a No Change Affidavit annually. Firms located in New Orleans and surrounding areas may apply to any of the 4 certifying agencies. If located anywhere else in the state they must apply to DOTD. DBE firms are certified in specific North American Industry Classification Codes (NAICS) and DOTD work types. You can narrow your search of the UCP DBE Directory by these specific codes at this link: http://www8.dotd.la.gov/UCP/UCPSearch.aspx. To assist in setting DBE goals, the UCP Directory may be "Exported to Excel".

DBE Certification FAQs/Issues

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STEP 2: Adjust the goal based on past participation of DBEs and available studies and other information

STEP 1: Identify relative availability of DBE-certified contractors, vendors & consultants

DBE Goal Setting Process

Federal Allocation: $5,967,000 Expected DBE Apportionment: $385,055

DBE Goals: http://kutchins-groh.com/mludbegoals

T-Hangar Road Upgrade

Exterior Perimeter Roads Upgrade

Cargo Facility & Ramp

Mill & Overlay Runway 4-22 Blast Pads

LED Airfield Lighting

Airport Drainage Rehabilitation

ADB System Upgrade (Airfield Lighting Controls)

DBE Goal: 6.45% FY 2016 - 2018 DOT Assisted Projects:

Monroe, Louisiana

Monroe Regional Airport

Presented by Kutchins & Groh, LLC

Presented by Kutchins & Groh, LLC

LADOTD DBE/SBE Program Manager DOTD, Room 305-P P. O. Box 94245 Baton Rouge, LA 70804

Acadiana Regional Airport Terri Coates DBE Liaison Officer 5400 Operations Rd, Monroe, LA 71203

Federal Aviation Administration Civil Rights Staff, AWP-9 PO Box 92007 Los Angeles, CA 90009-2007

Contacts

(504) 799-4090 [email protected]

Kutchins & Groh, LLC 400 Poydras St. Suite 1380 New Orleans, LA 70130

Questions?

Conclusion

Presented by Kutchins & Groh, LLC

Monroe Regional Airport (MLU) in Monroe, LA FY 2016-2018 DBE Goal The Monroe Regional Airport's overall goal for Fiscal Years 2016 to 2018 (October 1, 2015 to September 30, 2018) is 6.45% of the Federal financial assistance that it will expend in DOT-assisted contracts with DBE contractors. The Airport expects to fund seven (7) DOT-assisted projects during FYs 2016 to 2018:       

ADB System Upgrade (Airfield Lighting Controls); Airport Drainage Rehabilitation; LED Airfield Lighting; Mill & Overlay Runway 4-22 Blast Pads; Cargo Facility & Ramp; Exterior Perimeter Roads Upgrade; and T-Hangar Road Upgrade.

The first project, ADB System Upgrade, involves engineering and electrical contractors. The estimated value for this project is $180,000. The second project, Airport Drainage Rehabilitation, involves engineering, trucking and drainage construction. The estimated value for this project is $1,080,000. The third project, LED Airfield Lighting, involves engineering, electrical contractors and electrical supply. The estimated value for this project is $2,340,000. The fourth project, Mill and Overlay Runway 4-22 Blast Pads, involves engineering, trucking and construction of the blast pads. The estimated value for this project is $117,000. The fifth project, Cargo Facility and Ramp, involves engineering, trucking and construction of the concrete ramp. The estimated value for this project is $675,000. The sixth project, Exterior Perimeter Roads Upgrade, involves engineering, roadway construction, and local trucking. The estimated value of this project is $1,170,000. The seventh project, T-Hangar Road Upgrade, involves engineering, roadway construction, and local trucking. The estimated value of this project is $405,000 Based on current project estimates, the Airport anticipates that it will expend $385,055 with certified DBE firms, yielding a participation rate of 6.45%. Any comments regarding this goal update may be sent to: Terri Coates Monroe Regional Airport 5400 Operations Road Monroe, LA 71203

and/or

Federal Aviation Administration Civil Rights Staff, AWP-9 PO Box 92007 Los Angeles, CA 90009-2007

E - LIST OF ATTENDESS FOR 1-11-16 MLU DBE TELECONFERENCE Company Name: Kutchins & Groh, LLC Kutchins & Groh, LLC Kutchins & Groh, LLC R.K. Construction, Inc. Monroe Regional Airport Monroe Regional Airport

Name: Chris Groh Brad Kutchins Lisa Lawson Ronald Calhoun Ron Phillips Terri Coates

Email Address: [email protected] [email protected] [email protected] [email protected] [email protected] [email protected]

Monroe Regional Airport (MLU) in Monroe, LA Questions from DBE Teleconference regarding the FY 2016-2018 DBE Goal January 11, 2016 1. It’s difficult to find opportunities to connect with General Contractors for upcoming work at the Airport. How can this be addressed? (question from Ron Calhoun with R.K. Construction) Ron Phillips (MLU Director) answered: Jackie Slack (City of Monroe Contract Administrator) is trying to put together a program to assist DBE contractors to find meaningful opportunities to participate. Brad Kutchins (K&G) added that advertisements put out by the Airport and pre-bid conferences are a good way to keep track of what projects are coming up. 2. What determines the DBE goal percentage breakdown per project? (question from Ron Calhoun with R.K. Construction) Mr. Kutchins explained the processes to determine relative availability and historical medians, and added that the DBE goal percentage is usually applied across the board to all projects, but can be put all on one single project, or multiple projects, at the airports discretion, as long as the overall goal is met. 3. Does LA DOTD require DBEs to supply both labor AND materials? In my experience, most General Contractors in northern Louisiana don’t seem to understand the DBE regulations and believe that DBE goals apply only to labor. (question from Ron Calhoun with R.K. Construction) Mr. Kutchins responded that the DBE requirements apply to both labor and supply of materials.

End of Questions

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