Idea Transcript
Information Bulletin Ministry of Health, NSW 73 Miller Street North Sydney NSW 2060 Locked Mail Bag 961 North Sydney NSW 2059 Telephone (02) 9391 9000 Fax (02) 9391 9101 http://www.health.nsw.gov.au/policies/
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Terminology, Abbreviations & Symbols Used in the Prescribing & Administration of Medicines space Document Number IB2010_050 Publication date 15-Sep-2010 Functional Sub group Clinical/ Patient Services - Pharmaceutical Clinical/ Patient Services - Medical Treatment Summary To advise the NSW health system of changes to the abbreviations specified in Appendix B of the Medication Handling in NSW Public Hospitals (PD2007_077) for prescribing and administering medicines. Author Branch Clinical Safety, Quality and Governance Branch contact Penny Thornton 9424 5761 Applies to Area Health Services/Chief Executive Governed Statutory Health Corporation, Board Governed Statutory Health Corporations, Affiliated Health Organisations, Affiliated Health Organisations - Declared, Dental Schools and Clinics, Government Medical Officers, Public Hospitals Audience Administration, Clinical Governance Units, Pharmacy, Nursing, Medical, Allied Health Staff Distributed to Public Health System, Government Medical Officers, Ministry of Health Review date 15-Sep-2015 Policy Manual Patient Matters File No. Status Obsolete Obsolete Note This policy document has been made obsolete on 28 September 2016.
Director-General
Information Bulletin Department of Health, NSW 73 Miller Street North Sydney NSW 2060 Locked Mail Bag 961 North Sydney NSW 2059 Telephone (02) 9391 9000 Fax (02) 9391 9101 http://www.health.nsw.gov.au/policies/
space space
Terminology, Abbreviations & Symbols Used in the Prescribing & Administration of Medicines space Document Number IB2010_050 Publication date 15-Sep-2010 Functional Sub group Clinical/ Patient Services - Pharmaceutical Clinical/ Patient Services - Medical Treatment Summary To advise the NSW health system of changes to the abbreviations specified in Appendix B of the Medication Handling in NSW Public Hospitals (PD2007_077) for prescribing and administering medicines. Author Branch Clinical Safety, Quality and Governance Branch contact Penny Thornton 9424 5761 Applies to Area Health Services/Chief Executive Governed Statutory Health Corporation, Board Governed Statutory Health Corporations, Affiliated Health Organisations - Non Declared, Affiliated Health Organisations Declared, Dental Schools and Clinics, Government Medical Officers, Public Hospitals Audience Administration, Clinical Governance Units, Pharmacy, Nursing, Medical, Allied Health Staff Distributed to Public Health System, Government Medical Officers, NSW Department of Health Review date 15-Sep-2015 Policy Manual Patient Matters File No. Status Active
Director-General
INFORMATION BULLETIN
REVISED RECOMMENDATIONS FOR TERMINOLOGY, ABBREVIATIONS AND SYMBOLS USED IN THE PRESCRIBING AND ADMINISTRATION OF MEDICINES PURPOSE To advise the NSW health system of changes to the abbreviations specified in Appendix B of the Medication Handling in NSW Public Hospitals (PD2007_077) for prescribing and administering medicines.
KEY INFORMATION The Australian Commission on Quality and Safety in Health Care has revised the Recommendations for Terminology, Abbreviations and Symbols used in the Prescribing and Administration of Medicines currently at Appendix B of the Medication Handling in NSW Public Hospitals (PD2007_077) policy. TABLE 3: Error-prone abbreviations, symbols and dose designations to be avoided has been updated to include: Microgram - “microg” or “microgram” should be used to reduce confusion with the error prone abbreviations mcg, ug, µg (Ref. TABLE 3, ROW 1). Injection - “inj” or “injection” should be used to reduce confusion with the error prone abbreviation “IJ” (Ref. TABLE 3, ROW 9). In the previous version of TABLE 3 the abbreviations “microg” and “inj” are not noted. The revised Appendix B has been appended to the Medication Handling in NSW Public Hospitals (PD2007_077) policy.
ATTACHMENTS 1. Recommendations for Terminology, Abbreviations and Symbols used in the Prescribing and Administration of Medicines (January 2010)
IB2010_050
Issue date: September 2010
Page 1 of 1
Recommendations for Terminology, Abbreviations and Symbols used in the Prescribing and Administration of Medicines
Introduction One of the major causes of medication errors is the ongoing use of potentially dangerous abbreviations and dose expressions.1 This is a critical patient safety issue. A study to identify and quantify prescribing errors in a large US urban teaching hospital found that 29% of prescriptions contained a dangerous abbreviation.2 An abbreviation used by a prescriber may mean something quite different to the person interpreting the prescription. Abbreviations may not only be misunderstood but can also be combined with other words or numerals to appear as something altogether unintended. In addition, there have been changes to training of health care professionals, to health care delivery and to societal expectations, which also necessitate a rethinking of the language used to communicate medication prescribing and administration. Latin was once the language of health care and its use made medical literature universally readable among educated persons.3 Today, English is the predominant language of medical literature.3 Despite this, Latin abbreviations continue to be used amongst health professionals. Although this may be a timesaving convenience, their routine use does not promote patient safety.3 Changes to policy enabling staff with differing levels of training to administer medicines, also necessitates the use of English. This training does not include Latin nor does it include comprehensive
training in terms used for the administration of medicines. In addition, patients and their carers have the right to understand what is being prescribed and administered to them. Prescribing using codes or an outmoded language is no longer acceptable.
Objectives In order to promote patient safety and clear and unambiguous prescribing of medicines, this document establishes the following: • Principles for consistent prescribing terminology (Table 1) • A set of recommended terms and acceptable abbreviations (Table 2) • A list of error-prone abbreviations, symbols and dose designations that have a history of causing error and must be avoided (Table 3)
Scope The principles and recommendations apply to: • ALL medication orders or prescriptions that are handwritten or pre-printed • ALL communications and records concerning medicines, including telephone/verbal orders/prescriptions, medication administration records and labels for drug storage.4
Prescriptions should not contain ANY abbreviations other than those that are in universal and common use, such as the term ‘prn’ meaning ‘when required’. All drug names, protocols and procedures should be in English and written in full. It is recommended that hospitals develop policies for prescribing terminology together with strategies for implementation within their institutions. In developing strategies, hospitals may wish to refer to the Joint Commission on Accreditation of Healthcare Organisations (JCAHO) “implementation tips” for eliminating dangerous abbreviations (http://www. jointcommission.org/PatientSafety/ DoNotUseList/). Although this document provides recommendations it is not allinclusive. There may also be specific circumstances where other terminology may be considered safe. However, before hospital Drug and Therapeutic Committees (DTCs) decide to include such terminology in local policies the principles outlined in Table 1 should be applied. DTCs should continue to monitor incidents associated with prescribing terminology. Please note this document is valid as at January 2010 and will be modified on the basis of reported adverse events associated with terminology, abbreviations and/or symbols used in the prescribing or administration of medicines. In addition, when moving to electronic prescribing a reassessment of what is safe terminology should be made.
Table 1: Principles for consistent prescribing terminology 1. Use plain English - avoid jargon 2. Write in full - avoid using abbreviations wherever possible, including Latin abbreviations 3. Print all text - especially drug names 4. Use generic drug names
Exception may be made for combination products, but only if the trade name adequately identifies the medication being prescribed. For example, if trade names are used, combination products containing a penicillin (eg Augmentin®, Timentin®) may not be identified as penicillins.
Exception may also be made where significant bioavailability issues exist, for example cyclosporin, amphotericin
5. Write drug names in full. NEVER abbreviate any drug name
Some examples of unacceptable drug name abbreviations are: G-CSF (use filgrastim or lenograstim or pegfilgrastim), AZT (use zidovudine), 5-FU (use fluorouracil), DTIC (use dacarbazine), EPO (use epoetin), TAC (use triamcinolone)
Exception may be made for modified release products
For slow release, controlled release, continuous release or other modified release products, the description used in the trade name to denote the release characteristics should be included with the generic drug name, for example tramadol SR, carbamazepine CR
For multi-drug protocols, prescribe each drug in full and do not use acronyms, for example do not prescribe chemotherapy as ‘CHOP’. Prescribe each drug separately
6. Do not use chemical names/symbols, for example HCl (hydrochloric acid or hydrochloride) may be mistaken for KCl (potassium chloride)
Do not include the salt of the chemical unless it is clinically significant, for example mycophenolate mofetil or mycophenolate sodium. Where a salt is part of the name it should follow the drug name and not precede it
7. Dose
• Use words or Hindu-Arabic numbers, ie 1, 2, 3 etc Do not use Roman numerals, ie do not use ii for two, iii for three, v for five etc
• Use metric units, such as gram or mL Do not use apothecary units, such as minims or drams
• Use a leading zero in front of a decimal point for a dose less than 1, for example use 0.5 not .5 Do not use trailing zeros, for example use 5 not 5.0
• For oral liquid preparations, express dose in weight as well as volume, for example in the case of
morphine oral solution (5mg/mL) prescribe the dose in mg and confirm the volume in brackets: eg 10mg (2mL)
• Express dosage frequency unambiguously, for example use ‘three times a week’ not ‘three times weekly’
as the latter could be confused as ‘every three weeks’
8. Avoid fractions, for example
- 1/7 could be interpreted as ‘for one day’, ‘once daily’, ‘for one week’ or ‘once weekly’ - 1/2 could be interpreted as ‘half’ or as ‘one to two’
9. Do not use symbols 10. Avoid acronyms or abbreviations for medical terms and procedure names on orders or prescriptions, for example avoid EBM meaning ‘expressed breast milk’
2
TABLE 2: Acceptable terms and abbreviations The following table lists the terms and abbreviations that are commonly used and understood and therefore considered acceptable for use. Where there is more than one acceptable term the preferred term is shown first in the right hand column.
Intended meaning
Acceptable Terms or Abbreviations Dose Frequency or Timing
(in the) morning
morning, mane
(at) midday
midday
(at) night
night, nocte
twice a day
bd
three times a day
tds
four times a day
qid
every 4 hours
every 4 hrs, 4 hourly, 4 hrly
every 6 hours
every 6 hrs, 6 hourly, 6 hrly
every 8 hours
every 8 hrs, 8 hourly, 8 hrly
once a week
once a week and specify the day in full, eg, once a week on Tuesdays
three times a week
three times a week and specify the exact days in full, eg three times a week on Mondays, Wednesdays and Saturdays
when required
prn
immediately
stat
before food
before food
after food
after food
with food
with food
Route of administration epidural
epidural
inhale, inhalation
inhale, inhalation
intraarticular
intraarticular
intramuscular
IM
intrathecal
intrathecal
intranasal
intranasal
intravenous
IV
irrigation
irrigation
left
left
nebulised
NEB
naso-gastric
NG
oral
PO
percutaneous enteral gastrostomy
PEG
per vagina
PV
per rectum
PR
peripherally inserted central catheter
PICC
right
right
subcutaneous
subcut
sublingual
subling
topical
topical
3
TABLE 2: Acceptable terms and abbreviations (continued) The following table lists the terms and abbreviations that are commonly used and understood and therefore considered acceptable for use. Where there is more than one acceptable term the preferred term is shown first in the right hand column.
Intended meaning
Acceptable Terms or Abbreviations
Units of Measure and Concentration gram(s)
g
International unit(s)
International unit(s)
unit(s)
unit(s)
litre(s)
L
milligram(s)
mg
millilitre(s)
mL
microgram(s)
microgram, microg
percentage
%
millimole
mmol
Dose Forms
4
capsule
cap
cream
cream
ear drops
ear drops
ear ointment
ear ointment
eye drops
eye drops
eye ointment
eye ointment
injection
inj
metered dose inhaler
metered dose inhaler, inhaler, MDI
mixture
mixture
ointment
ointment, oint
pessary
pess
powder
powder
suppository
supp
tablet
tablet, tab
patient controlled analgesia
PCA
TABLE 3: Error-prone abbreviations, symbols and dose designations to be avoided (Adapted from the Institute of Safe Medication Practices [ISMP] list of the same name4, with permission from ISMP)
Error-prone Abbreviation
Intended Meaning
Why?
4
What should be used
8
4
µg, mcg or ug
microgram
Mistaken as ‘mg’
microg, microgram
BID or bid
twice daily
Mistaken as ‘tid’ (three times daily)
bd
BT or bt
bedtime
Mistaken as ‘BID’ (twice daily)
bedtime
cc
cubic centimetres
Mistaken as ‘u’ (units)
mL
D/C
discharge or discontinue
Premature discontinuation of medications if discharge
‘discharge’ or
intended
‘discontinue’ whichever is intended
e or E
ear or eye
Mistaken for ‘ear’ when ‘eye’ intended or for ‘eye’ when
‘eye’ or ‘ear’ and specify
‘ear’ intended
whether ‘left’, ‘right’ or ‘both’
gtt or gutte
drops
Latin abbreviation meaning ‘drops’, not universally
‘drops’ or ‘eye drops’
understood.
whichever is intended
HS
half-strength
Mistaken as bedtime
‘half-strength’ or
hs
at bedtime, hours of sleep
Mistaken as half-strength
‘bedtime’ whichever is intended
IJ
injection
Mistaken as ‘IV’ or ‘intrajugular’
inj, injection
IN
intranasal
Mistaken as ‘IM’or ‘IV’
intranasal
IT
intrathecal
Mistaken as Intravenous
intrathecal
IU
International units
Mistaken as ‘IV’ (Intravenous) or ‘10’ (ten)
International units
M
morning
Mistaken for ‘n’ (night)
morning
N
night
Mistaken for ‘m’ (morning)
night
Oc or Occ
eye ointment
Mistaken for eye drops
eye ointment
mist
mixture
Latin abbreviation, not universally understood
mixture
o.d. or OD
once daily
Mistaken as ‘right eye’ (OD-oculus dexter), leading to
‘daily’, preferably
oral liquid medications administered in the eye. Can
specifying the time of the
also be mistaken for BD (twice daily)
day, eg ‘morning’, ‘midday’, ‘at night’
OJ
orange juice
Mistaken as ‘OD’ or ‘OS’ (right or left eye); drugs meant
orange juice
to be diluted in orange juice may be given in the eye OW
once a week
Not universally understood
once a week
p/f
per fortnight
Not universally understood
every two weeks, per fortnight
qd or QD
every day
Mistaken as ‘Qid’, especially if the period after the ‘q’ or
daily
the tail of the ‘q’ is misunderstood as an ‘i’ pulv
powder
Latin abbreviation, not universally understood
powder
Qhs
nightly at bedtime
Mistaken as ‘qhr’ or every hour
‘night’, ‘daily at bedtime’
Qh
every hour
Not universally understood
‘hourly’,
qod or QOD
every other day
Mistaken as ‘qd’ (daily) or ‘qid’ (four times daily)
‘every second day’,
‘every hour’ ‘on alternate days’ Q6PM etc
every evening at 6 pm
Mistaken as every six hours
‘6pm daily’, ‘every night at 6pm’, ‘every day at 6 pm’
5
TABLE 3: Error-prone abbreviations, symbols and dose designations to be avoided (continued) (Adapted from the Institute of Safe Medication Practices [ISMP] list of the same name4, with permission from ISMP)
Error-prone Abbreviation
Intended Meaning
Why?
What should be used
8
4
SC
subcutaneous
Mistaken as ‘SL’ (Sublingual)
‘subcut’, ‘subcutaneous’
SL or S/L
sublingual
Mistaken as ‘SC’ (Subcutaneous)
‘subling’, ‘under the tongue’
Ss
sliding scale (insulin) or
Mistaken as ‘55’
‘sliding scale’ or ‘half’
half (apothecary) SSRI or SSI
whichever is intended
sliding scale regular insulin
Mistaken as selective serotonin reuptake inhibitor;
sliding scale insulin
or sliding scale insulin
Mistaken as Strong Solution of Iodine (Lugols)
TID
three times a day
Mistaken as ‘bd’
tds
TIW
three times a week
Mistaken as ‘three times daily’
‘three times a week’ and specify exact days in full, for example ‘on Mondays, Wednesdays and Saturdays’
i/D
one daily
Mistaken as ‘tid’
one daily
U or u
unit
Mistaken as the numbers ‘0’ or ‘4’, causing a 10-fold
unit
overdose or greater (eg 4U seen as ‘40’ or 4u seen as ‘44’). Mistaken as ‘cc’ so dose given as a volume instead of units (eg 4u seen as 4 cc) ung
ointment
Error-prone frequency and dosage abbreviations
Latin abbreviation, not universally understood
Intended Meaning
Why?
ointment
What should be used
8 6/24
4 every six hours
Mistaken as ‘six times a day’
‘every 6 hrs’, ‘6 hourly’, ‘6 hrly’
1/7
for one day
Mistaken as ‘for one week’
for one day only
1/2
half
Mistaken as ‘one or two’
half
i, ii,iii,iv (Roman
1,2,3,4 etc
numerals)
6
Hindu-Arabic numbers, 1,2,3,4 etc or words
TABLE 3: Error-prone abbreviations, symbols and dose designations to be avoided (continued) (Adapted from the Institute of Safe Medication Practices [ISMP] list of the same name4, with permission from ISMP)
Error-prone dose designations and other information
Intended meaning
Why?
What should be used
8 Trailing zero after
4 1mg
Mistaken as 10mg if the decimal point is not seen
decimal point
for doses expressed in
(eg 1.0mg) No leading zero
Do not use trailing zeros whole numbers
0.5mg
Mistaken as 5mg if the decimal point is not seen
Use zero before a
before a decimal
decimal point when
point (eg .5mg)
the dose is less than a whole unit
Large doses
100,000 units
100000 has been mistaken as 10,000, or 1,000,000;
For figures above 100
without properly
1,000,000
1000000 has been mistaken as 100,000
use words to express
placed commas
intent eg, one thousand,
(eg 100000units,
one million, six million
1000000 units)
etc. Otherwise use commas for dosing units at or above 1,000
10 etc
one million
6
Not universally understood
Use one million or 1,000,000
Error-prone symbols
Intended Meaning
Why?
What should be used
8
4
X3d
for three days
Mistaken as ‘3 doses’
for three days
> or <
greater than or less than
Mistaken or used as the opposite of intended; ‘