WHAT Minutes of the Regular Meeting of the Board of Education of the [PDF]

Apr 21, 2015 - Partners in Art Education is a partnership between Arvest Bank and Russellville. Middle School for a loca

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WHAT

Minutes of the Regular Meeting of the Board of Education of the Russellville School District

WHEN

Tuesday, April 21, 2015, at 7:00 pm

MEMBERS PRESENT

Wesley White, Chris Cloud, Jeff Phillips, Jami Mullen, Morgan Barrett, Breanne Davis, Allan George

MEMBERS ABSENT OTHERS PRESENT

Randall Williams, Superintendent; Alene Bynum, Assistant Superintendent; Nathan Barber, Assistant to the Superintendent/Business Manager; central office staff and others

The meeting was called to order at 7:03 pm by Board President White. IN THE MATTER OF Addenda Items Added to Agenda

The board approved adding addenda items to the agenda. The motion was made by George The motion was seconded by Davis The motion carried and It Is So Recorded

IN THE MATTER OF Persons Wishing to Address the Board on an Agenda Item

Board President White asked if anyone wished to address the board on an agenda item. There was no response.

IN THE MATTER OF Persons Wishing to Discuss PPC Policy Proposals

Board President White asked if anyone wished to discuss PPC Policy proposals. There was no response.

IN THE MATTER OF Students of the Month

The board recognized the following April students of the month: Ryder Miranda – Crawford Kinlie Stone – Dwight Caitlin McMurray – London Fernando Armstrong – Oakland Jayden Foster – Sequoyah Javian Taylor – Center Valley Jackson Bartlett – UE5G Roxana Ponce – RMS Daniel Delgado – RJHS Betsie Rodriguez – RHS Ta’mira Jackson – SLC

IN THE MATTER OF Information

RHS Teacher Paul Gray introduced the RHS Quiz Bowl team and recognized them for taking 1st place in the 6A West Region Tournament which qualifies them for the state tournament against Benton on April 25th at 10:00 am televised live on AETN. The RSD JAG program received a $17,514.25 grant from the Arkansas Department of Career Education for the Alternative School. Board Members White, George, Phillips, Cloud, and Superintendent Williams shared their experiences at the National School Board Association’s 75th Annual Conference held at the Music City Center in Nashville, TN. Partners in Art Education is a partnership between Arvest Bank and Russellville Middle School for a location for art to be displayed and to provide financial support to help with the purchase of art supplies for the classroom. Arvest Bank is donating $850.00 for the 2015-2016 school year. The board approved the following CONSENT AGENDA and It Is So Recorded:

IN THE MATTER OF CONSENT AGENDA

Approved the minutes of the March 17, 2015, regular meeting Approved the minutes of the April 13, 2015, called meeting Approved a Resolution adopting the Hazard Mitigation Plan for RSD for 20152019 Approved hiring a school psychology specialist intern for a 10 month contract and a $1500.00 salary per month paid for with IV-B funding Approved the 2015-2016 Memorandum of Agreement between RSD and Arch Ford Education Service Cooperative to provide professional development activities and provide an instructional leadership specialist to assist with needs in the District. RSD agrees to pay $15.00 per ADM with a $15,000.00 cap. Additionally, the District agrees to participate in the ongoing needs assessment as outlined in the Elementary and Secondary Education Act and the state’s School Improvement Process Approved the Legislative Joint Auditing Committee Review of the RSD of Pope County June 30, 2014 Approved for RHS to become a Project Unify school with Special Olympics. Arkansas Special Olympics has agreed to cover any start-up expenses so there will be minimal to no cost for RSD

Granted permission for UE5G G/T students to participate in an overnight learning experience at Heifer Project International May 7-8, 2015 Approved the Bio Waste Agreement with C&H Medical Waste Mgt. LLC to provide infectious waste disposal to our district Renewed the contract for cost-per-copy maintenance and service agreement with Wight Office Machines, Inc., of Russellville for the 2015-2016 school year Renewed agreement with Lifetouch School Portraits of Little Rock, AR for photographic services for the 2015-2016 school year Approved the disbursement of the $150.00 participation grant from Mathematica Policy Research of Princeton, New Jersey, and award 3 Child Nutrition employees a one-time $50.00 stipend for the extra hours worked to compile data, and complete and submit survey on behalf of the district Adopted a school board resolution, school choice capacity resolution, and Policy 4.5; School Choice, and authorized the superintendent to post the policy in student handbooks, board policies, district website, and all other places necessary in order to give notice to the district’s patrons IN THE MATTER OF Self-contained Special Education Position for Elementary

This item was pulled, and after discussion the board approved the position for a self-contained special education teacher based at Dwight Elementary School.

IN THE MATTER OF Petitions for Transfer

Approved the petitions for transfer of the following students:

The motion was made by Cloud The motion was seconded by Barrett The motion carried and It Is So Recorded

 

Giselle Barrientos from Pottsville to Russellville Olivia Marlow from Lamar to Russellville

Supporting documentation for all CONSENT AGENDA is on file with official minutes. IN THE MATTER OF Rid-a-Pest Pest Control

This item was pulled by the board who would like the pest control services for the 2015-2016 school year bid out. Supporting documentation is on file with official minutes.

IN THE MATTER OF Contract for Construction of RMS Gym-HVAC Project

The board approved the contract with Western Millwright of Russellville to provide and install a new HVAC system at the RMS gym for a total contract bid amount of $269,500.00. Supporting documentation is on file with official minutes.

The motion was made by Barrett The motion was seconded by Davis The motion carried and It Is So Recorded IN THE MATTER OF Contract for Sequoyah Elementary Roof Replacement

The board approved the contract with E.W.I. Inc., of Russellville for the roof replacement project at Sequoyah Elementary for a total contract bid price of $1,063,000.00. Supporting documentation is on file with official minutes.

IN THE MATTER OF Contract for Dwight Elementary Roof Replacement

The board approved the contract with Williamson Construction Company of Russellville for the roof replacement project at Dwight Elementary for a total contract bid price of $861,000.00. Supporting documentation is on file with official minutes.

The motion was made by Barrett The motion was seconded by Davis The motion carried and It Is So Recorded

The motion was made by Barrett The motion was seconded by Davis The motion carried and It Is So Recorded IN THE MATTER OF Parking Lot & Football Pavilion Change Order

The board added to the agenda the RHS gymnasium pavilion and asphalt projects change order in the amount of $586,559.00 by Van Horn Construction. Supporting documentation is on file with official minutes. The motion was made by Barrett The motion was seconded by Davis The motion carried and It Is So Recorded

IN THE MATTER OF Finance

The board approved the Financial Report as presented by Assistant to the Superintendent Nathan Barber. Supporting documentation is on file with official minutes. The motion was made by Cloud The motion was seconded by George The motion carried and It Is So Recorded

IN THE MATTER OF Barton Reading and Spelling System

The board approved the purchase of the Barton System into stages over the course of three years for a total amount of $120,000.00 for stages 1 – 3. Supporting documentation is on file with official minutes. The motion was made by Phillips The motion was seconded by Davis The motion carried and It Is So Recorded

IN THE MATTER OF Lexia Core 5 System for Reading Intervention in Grades K - 4

Board Member Cloud rescinded his motion to table this item. Instead, after much discussion, Board Member Barrett authorized the application for the expenditure but not approval for the expense. Supporting documentation is on file with official minutes. The motion was made by Barrett The motion was seconded by Phillips The motion carried and It Is So Recorded

IN THE MATTER OF Advertising Bids to Purchase Security Systems for the District

The board approved advertising for bids to purchase security systems for the district. Supporting documentation is on file with official minutes.

IN THE MATTER OF Adopt Resolution Authorizing Issuance and Delivery Of Refunded Bonds

The board adopted a resolution authorizing the issuance and delivery of refunding bonds and accepted the lowest cost bid of 3.366929% submitted by Crews & Associates on the $9,960,000 Refunding Bond Series 2015 issue dated May 1, 2015. Supporting documentation is on file with official minutes.

IN THE MATTER OF Reimbursement Resolution and Acknowledge Stephens, Inc., as Fiscal Agent

The board adopted the Reimbursement Resolution and acknowledged Stephens, Inc., to serve as fiscal agent for the proposed $1,815,000.00 sale of Second Lien Construction Bond Series 2015B. Supporting documentation is on file with official minutes.

IN THE MATTER OF Change Order Request #1-Deduct-Phase II-RJHS HVAC Screen Project

The board approved change order #1 as a deduct for the unused contingency in the amount of ($4,000.00) on Phase II of the RJHS gym HVAC screen project decreasing the total contract amount with Williamson Construction Company from $57,572.00 to $53,572.00.

The motion as made by Barrett The motion was seconded by George The motion carried and It Is So Recorded

The motion was made by Cloud The motion was seconded by Davis The motion carried and It Is So Recorded

The motion was made by Cloud The motion was seconded by Davis The motion carried and It Is So Recorded

The motion was made by Barrett The motion was seconded by George The motion carried and It Is So Recorded IN THE MATTER OF New Salary Schedule and New Position of General Business Manager and Job Description

The board approved the Administrative Assistant Fiscal Affairs job position to be changed to General Business Manager and approved the new salary schedule for that position to include a base salary of $42,008.00 and top out at $55,912.00. The approval was made with the stipulation that the title on the

“report to” portion of the job description is changed to reflect the CFO/Assistant to the Superintendent. Supporting documentation is on file with official minutes. The motion was made by George The motion was seconded by Davis The motion carried and It Is So Recorded IN THE MATTER OF Need for District Grant Writer

Superintendent Williams handed out information from Robert J. Miller & Associates, Inc., regarding Grants Development & Fundraising Counsel. Board President White wants the district leadership team to discuss the idea.

IN THE MATTER OF Executive Session

The board entered Executive Session at 8:37 pm to discuss personnel matters.

IN THE MATTER OF Classified Staff Resignations, Transfers and Employment to Include Re-employment of Classified Staff

Board Member Cloud added the recommendation for the CFO/Assistant to the Superintendent to the classified personnel items. The board approved all classified staff resignations, transfers, and employment to include reemployment of classified staff. Supporting documentation is on file with official minutes.

IN THE MATTER OF Licensed Staff Resignations, Transfers, and Employment to Include Re-employment of Licensed Staff

The board approved all licensed staff resignations, transfers, and employment to include re-employment of licensed staff. Supporting documentation is on file with official minutes.

IN THE MATTER OF Adjournment

The meeting adjourned at 10:16 pm.

The board re-entered Public Session at 10:15 pm.

The motion was made by Cloud to approve as amended and as added The motion was seconded by George The motion carried and It Is So Recorded

The motion was made by Cloud The motion was seconded by George The motion carried and It Is So Recorded

__________________________________________ Wesley White, President April 21, 2015_______________ Date

____________________________________ Chris Cloud, Secretary ____________April 21, 2015____________ Date

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