Sponsorship brochure - BCI World 2017 [PDF]

BCI World is the largest business continuity and resilience conference & exhibition in the UK, and one of the larges

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Idea Transcript


BCI World Conference & Exhibition 2017 7/8 November | Novotel London West, London

Sponsorship Handbook

bciworld2017.com

www.thebci.org

BCI World started out as a Symposium in Brussels, Belgium, in 2001 that attracted 60

History of BCI World

attendees and has evolved and grown into what is now one of the biggest events in the industry globally, attracting over 1,000 attendees in total.

2001 Brussels, Belgium 60 attendees

“ The keynote speakers were so interesting and had the audience engaged at all times



2002 St Helier, Jersey

2004

2003

London

Dublin, Ireland

Great venue with easy access from an international airport





2005

2006

Edinburgh

London



The gala dinner was a fun night



“ Thank you for putting on another great and valuable conference. well done!



2009 - 2015 London

2008

2007

Brighton

Amsterdam

2016

London 1000+ attendees

“ Great variety of sessions, excellent event”

“ I thoroughly enjoyed my first BCI Conference - great networking opportunity and informative workshops. I left feeling very enthused”

Introduction BCI World is the largest business continuity and resilience conference & exhibition in the UK, and one of the largest globally. Held over two days in London, UK, it regularly attracts over 1,000 attendees and is attended by leading professionals from around the world. The packed conference programme has something to interest professionals from a variety of related industries, including risk management, disaster recovery, IT & digital security as well as business continuity practitioners. The conference encompasses the latest research, practical insights and debate over all the topical issues delivered through interactive sessions.

The Conference & Exhibition has several elements which are all great opportunities for sponsors: • N  etworking drinks reception on the evening before the conference begins • C  onference over two days, with 400+ attendees • E xhibition over two days with 1000+ attendees • G  ala Dinner & Global Awards Ceremony with 300+ tickets available

Interact with a Targeted Audience BCI World Conference & Exhibition is structured to ensure that delegates are encouraged to spend time in the exhibition.

Why Sponsor?

It’s a perfect opportunity to do something creative and stand out!

Build & Develop Key Contacts Global Marketing Audience As a sponsor of the BCI World Conference, your profile will be directed to over 8000 members and 30000+ contacts in more than 100 countries. You will reach a global audience.

Network and build relationships with key international decision makers.

Join us at the opening Networking Reception on Monday evening to kick-start your conference experience.

Book early to make the most of the opportunities available.

Expected Attendees • CEOs, Directors • B  usiness Continuity Managers, Advisers, Specialists and Coordinators • IT Security • R  esilience Managers, Consultants and Analysts

BOOK EARLY! • Widest stand choice • Benefit from the full BCI marketing campaign

• Emergency Planning • Operational Managers • Disaster Recovery • Risk Managers and Consultants

About the Exhibition The exhibition is a central networking hub and provides exhibitors with access to attendees from around the globe. The exhibition is one of the largest in the industry and attracts key decision makers who select providers for diverse products and services such as alert notifications, software, training & education, consultancy, data recovery standards and more. Every year professionals attend BCI World to meet face-to-face with top tier vendors, learn about current and emerging technologies, and evaluate the full spectrum of products and solutions available today.

Welcome Networking Event All delegates and sponsors will be invited to attend a welcome networking event on the eve of the conference. This event offers a great chance for sponsors and delegates to engage with each other in a fun, relaxed atmosphere before the exhibition officially opens the following day.

What’s Unique About The BCI The BCI seeks to promote and facilitate the adoption of good business continuity & resilience practice worldwide by: • Raising standards in business continuity • Undertaking industry research • Driving thought leadership • Facilitating the sharing of best practice • Training and certifying BC professionals • Raising the value of the BC profession • D  eveloping the business case for business continuity

Headline Sponsor A unique opportunity is available to become the main conference sponsor, including key speaking slot. This is a bespoke marketing package and optimum exposure can be achieved by discussing your requirements with the BCI as early as possible.

Sponsorship Opportunities

Platinum exhibitor

See page 7 for more details

£15,500

GOLD exhibitor

See page 8 for more details

£10,800

SILVER exhibitor

See page 9 for more details

£7,300

Bronze exhibitor

£3,200 (3x2m ) £4,250 (3x3m ) 2

Gala dinner sponsor

£8,500 See page 11 for more details

networking reception sponsor

2

awards sponsor

£1,000

£3,000

Per Category

See page 11 for more details

See page 12 for more details

See page 10 for more details

co-branded lanyards

co-branded bags

£2,500

£1,500

See page 13 for more details

See page 13 for more details

Exhibitor Benefits Overview PLATINUM £15,500

GOLD £10,800

SILVER £7,300

BRONZE from £3,200

YES

YES

YES

YES

Max 100 words

Max 100 words

Max 100 words

Max 100 words

Mention in the BCI eNews announcing sponsorship level

YES

YES

-

-

Sponsorship announcement on social media sites including Facebook, LinkedIn and Twitter with link to a preferred URL

YES

YES

YES

-

Post announcing sponsorship level in the BCI newsroom with link to a preferred URL

YES

YES

-

-

Logo on all email marketing campaigns where the conference and exhibition are promoted

YES

YES

YES

YES

Branding on pre-event emails issued by the BCI to attending delegates and visitors

YES

YES

-

-

Branding and acknowledgement on event Joining Instructions and post-event communications

YES

YES

-

-

Dedicated email to booked delegates and visitors sent by the BCI on behalf of the sponsor

YES

-

-

-

Full Page

Half Page

-

-

Key speaking slot within main conference programme

YES

-

-

-

Access to the exhibitors lounge, with unlimited refreshments

YES

YES

YES

YES

Acknowledgement during conference plenary sessions

YES

YES

-

-

Exhibitor catering passes valid for one day, to include lunch

16

12

8

4

Opportunity to book Exhibitor Seminar slot in meeting room (based on the order of bookings)

YES

YES

YES

YES

Sponsor branding displayed throughout the event

YES

YES

-

-

24m²

18m²

12m²

6m² or 9m²

2 items

1 item

1 item

-

YES

YES

YES

YES

Full Page

Half Page

-

-

Max 50 words

Max 50 words

Max 50 words

Max 50 words

Photographs of your organization at the event

YES

YES

YES

YES

Mention in the BCI enews thanking you for your sponsorship

YES

YES

-

-

Thank you in Continuity Magazine Q4 December edition

YES

YES

PRE-EVENT Logo on the BCI World website with link to a preferred URL Organizational profile on the BCI website

Advert in Continuity Magazine Q3

DURING EVENT

Stand space Hard-copy insert into delegate packs Announcements for your competitions/stand activities Advert in printed conference guide Organizational profile in printed conference guide

POST EVENT

Platinum Package: This is an exclusive opportunity for your organization to be seen as a major supporter of BCI World, receiving unrivalled exposure within the industry, including key speaking slot within the main programme.

£15,500 + VAT if applicable

Organization profile on the BCI website – a maximum of 100 words

Sponsor branding displayed throughout the conference & exhibition space

Logo on the BCI website with link to a preferred URL

Branding included on all email marketing issued by the BCI promoting the conference and exhibition (including third party distribution channels where media agreements allow this)

Lunch and refreshments for your exhibition staff with 16 x 1-day catering passes Mention in the BCI eNews announcing sponsorship level

Thank-you acknowledgement in Q4 (December) edition of Continuity magazine

Acknowledgement during conference plenary sessions

Branding on joining instructions & post event communications issued by the BCI to attending delegates and visitors

Access to the exhibitors lounge, with unlimited refreshments and free wifi

Early plenary room access to flyer drop in the morning plenary session on day one and day two

Sponsorship announcement on social media sites including Facebook, LinkedIn and Twitter with link to a preferred URL

Photographs of your organization at the event with media sign-off for unrestricted use

Full page advert in premium location in the printed conference guide Key speaking slot within main conference programme Post announcing sponsorship level in the BCI newsroom with link to a preferred URL Two exhibition seminar slots in dedicated seminar room – bookable on a first come, first served basis. Seminars will be advertised on the event website and the printed guide Welcome networking event on the evening before the event opens

Dedicated email to booked delegates and visitors sent by the BCI on behalf of the sponsor (subject to confirmation date) Content to be provided by sponsor and approved by the BCI 24m exhibition stand (can be 12x2m or 6x4m) in location of your choice subject to availability including shell scheme if required with organization name-board and stand number Mention in the BCI eNews thanking you for your sponsorship Full page advert in the Q3 (September) edition of Continuity magazine. Artwork deadlines will be provided by the BCI. Two inserts in conference delegate packs

GOLD Package: This package offers extensive opportunities for promotion before, during and after BCI World Conference & Exhibition.

£10,800 + VAT if applicable

Organization profile on the BCI website – a maximum of 100 words

Welcome networking event on the evening before the event opens

Logo on the BCI website with link to a preferred URL

Sponsor branding displayed throughout the conference & exhibition space

Lunch and refreshments for your exhibition staff with 12 x 1-day catering passes

Branding included on all email marketing issued by the BCI promoting the conference and exhibition (including third party distribution channels where media agreements allow this)

Mention in the BCI eNews announcing sponsorship level Acknowledgement during conference plenary sessions Access to the exhibitors lounge, with unlimited refreshments and free wifi Sponsorship announcement on social media sites including Facebook, LinkedIn and Twitter with link to a preferred URL Half page advert in premium location in the printed conference guide Acknowledgement during conference plenary sessions Post announcing sponsorship level in the BCI newsroom with link to a preferred URL One exhibition seminar slot in dedicated seminar room – bookable on a first come, first served basis. Seminars will be advertised on the event website and the printed guide

Thank-you acknowledgement in Q4 (December) edition of Continuity magazine Branding on joining instructions & post event communications issued by the BCI to attending delegates and visitors Photographs of your organization at the event with media sign-off for unrestricted use 18m exhibition stand (can be 9x2m or 3x6m) in location of your choice subject to availability including shell scheme if required with organization name-board and stand number Mention in the BCI eNews thanking you for your sponsorship Half page advert in the Q3 (September) edition of Continuity magazine. Artwork deadlines will be provided by the BCI. One insert in conference delegate packs

Silver Package: This package offers extensive opportunities for promotion before, during and after BCI World Conference & Exhibition

Organization profile on the BCI website – a maximum of 100 words Logo on the BCI website with link to a preferred URL Lunch and refreshments for your exhibition staff with 8 x 1-day catering passes Live announcements at the exhibition for your stand competitions and activities Access to the exhibitors lounge, with unlimited refreshments and free wifi Sponsorship announcement on social media sites including Facebook, LinkedIn and Twitter with link to a preferred URL One exhibition seminar slot in dedicated seminar room – bookable on a first come, first served basis. Seminars will be advertised on the event website and the printed guide Welcome networking event on the evening before the event opens Branding included on all email marketing issued by the BCI promoting the conference and exhibition (including third party distribution channels where media agreements allow this) Photographs of your organization at the event with media sign-off for unrestricted use 12m exhibition stand (can be 3x4m or 6x2m) in location of your choice subject to availability including shell scheme if required with organization name-board and stand number One insert in conference delegate packs

£7,300 + VAT if applicable

Bronze Package:

FROM

The bronze exhibitor packages provide opportunities for promotion prior to, during and post the BCI World Conference and Exhibition

Organization profile on the BCI website – a maximum of 100 words Lunch and refreshments for your exhibition staff with 4 x 1-day catering passes

£3,200 + VAT if applicable

“Branding included on all email marketing issued by the BCI where the conference and exhibition are promoted”

Access to the exhibitors lounge, with unlimited refreshments and free wifi

DELEGATE BOOKINGS AND GENERAL ENQUIRIES

One exhibition seminar slot in dedicated seminar room – bookable on a first come, first served basis. Seminars will be advertised on the event website and the printed guide

[email protected]

Welcome networking event on the evening before the event opens Branding included on all email marketing issued by the BCI promoting the conference and exhibition (including third party distribution channels where media agreements allow this) Photographs of your organization at the event with media sign-off for unrestricted use 6m or 9m exhibition stand (can be 3x2m or 3x3m) in location of your choice subject to availability including shell scheme if required with organization name-board and stand number

SPONSORSHIP AND EXHIBITION [email protected]

The BCI Global Awards recognise the outstanding achievements of business continuity and resilience professionals and organizations worldwide and pay tribute to some of the finest talent in the industry. Becoming a winner of a BCI award gives international recognition for hardearned achievements and is considered a great accolade within the BC profession.

The BCI Global Awards 2017

The BCI Global Awards are celebrated in style at our spectacular gala dinner and concludes day one of the annual BCI World Conference and Exhibition, the leading event in the global BCM calendar. The gala dinner furthermore provides an excellent networking platform, bringing together BC and resilience professionals from across regions and nations to share their experiences and to celebrate their victories in a fantastic setting.

The awards constitute a key vehicle in raising the profile of the BC profession and the BC discipline. By putting the spotlight on the remarkable accomplishments and successes of BC and resilience professionals and organizations, the awards serve to showcase the value of the profession and to demonstrate its critical importance to organizations of any size, in any sector. They play a central role in highlighting the career opportunities within the profession and for sowing the seeds for future BC workforce generations, which is crucial to the sustainability of the profession. All winners of the BCI regional awards are automatically entered into the BCI Global Awards. BCI regional awards are currently held in Africa, Asia, Australasia, Europe, India, the Middle East and North America.

PRE-EVENT

DURING EVENT

POST EVENT

• Formal announcement through BCI communications and social media channels throughout the whole of 2017

• Your logo and company listed in a printed awards programme that is issued to all attendees of the event

• Name and logo of awards sponsor to be included in PR and all BCI communications following the event

• Web button on awards page of main site

• The sponsor name ‘up in lights’ as the award is presented

• Your company profile, logo and hyperlink to your website included on the dedicated BCI awards page of the BCI website

• Tweets and announcement through social media channels for results and sponsors. Live tweets for the Global Awards

• Dedicated e-mail sent on behalf of the sponsor to all winners

• Event advertised through a full page in Continuity magazine

• The opportunity for a nominated employee of the sponsoring organization, if present, to present the award to the winner

• Your logo included in any PR or BCI communications announcing the category shortlist • A dedicated congratulations e-mail sent to the short list on behalf of the sponsor

• Sponsor name engraved on the award’s trophy • Two complimentary places at the awards and gala dinner for the Global Awards

• Sponsors name included on winners’ gallery on the BCI website, including logo and link

BCI GLOBAL AWARDS Sponsor Packages

£1,000 Nine Packages Available + VAT if applicable

There are nine categories available to sponsor

1 4 7

Continuity and Resilience Consultant

Most Effective Recovery

Continuity and Resilience Innovation

2 5 8

Continuity and Resilience Professional (Private Sector)

Continuity and Resilience Newcomer

Continuity and Resilience Team

3 6 9

Continuity and Resilience Professional (Public Sector)

Continuity and Resilience Provider (Service/Product)

Industry Personality – public vote

Co-Branded lanyards

£2,500

This package provides your organization with instant visibility, warn throughout the BCI World Conference and Exhibition, your logo will be printed alongside the event logo and visible on all lanyards warn by all delegates and visitors.

Co-Branded Bags This package enables you to have every visitor promoting your brand throughout the BCI exhibition. Your logo will be printed alongside the event logo on all bags.

£1,500 Video wall sponsor NEW!

Sponsor our new 3m x 2m video wall and have ultimate visibility for your brand, as soon as visitors walk into the exhibition hall. The wall will be playing exhibitor and BCI promotional films.

£2,000

As the sponsor of the wall, you will have your logo and branding on the wall surround and will be able to supply your promotional film to be played twice in each loop of films. Or you could provide two films! Promo films should be no more than 5 minutes in length.

NEW!

Video wall film slot The wall will be playing exhibitor and BCI promotional films on a loop throughout the two days of the exhibition. You will be able to supply your promotional film to be played once in each loop of films.

£700

Promo films should be no more than 5 minutes in length.

Seating area sponsor The exhibition will feature more seating in 2017 for visitors and will provide a great spot to sit for a coffee with an interested prospect if you don’t want to leave the exhibition floor.

NEW!

Make sure your brand is seen with this package which includes: • Your branding on table runners or cloths

£1,500

• Y  our branding on disposable paper cups for freeflow tea & coffee for exhibition visitors. • Your branding on refreshment area banners and signage

Registration desk sponsor Join the BCI in welcoming our attendees to the event!

£1,500

Your branding will be displayed on the frontage of the registration desks and prominently in the registration area signage.

Grab Bag Sponsor 1 x Item (or supply your own item) NEW!

Help the BCI give a little extra back to our delegates and encourage visitors to make the trip out of their offices. We aim to have 1200 of each item for the bags. We would like to create a mini office ‘grab-bag’ to help our attendees get started with creating their own kit in case of emergencies.

£1,200

Items we would like to include are: Torch which can be branded with your logo or strapline, First aid kit items in branded pocket/bag, Snap ice-compress branded with your logo, Powerbank branded with your logo, Emergency credit card holder for mobile/cell phone branded with your logo, Micro USB to standard USB adapter for charging – branded with your logo in monochrome or engraved with company name, Multi tool pen-knife branded with your logo

Goodie Bag Sponsor 5 x item NEW!

We would like to offer visitors to the event a small goodie bag to enrich the experience. We aim to have 1200 of each item for the bags. This is intended to contain small items of snacks, and small gifts. These may include chocolate, crisps, drinks,

£1,200

Your logo will be printed onto the goodie bag and any A5 item of literature you wish to include. We will work with you on the items to be included.

Work with us on a competition or game!

In 2017 we would love to work with you to create lots of ways to steer footfall to your stand. For example: You arrange for a giveaway from your stand of X number items of value. We can then arrange for each attendee to receive a code which they need to bring to your stand to find out whether they have won a prize. We will work with you on the detail and the planning but please get in touch with your ideas! [email protected]

BCI WORLD CONFERENCE & EXHIBITION 2017 SPONSORSHIP / EXHIBITION SPACE BOOKING FORM Please complete in block capitals and black ink Organization Nature of Business

Address

Postcode

Country

Contact Name Telephone Email address Web address

PACKAGES Platinum exhibitor,

£15,500

Gold exhibitor

£10,800

Silver exhibitor

£7,200

Bronze exhibitor 9 m²

£4260

1 global award sponsor

£1,000

Co-branded lanyards £2,500 Co-branded bags £1,500 Video Wall Sponsor £2,000

Bronze exhibitor 6 m² £3,200

Video wall film slot £700

Gala dinner sponsor £8,500

Seating area sponsor £1,500

Registration desk sponsor £1,500

Grab Bag Sponsor 1 x Item £1,200

Goodie Bag Sponsor 5 x Item £1,200

BCI World Conference and Exhibition Terms and Conditions for Sponsors 1. DEFINITIONS

7. BANKRUPTCY etc.

In these terms and conditions the terms;

In the event of any Exhibitor ceasing to carry on business or committing any act of bankruptcy, or of a Company going into liquidation, the Organisers shall be entitled to determine the contract forthwith, and all the monies paid by the Exhibitor under such contract shall be forfeited.

i “Exhibitor” means any person, firm or company who has made application for and who has been granted space in the exhibition. Ii “Exhibition” means the event detailed on the space application form. iii “Organiser” means the BCI. 2. APPLICATION FOR STAND SPACE i Until the completed space application form has been received and accepted by the Organiser, the Organiser has the right without giving notice to the Exhibitor to reallocate the stand space to another exhibitor and the booking will be null and void. ii Upon acceptance of the space application form by the Organiser there shall be a contract between the Organiser and the Exhibitor to which these terms & conditions shall apply. 3. ALLOCATION OF STAND SPACE Every effort shall be made to allocate to the Exhibitor the stand space which has been ordered. However, to facilitate an effective layout of the Exhibition and if the Organiser believes it to be in the best interest of the Exhibition, the Organiser has the right to make a stand reallocation at any time, provided that the reallocated stand space shall not be more than 10% greater or less than the space which has been booked. If the space is reduced, the price for the stand shall be reduced proportionate to the amount of the space reduction. 4. REDUCTION OF SPACE Save as otherwise provided in the application form, if the Exhibitor wishes to reduce the size of his allocated space at any time prior to the Exhibition, then the Organiser reserves the right (without prejudice to any other right or remedy) to apply a charge. This will vary depending on the time at which the reduction occurs. The Organiser further reserves the right to resell or re-allocate such space for its own benefit. 5. CHARGES The Contractual price includes: i Shell scheme if required or space as indicated on the floor plan

8. PROMOTIONS AND PRESENTATIONS The Organiser shall organise and promote the Exhibition in such manner as it considers appropriate and reserves the right at any time to amend or vary the manner or methods of such organization and promotion. The Exhibitor acknowledges that the Organiser shall not be held responsible for the failure of all or any other contracted exhibitors to attend the exhibition or the failure of any number of attendees to attend the Exhibition for any reason beyond the reasonable control of the Organiser. The name of any exhibitor which may appear on any floor plan or stand number or any statement made by or on behalf of the Organiser that any exhibitor is booked to attend any Exhibition provisionally or otherwise shall not constitute any warranty, representation or undertaking by the Organiser that any such exhibitor shall attend any Exhibition or attend any particular location. Any application for space shall not be conditional on the presence or location of any other exhibitors at the same or any other Exhibition. 9. POSTPONEMENT OR ABANDONMENT The Organiser at any time, without prior notification, may change the location of the venue, the date, the opening and closing times of the Exhibition. The Exhibitor shall not have any claim against the Organiser in respect of any loss or damage whatsoever consequent upon the Exhibition failing to be held for any reason outside the Organiser’s control or the Exhibition venue being or becoming wholly or partially unavailable for the holding of the Exhibition for any reason. If by rearranging the venue, the period of the Exhibition, the size or location of the stands, postponing the Exhibition or by doing any other reasonable thing the Exhibition can be held, the contract for space shall be binding save that it shall be deemed to be varied to allow for the necessary change in venue, dates or period of the Exhibition, stand size, location or otherwise.

ii Name Panel if shell scheme used

10. CANCELLATION OR DEFAULT BY THE EXHIBITOR

iii Two spotlights plus one single 500w socket outlet per shell scheme stand.

An Exhibitor shall not be at liberty to cancel or withdraw his application for a Stand once it has been confirmed by the Organisers. Such confirmation will be effective upon receipt of a completed booking form. If any Exhibitor notifies the Organisers in advance that, owing to unforeseen circumstances he is unable to occupy

The Contractual price does not include: Connections for electricity, electric current for additional electrics required over and above that specified above, electrics on space only stands, Internet connection, loading and handling of equipment and staff, telephones, furniture, flowers or the provision of anything else not expressly mentioned. 6. PAYMENTS Completion of this booking form indicates the Exhibitor agrees for the BCI to raise an invoice for you to arrangement payment. Payment terms are 30 days from receipt of the invoice. If bookings are made less than 30 days prior to the event, then payment is due immediately on receipt of the invoice and full payment must be received before the event. Any discounts received in relation to the BCI Partnership will be withdrawn if your partnership lapses prior to the event. In the case of non-payment of any sum payable by the Exhibitor to the Organisers or of the breach or non- observance by the Exhibitor of any terms or conditions of the Contract, the Organisers shall be entitled to reenter the space and remove and exclude the Exhibitor without prejudice to the right of the Organisers to recover any monies due under this Contract or under any claim for damages by the Organisers.

the Stand allotted to him, the Organisers may, at their discretion, cancel the allotment without prejudice to any claim by the Organisers against the Exhibitor. Should the Organisers succeed in re-letting any such cancelled space they may, at their discretion, relieve the Exhibitor of any part of his responsibility for payment of the vacated space. If any Exhibitor shall fail to pay any sum due to the Organisers or shall contravene or fail to observe any of the requirements of these rules and regulations, the Organisers reserve the right to revoke his allotment of space and to exclude the Exhibitor, his agents and property, at his expense from the Exhibition premises and to re-allocate the Stand space. Such action by the Organisers shall not prejudice any other remedy they shall have against the Exhibitor nor reduce the amount paid or owing by him, the Exhibitor, to the Organiser

www.thebci.org

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