Graduation Information Guide, 40 (2016) Convocation Ceremony
UNIVERSITI PUTRA MALAYSIA GRADUATION INFORMATION GUIDE 40th CONVOCATION CEREMONY (2016) 1.
40th Convocation Ceremony Information (2016) Date :
22nd to 25th October 2016
Venue :
Sultan Salahuddin Abdul Aziz Shah Cultural and Arts Centre (PKKSSAAS)
Day/ Sessions :
Saturday, sessions)
Sunday,
Monday
and
Tuesday
2.
Sessions By Programs Orders - refer Appendix 1 (A & B).
3.
Graduates Attendance
4.
(4
days/8
3.1
As documented in UPM Convocation Event, Degrees and Diploma will only be conferred to graduates attending the convocation ceremony, provided that the Senate may, in exceptional circumstances, may allow a degree or diploma conferred in absentia.
3.2
Graduates must comply the attendance instructions according to sessions by programs orders prescribed.
3.3
Graduates are not allowed to postpone or nominate any representative to attend the convocation ceremony on their behalf.
Graduation Fee 4.1
Graduation fee amount RM200.00 (Ringgit Malaysia: Two hundred only) is compulsory for all graduates (full-time, part-time/distance learning/executives programs) attending or not attending the convocation ceremony.
4.2
Fee should be paid at least two (2) days before collection of academic regalia as payment option listed: a. b. c. d.
CIMB Counter Internet banking (CIMB Clicks) Credit Card online Bursar counter – Credit Card / Debit Card / ATM Card
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Graduation Information Guide, 40 (2016) Convocation Ceremony
Mode of Payment
Methods
CIMB branches counter
Payment to UPM COLLECTION account number 8002155042
NO CDM CASH IN !! NO ATM TRANSFER !! NO BANK TRANSFER !! JomPAY
Payment made at least two (2) days before collection of academic regalia. Biller Code : 8441 Ref 1 : Matric No. (Compulsory) Ref 2 : I.C Number • Payment can be made using internet banking apart from CIMB Bank that have JomPAY facilities
• Payment made at least two (2) days before collection of academic regalia Internet Banking CIMB Clicks
Payment through cimbclicks: https://www.cimbclicks.com.my/ibk/ → Pay → Bills → Enter Biller Name, Taip ”UPM” → Choose ”Universiti Putra Malaysia
Kampus Serdang”
→Complete
Matric No.: IC No.: Amount : RM200 → Proceed the next steps When Choosing Payment Option,
make sure choose ”UNIVERSITI PUTRA MALAYSIA KAMPUS SERDANG” Payment made at least two (2) days before collection of academic regalia
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Graduation Information Guide, 40 (2016) Convocation Ceremony
Debit Card, Credit Cards (Visa/Mastercard) and Bank Card (ATM Card)
Payment made at Bursary Counter III at Ground Floor, Canselori Putra Building (formaly known as Administration Building) UPM. Payment made within the date of academic regalia collection at the Central Academic Complex.
OnLine Credit Card
Process: Upload and complete the form which can be access through the url: http://www.bursar.upm.edu.my/dokumen /90032directdebit.pdf, Fax the particulars to: 03-89472048 or
email to
[email protected] (for undergraduate) or
[email protected] (for post graduates)
Online Payment by Credit Card has to be done within seven (7) days before collecting the academic regalia REMINDER: Other mode of payment from the above mentioned is UNPERMITTED and will be considered as no payment process. 4.3
a) Graduates who is not attending the Convocation Ceremony can pay the graduation fee anytime during working hours at Bursary III (Ground floor, Administration Building, UPM); b) Academic Certificates/Transcripts will only be distributed after the convocation ceremony after all the necessary fees/debts has been paid (graduation fee, tuition fee, fines & traffic summons etc) if any.
5.
Graduates Tracer Study Graduates are required to complete the 2016 Tracer Study 'On-line' starting 26th September 2016 (Monday) via Website: http://graduan.mohe.gov.my Graduates Tracer Study (Ministry of Higher Education).
Note: Please print the confirmation slip on the last page of the survey form for verification by Centre Of Entrepreneurial Development And Graduate Marketability 3
Graduation Information Guide, 40 (2016) Convocation Ceremony
(CEM) counter and collection of academic robe. Failure to complete the survey, will cause inconvenience to both parties at the counter. For enquires contact CEM: 03-89471020/1409 6.
Academic Regalia Borrowing and Return 6.1
Borrowing Process Graduates are required to: a) Graduands fee payment as indicated in item 4.2 above. b) complete academic regalia ‘online’ form through the student’s portal Students Information System (SMP) at www.smp.upm.edu.my from 26 September 2016 (Monday); c) Graduating Confirmation Letter
The letter will be uploaded through SMP Portal on 26 September 2016 (Monday) d) for postgraduates students use ic/passport and matrix number for password and id) menu ‘MyConvocation’ (academic regalia form). Note: using browser IE or Mozella Firefox only. Google Chrome is not allowed e) Print and present the completed form with status “SUCCESSFUL” in academic regalia application online form menu Mykonvokesyen SMP when collecting the academic regalia at Central Academic Complex as schedule; f) Graduates Representative collecting the academic regalia on behalf of the graduates must present the printed online Representative Application Form by the graduates. (limited to 2 graduates per representative). g) Contact Academic Governance Division if having difficulty accessing MyKonvokesyen e-SMP system at this number:- 03-8946 6026/1464 to identify the problem. h) Contact Bursar if having difficulty regarding payment at this
number 03-03-8946 4156/4161/6215/6225 or email to
[email protected] (for undergraduate or
[email protected] (for postgraduate).
6.2
Kindly ensure complete set of academic regalia borrowed from the University as describe below in good condition: a) Bachelor: - regalia (maroon colour), 4
Graduation Information Guide, 40 (2016) Convocation Ceremony
- hood (as faculty official colour); and - mortar board; b) Diploma - regalia (maroon colour), and - mortar board. 6.3
Graduates are not allowed to alter or modify any parts of the academic regalia.
6.4
Academic Regalia collection will be held at the Central Academic Complex, UPM as follows: Date 15 – 20 October 2016 (Saturday – Thursday)
Time
Graduates
9.00am - Graduates are required to follow to through all Counters designated to 5.00 pm avoid unnecessary implication when attending the Convocation Ceremony.
Academic Regalia collection counter
will be CLOSED during the rehearsal on the 19 dan 20 October 2016 at 9.00 am to 12.00 noon and will OPEN at 2.30pm to 5.00 pm after the rehearsal.
6.5
Academic Regalia Return Schedule Return schedule as inserted in album/scroll. Penalty fee will be imposed from 2 November 2016 (Wednesday) as follows: a) RM10.00 on the first day and additional RM5.00 the subsequent days; b) The penalty payment shall be made at the Bursar III, Ground Floor, Administration Building, UPM and payment receipt must be presented upon returning academic regalia; c) representatives to return the academic regalia is ensure to get the endorsement before leaving the counter.
6.6 6.7
The Graduate is responsible for any damaged or lost of academic regalia borrowed. Any damages or lost items charges will be incurred and scroll/transcript will not be released untill the payment has been made. The payment rates are as follows:
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Graduation Information Guide, 40 (2016) Convocation Ceremony Program
Bachelor Degree Diploma Master PhD 7.
Regalia
Total Amount (RM)
Hood
Mortar Board
Bonnet
Total (Inc. GST 6%)
280.00
35.00
50.00
-
386.90
150.00 400.00 750.00
35.00 35.00
50.00 50.00 -
75.00
212.00 514.10 911.60
Dress Code (Graduates) 7.1
All graduates attending Convocation Ceremony must adhere to the dress code as stated below and suggested attaire as Appendix 2 (A&B).
Ladies a) Formal attire (long sleeve blouse/ankles length dress/maxi/pants, long sleeve shirts/blouses covers chest/suit before wearing the academic regalia; b) Colour (no restrictions); c) Hijab with light colour is recommended to match the faculty hood colour assigned (Bachelor program); d) Graduates who are wearing gloves are required to wear on both hands. e) Shoes must be dark coloured and covered at the front and back. NOT ALLOWED: Sport shoes/Slippers/Sandals/Shoes with bright or white in colour and short skirts is prohibited. Men a) Formal attire, national outfit or dark lounge suit with neck tie, dark shoes with stocking before wearing the academic regalia; b) Short and neat hair cut; NOT ALLOWED: Jeans and shorts, sport shoes/slippers/bright or white shoes.
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Graduation Information Guide, 40 (2016) Convocation Ceremony
7.2
Only graduates for session one chaired by HRH Tuanku Canselor is requested to shake hands. Otherwise handshakes are not compulsory for other sessions. The Convocation Ceremony is an official event. Graduates are reminded to abide to the dress code as stated above. Failing which, you will be denied entry into the Convocation Hall to join in the convocation procession or receiving scroll on stage.
7.3
8.
Invitation Cards 8.1
Invitation cards will only be disseminated when graduates or their representatives presence to collect the academic regalia; Loosing of invitation cards and will not be replaced.
8.2
9.
8.3
Each graduates is given one (1) invitation card for two guests to attend the Convocation Ceremony at the PKKSSAAS;
8.4
Name two (2) guests attending the ceremony and present the cut card at the entrance.
Parents Goodie Bag A goodie bag contains two (2) snacks and mineral water will be given to parents/guest before entering the hall (1 bag for 2 guest).
10.
Briefing and Rehearsal Three (3) sessions of briefing and rehearsals sessions will be conducted at PKKSSAAS for graduates to better understand the events planned for the actual Convocation Ceremony as follows: Date
Sessions
Time
16 October 2016 (Sunday)
Open to graduates that cannot attend the rehersal session on 19 and 20 October 2016 Graduates for sessions 1,2,3, and 4 (refer appendix 1A) Graduates sessions 5,6,7 and 8 (refer appendix 1B)
10.00 am to 12.30 noon
19 October 2016 (Wednesday) 20 October 2016 (Thursday)
9.00 am to 12.00 noon 9.00 am to 12.00 noon
Scroll receiving video can be access at www.akademik.upm.edu.my. 11.
Parking Parents parking area designated route as Appendix 3.
12.
Graduates Processions Graduates are advised to convene at the car park of the PKKSSAAS as below: 12.1
Morning Session - 7.30 am for procession at 8.00 am. Afternoon Session - 1.45 pm for procession at 2.10 pm. 7
Graduation Information Guide, 40 (2016) Convocation Ceremony
13.
12.2
Graduates are reminded to congregate at the stipulated time and place. This to avoid any traffic congestion into the campus, graduates are obliged to follow all the instruction given by the officers on duty.
12.3
Avoid bringing valuable personal belongings during the rehearsal and the actual commemoration.
12.4
Graduates who are late will not be allowed to participate in the Convocation Ceremony.
12.5
Parents/guests are advised to have their meals before entering the hall. No food and drink allowed in the hall.
12.6
Parents/guests are not allowed to bring flowers bouquet or gift into the hall as it may displeased the other guests.
12.7
Graduates with special needs/ disabled that require assistance such as wheel chair or assistace need to inform the secretariat during the rehearsal or contact 03-89466026/6141/89471464.
12.8
During the ceremony, graduates are required to follow all the rules and instructions from the officers in charge.
12.9
Graduates/guests are not allowed to leave the hall until the ceremony is over.
Guests Attending the Convocation Ceremony must adhere to the Rules as stated below: 13.1 Dress code: Men: Smart casual attire, national outfit, batik or lounge suit with neck tie. (Songkok for First Session); Ladies: Smart casual, national dress, long sleeve shirt/blouse and the length of the dress/trousers must be ankle length with no slits. 13.2
Shoes: Covered shoes (slippers and sport shoes are NOT ALLOWED).
13.3
Guests may enter the PKKSSAAS through the door identified by the officers on duty (floor plan is as Attachment 4) Children under the age of 12 years old is not allowed to participate in the convocation ceremony.
14.
Conferral Arrangement 14.1
Designation seating arrangement for graduates will be decided by the Committee/Secretariat/Officers in charge.
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Graduation Information Guide, 40 (2016) Convocation Ceremony
14.2 15.
Graduates will receive their albums/scrolls individually on the stage from either the Chancellor or Pro Chancellors.
Collection of Academic Certificates/Transcript for Bachelor’s Degree and Diploma 15.1 Graduates owing UPMET/Executive Program Unit should clear outstanding debt to be able to receive their academic certificates and transcripts. Please attach the necessary proof (receipt/letter) of settlement for confirmation. Present the graduation payment receipt as proof. 15.2
Complete the collection of scroll and transcript form distributed at the Central Academic Complex, UPM before collecting the academic certificates and transcript (academic certificates/transcript application form will be distributed to graduates when returning the academic regalia).
15.3
Bachelor or Diploma academic certificates and transcripts can be collected after the convocation session as schedule inserted in the albums/scrolls.
15.4
Collection of graduates academic certificates/transcripts according to programs as follows:
15.5
15.6
i. Post graduates programs at School of Graduates Studies (SGS) counter; ii. Distant Learning program at UPM Education & Training Sdn. Bhd. counter; iii. Executive Program Unit of their respective faculty. Graduate’s representative collecting academic certificates and transcript should present an autorisation letter addressed to the Head of Academic Administration and International, Deputy Vice Canselor Management of Academic Division, UPM stating the name, identification card number and a copy of identification card of representative. The requirement above (13.1 until 13.6) also need to be comply before academic certificates and transcript issued to the representative; and Executive programmes graduates should foward an authorisation letter as required above to The Director of the Executive Programme Unit of their respective Faculty. The University is not responsible for lost or damage of academic certificates and transcript collected.
16.
Other Informations: 16.1
Important dates related to the 40th Convocation Ceremony (2016) is as Appendix 5.
16.2
Checklist to ensure necessary preparation for the convocation ceremony is as Appendix 6.
16.3
Instruction from Ministry of Education Malaysia (MOE)
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Graduation Information Guide, 40 (2016) Convocation Ceremony
Ministry of Education Malaysia (MOE) coordination meeting on Recruitment Integration System and Education Graduates Posting held on 19 th August 2014 has imposed that all graduates required to register in JobsMalaysia through the URL address: www.jobsmalaysia.gov.my for the education graduates posting from MOE 16.4
Graduates/parents/guests are NOT ALLOWED to put the program book on the floor to respect the content.
16.5
Prayer room designated on the 1st floor of Canselori Putra Building (formerly known as Administrative Building) on the left and right of PKKSSAAS.
Graduates cooperation in adhering rules and regulation of the 40th UPM Convocation Ceremony is highly appreciated as to ensure this ceremony runs successfully. For further enquiries please contact the following numbers: Undergraduate: Admision Division and Academic Governance Division : 03-8946 6026/6141/89471464; Postgraduate: School of Graduate Studies :03-89464220 (Ms. Hasnor/Ms. Siti Noor Alia) UPMET (graduates with matrix no. JM/J XXXXXX ): 03-89593408 (Ms. Rohaiza) SECRETARIAT 40th UPM Convocation Ceremony 2016 Admission Division and Academic Governance Division Canselori Putra Building (formerly known as Administrative Building) Universiti Putra Malaysia Serdang Selangor
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Graduation Information Guide, 40 (2016) Convocation Ceremony
APPENDIX 1A ADMISSION DIVISION AND ACADEMIC GOVERNANCE DIVISION UNIVERSITI PUTRA MALAYSIA 40th UPM CONVOCATION CEREMONY 2016 GRADUANS SESSIONS 2016 Session 1 (Saturday) 22 October 2016 – Morning Programme
Session 2 (Saturday) 22 October 2016 – Afternoon Programme
Doktor Falsafah (University of Sheffield) Doktor Kesihatan Awam Doktor Falsafah (A ke E) SPS SPS Master Keselamatan Dan Pemastian Kualiti Makanan Master Sains - IPSAS DAN FPP Master Patologi Master Komunikasi Korporat Bacelor Sains (Pengurusan Perkhidmatan Makanan) Bacelor Sains Perhutanan Bacelor Pertanian (Akuakultur) Bacelor Ekonomi - Perdagangan & Kewangan AntarabangsaBacelor Sains (Kepujian) - Biologi Bacelor Kejuruteraan (Aeroangkasa) Bacelor Sains (Pembangunan Sumber Manusia) Bacelor Sains (Kesihatan Persekitaran dan Pekerjaan) Bacelor Pengajian Pengguna Bacelor Sastera (Kesusasteraan Inggeris) Bacelor Sains Komputer - Sistem Komputer Bacelor Sains (Bioteknologi) Bacelor Pengurusan Alam Sekitar Diploma Kejuruteraan Pertanian UPMKB
Doktor Falsafah (F - M) SPS Master Sains - FBMK, ,INSPEM,FKSTM,INTROP Master Sastera (Dengan Tesis) Master Alam Sekitar Master Kejuruteraan Lebuhraya dan Pengangkutan Bacelor Sains Teknologi Kayu Bacelor Sains Perniagaantani Bacelor Ekonomi - Ekonomi Kewangan Bacelor Pentadbiran Perniagaan -Peng. Hospitaliti dan Rekseasi Bacelor Kejuruteraan (Sistem Komputer dan Komunikasi) Bacelor Pend. (Pengajaran Bah. Inggeris Sbg. Bah. Kedua)
Session 3 (Sunday) 23 October 2016 – Morning Programme
Session 4 (Sunday) 23 October 2016 – Afternoon Programme
Doktor Falsafah (N - Z) SPS Master Pengurusan Teknologi Alam Sekitar Master Inovasi dan Rekabentuk Kejuruteraan Master Pembangunan Sumber Manusia Master Keselamatan Proses dan Pencegahan Kehilangan Master Sains - FPV,FSPM BINTULU ,FPAS,IBS Master Sains Veterinar (Dengan Tesis) Doktor Perubatan Veterinar Bacelor Pentadbiran Perniagaan - Kewangan Bacelor Ekonomi - Ekonomi Pembangunan Bacelor Sains Taman Dan Rekreasi Bacelor Sains Hortikultur Bacelor Sains (Kepujian) - Kimia Perindustrian Bacelor Kejuruteraan (Elektrik dan Elektronik) Bacelor Pend. (Pendidikan Jasmani) Bacelor Kejururawatan Bacelor Sains (Pengajian Makanan) Bacelor Sains (Pemb. Manusia & Teknologi Maklumat) Bacelor Sastera (Kesusasteraan Melayu) Bacelor Sains Komputer - Rangkaian Komputer Diploma Pengurusan Perladangan Makanan UPMKB
Doktor Falsafah SPSP Master Sains - FRSB, INS. KAJIAN DASAR PERT & MKN Master Kesihatan Awam Master Kejuruteraan Struktur dan Pembinaan Master Bahasa Melayu Master Penderiaan jauh & Sistem Maklumat Geografi Master Pentadbiran Perniagaan SPSP Master Kejuruteraan Alam Sekitar Doktor Perubatan Bacelor Sains Pertanian Bacelor Pentadbiran Perniagaan - Peng. Sumber ManusiaBacelor Sains (Kepujian) - Matematik Bacelor Kejuruteraan (Proses dan Makanan) Bacelor Pendidikan (Sains Rumahtangga) Bacelor Sains dan Teknologi Makanan Bacelor Sains (Pembangunan Manusia) Bacelor Sastera (Bahasa Dan Linguistik Melayu) Bacelor Sains Komputer - Multimedia Bacelor Sains (Kepujian) – Biokimia FBSB Bacelor Sains Bioindustri UPMKB Diploma Perniagaantani UPMKB
Bacelor Sains (Pemakanan dan Kesihatan Komuniti) Bacelor Sains (Pembangunan Manusia dan Pengurusan) Bacelor Sastera (Bahasa Inggeris) Bacelor Sains Komputer - Kejuruteraan Perisian Bacelor Sains (Kepujian) - Bioteknologi FBSB Diploma Pertanian UPMKB
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Graduation Information Guide, 40 (2016) Convocation Ceremony
APPENDIX 1B ADMISSION DIVISION AND ACADEMIC GOVERNANCE DIVISION UNIVERSITI PUTRA MALAYSIA TH 40 UPM CONVOCATION CEREMONY 2016 GRADUANS SESSIONS Session 5 (Monday) 24 October 2016 – Morning Programme
Session 6 (Monday) 24 October 2016 – Afternoon Programme
Master Sains - FPSK,FSTM ,FS SPS Master Pengurusan Kejuruteraan Master Sains Komputer Master Pengurusan Sumber Tanah Master Ekonomi Master Kesusasteraan Dunia Master Teknologi Makanan Master Kejuruteraan Air Bacelor Ekonomi - Ekonomi Sumber dan Alam Sekitar Bacelor Pentadbiran Perniagaan - Pemasaran Bacelor Kejuruteraan (Kimia) Bacelor Pendidikan (Bimbingan Dan Kaunseling) Bacelor Sains (Sains Bioperubatan) Bacelor Sains Seni Bina Bacelor Senibina Landskap Bacelor Reka Bentuk (Reka Bentuk Perindustrian) Bacelor Senibina Bacelor Muzik (Persembahan Muzik) Bacelor Sains Dan Teknologi Alam Sekitar Bacelor Sains (Kepujian) – (Biologi Sel Dan Molekul) FBSB Diploma Kesihatan Haiwan dan Peternakan UPMKB
Master Sains - FK, FP, INS. PPM SPS Master Linguistik Terapan Master Kejuruteraan Sistem Pembuatan Master Pembangunan Sumber Manusia PJJ Master Senibina Landskap SPS Master Pengurusan Air Master Perancangan dan Respon Kecemasan Master Statistik Gunaan Master Pengurusan Perladangan Master Sains SPSP Bacelor Perakaunan Bacelor Pentadbiran Perniagaan - Keusahawanan Bacelor Sains (Kepujian) - Fizik - Kimia - Statistik Bacelor Kejuruteraan (Pertanian Dan Biosistem) Bacelor Kejuruteraan (Awam) Bacelor Pend. (Peng. Bah. Malaysia Sbg. Bah. Pertama) Bacelor Komunikasi Bacelor Sains (Dietetik) Diploma Perikanan UPMKB
Session 7 (Tuesday) 25 October 2016 – Morning Programme
Session 8 (Selasa) 25 October 2016 – Afternoon Programme
Master Sains - FEM,FEP,FH,ITA,ITMA,FBSB SPS Master Pendidikan Master Komunikasi Korporat PJJ Master Pend. (Peng. Bah. Melayu Sbg. Bah. Pertama PJJ Bacelor Kejuruteraan (Mekanikal) Bacelor Pentadbiran Perniagaan UPEFEP Bacelor Perakaunan UPEFEP Bacelor Sains (Kepujian) - Kimia Petroleum - Instrumentasi Bacelor Pend. (Sains Pertanian) Bacelor Pend. (Peng. Bah. Inggeris Sbg. Bah. Kedua) PJJ Bacelor Sains (Pembangunan Sumber Manusia) PJJ Bacelor Sastera (Bahasa Asing) Bacelor Sastera (Bahasa Asing) UPEFBMK Bacelor Komunikasi UPEFBMK Bacelor Komunikasi PJJ Bacelor Sastera (Bahasa Dan Linguistik Melayu) UPEFBMK Bacelor Sastera (Bahasa Dan Linguistik Melayu) PJJ Bacelor Sains (Pembangunan Manusia) PJJ Bacelor Pertanian (Sains Ternakan) Bacelor Sains (Kepujian) – Mikrobiologi FBSB
Master Sains – HALAL SPS Master Bahasa Melayu PJJ Master Pendidikan (Pentadbiran Pendidikan) Bacelor Pentadbiran Perniagaan - Perniagaan Antarabangsa Bacelor Pentadbiran Perniagaan Bacelor Sains (Kepujian) - Sains Bahan Bacelor Pend.(Pend. Sek. Rendah) Dgn. Kepujian Bacelor Sastera (Bahasa Inggeris) Bacelor Sains Pertanian Diploma Perhutanan
PJJ PJJ PJJ PJJ UPMKB
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Graduation Information Guide, 40 (2016) Convocation Ceremony Diploma Belia
PJJ
Short Forms: SGS PBS PJJ FS
: : : :
School of Graduate Studies Putra Business School Distant Learning Faculty of Science
UPEFBMK: Executive Programme Unit, Faculty of Modern Language and Communication UPMKB : Universiti Putra Malaysia Bintulu Campus UPEFEP : Executive Programme Unit, Faculty of Economics and Management FBSB : Faculty of Biotechnology dan Biomolecular Sandwich : Twining Programme KPM/UPM
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Graduation Information Guide, 40 (2016) Convocation Ceremony
APPENDIX 2A DRESS CODE SUGGESTED DRESS CODE BEFORE WEARING THE ACADEMIC REGALIA
DRESS CODE THAT ARE NOT ALLOWED
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Graduation Information Guide, 40 (2016) Convocation Ceremony
LADIES ATTIRE
APPENDIX 2B SUGGESTED DRESS CODE BEFORE WEARING THE ACADEMIC REGALIA
HAIR CUT
SHOES
DRESS CODE THAT ARE NOT ALLOWED
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Graduation Information Guide, 40 (2016) Convocation Ceremony
MEN ATTIRE
APPENDIX 2C
Hair Style: short and neat
Mortar Board (for Bachelor’s degree)
Hood
(for Bachelor’s degree)
Regalias
Long dress covering the ankles/maxi skirts Sport shoes/slippers/sandle NOT ALLOWED
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Graduation Information Guide, 40 (2016) Convocation Ceremony
LADIES ATTIRE
MEN ATTIRE
APPENDIX 3
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Graduation Information Guide, 40 (2016) Convocation Ceremony
APPENDIX 4
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Graduation Information Guide, 40 (2016) Convocation Ceremony
APPENDIX 5 THE 40th UPM CONVOCATION CEREMONY IMPORTANT DATES NO. 1.
DATE
MATTERS/ACTIVITIES
15 - 20 October 2016 (Saturday - Thursday)
Collection of academic regalia at Central Academic Complex from 9.00 am to 5.00 pm 19 October 2016 (Wednesday) and
20 October 2016 (Thursday)
Academic Regalia collection counter will be CLOSED during the rehearsal on the 19 dan 20 October 2016 at 9.00 am to 12.00 noon and will OPEN at 2.30pm to 5.00 pm after the rehearsal.
16 October 2016 (Sunday)
10.00 am - 12.30 noon – rehersal session (Open to graduates that cannot attend the rehersal session as schedule by sessions)
18 October 2016 (Tuesday)
2.30 pm – Rehearsal session for Officers at PKKSSAAS
3.
19 October 2016 (Wednesday)
Rehersal session at PKKSSAAS 9.00 am - 12.00 noon –Graduates for sessions 1,2,3, and 4
4.
20 October 2016 (Thursday)
rehersal session at PKKSSAAS 9.00 am - 12.00 noon –Graduates for sessions 5,6,7, and 8
2.
** (Wednesday dan Thursday – Academic Regalia collection counter will be CLOSED during the rehearsal on the 19 dan 20 October 2016 at 9.00 am to 12.00 noon and will OPEN at 2.30pm to 5.00 pm after the rehearsal. 5.
20 - 26 October 2016 (Thursday Wednesday)
Ekspo Pertanian dan Pesta Konvokesyen UPM di Bukit Ekspo
6.
22 - 25 October 2016 (Saturday Tuesday)
40th UPM Convocation Ceremony (4 days/8 sessions)
7.
Academic Regalia Return Schedule:
operating hours at Central Academic Complex as follows:
22 October 2016 (Saturday)
- 2.30 pm - 6.30 pm (break at 1.00 - 2.00 pm);
23 - 25 October 2016 (Sunday)
- 8.30 am - 6.30 pm;
26 - 27 October 2016 (Wednesday and Thursday)
- 8.30 am – 5.00 pm (break at 1.00 - 2.00 pm);
28 October 2016 (Friday)
- 8.30 am – 5.00 pm (break at 12.15 noon - 2.45 pm);
31 October - 1 November 2016 (Monday and Tuesday)
- 8.30 am – 5.00 pm (break at 1.00 - 2.00 pm);
2 November 2016 (Wednesday)
- Admission Division and Academic Governance Division Counter, Canselori Putra Building (formerly known as Administrative Building) Universiti Putra Malaysia
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Graduation Information Guide, 40 (2016) Convocation Ceremony Penalty will be imposed upon graduates’ failure to
return the academic regalia within stipulated date begining 2 November 2016 (Wednesday) based on prior stated rate – RM10.00 for the first day and additionl RM5.00 for subsequent days. Counter opens from Monday to Thursday 8.30 am –
4.00 pm (break at 1.00 – 2.00 pm) and Friday from 8.30 to 4.00 pm (break at 12.15 noon – 2.45 pm).
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Graduation Information Guide, 40 (2016) Convocation Ceremony
THE
40TH
CONVOCATION CEREMONY GRADUATES CHECKLIST
APPENDIX 6
Graduates are reminded to ensure: 1. ( ) Instructions understood and follow as highlighted. 2. ( ) Complete Graduates Tracer Study Survey, print the Confirmation Slip on the last page, present when collecting acadamic regalia and verified at CEM counter. 3. ( ) Check any outstanding debt and settle at least two (2) days before collecting the academic regalia if any. 4. ( ) Payment for graduation fee as mode of payment options advise at least two (2) days before collecting academic regalia. 5. ( ) Complete academic regalia ’online’ form through the student portal (SMP) at the menu of ”Myconvocation” and print out the completed form. 6. ( ) Present proof of payment when you/representative collect academic regalia at Central Academic Complex as schedule. 8. ( ) Taking the right academic regalia and in good condition. 9. ( ) Briefing and Rehearsal dates is as follows:
10.
(
)
11. 12. 13.
( ( (
) ) )
14.
(
)
15. ( ) Appendix 1 Appendix 2A Appendix 2B Appendix 2C Appendix 3 Appendix 4 Appendix 5 Appendix 6
Date Session Time 16 October 2016 Open 10.00 am until 12.30 noon (Sunday) 19 October 2016 1,2,3 and 4 9.00 am until 12.00 noon (Wednesday) 20 October 2016 5,6,7 and 8 9.00 am until 12.00 noon (Thursday) Graduates: Bring name card; Guests: Invitation card (2 guest for one card) Arrive early before the ceremony begins. Graduates and guests attire are according to the dress code prescribed. Date for returning academic regalia (item No. 4). Penalty will be imposed upon graduates’ failure to return the academic regalia within stipulated date (begining on 2 November 2016) based on prior stated rate. Received confirmation document indicating that academic regalia has been borrowed and returned; and Bring such document when collecting academic scroll/transcript. GRADUATES ARRANGMENT BY PROGRAMME AND SESSION DRESS CODE (LADIES) DRESS CODE (MEN) GRADUATES IN ACADEMIC REGALIA ROAD MAP AND PARKING AREA FOR PARENTS PKKSSAAS HALL FLOOR PLAN IMPORTANT DATES GRADUATES CHECKLIST
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